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Home My WebLink About1988-06-07; City Council; 9454; Annual Contract for Speedy Copy Service. . z 0 f; ,c _, 6 z ::, 0 (.) _ I·. Cl~ OF CARLSBAD -AGEN~ BILL AB#_:l_'i_.S '/ TITLE: ANNUAL CONTRACT FOR SPEEDY COPY SERVICE MTG. 06/07 /88 DEPT. PCH RECOMMENDED ACTION: DEPT CITY ATTY. CITY MGR. Adopt Resolution No. ff-117 , approving an Agreement for Speedy Copy Service and authorizing the Mayor to execute same. ITEM EXPLANATION: There is a need for speedy copy service by various departments. In addition to having specification books printed for Capital Improvement Projects, the Police Department has monthly newsletters printed, while other departments have manuals, reports and standards printed throughout the year. Currently, quotations are being obtained on a project-by-project basis. If the City has a contract with one printer for speedy copy service, there will be a considerable time savings in the bidding processes and the printing will be expedited. Proposals for annual speedy copy service were originally sent to eleven vendors. From the nine responses received, Carlsbad Printing Company was selected as the lowest responsive bidder. FISCAL IMPACT: Sufficient funds have been appropriated as part of the Departmental Budgets or individual Project Accounts, and are available in the respective accounts. The Purchasing Department will establish and monitor a Blanket Purchase Order with this vendor for fiscal year 1988-89. EXHIBITS 1. ResolutionNo. 'lr-127 2. Agreement . 1 2 3 4 ~ RESOLUTION NO, 88-177 • A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING AN AGREEMENT BETWEEN THE CITY OF CARLSBAD AND CARLSBAD PRINTING COMPANY FOR SPEEDY COPY SERVICE. The City Council of the City of Carlsbad, California, does hereby 5 resolve as follows: 6 1. That an Agreement between the City of Carlsbad and Carlsbad Printing 7 Company for speedy copy services, a copy of which is attached (Exhibit 2) ,and a made a part hereof, is hereby approved. 9 2. That the Mayor of the City of Carlsbad is hereby authorized arid 10 directed to execute said Agreement for, and on behalf of, the City of Carlsbad. 11 PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City 12 Counci 1 he 1 d on the __ 7 ____ th _____ , _day of . June , 1S88, by the following 13 vote,.to wit: 14 15 16 17 18 19· 20 21 22 23 24 25 26 27 28 AYES: NOES: ABSENT: ATTEST: (SEAL) Council Members Lewis, Kulchin, Pettine, Mamaux and Larson None None ..l. SPEEDY COPY SERVICE • THIS AGREEMENT, made and entered into this __ day of _____ _ 1988, by and between the CITY OF CARLSBAD, California, a municipal corporation, hereinafter referred to as "City" and CARLSBAD PRINTING COMPANY, hereinafter referred to as "Contractor". W I T N E S S E T H WHEREAS, the City does find that the proposal tendered by the Contractor for speedy copy services was a responsible proposal and of high standards; WHEREAS, the City of Carlsbad does further find and determine that it would be in the best interests of the City that said propostl be accepted and the contract be awarded to the Contractor; NOW, THEREFORE, for and in consideration of the mutual covenants and promises of the parties hereto and upon the express terms and conditions thereinafter set forth, it is agreed by and between them, and each with the other, as follows: 1. This Agreement shall consist of and include the following document attached hereto, as Exhibit A, Bid Proposal. 2. The Contractor agrees to furnish all labor and materials for speedy copy services submitted in proposal dated May 20, 1988. 3. The Contractor shall provide pick up and delivery service, if required by the City. 4. The Contractor shall furnish finished copies within 4 -5 days after originals are received by Contractor. 5. The Contractor shall obtain and pay for a City of Carlsbad busi'ness license at the time of signing this Contract. 6. The Contractor shall comply with all Federal, State, County and City Statutes, Ordinances and Regulations, including Workers' Compensation and the Immigration Reforms Control A\~ of ~986. 7. This Agreement shall be for a period of one {1) year commencing on July 1, 1988 and ending on June 30, 1989. At the end of one (1) year, the City has the right to re-bid or renew the Agreement for three {3) additional one (1) year periods. 8. The Contractor shall also take and maintain during the life of this Agreement, Workers' Compensation Insurance covering all of Contractor's employees in a company satisfactory to the City and sha11 furnish to the City a certificate issued by such company prior to the beginning of this Contract. 9. It is expressly understood and agreed that the Contractor herein named in the furnishin~ of all labor and materials provided in this Contract, is acting as an independent Contractor and not as an agent, servant or employee of the City. 10. This Agreement or any part thereof shall not be assigned by Contractor without prior written consent of the City. 11. This Agreement may be amended or modified only by written agreement signed by both parties, and failure on the part of either party to enforce any provision of this Agreement shall not be construed as a waiver of the right to compel enforcement of such provision or provisions. 12. The Contractor shall be aware of the requirements of the Immigration Reform and Control Act of 1986 and shall comply with those requirements, including but not limited to verifying the eligibility for employment of all agents, employees, sub-contractors and consultants that are included in this Agreement. 13. Once each year, after the first six (6} months of this Agreement, upon written request by the Contractor and approval of the Purchasing Officer, said prices shall be subject to change in accordance with the Consumer Price Index, San Diego as published by the U.S. Department of Labor, based on one-half of the percentage change in the index from the first month of this Agreement to each succeeding anniversary thereof. 14. This Agreement may be terminated by either party by giving thirty (30) days written notice to the other, and this Agreement shall terminate forthwith thirty (30} days following the date such notice is given. IN-WITNESS WHEREOF, the parties hereto have executed this agreement in the day and year first above-written. CONTRACTOR \'\~ CITY OF CARLSBAD, a municipal corporation of the State of California itl'e: . £t~rf>eL>'i ~ c,.,r4, <kcotic..c.l~ c,-\ C..,~ 9-..\~ ~Ill() \> L,.,.,i,~ C.t> ' APPROVED AS TO FORM: ATTEST: Assistant City Attorney ALETHA L. RAUTENKRANZ, City Clerk EXHIBIT A REQUEST TO BID ANNUAL SPEEDY COPY PRINTING . Please review our requirements for speedy copy printing for 1988-89 and submit • prices for the following: #20 Bond (White or standard color stock) c.. (one sided) so-a l 9!> per page (8 112• X 11 11 ) $ 0 .. 0 'll'Se,. per page (8 112• x 14") (two sided) $ 0 .. 0,) L,"' per page (8 1/2" x 11 ") $ Q•ffi9&.. per page (8 1/2• X 14") 3 hole punch so·C\i per ream o+ soD Comb Binding s o·,o' 1/2" (each) $ D • 90' l" (each) .. ,, $ \ ·oo 1 12/" & up {each) Covers: i, ; Front and back with colored ink printing on front only S O • t 32. set 7'""' .i 67# Vellum Bristo f'r.., I qo~ \NDe-➔ Ru . S p-t sco set ~ )L ' linen/Laid Cover • t Mylar front cover Staple: $ t). 0~' s O ·03' s o-0«:rc. each one two three Pick up ancl delivery to be provided by printer 1 if requested, at no charge to City. Turn around time 4 -5 days after originals are received by printer. \-\~o..u~~ Lio~ f\> PR.o,J>e~1 OS: CAMW Ainrins Co,aparey Address Name 5355 ~lllda F.Minas, Sidi, F Cmubod, CA 92008 11,1. (i/9}-al-~l Title FAX (61 9) 438-1349 City, State, Zip Code Company Uate: Ma {- SPEEDY COPY SERVICE THIS AGREEMENT, made !ind en.tered into this /~ day of ®u -(7-#"" ........ ~-- 1988, by and between the CITY OF CARLSBAD, California, a municipal corporation, hereinafter referred to as "City" and CARLSBAD PRINTING COMPANY, hereinafter referred to as "Contractor". WITNtSSETH WHEREAS, the City does find that the proposal tendered by the Contractor for speedy copy services was a responsible proposal and of high standards; WHEREAS, the City of Carlsbad does furthar find and determine that it would be in the best interests of the City that said propos~ be accepted and the contract be awarded to the Contractor; NOW, THEREFORE, for and in consideration of the mutual covenants and promises of the parties hereto and upon the express terms and conditions thereinafter set forth, it is agreed by and between them, and each with the other, as follows: 1. This Agreement shall consist of and include the following document attached hereto, as Exhibit A, Bid Proposal. 2. The Contractor agrees to furnish all labor and materials for speedy copy services submitted in proposal dated May 20, 1988. 3. The Contractor shall provide pick up and delivery service, if required by the City. 4. The Contractor shall furnish finished copies within 4 -5 days after originals are received by Contractor. 5. The Contractor shall obtain and pay for a City of Carlsbad business license at the time of signing this Contract. j, i ~ { /. ' ' ,i, t ' l' f , \. . ( ¼ ·f t i ) f ' 1 ' I l \ l ) 6. The Contractor shall comply with all Federal, State, County and City Statutes, Ordinances arid Regulations, inc"/uding Workers' C9mpensation and the Immigration Reforms Control Act of 1986. 7. This Agreement shall be for a period of one (1) year commencing on July I, 1988 and ending on June 30, 1989. At the end of one (1) year, the City has the right to re-bid or renew the Agreement for three (3) additional one {I) year periods. 8. lhe Contractor shall also take and maintain during the life of this Agreement, Workers' Compensation Insurance covering all of Contractor's employees in a company satisfactory to the City and shall furnish to the City a certificate issued by such company prior to the beginning of this Contract. 9. It is expressly understood and agreed that the Contractor herein named in the furnishing of all labor and materials provided in this Contract, is acting as an independent Contractor and not as an agent, servant or employee of the City. 10. This Agreement or any part thereof shall not be assigned by Contractor without prior written consent of the City. 11. This Agreement may be amended or modified only by written agreement signed by both parties, and failure on the part of either party to enforce any provision of this Agreement shall not be construed as a waiver of the right to compel enforcement of such provision or provisions. 12. The Contractor shall be aware of the requirements of the Immigration Reform and Control Act of 1986 and shal1 comply with those requirements, including but not limited to verifying the eligibility for employment of all agents, employees, sub-contractors and consultants that are included in this Agreement. t ! j t . . 13. Once each year, after the first six (6) months of this Agreement, upon written request by the Contractor and approval of the Purchasing Officer, said prices shall be subject to change in accordance with the Consumer Price Index, San Diego as published by the U.S. Department of Labor, based on one-half of the percentage change in the index from the first month of this Agreement to each succeeding anniversary thereof. 14. This Agreement may be terminated by either party by giving thirty (30) days written notice to the other, and this Agreement shall terminate forthwith thirty (30} days following the date such notice is given. IN WITNESS WHEREOF, the parties hereto have executed this agreement in the day and year first above written. CONTRACTOR L • a .. "> CLAUDE A. LEWIS, 'Mayor £L~t'f>eu'i ~ tkfS ew,,~,~~ c,,\ C,_~ Q..\':) ~A() f 1., ... -t1~ t.D • APPROVED AS ~O FOR~ ~;t~ ATTEST: ) ALETHA L. RAUTENKRANZ, City Clerk '7 . . EXHIBIT A REQUEST TO BID ANNUAL SPEEDY COPY PRINTING .. Please review our requirements for speedy copy printing for 1988-89 and submit prices for the following: #20 Bond (White or standard color stock) c.. (one sided) $ 0" c) l 9~ per page {8 112• x 11") $ 0·0115" per page (8 1/2" x 14") (two sided) S Q •O .)L, c. per page (8 1/2" x 11") S o•m9.8.. per page (8 1/2" .x 14") 3 hole punch $ o•cqs: per ream o+ soD " Comb Binding $ Q • 10 1/2" (each) s O • 90' 1" (each) \ .. ,, $ ~oo 1 12/" & up (each) Covers: Front and back with colored ink printing on front only S O ·132. C:set 7•N1~J 67# Ve 11 um Bristo f'c.., 11.; qo~ \NC>e.➔ R.u~1 $~-, sc. set i 3(,.•i Linen/Laid Cover .. ' Mylar front cover s O· 2:,l::>c. each .. t). 01..' Staple: $ one $ 0 ·03," two s o·O~ three Pick up and delivery to be provided by printer, if requested, at no charge to City. Turn around time 4 -5 days after originals are received by printer. \-\~tu~~ L;o~ ~S. ~R~,J)f!l'-\1 OS: Qa,ubw/ ~ling Co,i,paq Name 5J.S5 ~ttlda Eitclna.r, SMu, F Address Carlsbad, Cf 92008 T,I, (IIP} 4JI-P4ll Title FAX (6/9) 418-l349 City, State, Zip Code Company Uate: Ma /