HomeMy WebLinkAbout1988-04-26; City Council; 9399; Contingency Transfer for Data Processing Charges•
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AB# 9399
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Cl:t.v. OF CARLSBAD -AGENC:--BILL
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CONTINr.ENCY TRANSFER FOR
DATA P~QGEES!NG CffARGES
RECOMMENDED ACTION:
Adopt Resolution No. j!-J.s~ appropriating $52,500 from the Contingency account for data processing charges.
ITEH EXPLANA'i'ION:
The Land Use Planning Department has instituted a permit-tracking system which
has incurred approximately $20,000 of data processing charges as of the end of
February, 1988. The Purchasing Department has been charged approximately $1,300
more than their budget for data processing. The Data Processing Department
estimates that total 1987-88 charges for these departments will be $50,000 and $2,500, respectively.
Data processing charges are based on usage. This usage includes storage on disc
drives, CPU usage, connect time, a print charge, and a hardware depreciation charge.
Funds ,are not available in the departments' budgets to cover these additional
costs; therefore a contingency ellocatfou. is recommended,
Fiscal Imeact:
The current balance in the Contingency account is $1,084,023. This balance would be reduced to $1,031,523.
EXHIBITS:
Resolution No. f'?·l.3!..,.. authorizing a contingency transfer.
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RESOLUTION NO. 88-135
A RESOLUTION OF 'i'HE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA AUTHORIZING THE TRANSFER OF
FUNDS FROM THE CONTINGENCY ACCOUNT TO COVER DATA
PROCESSING CHARGES.
WHEREAS, the City has established a Data Processing Internal Service Fund
5 to account for all data processing related costs, and
6 WHEREAS, the Data Proce~sing Fund charges all departments using data
7 processing services a user fee for services provided, and
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9 requiring services from Data Processing which will cost more than is presently
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WHEREAS, the Planning and Purchasing Departments find that they are
provided in their respective budgets, and
WHEREAS, these services are a necessary part of the daily operation of
each department,
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
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Carlsbad, California, that the transfer of $50,000 and $2,500 is hereby approveci
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from the General Fund Contingency Account to the inter-departlllents services
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accounts in the Planning and Purchasing Departments, respectively,
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PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of
18 April the City of Carlsbad, California, held on the 26th day ofll9se by the
19 following vote, to wit:
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AYES: Council Members Lewis, Kulchin, Mamaux, Larson
NOES:
ABSENT: Council Member Pettine
24 ATTEST:
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ALET L. RAU EN N , City Clerk
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