HomeMy WebLinkAbout1988-06-07; City Council; 9458; Destroy files requestCITY OF CARLSBAD - AGEND" BILL
DEPT. HD.
REQUEST FOR AUTHORITY TO
CITY MGR.
MTG. 6-7-88
DEPT. PER
RECOMMENDED ACTION:
Adopt Resolution No. Jg' -180 empl oyment appl i cat i ons and empl oyment 1 i sts . , authorizing the destruction of Personnel Department
ITEM EXPLANATION
The Personnel Department of the City requests authority to destroy application and employment eligibility lists dated prior to May 1, 1986.
The Personnel Department as a result of continuing recruitment, accumulates several thousand applications per year. These applications are filed and stored by year and position. Maintaining these records is not economical nor necessary. In order to destroy these records the Personnel Department needs City Council approval and written consent of the City Attorney. This action is required by State of California Government Code, Section 34090 as well as Title 29, Chapter 14, Code of Federal Regulations, Section 1602.3, Local Government Recordkeeping. This request coincides with the practices of other cities and the county.
FISCAL IMPACT
Fiscal impact is negligible as the files are destroyed by employees. The reduction of file space requirements provides some cost savings.
EXHIBITS
1. City Attorney memorandum to the Personnel Director.
2. Resolution No. -/Yd , authorizing the destruction of files.
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May 16, 1988
TO: PERSONNEL DIRECTOR
FROM: City Attorney
CONSENT TO DESTROY OBSOLETE EMPLOYMENT APPLICATIONS AND ELIGIBILITY LISTS
The City Attorney consents to the destruction of employment applications and employment lists held by the Personnel Department and dated prior to May 1, 1986.
VINCENT F. BIONDO, JR.
City Attorney
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RESOLUTION NO. 88-180
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING THE DESTRUCTION
WHEREAS, the maintenance of accumul ated obsolete employment appl i cat ions
and eligibility lists is uneconomical; and
WHEREAS, once expired these applications and lists cannot be used; and
WHEREAS, all employment applications and eligibility lists produced prior
to May 1, 1986, are of no further use; and
WHEREAS, this authorization is in compliance with the State of California
Government Code, Section 34090 and Title 29, Chapter 14, Code of Federal
Regulations, Section 1602.3, Local Government Recordkeeping.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
California, as follows:
1. That the above recitations are true and correct.
2. That the Personnel Department has authority to move from its files all
employment applications and employment eligibility 1 ists dated earlier than May
1, 1986, for the purpose of destroying them.
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2. That the Personnel Department has authority to move from its files all
oyment applications and employment eligibility lists dated earlier than May
1, 1986, for the purpose of destroying them.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of
the City of Carlsbad on the 7th day of June , 1988, by the following
vote, to wit:
AYES: Council Members Lewis, Kulchin, Pettine, Mamaux and Larson
NOES: None
ABSENT: None
ATTEST:
de- ALETHA L. RAUTENKRANZ, City Clerk \
(SEAL)