HomeMy WebLinkAbout1988-04-05; City Council; 9374; Amendment to Community Development Block Grant Boys and Girls Club Pool EnclosureAB
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CI'-` OF CARLSBAD — AGENL�. BILL
TITLE: AMENDMENT TO COMHUNITY DEVELOPMENT
BLOCK GRANT - BOYS AND GIRLS CLUB
POOL ENCLOSURE
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DEPT.
CITY 1
CITY
iECOMMENDED ACTION:
;f City Council concurs, your action is to adopt Resolution
to - / authorizing the Mayor to execute the contract
amendment with the County of San Diego to reallocate
.00munity Development Block Grant funding.
ITEM EXPLANATION:
the Boys and Girls Club is requesting additional Community
Development Block Grant funds to complete the Pool Enclosure
project now underway at the Oak Avenue and Roosevelt Street
location. On November 26, 1985, the City Council approved
the lith Year Community Development Block Grant Program and
appropriated funds. The Boys and Girls Club was allocated
$50,000 for the pool enclosure project. The construction
costs were estimated at $1001000. At that time, Council noted
that this $50,000 was a "not to exceed" figure.
The poc,l enclosure project was delayed for several years and
the current cost of the project is $207,692. The attached
letter from the Boys and Girls Club dated March 8, 1988,
explains the cost increases. The Boys and Girls Club is
requesting additional funds to assist with the increased
cost.
Two sources of Block Grant funds are available for transfer:
1. The Twelfth Year Oak Avenue Improvement Project waters,
allocated $67,133 for the construction of curb, gutters,
sidewalks, landscaping and drainage facilities on Oak
Avenue. These improvements could be constructed as part
the Downtown
Sidewalk Improvement program in
thaPtalIprovementProgra from naanr
another source.
2. The Tenth Year Washington Street Project, which was
completed in 1987, has a balance of $221. It is
appropriate to close the fund and transfer the tmount to
the Boys and Girls Club Project.
The full amendment transfer would be $67,354. With the
original $50,000, this would give a total funding amount of
$117,354 for the Boys and Girls Club Pool Enclosure.
AGENDA BILL NO. 939
PAGE 2
FISCAL IMPACT:
Funds will merely be transferred from the deleted projects to
an active project.
EXHIBITS
1) V Resolution No. ff _//7
2)y'Agenda Bill 8414 (Pool Enclosure) dated 11-26-85
3) V Agenda Bill 8428 (Oak Avenue Improvements) dated 1-20-87
4) d Boys and Girls Club letter dated 12/22/87
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RESOLUTION NO. 88-117
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA AUTHORIZING AMENDMENTS TO COMMUNITY
DEVELOPMENT BLOCK GRANT CONTRACTS.
WHEREAS, the City of Carlsbad has entered into a
Cooperation Agreement with the County of San Diego to
participate in Community Development Block Grant funding; and
WHEREAS, the City Council notifies the County annually
of selected projects for funding and enters into a contract
to receive funds for said project year; and
NOW, THEREFORE, BE IT HEREBY RESOLVED as follows:
1. That the above recitations are true and correct.
2. The* the Mayor of the City of Carlsbad is hereby
aurhorized to execute the contract amendments.
PASSED, APPROVED AND ADOPTED at a regular meeting of the
City Council of the City of Carlsbad, California, on the
5th day of April , 1988, by the following vote, to wit:
AYES: Council Members Lewis, Pettine, Mamaux and Larson
NOES: None
ABSENT: None
ABSTAIN: Council Member Kulchin ,
lCtA
UDE A. I IS, Mayor
ATTEST:
ALETHA L. RAUTENKRANZ, City/Clerk
( SEAL)
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FIRST AMENDMENT TO
AGREEMENT FOR MANAGEMENT AND
IMPLEMENTATION OF A
COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT
THIS FIRST AMENDMENT to the Agreement for Management and
Implementation of a Community Development Block Grant Project
(County Contract No. 22638) between the County of San Diego and
City of Carlsbad entered into this day of , 1988
by and between the COUNTY OF SAN DIEGO, a political sub- division
of the State of California (hereinafter referred to as "County")
and the CITY OF CARLSBAD, (hereinafter referred to as "City"),
W I T N E S S E T H:
WHEREAS, the County and the City have earlier entered into
an Agreement for management and implementation of a .:ommunity
Development Block Grant projects (County Contract NO. 22638); and
WHEREAS, said Agreement authorized funds for the
construction of a swimming pool enclosure at the Boys and Girls
Club; and
WHEREAS, the City of Carlsbad has requested an additional
$67,354 of Community Development Block Grant funds to cover cost
overruns in the project; and
WHEREAS, the City of Carlsbad has requested that funds be
reallocated from the remaining balances of the Washington Street
Paving and the Oak Street Improvements Projects to cover that
cost overrun.
IT IS AGREED AS FOLLOWS:
1. Paragraph 2 of said County Contract No. 22638 is
amended to read as follows:
2. Compensation: County agrees to pay City as total
compensation for implementing the Projects
described herein project costs not to exceed the
sum of $256,777.
IN WITNESS WHEREOF the parties hereto have caused this
First Amendment to be executed as of the day and Year first above
written.
CITY,�O C 7.,
D COUNTY OF SAN DIEGO
By By
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MTO.1-1/26/85
WT. RED_,_
0
)F CARLSBAD JILL
RECOMMENDED ACTION:
11TH YEAR COMMUNITY DEVELOPMENT
BLOCK GRANT MANAGEMENT AND
IMPLEMENTATION AGREEMENT AND
APPROPRIATION OF FUNDS
DEPT. HB��
CITY ATTY
CITY MGR.
Council adopt Resolution No.
Implementation Agreement with theCounty OofNSanhDiegoaforethea11t
Year Community Development Block Grant projects and a h
funds. appropriating
ITEM EXPLANATION:
The City has signed an agreement with th? County of San Diego to
participate in the Urban County's Eleventh, Twelfth and Thirteenth
Year Block Grant Program. This is the Eleventh Year Agreement.
The City has been awarded $223,000 share of the Urban Grant. City
Council allocated these funds to Chase Field Improvements
Commercial Loan Funds ($30,551), Boys and Girls Club Pool Enclosure)
($50,000), completion of loth Year Boys and Girls Club Renovation
($30,369) and a Ftaff person for Casa de Amparo ($12,080).
Subsequently, the County ruled Casa de Amparo Staff Person ineligible
and the funds were allocated to Commercial Loan Fund.
In order to release the funds, the City must enter into a .
Management and Implementation Agreement with the County.
FISCAL IMPACT:
The City's Eleventh Year Community Development Block Grant allocation
of the is $223,000; $30,369 has been advanced to the City for completion
is availableauponGirls
executionRenovation.
a
The remaining $192,631
g eement.
EXHIBITS:
1 - Resolution No. �_, APPROVING 11th Year Management and
Implementation Agreement.
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RESOLUTION NO. 8271
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA APPROVING AN AGREEMENT
BETWEEN THE CITY OF CA,RLSBAD AND THE COUNTY OF
SAN DIEGO FOR MANAGEMENT AND IMPLEMENTATION OF
11TH YEAR COMMUNITY DEVELOPMENT BLOCK GRANT
PROJECTS, APPROPRIATION OF FUNDS AND AUTHORIZING
THE MAYOR TO EXECUTE SAID AGREEMENT.
6 WHEREAS, the City Council of the City of Carlsbad,
7 California, does hereby resolve as follows:
8 (1) That an agreement between the City of Carlsbad and
9 the County of San Diego for Management and Implementation of llth
10 Year Community Development Block Grant Projects, a copy of which
11 is attached hereto as Exhibit A and made a part hereof, is hereby
12 approved.
13 (2) That the Mayor of the City of Carlsbad is hereby
14 authorized and directed to execute said agreement for and,on
15 behalf of the City of Carlsbad.
16 (3) That the Finance Director is hereby authorized and
17 directed to appropriate funds.
18 PASSED, APPROVED AND ADOPTED at a regular meeting of the
19 City Council of the City of Carlsbad, California, on the 26th day
20 of November, 1985, by the following vote to wit:
21 AYES: Council Members Casler, Levis. Kulchin, Chick and Pettine
22 NOES: None
23 MSTAIN s None
24 ABSENT: None j/ 1
25 ATTEST: MARY H. CASLER, Mayor
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27 ALETHA L. RAUTENKRANZ, City Cleft
28 �' (SEAL)
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-'r'ITY OF CARLSBAD — AGF" 4DA BILL
MTG.1/20/87
DEpT. RED
RECOMMENDED ACTION:
12TH YEAR COMMUNITY DEVELOPMENT
BLOCK GRANT MANAGEMENT AND IMPLEMENTATION AGREEMENT AND
APPROPRIATION OF FUNDS
DEPT. HD. AW
CITY ATTY-VB
CITY MGR.-'--�k
If Council concurs your action is to adopt Resolution
Na.�Z,approving the Management and Implementation
Agreement with the County of San Diego for the 12th Year
Community Development Block Grant project and appropriating
funds.
The City has signed an agreement with the County of San Diego
to participate in the County�s Eleventh, Twelfth and
Thirteenth YearAgreement.
Block Grant program. This is the Twelfth
Year Agreement.
The City has been awarded $148#789 share of the Urban Grant.
At their meeting of December 10, 1985, Council allocated
these fu:;de to the following 12th Year Projects: ��ial
Rehabilitation ($30,000), Residential hehabilitation
($20,156), Street Light Prpgra, ($31,'SOOj and Oak Street
Drainage Improvement ($67,133).
Additional funds of $40,040 were also allocated from the
Community Development Block Grant Program.
been disbursed to the loth year project Washington hese funds have
Improvements. The $40*040 is being transferred through
Washington Street Improvements agenda bill.
In
der
must renterointo releaand Sm
se the Ma agems�t Year 148,789 funds, the city
Implementation Agreement
With the County.
A total of $188,829 has been made available to the City of
Carlsbad in the Federal Community Development Block Grant
Programs $148,789 to be used in the 12th Year Program,
$40,040 to be issued to previous projects (Washington Street
Improvements).
L - Resolution No. -f-2j�f_ 12th Year Management and
Implementation Agreement.
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RESOLUTION NO. 8947
A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF
CARLSBAD, CALIFORNIA, APPROVING AN AGREEMENT
BETWEEN THE CITY OF CARLSBAD AND THE COUNTY OF
SAN DIEGO FOR MANAGEMENT AND IMPLEMENTATION AND
APPROPRIATION OF FUNDS FOR 12TH YEAR COMMUNITY
DEVELOPMENT BLOCK GRANT PROJECTS AND AUTHORIZING
THE MAYOR TO EXECUTE SAID AGREEMENT.
WHEREAS, the City of Carlsbad, California, does hereby
resolve as follows:
(1) That an agreement between the City of Carlsbad and
the County of San Diego for Management and Implementation of
12th Year Community Development Block Grant Projects, a copy
of which is attached hereto as Exhibit A and made a part
hereof, is hereby approved.
(2) That the Mayor of the City of Carlsbad is hereby
authorized and directed to execute said agreement for and on
behalf of the City of Carlsbad.
(3) That the Finance Director is hereby authorized and
directed to appropriate funds.
PASSED, APPROVED AND ADOPTED at a regular meeting of the
City Council of the City of Carlsbad on the 20th day of
January, 1987, by the following vote, to wit:
AYES:
NOES
w �
ABSTAIN:
ATTEST:
CLAUDE A•. LEW S, Mayor
ALETHA L. UTENKRANZ, City C1 rk
(SEAL)
9`
December 22, 1987
BOYS & GIRLS CLUB
OF CARLSBAO
Mayor Bud Lewis
City of Carlsbad
1200 Elm Avenue
Carlsbad, CA 92008
Dear Mayor Lewis:
In 1985 the City Council of Carlsbad
approved a Block Redevelopment Grant of $50,000,
matching $50,000 from the Boys and Girls Club,
in order to enclose the pool facility at our
Village Branch. At that time the projected
construction costs were set at $100,000.
Since Council approval, we have experienced
many delays in getting the project started, both
on our end and on the part of the City. As with
any construction project, higher costs are part
of delays. The cost is now set at $212,351.
In meeting with the City staff at the
Redevelopment Office. we have discovered that
there are funds that have been set aside for
work to be done along our property line on ak
Street. We were informed that there could be
possibility of using those funds to continue t e
matching block grant format that was begun h rY
1985.
Therefore, on behalf of the Board of
Directors of the Boys and Girls Club, its staff,
and the young people of Carlsbad, I would ask
that you and the City Council consider re-
allocating a portion of the Block Grant funds,
and continue matching the efforts of our Board
to enhance our community.
Your consideration of this request would be
greatly appreciated. Thank you for your support
and cooperation.
Sincerely,
Ai ,�^-.
B ce Jord n, D. D. S
Board President
cc: Chris Salomone
Redevelopment Office
Ray Pachett
City Manager
Administrative Office
Post Office Box 913
Carlsbad, CA 92008
(619) 729-0956
village Branch
3115 Roosevelt Street
Carlsbad, CA 92008
(619) 729-0956
La Costa Branch
7805 Centella Court
Carlsbad, CA 92008
(619) 9"9211
Board of Directors
Officers
Brice Jordan, D.D.S.
President
Sandy Matheus
President -Elect
Kristine Price
immediate Past President
Greg Nelson
Treasurer
Neil Sybert
Secretary
Members
Steve Ahle
Tom Belcher
Larry Clemens
Hariette Cole
Lael Dewhurst
Devon Eubanks
Tom Freese
Mike Giblin
Artie Gllad
Don Hoyt
David Juarez
Sharon Levandovich
Ron Lovick
Dennis Pearson
John Petruccelli
Judy Pugsley
Robert Rlehm, D.D.S.
Dick Thorpe
Manny Valdez
Rick White
Bill Saylor
Executive Director
Doug Collier
Branch Director
Stan Nichols
Branch Director
ioA Un,ieO War A9encv
MARCH 10, 1988
TO: CITY MANAGER
FROM: MANAGEMENT ANALYST/REDEVELOPMENT
VIA: HOUSING AND REDEVELOPMENT DIRECTOR
BOYS AND GIRLS CLUB POOL ENCLOSURE
The following letter from the Boys and Girls Club will
explain the An itemization sofithe echange orders ase of the oisEnclosure Proj2ct.
attached.
LYNN FITZGERALD
LF:al
MAR 1 0198a 1
a uy of Carlsbad BOYS & GIRLS CLUB
H(415ing and 2� OF CARLSBAD
aoz,eiopfierit
Administrative Offlco
March 8 , 1988 .. _rn Post office Box 913
Carlsbad, CA 92008
Mr. Chris Salomon (619) 729-0956
Redevelopment Office V111a9a Branch
City of Carlsbad 3115 Roosevelt Street
Carlsbad, CA 92006
2965 Roosevelt Street
Carlsbad, CA 92008 La Costa Branch
M5 Centella Court
Carlsbad, CA 92009
i (619) 944-9211
Board of Directors
Dear Chris,
Officers
On behalf of the Board of Directors of the Bays and Girls Sandy Matheus I
t Club, I would like to thank you for your support and President
' Greg Nelson ,
4 cooperation in our efforts to enclose our pool facility. President -Elect
Ron Lovick
f In 1985 the Club kicked off its "Campaign For Kids" capital Treasurer
campaign to raise $ 500, 000.00 to build a permanent branch Manny Valdez
Stary
in south Carlsbad and to enclose the pool. At that time Bruce cord n, D.D.S.
the group involed with the process estimated that it would immediate Past President
cost "$ 100, 000.00" to build the enclostr,!. No research Members
was done to varify that cost estimate. Their plan of action
to raise the funds included requesting a block grant from the Tom Belcher .
City of Carlsbad through the Redevelopment Office. The grant Larry s
Harrietttete Col
was approved by the City Council, on a 3 - 2 vote, in the Steve Densham t
amount of and not to exceed $ 50,000. 00. Leal Dewhurst
Devon Eubanks
In 1987, the bidding process began and the Club accepted the Tom Freese*
only bid received, by Tri City Construction, in the amount of Greg Frost, D.C.
Artie Gilad ,
$ 187,711.00. Though deemed high, the Board of Directors felt Don Hoyt
positive and decided to move forward on the protect, hoping for Bruce Jordan, D.D.S!
assistance from the City. During the months that followed the Dave Juarez
cost increased to $ 207,692. 00 due to increased costs and change Ann Kulchin
vick
orders on the final plans approved by the City, Ron
Sandyy Matatheus
Ross McDonald
j To date over $ 103, 000.00 has been invested into the project of Greg Nelson
which the City has contributed $ 43,000. 00. If additional Dennis Pearson'
information is needed, please contact me. John Petruccelli
Judy Pugsley
Ken Reed
Again, thank you for your cooperation and support. Ryan Reihm, D.D.S.
Neil Sybert
Dick Thorpe `
Manny Valdez
'Past President
f Sincerely, Bill Saylor
}—� Executive Director
Doug Collier
Branch Director
Bill Saylor Stan Nichols
Executive Director Branch Director
A Um-ed Way AQenCy
P
BOYS AND GIRLS CLUB POOL ENCLOSURE
(Village Branch Pool Enclosure - Historical Background)
ORIGINAL ESTIMATE - $100,000.00 - This was a rough estimate.
-There was no study completed at the time to back up
this cost estimate.
ORIGINAL BID - $187,711.00 - submitted March 1987.
-The original estimate was not consistent with actual
construction rates and costs.
-The original estimate did not consider the Davis/Bacon
Act wage requirements. This is a requirement for
federally funded projects.
COST TO DATE - $207,692.000
-Delay of construction resulted in increased cost.
-Change orders of $19,981.00 were added to
the project.
1.
Substitute poured columns with
filled concrete blocks.
($5,775.)
2.
Remove and replace pool deck
4,061.
3.
Remove concrete curb at the base
at the base of the building front.
512.
4.
Add required footings for the
planter boxes.
219.
5.
Add three lighted Fire Exit signs
300.
6.
Add a required Fire Sprinkler
system to the pool area.
10,000.
7.
Add heat detectors in the entire
facility.
4,000.
8.
Change the roof layout and
add one roof drain.
416.
9.
Add 3/8" plywood to the roof.
2.068.
10.
Add fire door to the pool area
400.
11.
Remove and replace fire damage
from the pool equipment room.
520.
12.
Re -roof main club area
3,600.
13.
Omit windows from ends of the
ceiling in the pool area.
(340.)
TOTAL CHANGES
$191981.
I,,
RICHARD R. RAVREBY, A.P.C.
CONSTANCE H. SHANER, A.P.C.
DIANE H. SPARROW
RAVREBY & SHANER 7 y
ATTORNEYS AT LAW
April 4. 1988 2755 JEFFERSON STREET, SUITE 200
CARLSBAD, CALIFORNIA 92008
TELEPHONE: (619) 729.0941
City of Carlsbad
1200 Elm Avenue
Carlsbad, CA 92008
Attn: Claude Lewis, Mayor
Re: Carlsbad Boys'/Girls' Club Construction Contract
of March 25, 1987; Letter of March 21, 1988
Dear Sirs:
This letter is an update and supercedes my letter of March 21,
1988. t,
Since the March 21, 1988 letter was sent to the City of Carlsbad,
Tri-City Construction has had meetings with representatives of th,*
Carlsbad Boys'/Girls' Club in relation to the March 25, .1987
construction contract.
An agreement has been reached between Tri-City Construction and
the Carlsbad Boys'/Girls' Club for funding to conclude the
construction of the enclosure over the swimming pool area. Tri-City.
Construction will thus not be looking to the City of Carlsbad for
assistance in this matter. All future contacts will be with the
Boys'/Girls' Club. I
I thank you for your courtesy in this matter. If you have any
questions, please do not hesitate to contact me.
Sincerely yours,
RAVREBY & SHANER
RICHARD R. RAVREBY
A Professional Corporation
RRR/kk
cc: Tri-City Construction
Bill Saylor