HomeMy WebLinkAbout1988-06-07; City Council; 9460; Approval of Preparation of Master Storm DrainageOF CARLSBAD — AGEND
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TITLE:
APPROVAL OF CONSULTANT AGREEMENT
FOR THE PREPARATION OF A MASTER STORM
DRAINAGE PLAN
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RECOMMENDED ACTION:
Adopt Resolution No..
Fraser Engineering,
approving a consultant agreement with
Inc. and Cooper Engineering Associates for the
preparation of a Master Storm Drainage Plan.
ITEM EXPLANATION:
At a previous meeting City Council directed staff to proceed with the
preparation of a Master Drainage Plan update for the City. In furtherance
of this task Staff prepared a scope of work and solicited requests for
proposals from outside engineering consulting firms.
Proposals were submitted by Willdan Associates, Fraser Engineering,
Inc./Cooper Engineering Associates, BSI Consultants, Inc. and Rick
Engineering. After careful review of the proposals and each firms
qualifications, staff selected the firm of Fraser Engineering, Inc./Cooper
Engineering Associates with which to negotiate a contract.
Staff has worked diligently with the consultant and submits for Council
approval the attached contract. The work covered in the proposal includes
aerial and ground surveys, preparation of new City wide topographic maps,
hydraulic analysis of all existing and proposed major City storm drainage
facilities, review and recommendation of the need for additional drainage
fees, and incorporation of the local facility zone plan drainage needs
into the master drainage plan.
A large percentage of the project costs are attributable to the inclusion
of the aerial survey and preparation of City wide topographic mapping.
Present City topographic maps are incomplete and based on aerial surveys
made over ten years ago. The large amount of development and annexation
activity which has occurred over the past ten years seriously restricts
the City's ability to produce a current up-to-date master drainage plan.
The resulting aerial survey and mapping work will have significant utility
beyond its use for the master drainage plan. Indeed it will serve as the
basis for the City's future base mapping program. For this reason staff
recommends reappropriation of a portion of the base mapping funds into
this program.
If Council approves this contract it will take approximately one (1) year
before the final report is submitted. The aerial work and resulting
topographic maps will be complete in approximately 6 months.
PAGE 2 OF AGENDA BILL NO.
FISCAL IMPACT:
The consultant will be paid fees totaling $381,752.00. Council has
appropriated $150,000.00 from the General Capital Construction Fund as
part of the Capital Improvement Program for the Master Drainage Plan
revision. $135,000.00 from the Water and Sewer Funds has been
appropriated for the Base Mapping Program. The program requires City-wide
aerial mapping which is included in the consultant agreement. The
remaining $96,752.00 will be appropriated from the various Drainage Area
Fee accounts proportionate to their remaining balances. This would
represent approximately 5.4% of the total amount of funds currently
available in those account balances at this time.
EXHIBITS:
1. Resolution No. <ff~/«f^. approving a consultant agreement with
Fraser Engineering, Inc. and Cooper Engineering Associates for the
preparation of a Master Storm Drainage Plan.
2. Consultant Agreement.
1 RESOLUTION NO. 88-182
2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
, CALIFORNIA, AWARDING A CONTRACT FOR ENGINEERING0 CONSULTING SERVICES FOR THE PREPARATION OF A CITY MASTER
4 DRAINAGE PLAN.
K WHEREAS, proposals have been solicited from qualified engineering firms
to perform consulting services for the preparation of a City Master Drainage
7 Plan; and
Q
WHEREAS, the firm of Fraser Engineering, Inc and Cooper Engineering
9 Associates has been selected to perform said services; and
10 WHEREAS, the City Council of the City of Carlsbad finds it necessary and
in the public interest to proceed with the preparation of an updated Master
12 Drainage Plan;
13 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
14 Carlsbad, California, as follows:
15 1. That the above recitations are true and correct.
1 fi 2. That the firm of Fraser Engineering, Inc. and Cooper Engineering
17 Associates is hereby selected to perform the aforementioned consulting services
18 of the preparation of a Master Storm Drainage Plan.
19 3. That the Community Development Director and City Clerk are hereby
20 authorized and directed to execute the City of Carlsbad/Fraser Engineering,
21 Inc./Cooper Engineering Associates consultant agreement for the design of said
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4. That Council directs the appropriation of $96,752.00 from the
Drainage Area Fee accounts proportionate to balances existing in each account.
PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City
Council held on the 7th day of June ,1988 by the following vote, to
wit:
AYES: Council Members Lewis, Kulchin, Pettine, Mamaux and Larson
NOES: None
ABSENT: None
CtAflOE A. LEWIS", Mayor
ATTEST:
ALETHA L. RAUTENKRANZ, City Cle^k
(SEAL)
AGREEMENT FOR
MASTER DRAINAGE PLAN AND ORTHOPHOTO MAPPING
THIS AGREEMENT, made and entered into as of the day of
., 1988, by and between the CITY OF CARLSBAD, a municipal corporation,
hereinafter referred to as "City" and Fraser Engineering, Inc./Cooper Engineering
Associates, hereinafter referred to as "Consultant."
RECITALS
WHEREAS the City requires an update to the existing Master Drainage Plan;
WHEREAS the update requires revision of city topography maps and hydrological
design criteria, along with incorporation of additional drainage basins into
the Master Plan Facilities; and
WHEREAS the Master Plan Facilities will be funded by fees to be equitably
determined in accordance with Section 66483 of the Subdivision Map Act; and
WHEREAS the fees to be determined will apply only to subdivisions created
after adoption of these fees; and
WHEREAS the fees to be determined will be accompanied by a finding of
benefit and fair apportionment; and
WHEREAS the City requires the service of the joint venture of Fraser
Engineering Inc./Cooper Engineering Associates to provide the engineering
consultant services for preforming the Master Drainage Plan and Orthophoto
Mapping; and
WHEREAS the consultant posses the necessary skills and qualifications to
provide the services required by the City;
1
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Consultant agree as follows:
1. CONSULTANT'S OBLIGATIONS
See Exhibit A attached hereto and incorporated herein.
2. CITY OBLIGATIONS
See Item 3 Exhibit A, attached hereto and incorporated herein.
3. PROGRESS AND COMPLETION
The work under this Agreement will begin immediately upon approval. All
work shall be completed within 360 calendar days exclusive of review or decision
periods by the City.
4. FEES TO BE PAID TO CONSULTANT
The City hereby agrees to pay to consultant, as full compensation for the
basic services set forth in Exhibit A, the lump sum of $381,752.00. Compensation
for additional services (see Item II of Exhibit A) shall be as set forth by
supplemental agreements per Paragraph 7, "Change in Work". Consultants schedule
of fees attached as Exhibit (B) shall be used in establishing the compensation
for additional services.
Monthly progress payments will be made as follows: One month after commence-
ment of work under this Agreement and at the expiration of each month thereafter.
Consultant will certify the percentage of completion on a form acceptable to
the City Engineer.
Accompanying each billing will be supporting data reflecting the level of
effort and completion of each task. Exhibit (C) presents a Task/Budget Summary
Sheet to be used in establishing percent completion. No other compensation for
services will be allowed except those items covered by supplemental agreements
per Paragraph 7, "Changes in Work".
5. PAYMENT OF FEES
Payment of fees shall be within thirty (30) days after receipt of invoice
for services from Consultant.
6. FINAL SUBMISSIONS
Within fifteen (15) days of completion and approval of the final designs,
the Consultant shall deliver to the City the following items:
A. Original mylars photos, negatives, prints, digitized tapes and reports
as specified in Exhibit A.
B. All final engineering certifications and documents. The plans shall
be signed by a Registered Civil Engineer.
7. CHANGES IN WORK
If, in the course of this Agreement and design, changes seem merited by
the Consultant or the City, and informal consultations with the other party
indicate that a change in the conditions of the Contract is warranted, the
Consultant or the City may request a change in Agreement. Such changes shall
be processed by the City in the following manner: A letter outlining the required
changes shall be forwarded to the City or Consultant to inform them of the
proposed changes along with a statement of estimated changes in charges or time
schedule. After reaching mutual agreement on the proposal, a supplemental
agreement shall be prepared by the City and approved by the City Council. Such
supplemental agreement shall not render ineffective or invalidate unaffected
portions of the agreement. Changes requiring immediate action by the Consultant
or City shall be ordered by the City Engineer who will inform a principal of
the Consultant's firm of the necessity of such action and follow up with a
supplemental agreement covering such work.
8. DESIGN STANDARDS
The Consultant shall prepare the plans and specifications in accordance
with the design standards of the City of Carlsbad and recognized current design
practices. Applicable City of Carlsbad Standards and Regional Standards shall
be used where appropriate. Copies of such standards shall be obtained from the
City of Carlsbad.
9. COVENANTS AGAINST CONTINGENT FEES
The Consultant warrants that their firm has not employed or retained any
company or person, other than a bona fide employee working for the Consultant,
to solicit or secure this agreement, and that Consultant has not paid or agreed
to pay any company or person, other than a bona fide employee, any fee, commis-
sion, percentage, brokerage fee, gift, or any other consideration contingent
upon, or resulting from, the award or making this agreement. For breach or
violation of this warranty, the City shall have the right to annul this agreement
without liability, or, in its discretion, to deduct from the agreement price or
consideration, or otherwise recover the full amount of such fee, commission,
percentage, brokerage fee, gift or contingent fee.
10. NONDISCRIMINATION CLAUSE
The Consultant shall comply with the State and Federal Ordinances regarding
nondiscrimination.
11. TERMINATION OF CONTRACT
In the event of the Consultant's failure to prosecute, deliver, or perform
the work as provided for in this Agreement, the City may terminate this Agreement
for nonperformance by notifying the Consultant by certified mail of the termin-
ation of the Agreement. The Consultant, thereupon, has five (5) working days
to deliver said documents owned by the City and all work in progress to the
City Engineer. The City Engineer shall make a determination of fact based upon
the documents delivered to City of the percentage of work which the Consultant
has performed which is usable and of worth to the City in having the Agreement
completed. Based upon the finding as reported to the City Council, the Council
shall determine the final payment of the Agreement. Final payment shall be in
compliance with the Code of Federal Regulations.
12. DISPUTES
If a dispute should arise regarding the performance of work under this
agreement, the following procedure shall be used to resolve any question of
fact or interpretation not otherwise settled by agreement between parties.
Such questions, if they become identified as a part of a dispute among persons
operating under the provisions of this Agreement, shall be reduced to writing
by the principal of the Consultant or the City Engineer. A copy of such docu-
mented dispute shall be forwarded to both parties involved along with recommended
methods of resolution which would be of benefit to both parties. The City
Engineer or principal receiving the letter shall reply to the letter along with
a recommended method of resolution within ten (10) days. If the resolution
thus obtained is unsatisfactory to the aggrieved party, a letter outlining the
dispute shall be forwarded to the City Council for their resolution through the
Office of the City Manager. The City Council may then opt to consider the
directed solution to the problem. In such cases, the action of the City Council
shall be binding upon the parties involved, although nothing in this procedure
shall prohibit the parties seeking remedies available to them at law.
13. RESPONSIBILITY OF THE CONSULTANT
The Consultant is hired to render professional services of preparation of
Master Drainage Plan and Orthophoto Mapping and any payments made to Consultant
are compensation solely for such services. Consultant shall certify as to the
correctness of all designs and sign all plans, specifications, and estimates
furnished with Registered Civil Engineer's number.
14. SUSPENSION OR TERMINATION OF SERVICES
This Agreement may be terminated by either party upon tendering thirty
(30) days written notice to the other party. In the event of such suspension
or termination, upon request of the City, Consultant shall assemble the work
product and put same in order for proper filing and closing and deliver said
product to City. In the event of termination, the Consultant shall be paid for
work performed to the termination date; however, the total shall not exceed the
guaranteed total maximum. The City shall make the final determination as to
the portions of tasks completed and the compensation to be make. Compensation
to be made in compliance with the Code of Federal Regulations.
15. STATUS OF THE CONSULTANT
The Consultant shall perform the services provided for herein in Consultant's
own way as an independent contractor and in pursuit of Consultant's independent
calling, and not as an employee of the City. Consultant shall be under control
of the City only as to the result to be accomplished and the personnel assigned
to the project, but shall consult with the City as provided for in the request
for proposal.
The Consultant is an independent contractor of the City. The payment made
to the Consultant pursuant to this Agreement shall be the full and complete
compensation to which the Consultant is entitled pursuant to this Agreement.
The City shall not make any federal or state tax withholdings on behalf of the
Consultant. The City shall not be required to pay any workers compensation
insurance on behalf of the Consultant. The Consultant agrees to indemnify the
City for any tax, retirement contribution, social security, overtime payment,
workers compensation payment which the City may be required to make on behalf
of Consultant or any employee of Consultant for work done under this Agreement.
The Consultant shall be aware of the requirements of the Immigration Reform
and Control Act of 1986 and shall comply with those requirements, including but
not limited to verifying the eligibility for employment of all agents, employees,
sub-contractors and consultants that are included in this agreement.
16. CONFORMITY TO LEGAL REQUIREMENTS
The Consultant shall cause all drawings and specifications to conform to
all applicable requirements of law: Federal, State and local. Consultant
shall provide all necessary supporting documents, to be filed with any agencies
whose approval is necessary.
The City will provide copies of the approved plans to any other agencies.
17. OWNERSHIP OF DOCUMENTS
All plans, studies, sketches, drawings, reports (photos, negatives, digitized
data, monuments) and specifications as herein required are the property of the
City, whether the work for which they are made be executed or not. In the
event this Agreement is terminated, all documents, plans, specifications, draw-
ings, reports and studies shall be delivered forthwith to the City. Consultant
shall have the right to make one (1) copy of the plans for his/her records.
18. HOLD HARMLESS AGREEMENT
The City, its agents, officers and employees shall not be liable for any
claims, liabilities, penalties, fines, or any damage to goods, properties, or
effects of any person whatever, nor for personal injuries or death caused by, or
resulting from, or claimed to have been caused by, or resulting from, any act
or omission of Consultant or Consultant's agents, employees or representatives.
Consultant agrees to defend, indemnify, and save free and harmless the City and
its authorized agents, officers and employees against any of the foregoing
liabilities or claims of any kind and any cost and expense that is incurred by
the City on account of any of the foregoing liabilities, including liabilities
or claims by reason of alleged defects in any plans and specifications, unless
the liability or claim is due, or arises out of, solely to the City's negligence.
19. ASSIGNMENT OF AGREEMENT
The Consultant shall not assign this Agreement or any part thereof or any
monies due thereunder without the prior written consent of the City.
20. SUBCONTRACTING
If the Consultant shall subcontract any of the work to be performed under
this Agreement by the Consultant, Consultant shall be fully responsible to the
City for the acts and omissions of Consultant's subcontractor and of the persons
either directly or indirectly employed by the subcontractor, as Consultant is
for the acts and omissions of persons directly employed by Consultant. Nothing
contained in this Agreement shall create any contractual relationship between
any subcontractor of Consultant and the City. The Consultant shall bind every
subcontractor and every subcontractor of a subcontractor by the terms of this
Agreement applicable to Consultant's work unless specifically noted to the
contrary in the subcontract in question approved in writing by the City.
21. PROHIBITED INTEREST
No official of the City who is authorized in such capacity on behalf of
the City to negotiate, make, accept, or approve, or take part in negotiating,
making, accepting, or approving of any architectural, engineering inspection,
construction or material supply contractor, or any subcontractor in connection
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with the construction of the project, shall become directly or indirectly inte-
rested personally in this Contract or in any part thereof. No officer, employee,
architect, attorney, engineer, or inspector of or for the City to exercise any
executive, supervisory, or other similar functions in connection with the perf-
ormance of this Agreement shall become directly or indirectly interested perso-
nally in this Agreement or any part thereof.
22. VERBAL AGREEMENT OR CONVERSATION
No verbal agreement or conversation with any officer, agent, or employee
of the City, either before, during, or after the execution of this Agreement,
shall affect or modify any of the terms or obligations herein contained nor such
verbal agreement or conversation entitle the Consultant to any additional payment
whatsoever under the terms of this Agreement.
23. SUCCESSORS OR ASSIGNS
Subject to the provisions of Paragraph 18, "Hold Harmless Agreement," all
terms, conditions, and provisions hereof shall insure to and shall bind each of
the parties hereto, and each of their respective heirs, executors, administrators,
successors, and assigns.
24. EFFECTIVE DATE
This Agreement shall be effective on and from the day and year first above
written.
25. CONFLICT OF INTEREST
The Consultant shall file a Conflict of Interest Statement with the City
Clerk of the City of Carlsbad. The Consultant shall report investments or
interests in real property.
IN WITNESS WHEREOF, we have hereunto set our hands and seals,
FRASER ENGINEERING, INC. CITY OF CARLSBAD
TITLE:
MARTIN ORENYAK,
Community Development
Director
COOPER ENGINEERING ASSOCIATES
BY: 6.
AL COOPER
TITLE:
APPROVED AS TO FORM:ATTESTED:
VINCENT F. BIONDO, JR.
City Attorney
ALETHA RAUTENKRANZ
City Clerk
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EXHIBIT "A"
SCOPE OF SERVICES
The scope shall consist of Basic and Additional Services.
The Basic Services are those planned services as more
specifically determined herein and Additional Services as
unplanned services requested by the City.
The work consists of general investigation and research of
reports and field conditions related to changes in hydrolog-
ical conditions subsequent to June 1980 and provide reports,
calculations, and plans based upon the Basic Services work
tasks described as follows:
I. BASIC SERVICES
A. Master Plan Drainage Maps
Master Plan Maps will be prepared from photography
taken from a flying height of 4,800 feet. The
prime mapping shall be orthophoto mapping at a
scale of 1" = 100' with two foot contours. All
work shall meet National Map Accuracy Standards and
be in general conformance with the Specifications
submitted to the City in September 1987 in conjunc-
tion with the Report on Alternative City-Wide
Mapping Systems prepared by Fraser Engineering,
Inc./Cooper Engineering Associates under City
Purchase Order No. 4087. All mapping and surveying
services will be performed by Rick Engineering,
Inc.
Orthophoto mapping at 1" = 400' with five (5) foot
contours shall be produced photographically from
the 1" = 100' prime mapping.
Mapping at 1" = 1000' with 20 foot contours shall
also be produced.
Services to be provided in this task include
contract administration of the mapping and digitiz-
ing subcontractor including field checking to
assure accuracy of the final products.
A more detailed description of the final products
for each mapping scale is presented as follows:
1. Prime Orthophoto Mapping at 1" = 100' with 2'
contours. Orthophoto mapping of the entire
City with black colored contours "burned in"
to the orthophotos. Mylars will show a City
of Carlsbad Title Block, a revision block, map
scale, north arrow, index key map showing
surrounding map sheets, elevation datum,
accuracy statement, date flown, California
coordinates and grid lines. Base mapping
sheets showing all of the data shall be
submitted and approved by the City prior to
preparation of the final orthophoto maps.
Maps will include digitized data for file
numbers 2, 9, 10, 11, 12, 18, and 19, listed
below. These orthophoto mylar maps (approxi-
mately 240) will be presented to the City
along with one blueline set. In addition,
digitized data files prepared by our subcon-
sultant showing the following information will
be presented to the City:
File No. Description
1 The base layer shall contain
the following data:
a. The mean low water line at
the Pacific Ocean.
b. The shorelines of all
water bodies within or
adjoining the City.
c. Major creek flow lines and
names.
2 The City Boundary line as iden-
tified from local maps.
3 Ocean bottom contours or spot
elevations to a depth of four
(4) fathoms. Information may
be obtained from publicly
available maps. Information
source to be referenced on the
map.
File No. Description
4 All information on City of
Carlsbad 24" X 36" standard
base sheets (may require
several layers for different
line weights and printing
sizes).
5 Freeway and arterial roadways
(edge of pavement).
6 Collector streets (edge of
pavement).
7 Railroads (centerline of
tracks).
8 Local streets (edge of pave-
ment) .
9 Freeway and Arterial road
names.
10 Collector street names.
11 Other major features or place
names (may require several sub-
layers for different weight
lettering).
12 Local street names.
13 Spot elevations located so that
no location on the 100 scale
map is more than one inch from
vertical data and at hilltops.
14 Two (2) foot contours.
15 Five (5) foot contours.
16 Twenty (20) foot contours.
17 100-foot contours.
18 Survey monuments and ground
control points.
19 Cal-Coordinate values and tic
marks bordering all sheets.
In conjunction with the ground control
surveying associated with the photo mapping up
to twenty (20) Control Survey Monuments from
the surveyor's ground control network shall be
installed as directed by the City. Additional
monuments can be installed as Additional
Services. All ground control points used
shall be shown on the maps and documented by
survey field notes.
1" = 400' Orthophoto Mapping with 5' Contours
(approximately twenty [20] sheets). Based on
the 1" =100' prime mapping, 1" = 400' or-
thophoto mapping on 24" X 36" reverse-reading
mylar sheets with 5' contour intervals will be
photographically prepared. Contours will be
"burned-in" and colored black. Mylars shall
show City of Carlsbad title block, revision
block, map scale, north arrow, index key map
showing surrounding map sheets, elevation
datum, accuracy statement, date flown,
California coordinates and grid lines or tic
marks, all as approved by the City. A full
set of base 1" = 400' mylar orthophoto sheets
will be presented to the City. Maps will
include digitized data for file numbers 2, 9,
10, 11, 12, 15, 18, and 19, listed above in
Section A-l.
A mylar overlay for each of the 1" = 400' base
maps will be prepared and presented to the
City showing the following information:
a. Major Drainage Basins - appropriately
labeled;
b. Sub-basins;
c. Sub-basin Number Designations;
d. Area of each sub-basin (acres);
e. Master Plan Drainage Facilities Existing;
f. Master Plan Drainage Facilities Future;
g. Drainage Facility Number; and
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h. Drainage Fee District Boundaries.
An electronic file either on disc or tape will
be presented for each of the foregoing listed
information layers.
3. 1" = 1000' Scale Mapping With 20' Contours.
Based on the digitized data from the 1" = 100'
scale data files, one City map, consisting of
four (4) sheets shall be prepared. Maps shall
be prepared on a white background showing 20'
contours, streets, street names, City boun-
daries, major topographic features, California
coordinates and grid lines, existing and
proposed Master Drainage Facilities, and
Drainage Districts. In addition, 1" = 1000'
ink on clear plastic overlays shall be
provided for the 1" = 1000' scale mapping
showing the Local Facility Management Zones.
4. 1" = 1000' Scale Single Sheet Wall Maps.
Prepare two (2) wall maps showing the four (4)
1" = 1000' scale sheets described in Item 3
above, as one single map mounted on a hard
backboard and covered with clear laminate
material for map surface protection. Maps
shall be prepared on a white background
material resistant to yellowing, such as clay
coated paper.
B. Field Investigations
Provide field review of open channels, outlets and
inlets to verify general conformance to plans
and/or conflicts with plans in City files. Color
prints and negatives shall be submitted to document
field conditions for problem areas. Pictures shall
show surface features for major storm drain
facilities which present apparent drainage con-
cerns. This shall include eroded channels which
may impact adjacent facilities or downstream
properties, inlets and outlets with material
degradation or debris accumulation, obstacles
creating diversions or restrictions, and facilities
with apparent design deficiencies and all desilta-
tion basins. Description of facility or basin
problems shall be indicated including time, date,
direction picture taken, and photos will be bound
in a photo album and numbered with an index map.
C. CALTRANS Drainage Plans
Provide plans and an index for CALTRANS drainage
facilities on Highway 5 and 78 only. A letter will
be drafted for the City Engineer's signature and
sent to CALTRANS requesting they provide plans of
their drainage facilities.
D. Adjoining City Drainage Plans
Provide blueline plans and an index for all
drainage facilities connecting to City storm drains
within 500-feet of City Limits, if available from
County or adjoining City files.
E. Master Storm Drainage Facility Development and
Calculations
In this task, each of the major storm drain
facilities will be developed and a Master Storm
Drain calculations report prepared for all facili-
ties, including open channels, greater than or
equal to thirty (30") inch diameter pipe size.
County methodology, criteria, and data, as provided
in the County's Design and Procedure Manual and the
Hydrology Manual will be used in the hydraulic
analysis. The modified rational method shall be
used for areas up to 15 square miles. All calcula-
tions shall be presented in a format which will
allow verification of results without utilizing
computer programs. Lines shall be referenced to
Item "A-2" above. Six (6) copies of this report
shall be submitted. If computer programs are used,
documentation, programs, programming discs, and
inputting information shall be included. Programs
shall utilize MS/DOS.
F. Cost Estimates
Recommend unit prices and provide cost estimates
for all proposed facilities. A section entitled
"Basis of Cost Estimates" will be included in the
Master Drainage Plan Report.
G. Review of Drainage Districts and Drainage Area Fees
Review each of the thirteen (13) existing Drainage
Districts and the former County Flood Control
District in the La Costa Area for appropriateness
of boundaries, facilities already constructed and
which need to be constructed in the future, and the
existing funds in each of the drainage district
accounts. Based on this review, affirm existing
boundaries and/or recommend new boundaries.
Consolidation of Districts will be considered.
Fees will be developed for each district based on
the additional monies required to design and con-
struct the additional Master Plan facilities. All
of the foregoing, prior to recommending new
Drainage District Fees and final printing of the
report, shall be reviewed by the City's attorney.
The cost spread to be used for Drainage District
Fees is the following:
1. Determine extent of existing and proposed
districts and obtain approval from the
Engineering Department and City Attorney.
2. Determine gross areas from the 400 Scale
Drainage Map overlays.
3. Determine non-developable areas and
developable areas from the latest City
Land Use Maps.
4. Locate approved tentative maps and
developed land on 400 scale drainage
maps.
5. Calculate developable acre from costs of
required storm drains in Drainage
District.
6. Allocate costs per developable acre from
costs of required storm drains in
Drainage District.
This method will be used in accordance with Section
66483 of the Subdivision Map Act and has been found
to be of benefit and fair apportionment.
H. Facility Management Zone Analysis
Provide analysis and tables showing proposed Master
Storm Drainage Facilities, drainage costs and fees
within each, i.e. of (1-6), of the management
zones. Provide a report addressing drainage issues
identified in the Local Facilities Management Plans
for Zones 1 through 6. Each zone will -require
recommendations for financing of drainage faciliti-
es, some of which are not currently within a fee
area. Facility requirements shall be presented for
each zone. Address additional issues as listed
below:
Zone 1: Evaluate new facilities recommended by
the zone plan. Provide size and cost
information and facility alternates if
necessary.
Zone 2: Address financing for facility "BC."
Zone 5; To conform to the drainage provisions of
Zone Plan No. 5, the area within the
Sunnycreek drainage basin (in Zone 5)
shall be a separate fee district.
I. Review of FEMA Studies
Provide preliminary review of 1983 FEMA flood plain
studies for Buena Vista Creek, San Marcos Creek and
Agua Hedionda Creek within the Corporate City
Limits. The conformance of the 1983 HEC II input
with the existing conditions will be reviewed and
the problems identified so that recommendations can
be made to the City regarding appealing the FEMA or
not. Review shall include analysis of topography,
1988 orthophoto mapping, bridge crossings, and
roughness factors ("n" values) of representative
cross sections. We will require and obtain, if
available, the 1983 HEC-II data files and the 1983
Topographic Maps showing 100 year flood plains and
cross sections. A mini-report regarding this
review, its findings and recommendations, will be
incorporated into the Master Plan Report as an
Appendix. Recommendations will be included in the
main body of the Report.
J. Meetings
The consultant shall attend a maximum of seven (7)
meetings with the City. It is anticipated that
five (5) meetings will be with staff and two (2)
with City Council.
K. Preparation of Draft Report
Preparation of the draft of the Master Drainage
Plan Report includes writing, typing and editing of
text, preparation of tables and 8V X 11" figures.
Draft report to be approved by City prior to
printing of the final report.
L. Printing of Final Report and the Final 1" = 1000'
Plans
Printing of final report includes modifications to
text, tables and 8V X 11" figures as recommended
by City and after final edit, preparation of the
report cover, coordination with printer and
submission of fifty (50) bound copies of the final
Master Plan Report to City.
Printing of the final 1" = 1000' plans includes
coordination of the colored overlays with the
printer and printing of the plans. Overlays shall
be printed as follows: black for existing storm
drains; red for future storm drains; and blue for
drainage districts. Plans shall be approximately
23" high and 25" wide with approximately 6" of
clean area on the right hand side of each sheet for
legend and other notes. Four (4) separate sheets
will be provided to cover the entire City. These
shall be folded into pockets in the Master Plan
Report. Approximately five hundred (500) sets of
1000 scale maps shall be printed, fifty (50) sets
folded and inserted into the Master Drainage Plan
and the remaining 450 sets, together with the
original mylar base and overlay sheets, presented
to the City. One unbound master copy shall be
submitted to the City.
M. Submittal Technical Requirements
1. All plans shall:
a. Be prepared on 24" X 36" mylar film base
sheets unless otherwise specified;
b. Not have any "sticky-back" glued or taped
on or together sections;
c. Be drawn with waterproof ink or repro-
duced for submittal on photographic
emulsion mylar satisfactory to the City
Engineer;
d. Not be on xerographic or light sensitive,
ammonia-fixed medium; and
e. Be drawn and lettered in a neat and
logical fashion. Lettering shall be
suitable for the use intended. Accep-
table lettering shall generally be sans
serif style, either vertical or sloped.
2. All calculations shall:
a. Be prepared on 8V X 11" or 11" X 17"
sheets;
b. Be securely bound and have durable
covers;
c. Be prepared in a neat and logical fashion
(methods, formulas used, and results
shall be clearly shown); and
d. Be indexed.
3. All documents shall:
a. Be marked with the name, address, and
telephone number of the firm and the date
preparation;
b. Be consecutively numbered;
c. Be sufficiently cross referenced so as to
provide a readily reviewed set of data;
and
d. Be in ink or typewritten on paper
suitable for reproduction on standard
size copy sheets.
N. Summary of Final Submittals to the City
Items listed below shall be submitted to the City
upon completion of the project:
1. Mylar sheets and bluelines for 1" = 400' and
1" = 100' scale maps (1 set each);
10
2. Paper sheets for 1" = 1000' scale maps (450
sets each);
3. Mounted 1" = 1000' wall maps (2 each);
4. Mylar overlay for 1" - 400' scale maps showing
drainage plan features (1 set each);
5. Adjoining City drainage improvement plans,
including index (1 each);
6. CALTRANS improvement plans, including index (1
each);
7. Bound report with field investigation color
prints and negatives (1 each);
8. Report for Facility Management Zone Analysis
for Zones 1 through 6 (1 each);
9. Report for Master Storm Drainage Facility
Calculations (6 each);
10. Report for Master Drainage Plan, including 1"
= 1000' scale maps (50 each);
11. One unbound master copy of the Master Drainage
Plan Report;
12. Digitized data files (1 each);
13. Survey notes and tie notes for all monuments
set;
14. Contact paper prints and negatives for aerial
photographs; and
15. Computer program diskettes, inputting informa-
tion and program documentation.
II. ADDITIONAL SERVICES (if required by City)
A. Additional Control Survey Monuments - $200.00 each.
B. Additional Printed Copies of Master Plans.
C. Additional Copies of Printed Maps.
11
D. HEC-II Computations for FEMA revisions if re-
quested.
E. Additional Digitizing.
F. Revisions of FEMA 100-year flood plan limits if new
contours are significantly different from contours
on FEMA maps.
G. Other services as requested by the City.
III. SERVICES TO BE PROVIDED BY CITY
A. Two (2) copies plus mylar originals of existing 1"
= 400' scale orthophoto maps.
B. Two (2) copies of 1980 Master Storm Drain Calcula-
tions.
C. One (1) copy of plans of all storm drains larger
than 30" diameter, floor channels, debris basins
constructed in the City since 1980. Consultant
will review City mylars, drawing numbers 195-6 to
present, and determine drawing numbers to be
copied.
D. Preference locations for Control Survey Monuments.
E. City Attorney review and approval of Drainage Fee
Cost Spread and methodology.
F. Information regarding Drainage District Accounts.
G. Information regarding Unit Construction Costs from
City projects.
H. Copies of all Approved Tentative Maps.
I. Copy of Zone Plans for Zones l through 6.
12
EXHIBIT (B)
SCHEDULE OF FEES
January 1, 1988
ENGINEERING AND PLANNING:
PRINCIPAL
SENIOR CIVIL ENGINEER
PROJECT MANAGER
SENIOR PLANNER
REGISTERED CIVIL ENGINEER
ENGINEER
SENIOR DESIGNER
ENGINEERING ASSOCIATE
DESIGNER
PLANNER
SENIOR DRAFTER
DRAFTER
JUNIOR DRAFTER
ADMINISTRATIVE ASSISTANT
TYPIST/CLERK
COMPUTER TIME
CAD TIME
$ 80.
70.
70.
65.
63.
59.
57.
52.
50.
47.
46.
42.
37.
35.
30.
15.
25.
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
PER
PER
PER
PER
PER
PER
PER
PER
PER
PER
PER
PER
PER
PER
PER
PER
PER
HOUR
HOUR
HOUR
HOUR
HOUR
HOUR
HOUR
HOUR
HOUR
HOUR
HOUR
HOUR
HOUR
HOUR
HOUR
HOUR
HOUR
SURVEYING:
FIELD SUPERVISOR
TWO-MAN CREW
THREE-MAN CREW
TRAVEL TIME
TWO-MAN CREW
THREE-MAN CREW
$ 63.00 PER HOUR
118.00 PER HOUR
158.00 PER HOUR
53.00 PER HOUR
80.00 PER HOUR
Printing, reproduction, copying and duplicating are charged at local
prevailing rates.
Subcontractor services or other direct costs will be charged at cost plus 15%
This schedule of fees is valid to December 31, 1988.
EXHIBIT C
Task/Budget Summary
A)MASTER PLAN DRAINAGE MAPS
1)Prime orthophoto
nappi ng at 1" =
100'with 2' contours
a)Aerial Photography
b)Ground Control
c)0rthophoto Mapping
d)Digitized Data Files
e)Ground Control Monu-
ments
f)Blackline Prints
Mapping Subcontract
5 6,120.00
19,200.00
125,640.00
30,500.00
3,200.00
433.00
Mapping Subcontract
COST
$ 185,093.00
2)1"=400' Orthophoto
Mapping with 5'
contours
Prep, of mylar over-
lays including digi-
tized data files for:
a)Major Drainage Basins-
b)Sub-bas ins
c)Sub-basin numbers
d)Area of Sub-basins-
e)M.P.D. Facilities
Existing
f)M.P.D. Facilities
Future
g)Drainage Facility
Numbers
h)Drainage Fee District-
Boundaries
5,500.00
28,000.00
11,000.00
12,500.00
4,500.00
3)1"=1000' mapping
with 20' contours
a)Mylar overlay of
existing & future
facilities (from A2)
b)Drainage fee district
overlay (from A2)
c)Local facility manage-
ment zone overlay
d)Miscell. drafting
scales, legend etc.
Mapping Subcontract
1,500.00
],000.00
2,000.00
4,000.00
3,550.00
8,500.00
COST
4)1"=1000' wall $ 2,000.00
maps
a)Splicing & assembly——?» $ 1,000.00
bjMounting s^*^
c)Additional drafting 500.00
d)Laminating 500.00
5)Contract administration 43,109.00
of aerial mapping
a)Preparation of
contract documents 6,400.00
& coordination with
bidders
b)Contract administration 5,109.00
c)Field survey 16,000.00
d)0ffice checking 15,600.00
B)Field Investigations 10,000.00
DCity records search 1,000.00
2)Field time 7,000.00
3)0ffice time 2,OOO.OO
C)Caltrans Drainage Plans 500.00
D)Adjoininq City Plans 1,000.00
E)Master Storm Drainage 35,300.00
Facility Development
& Calculations
DPrepare Methodology 2,500.00
Paper
2)Computer program 1,600.00
3)Set-up Computer 1,500.00
program
4)Hydrologic Computations 26,700.00
5)Management & Review 3,000.00
F)Cost Estimates 7,000.00
- 2 -
COST
G)Review of Drainage $ 8,000.00
Districts & Drainage
Area Fees
H)Facility Management 7,000.00
Zone Analysis
DReview of FEMA studies 6,500.00
j)Meetings 5,000.00
K)Preparation of draft 14,600.00
report
DCover prep, and photo $ 1,100.00
2)lst draft (text) 10,000.00
3)Figures 2,000.00
4)2nd draft 1,500.00
L)Printing of Final Report 11,100.00
1)Final Edit 1,300.00
2)Select. & co-ord. with 1,800.00
pr i n t e r
3)Print cover 1,000.00
4)Print 50 copies of report 5,000.00
5)500 extra 1"=1000' map 2,000.00
sets
TOTAL $381,752.00
- 3 -
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