HomeMy WebLinkAbout1988-07-05; City Council; Info; Response to Public Commentsf Cr ` OF CARLSBAD AGENC BILL �.
A13# TITLE:
MTO. 7/5/88
DEPT. CM
RECOMMENDED ACTION:
Receive and file report.
ITEM EXPLANATION:
RESPONSE TO PUBLIC COMMENTS
DEPT. HD.�
CITY ATTY
CITY MGR.
During the Public Comment section of the June 7, 1988 Council meeting, Mr.
Henry Thompson presented comments regarding staff attendance at the
April 14, 1988 Coastal Commission meeting. Attached is a response the
Council directed staff to prepare.
FISCAL IMPACT:
None.
EXHIBIT:
0 1. Memorandum to City Manager dated June 24, 1988.
9
6
June 24, 1988
TO: CITY MANAGER
FROM: Assistant City Manager
CARLSBAD CITY STAFF PARTICIPATION AT THE APRIL i4, 1988 COASTAL COMMISSION
HEARINGS
Du-ing the public participation section of the June 7, 1988 City Council meeting,
Mr. Henry Thompson presented remarks regarding city participation in the subject
meeting. City staff was asked to prepare a response to Mr. Thompson's comments.
The April Coastal Commission meeting was held in Marina del Rey near Los Angeles
International Airport. Commission meetings begin at 9 a.m. and last from one
to three days depending on the Commission's workload. The Coastal Commission
agenda has administrative permit and consent calendar sections that are usually
handled routinely at the beginning of the meeting with one vote of the
Commission. The Commission typically quickly passes the administrative and
consent calendar and begins hearings on other more complex issues. Applicants
before the Commission therefore need to be present and prepared to begin
presentations and discussions of their items at 9 a.m. or very soon thereafter.
There were six items of concern to the City of Carlsbad on the April 14, 1988
Commission agenda. (A copy of the Coastal Commission agenda is included for your
information as Exhibit A.) The City of Carlsbad was the applicant on four of
these items. Item 4(g) dealt with an application to build a beach access stairway
on Ocean Street. Items 6(b) and 6(c) dealt with the revision of the Local Coastal
Programs relating to the Hunt Properties project. Item 7(a) concerned an
application by the State Department of Parks and Recreation for a beach parking
lot and an administrative and maintenance facility in the City of Carlsbad. Item
7(c) was a coastal development permit application by Hunt Properties, Inc. for
development of the Pacific Rim project. Item 7(f) was a coastal development
permit for the Palomar Airport Road West Assessment District project. The
significant point with these items is that in four of the six items, the City
of Carlsbad was the applicant on she item. Therefore, Carlsbad staff would be
responsible for making the initial presentation to the Commission and responding
to Commission questions. The attached memorandum, dated June 1.5, 1988 from the
Planning Director (Exhibit B), outlines the City's role in these four items.
In order to adequately present these items and to respond to Commission
questions, City staff members and policy makers needed to be present. Seven
staff members and two Council Members attended the meeting. In audition, two
consultants from Westech Services, the EIR consultants on the HPI project, were
also present. These consultants were present at City request but paid for by
Hunt Properties, Inc.
On item 4(g), two staff members, Municipal Projects Manager John Cahill and
Project Manager Al Virgiiio, were present to respond to any questions.
June 24, 1988
CITY MANAGER/COASTAL
Page 2
Three staff members, Charles Grimm, Assistant Planning Director, Gary Wayne,
Senior Planner and Chris DeCerbo, Associate Planner, represented the City on
items 6(b) and 6(c). Mayor Lewis and Mayor Pro Tem Kulchin were also present
to testify on behalf of the City's application and submittal on these items.
For item 7(a), the application by the State Department of Parks and Recreation,
two staff members were present, City Engineer Lloyd Hubbs, and Senior Planner
Gary Wayne. Mr. Hubbs and Mr. Wayne were present to deal with circulation,
access and environmental issues pertaining to this application.
On item 7(f), three staff members were present for this item. City Engineer
Lloyd Hubbs, Municipal Projects Manager John Cahill and Project Manager Al
Virgilio. This $7 million plus Assessment District is a vital element in the
City's circulation plan and the securing of a coastal development permit is
critical for this project to proceed.
In addition to the aforementioned staff and Council Members, City Manager Ray
'Patchett was also present to testify as needed and to provide overall
coordination of staff responses to issues.
From my review, it is clear that the attendance of Council Members and staff at
this hearing was not only appropriate but vital. In the coastal zone, final
approval for projects, public and private is granted by the Coastal Commission.
Objective, clear, well -coordinated presentations are important in order to allow
the Coastal Commission to make sound decisions on projects put before it. In
light of the number and complexity of the projects concerning Carlsbad on this
Coastal Commission agenda, it should be expected that significant staff
participation would be required to adequately represent the City's positic(, on
a variety of items.
In Mr. Thompson's presentation, he requested information regarding the total
amount of City's funds for expenses. An audit of the travel expenses submitted
by the attendees at the hearing totals $609.19. Expenses such as the cost of
using of City vehicles and employee salaries, were not calculated. Three staff
members, Messrs. Grimm, Wayne and DeCerbo, traveled to Marina del Rey on the
afternoon of April 13, 1988 and spent the night in a hotel. It was felt
essential that these staff members be at the Commission meeting at 9 a.m. since
the items they were principally involved with, items 6(b) and 6(c) would come
up relatively early on the agenda. These were very complex items and they needed
to be adequately prepared and set up to make presentations. These three staff
members drove a City vehicle in order to carry the required exhibits for their
presentation. Mayor Lewis, Mayor Pro Tem Kulchin and City Manager Patchett flew
from San Diego to Los Angeles Airport. City Engineer Lloyd Hubbs, Municipal
Projects Manager John Cahill and Project Manager Al Virgilio drove a City vehicle
June 24, 1988
CITY MANAGER/COASTAL
Page 3
to Marina del Rey. They left at approximately at 5 a.m. in the morning in order
to be to reach the Commission meeting by its 9 a.m. start time. Total expenses
for travel to the Commission meeting are outlined in Exhibit C. It appears that
all travel was appropriately authorized, and that expenses were reasonable and
consistent with the City's travel policy. I recommend that this memo be filed
with the City Council and no further action is necessary.
FRANK MANNEN
saf
Exhibit A - Copy of April 14, 1988 Coastal Commission Agenda
Exhibit S - Memorandum from Planning Director, dated June 15, 1988
Exhibit C - Summary of Expenses
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M
JUNE 15, 1988
TO: FRANK MANNEN, ASSISTANT CITY MANAGER
FROM: Planning Director
CARLSBAD PARTICIPATION AT APRIL 14, 1988 COASTAL HEARINGS
As requested, this memorandum is in response to a statement
made at the June 7 Council meeting indicating that the City
sent staff members to lobby the Coastal Commission on behalf
of the Hunts.
On April 14, 1988 City staff from the Engineering and
Planning Department did participate in presenting the City's
position regarding several items scheduled for the Coastal
Commission hearings held at Marina Del Rey, California.
Carlsbad was the applicant for the following items scheduled
that day:
1. Coastal Permit No. 6-99-104, to rebuild concrete beach
access staircase at 2701 Ocean Street.
2. Coastal Permit No. 6-88-40, to widen 7,900 feet of
Palomar Airport Road east of Paseo del Norte.
3. Submittal of a new Local Coastal Program (LCP) Segment
for East Batiquitos Lagoon/Hunt Properties.
4. Amendment proposal to the Mello I LCP to provide
consistency between the LCP and the City's General Plan.
City participation on items 2, 3 and 4 above was especially
necessary since the coastal staff was recommending both
denial of the City's LCP submittals (items 3 and 4) and
significant modifications to the roadwidsning project which
would have rendered the project infeasible. At the hearings
the City was able to convince the Commission to support all
of Carlsbad's concerns and thereby reject the coastal staff's
recommendations.
In addition to the City sponsored projects on the April 14th
agenda there were two projects of significance to Carlsbad.
Coastal Permit No. 6-87-680 was a request by Hunt Properties,
Inc. to permit the Pacific Rim Resort. The City was
supporting the applicant because coastal staff was
recommending modifications that were inconsistent with
Carlsbad approvals.
The other items of Carlsbad interest was Coastal Permit No.
6-87-667. The City was supporting the applicant's
(California Department of Parks and Recreation) appeal of a
coastal staff recommended condition. The condition required
a redesign of the entrance to the proposed Ponto Beach
parking and day -use facilities. Carlsbad contended that the
recommended redesign would have a negative impact on traffic
safety in the area.
JUNE 15, 1988
FRANK MANNEN
PAGE 2
The Coastal Commission, in approving the two permits,
rejected its staff's recommendations with regard to
Carlsbad's concerns. The Carlsbad representatives were well
prepared and did a very good job of presenting the City's
position to the Coastal Commission, This is evidences by the
City's success at that April 14th hearing.
G WAYNE
Se for Planner
arb
EXHIBIT "C" TO MEMO OF JUNE 22, 1988
TO CITY MANAGER/COASTAL
SUMMARY OF EXPENSES
Airfare and Parking $ 257.00
Lodging 165.00
Meals and Tips 187.19
$ 609.19
Henry N. Thompp, ~i, Jr. June 7, 1988
330 Chestnut Ave. Carlsbad City Council. Remarks
I spear on behalf of Carlsbad taxpayers who object, to an apparent
misuse of City funds expended in a lobbying effort on behalf of
Hunt Properties pacific Rica Development an April 14, 1988 before
The California Coastal Commission. Briefly the facts were;
1. The master plan for the development had already been approved
by the Carlsbad City Counal. No further section by the City Was
neaeasa-.y.
2. An ameadment to the Local Coastal Flan was nought in order to
inoreaee the residential density of Phase I including environmental
sensitive land all along the north shore of Bati.quitos Lagoon,
The City ' s position had been previously conveyed to the Coastal
Commission. No further action on the City's part was necessary.
3. If a Coastal Commission Permit could be obtained, Hunt Properties
Project would greatly increase in value. There appears to have
been no c-ompelling City interest in appearing before the Coastal
Commi.ssioa except to aid Hunt Properties
4. However Council. Members Lewis and Kuldbin, four City employees
and a City consultant appeared at the Coastal: Commisaion hearing.
Pive City representatives offered eommenta in support of the Hunt
Properties P'ro jea.t. Councilman Lewis stated that there was no
opposition in Carlsbad to the pro; ect as planned. However 'three
private citizens were at the hearing and objected to certain aspects
of the development which are believed to endanger Batiquitos Lagoon
and surrounding senal-tive wildlife habitat. Additionally petition
letters signed by 509 residents expresalng the sane eonceras were
presented to the Coastal Commission..
5. Now we arrive at the crux of the matter. It appears that the
only purpose of the junket to Los Angeles by two Carlsbad Council -
persons., four City employees and a City consultant Was to help
Hunt Properties obtain. a Coastal Commission permit, Question',were
the amounts spent for travel, meale, loa3ing (if any), and the
salaries of the City employees legitimate City expenses?
E. It appears to me that this was not a proper expenditure of City
funds. Therefore I request that the City Manager cause an investigation
to be made to determine the total amount of City funds spent for the
indiv d-aal. e a
expen.Sea enumerated above and the proportionate amount of 4aeh
expenaea. paid by the City and publish the aaae in a local xLewspaper,
.,
Page 2 .
Herd 1. Thompson, Jr.. JUXLe 7, 1988
330 Chestnut Ave. Carlsbad City Council Remarks
7. These expenses should then be reimbursed to the City by the
individuals unless they can prove they appeared before the Coastal
Commission as private aitizens or were ego ordered to .appear by
higher City Officials.. r1 f the latter was true then reimbursement
should be obtained from the responsible individuals, fo-thwith.
2ha k you for your attention.