HomeMy WebLinkAbout1988-05-17; City Council; 9439; Street lighting districtOF CARLSBAD - AGENf~ BILL
MTG. 5/17/88
PEPT. U/M & P/R
TITLE:
STREET LIGHTING DISTRICT #1 AND PROPOSED
INCLUSION OF LANDSCAPING PORTION OF THE
LANDSCAPING AND LIGHTING ACT OF 1972
DEPT. HD.
CITY ATTY
CITYMG
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RECOMMENDED ACTION:
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Approve Resolution No. %K~)(*O directing Utilities &
Maintenance Director to submit Engineer's Report.
Approve Resolution No. Sy- /f» / approving Engineer's Report.
Approve Resolution No.setting Public Hearing.
ITEM EXPLANATION
The City reformed the Street Lighting District under provision of
the Landscaping and Lighting Act of 1972 five years ago. The
District had been first formed in 1972. The costs of
maintaining the City's 4047 street lights (3329 city-owned and
718 SDG&E-owned) are funded from assessments to each property
owner based on benefit. This procedure, outlined in the attached
Order of Procedures, is required under the Act to spread the
assessments to affected parcels, to annex new parcels to the
District and to provide for a public hearing to hear protests.
FY 1988-89 will bring an approximate 11% increase in the number
of parcels assessed. A detailed listing will be available at the
Council meeting and specific assessments can be compared at that
time.
Presented also is a request for Council to approve in principle
funding street tree maintenance and median landscape maintenance
services through the landscaping portion of the 1972 Act.
Details are contained in the third portion of the Engineer's
Report. Adopting the resolutions as recommended does not commit
the Council to fund street tree and median landscape maintenance
services through assessments, rather, the Council simply retains
the authority to consider the proposal at a noticed public
hearing.
FISCAL IMPACT
The FY 1988 -89 street lighting budget is $589,380 this year.
The projected fund balance at the end of FY 87-88 is $172,561.
It is recommended in the Engineer's Report that this fund balance
be reduced by $50,000 and apportioned to FY 1988-89
expenditures. The fund balance includes energy deposits for new
developments and provides for four month's operations. The
amount to be assessed this year is $67,034 more than FY 87-88
($514,880 vs. $447,846) due to an 11% increase in annexed
parcels .
Proposed fiscal impact of street tree maintenance and median
landscape maintenance is detailed in portion three of the
Engineer ' s Report .
Page 2 of AB#
EXHIBITS
1. Order of Procedure
2. Resolution No. %"$*"~H* O ordering preparation of plans,
specifications, cost estimated, diagrams and Engineer's
Report
3. Engineer's Report
4. Resolution No. yy—/& / approving Engineer's Report
5. Resolution No. ^iT-/& a. setting public hearing for City of
Carlsbad street Lighting and Landscape District No. 1
ORDER OF PROCEDURE
CITY OF CARLSBAD
STREET LIGHTING DISTRICT NO. 1
STAFF:General presentation of boundary map showing the parcels and
land to be assessed.
CITY COUNCIL:Adopt RESOLUTION INITIATING PROCEEDINGS AND ORDER ENGINEER.'S
"REPORT": Formal action of the City Council ordering the prepa-
ration of the required Engineer's "Report".
STAFF:Presentation of Engineer's "Report", consisting of:
A. Plans and specifications describing the general nature, loca-
tion and extent of the existing improvements and proposed
improveme nt s
B. Cost estimate
C. Assessment diagram
D. Assessment roll
CITY COUNCIL:Adopt RESOLUTION PASSING ON "REPORT" AND SETTING PUBLIC HEARING:
Formal action approving "Report" of Engineer.
CITY COUNCIL:Adopt RESOLUTION OF INTENTION: Jurisdictional Resolution under
"1972 Act" proceedings, declaring intent to order additional
improvements and the annual levy of assessments and setting
public hearing.
JUNE 7, 1988:PUBLIC HEARING TO CONSIDER ANNUAL LEVY OF ASSESSMENTS
AGENCY: CITY OF CARLSBAD
PROJECT: EXISTING STREET LIGHTING DISTRICT NO. 1 AND THE
PROPOSED INCLUSION OF STREET TREE AND MEDIAN LANDSCAPE
MAINTENANCE TO THE 1972 LANDSCAPE AND LIGHTING DISTRICT
ACT
ENGINEER'S REPORT
Pursuant to direction from the City Council, submitted herewith
is the "Report", consisting of the following documents pursuant
to the provisions of Division 15, Part 2, or the Streets and
Highways Code of the State of California, and Specifically
section 22500 et. seq., the Landscape and Lighting Act of 1972.
1. AN ESTIMATE OF THE COSTS of the street lighting improvements
to be maintained for the ensuing twelve-month period, being
for July 1, 1988 to June 30, 1989.
2. A DIAGRAM of the street Lighting District. Said diagram
shall show the exterior boundaries of the Street Lighting
District, the boundaries of any zones within the Street
Lighting District, the lines and dimensions of each lot or
parcel within said Street Lighting District and each parcel
shall be identified by a distinctive number or letter. The
lines and dimension of each lot shall conform to those shown
on the County Assessor's map for the fiscal year to which
the "Report" applies. A simplified diagram is attached. A
detailed diagram is maintained in the office of the
Utilities and Maintenance Director and is available for
public inspection.
3. PROPOSED INCLUSION of street tree and median landscape
maintenance.
BACKGROUND
Experience in recent years has indicated that general fund
revenues may not be sufficient to adequately fund city
operations in future years. Accordingly, staff has been
evaluating city services to determine those services that
could/should be funded through revenue sources other than general
fund revenues.
Street tree maintenance and median landscape maintenance service
provided by the City are of benefit to a certain number of
properties. In the case of street tree maintenance, a portion of
the parcels in the City benefit from the service while many
parcels in the City receive no benefit. In the case of median
landscape maintenance, all parcels in the City benefit with some
parcels benefiting to a greater degree. As a
result of the benefit issue, these services may be appropriate
for funding through special assessments.
STREET TREE MAINTENANCE
Street tree maintenance services are provided to the older
portion of the City lying generally east and west of 1-5 and
north of Aqua Hedionda Lagoon and to a significant portion of the
La Costa area in South Carlsbad, street tree maintenance service
areas are shown in the attached Exhibit A.
Limited funding in recent years has caused the street tree
maintenance program to change from a fully planned, preventive
maintenance program to that of a service which responds primarily
to citizen complaints. Funds for street tree maintenance have
remained constant yet the demand for service, as well as the
number of trees, has increased significantly over the last 5
years. As a result, street trees have deteriorated in quality
due to the lack of planned, scheduled maintenance and pruning.
Diseased and pest infested trees are not promptly treated, have
died and had to be removed. At the present time, the annual cost
of street tree maintenance is $235,000.
To restore the street tree maintenance program to a quality
level of scheduled maintenance, as well as responding to citizen
requests, will require a initial first year budget of $410,000.
The major increase would be for capital equipment costs of
$117,000. The equipment costs could be spread over a 5 year
period reflecting an annual budget of $326,000 or approximately
39 percent more than is presently provided. This increase will
restore the program to a quality level of scheduled maintenance
and provide for: a programmed Street Tree Maintenance system
where by every tree in the City is pruned on a 5 to 7 year turn
around basis depending on species and size. In addition, all
emergency tree problems and citizen requests will continue to be
addressed daily without disruption of the scheduled program.
To address the issue of assessment of benefit, provide a stable
source of funding and restore the program to a meaningful level
of service, staff recommends that funding for the Street Tree
Maintenance Program be provided through assessments levied by the
1972 Landscaping and Lighting Act District.
MEDIAN LANDSCAPE MAINTENANCE SERVICES
Street Median Landscape Maintenance Services are/or will be
provided to landscaped medians in Palomar Airport Road, Rancho
Santa Fe Road, El Camino Real, College, Melrose, Alga,
Poinsettia, Elm, Carlsbad BLvd, Paseo del Norte, La Costa Avenue,
as well as landscaping in the Redevelopment area. (Please see
attached Exhibit "B")
For fiscal year 1987-88, the Median Landscape Maintenance
Program is funded at $65,000. This amount is approximately equal
to what has been budgeted the last 3 years. The number of
medians with landscaping has increased 100 percent over the
previous fiscal year, with additional medians planned for the
future. The increased demands created by additional landscaped
medians has resulted a lower level of maintenance. Weed
removal, irrigation repairs, fertilizing, trimming, and pruning
are presently performed below the departments adopted standards
thereby resulting in a decreased quality in the appearance of the
medians. Reduced maintenance schedules also result in poor water
management since irrigation system irregularities are not quickly
identified and repaired.
To provide the quality level of maintenance expected by the
residents of Carlsbad an annual budget of $96,000 will be
required to adequately fund the median landscape maintenance
program in fiscal year 1988-89. The new program will insure
clean, neatly maintained medians through the following
operations:
A. Weekly scheduled cleaning, including litter removal
B. Weekly maintenance including trimming and weed removal
c. Plant replacement as needed.
D. Fertilizer applicants twice annually
E. Pre-emergent herbicide applications, 3 times per year
F. Growth retardants and proper insecticides when required
G. Close monitoring of irrigation systems and renovation
of older systems to more efficient drip irrigation.
The above program will deliver a first class product. The
annual budget of $96,000 represents a 48% increase over current
year allocations.
City of Carlsbad development requirements provide for the
improvement of all medians on prime arterials within the City.
At the present time, staff is maintaining 11 miles of median
landscaping. If City policy is followed, it is likely that as
much as 30+ miles of median will require maintenance at
buildout.
Thus, it appears that demand for Median Maintenance Services will
be increasing while revenues will remain the same or decrease in
future years.
Median Maintenance Services benefit all residents and property
owners of the City of Carlsbad. However, it is obvious that
properties that front directly upon streets that have improved
and maintained medians benefit to a greater extent than those
properties which front on streets.
To address the issues of stable funding and assessment of
appropriate benefit, staff is recommending that the Median
Landscape Maintenance Program be funded through benefit
assessments levied by the 1972 Landscaping and Lighting Act
District.
BENEFIT ASSESSMENT METHODOLOGY
Street Tree Maintenance - Street trees are in the street right-
of-way, generally between the curb and sidewalk in front of
parcels in the area indicated in Exhibit "A". Each property
receives approximately the same benefit, therefore, staff
proposes a benefit formula in which each parcel is given an
equivalent dwelling unit (EDU) based on the average size of
a single family residential lot in the City of Carlsbad
(7,500 square feet or .17 acres). Thus, each single family
parcel is given an EDU of 1, while most other parcels are
given an EDU based on the formula:
Acreage = EDU
.17
Using this EDU basis, the proposed annual budget of $410,000
would result in an approximately annual assessment of $27.00
per single family residence.
Staff recommends that this assessment be phased in over a
three-year period. A three-year phase in would result in a
first year assessment of $9.00 per single family residential
parcel for FY 88-89. In the third year, each parcel would
bear its share of the full cost of the service or $27.00.
Median Landscape Maintenance - This service generally benefits
all parcels and residents in the city. Accordingly, all
parcels should share in the cost. However, parcels which
front upon streets which receive median landscape
maintenance services generally receive more benefit from the
landscape improvements than other parcels. It is difficult
to ascertain precise benefit, however, staff believes that
parcels fronting on the streets benefit at least twice as
much as other parcels. Therefore, staff recommends that all
parcels in the City share in the cost of median landscape
maintenance using the same EDU formula proposed for Street
Tree Maintenance and that those parcels which front on
streets with landscaped medians be assessed twice the amount
of those parcels that do not front on the streets.
Using the above formula to assess the costs of the proposed
budget would result in an assessment of $3.00 for single
family parcels which do not front on the streets. A
commercial/industrial parcel of one (1) acre, fronting on
Palomar Airport Road would be assessed approximately $17.00.
Single family parcels which "back" on to the street are
assessed the same as parcels which do not front on the
street, or $3.00.
Staff also recommends that this assessment be phased in over
a three-year period. A three-year phase in would result in
a first year assessment of $1.00 for parcels fronting on
the street and $5.70 for the example commercial/industrial
one (1) acre parcel fronting on the street with a landscaped
median. In the third year, each parcel would bear its
share of the full cost of the service or $3.00 and $17.00,
respectively.
The assessment cost estimates indicated above are based on the
number of parcels and actual land uses that existed in 1987-88
and 1988-89 funding levels intended to restore the two programs
to a fully functional level. Changes to the number of parcels,
land uses and program funding will affect the estimated
assessment amounts. Estimated assessments are displayed in
Exhibit "C".
STf^EELT
SCHEDULE FOR STREET LIGHTING MAINTENANCE
JULY 1, 1988 THROUGH JUNE 30, 1989
1. COST OF MAINTENANCE SERVICE:
A. Energy 364,400.00
B. Personnel 109,519.00
C. Incidentals 115,461.00
Subtotal: 589,380.00
City Contribution: 24,500.00
From Fund Balance 50,000.00
BALANCE TO ASSESSMENT 514,880.00
*Detail contained by FY 1988-89 approved budget -- Fund 161-6210
EXH\B\T
SCHEDULE FOR STREET TREE MAINTENANCE
PROPOSED
JULY 1, 1988 THROUGH JUNE 30, 1989
COST OF MAINTENANCE SERVICE:
Maintenance and Operations $ 271,000
Capital 22,000
Subtotal $ 293,000
City Contributions (157,000)
NET AMOUNT TO BE ASSESSED $ 136,000
SCHEDULE FOR MEDIAN LANDSCAPE MAINTENANCE
PROPOSED
JULY 1, 1988 THROUGH JUNE 30, 1989
COST OF MAINTENANCE SERVICES:
Maintenance & Operations $ 76,000
Capital -0-
Subtotal $ 76,000
City Contributions $ (44,000)
NET AMOUNT TO BE ASSESSED $ 32,000
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RESOLUTION NO. 88-160
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RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
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FOR A SPECIAL MAINTENANCE DISTRICT
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WHEREAS, the CITY COUNCIL of the CITY OF CARLSBAD,
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CALIFORNIA, has previously formed a special maintenance district
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CARLSBAD, CALIFORNIA, INITIATING PROCEEDINGS
FOR THE ANNUAL LEVY OF ASSESSMENTS AND ORDER-
ING THE PREPARATION OF AN ENGINEER'S "REPORT"
pursuant to the terms of the "Landscaping and Lighting Act of
1972", being Division 15, Part 2 of the Streets and Highways Code
of the State of California, said special maintenance district
known and designated as CITY OF CARLSBAD, STREET LIGHTING
DISTRICT NO. 1 (hereinafter referred to as the "Maintenance
District"); and,
WHEREAS, at this time the City Council is desirous to take
proceedings to provide for the annual levy of assessments for the
next ensuing fiscal year to provide for the annual costs for
maintenance of improvements within the Maintenance District.
NOW, THEREFORE, IT IS HEREBY RESOLVED AS FOLLOWS:
RECITALS
SECTION 1. That the above recitals are all true and
correct.
DECLARATION OF INTENTION
SECTION 2. That the public interest and convenience
requires, and it is the intention of this legislative body to
initiate proceedings to for the annual levy and collection of
special assessments for the payment of annual maintenance within
the Maintenance District.
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REPORT OF ENGINEER
SECTION 3. That this improvement is hereby referred to
VIRGINIA McCOY, ELECTRICAL OPERATIONS SUPERVISOR, who is hereby
directed to make and file the "Report" generally containing the
following :
A. Plans and specifications describing the
general nature, location and extent of the existing improvements;
B. An estimate of the cost of the maintenance
for the works of improvement for the Maintenance District for the
referenced fiscal year;
C. A diagram for the Maintenance District,
showing the area and properties proposed to be assessed;
D. An assessment of the estimated costs of the
maintenance, assessing the net amount upon all assessable lots
and/or parcels within the Maintenance District in proportion to
the benefits received.
SECTION 4. That upon completion of the preparation of said
"Report", the original shall be filed with the City Clerk, who
shall then submit the same to this legislative body for its
immediate review and consideration.
FISCAL YEAR
SECTION 5. That the above "Report" shall include all costs
and expenses of said maintenance relating to the fiscal year
commencing July 1, 1988 and ending June 30, 1989.
PASSED, APPROVED AND ADOPTED by the City Council of the City
of Carlsbad at its regular meeting held on the 17th day of
May , 1988, by the following vote, to wit:
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AYES: Council Members Lewis, Kulchin, Pettine, Mamaux and Larson
NOES: None
ABSENT: None
C*LAUDE A. LEWIS, Mayor
ATTEST:
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ALETHA L. RAUTENKRANZ, City/Clerk
(SEAL)
RESOLUTION NO. 88-161
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RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
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CARLSBAD, CALIFORNIA, APPROVING THE ENGINEER'S
"REPORT" FOR PROCEEDINGS FOR THE ANNUAL LEVY OF
ASSESSMENTS WITHIN A SPECIAL MAINTENANCE DISTRICT
WHEREAS, the CITY COUNCIL of the CITY OF CARLSBAD,
CALIFORNIA, pursuant to the terms of the "Landscaping and
Lighting Act of 1972", being Division 15, Part 2 of the Streets
and Highways Code of the State of California, did, by previous
Resolution, initiate proceedings and ordered the preparation of
an Engineer's "Report" for the annual levy of assessments within
a special maintenance district, said special maintenance district
known and designated as CITY OF CARLSBAD, STREET LIGHTING
DISTRICT NO. 1 (hereinafter referred to as the "Maintenance
District"); and,
WHEREAS, there has now been presented to this City Council
the "Report" as required by said Division 15 of the Streets and
Highways Code and as previously directed by Resolution; and,
WHEREAS, this City Council has now carefully examined and
reviewed the "Report" as presented, and is satisfied with each
and all of the items and documents as set forth therein, and is
satisfied that the assessments, on a preliminary basis, have been
spread in accordance with the benefits received from the works of
improvement as set forth in said "Report".
NOW, THEREFORE, IT IS HEREBY RESOLVED AS FOLLOWS:
SECTION 1. That the above recitals are all true and
correct.
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SECTION 2. That the "Report" as presented, consisting of
the following:
A. Plans and specifications describing the
general nature, location and extent of the improvements
B. Estimate of cost, including the amount of
the annual installment for the forthcoming fiscal year
C. Diagram of the Maintenance District
D. Assessment of the estimated cost
is hereby approved on a preliminary basis, and is ordered to
filed in the Office of the City Clerk as a permanent record and
to remain open to public inspection.
SECTION 3. That the City Clerk shall certify to the passage
and adoption of this Resolution, and the minutes of this meeting
shall so reflect the presentation of the Engineer's "Report".
PASSED, APPROVED AND ADOPTED by the City Council of the City
of Carlsbad at its regular meeting held on the 17th day of
May , 1988, by the following vote, to wit:
AYES: Council Members Lewis, Kulchin, Pettine, Mamaux and Larson
NOES: None
ABSENT: None
LAUDE A. "LEWIS, Mayor
ATTEST:
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ALETHA L. RAUTENKRANZ^City Cl\rk
(SEAL)
RESOLUTION NO. 88-162
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RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
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CARLSBAD, CALIFORNIA, DECLARING ITS INTENTION
TO PROVIDE FOR AN ANNUAL LEVY AND COLLECTION
OF ASSESSMENTS IN A SPECIAL MAINTENANCE
DISTRICT, AND SETTING A TIME AND PLACE FOR
PUBLIC HEARING THEREON
WHEREAS, the CITY COUNCIL of the CITY OF CARLSBAD,
CALIFORNIA, has previously formed a special maintenance district
pursuant to the terms of the "Landscaping and Lighting Act of
1972", being Division 15, Part 2 of the Streets and Highways Code
of the State of California, said special maintenance district
known and designated as CITY OF CARLSBAD, STREET LIGHTING
DISTRICT NO. 1 (hereinafter referred to as the "Maintenance
District"); and,
WHEREAS, at this time the City Council is desirous to take
proceedings to provide for the annual levy of assessments for the
next ensuing fiscal year to provide for the annual costs for
maintenance of improvements within the Maintenance District; and,
WHEREAS, there has been presented and approved by this City
Council the Engineer's "Report", as required by law, and this
City Council is desirous of continuing with the proceedings for
said annual levy.
NOW, THEREFORE, IT IS HEREBY RESOLVED AS FOLLOWS:
RECITALS
SECTION 1. That the above recitals are all true and
correct.
DECLARATION OF INTENTION
SECTION 2. That the public interest and convenience
requires, and it is the intention of this legislative body, to
n BOUNDARIES OF MAINTENANCE DISTRICT
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undertake proceedings for the annual levy and collection of
assessments to pay the costs and expenses for the maintenance of
the improvements for the above-referenced Maintenance District,
said improvements generally described as follows:
The maintenance of certain street lighting
improvements as set forth and described in the Engineer's
"Report", which is on file in the Office of the City Clerk.
SECTION 3. That said works of improvement are of direct
benefit to the properties within the boundaries of said Mainte-
nance District, which Maintenance District the legislative body
previously declared to be the area benefited by said works of
improvement, and for particulars, reference is made to the
boundary map as previously approved by this legislative body, a
copy of which is on file in the Office of the City Clerk and open
for public inspection, and is designated by the name of this
Maintenance District.
REPORT OF ENGINEER
SECTION 4. That the "Report" of the Engineer, as prelimi-
narily approved by this legislative body, is on file with the
City Clerk and open for public inspection. Reference is made to
said "Report" for a full and detailed description of the works of
improvement, the boundaries of the Maintenance District and any
zones therein, and the proposed assessments upon assessable lots
and parcels of land within the Maintenance District.
PUBLIC HEARING
, SECTION 5. NOTICE IS HEREBY GIVEN THAT TUESDAY, THE 7TH DAY
. OF JUNE, 1988, AT THE HOUR OF 6:00 P.M., IN THE REGULAR MEETING
K PLACE OF THE CITY COUNCIL, BEING THE COUNCIL CHAMBERS, CITY HALL,O
,, IS THE TIME AND PLACE FIXED BY THIS LEGISLATIVE BODY FOR HEARINGD
PROTESTS OR OBJECTIONS IN REFERENCE TO THE ANNUAL LEVY OF ASSESS-
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MENTS AND TO ANY OTHER MATTERS CONTAINED IN THIS RESOLUTION. ANY
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PERSONS WHO WISH TO OBJECT TO THE PROCEEDINGS OR THE ANNUAL LEVY
SHOULD FILE A WRITTEN PROTEST WITH THE CITY CLERK PRIOR TO THE
TIME SET FOR THE PUBLIC HEARING.
NOTICE
SECTION 6. That the City Clerk is hereby authorized and
directed to give notice as required by law by causing a copy of
this Resolution to be published one (1) time in the Carlsbad
Journal* a newspaper of general circulation within said
City; said publication to be completed not less than ten (10)
days prior to the date set for the public hearing.
PROCEEDINGS INQUIRIES
SECTION 7. For any and all information relating to these
proceedings, including information relating to protest procedure,
your attention is directed to the person designated below:
VIRGINIA MCCOY
ELECTRICAL OPERATIONS SUPERVISOR
CITY OF CARLSBAD
2075 LAS PALMAS
CARLSBAD, CA 92008
TELEPHONE: (619) 438-7753
of Carlsbad at its regular meeting held on the 17th day of
May , 1988, by the following vote, to wit:
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PASSED, APPROVED AND ADOPTED by the City Council of the City
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AYES: Council Members Lewis, Kulchin, Pettine, Mamaux and Larson
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NOES: None
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ABSENT: None
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CLAUDE A. LEWIS, Mayor
ATTEST:
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ALETHA L. RAUTENKRANZ, CityJ^lerk
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(SEAL)
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