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HomeMy WebLinkAbout1988-07-12; City Council; 9518; Notice of Completion for College Blvd assessment@ a 0 oc .. z 0 5 a i 0 z 3 0 0 BOULEVARD ASSESSMENT DISTRICT, PROJECT NO. 3188 RECOMMENDED ACTION: .- Adopt Resolution No. ff4dd9 accepting the construction of the College Boulevard Assessment District as complete, directing the City Clerk to record the Notice of Completion, and approving project Change Order No. 9. ITEM EXPLANATION Construction of the College Boulevard Assessment District, from El Camino Real to Palomar Airport Road, which began in June of 1986, has been satisfactorily completed. College Boulevard was officially opened to traffic from El Camino Real southerly to Aston Court on Wednesday, June 29, 1988. The remaining portion of College Boulevard from Aston Court to Palomar Airport Road will remain closed until completion of the upcoming Palomar Airport Road West Assessment District project. The final construction contract amount of $7,389,763.33 included nine (9) change orders for a total of $416,647.02. The attached final Change Order No. 9 in the amount of $109,720.97 represents the concluding, clean-up change order for various construction quantity adjustments and modifications made prior to the completion of the project. These items include: SDG&E required modifications to the electric vaults. Installation of safety fencing. Final construction quantity adjustments (credit). Striping and signing modifications on College Boulevard. Irrigation system modifications in field. Sidewalk replacement due to expansive soils. Failed compaction tests (credit). Irrigation plan revisions. Reinforced concrete pipe substitution. Median replacement due to expansive soils. Drainage culvert modifications. Water service modifications. Schedule I1 plan revisions. Addition of two (2) electric meter pedestals. Water meter adjustment (credit). Addition and relocation of water line. Modifications to irrigation sleeves. Contract days due to construction changes (no cost). Manual slope irrigation for erosion control. total project costs, subject to final accountina and confirmation of the final District -assessment spread, are estimated to be considerably less than the total available project bond financing. Therefore, the remaining fund balance of the Assessment District, estimated to be approximately $940,097, will remain in the District's account to pay for maintenance and any corrective work that may be necessary for a period of two (2) years. ,.-- .. Page 2 of Agenda Bill No. ?x/f FISCAL IMPACT Assessment District bond financing in the amount of $9,570,250 has been previously secured for the College Boulevard Assessment District project. A summary of the final project costs, subject to confirmation of the final assessment spread, is as follows: Assessment District Formation/Design $ 550,000.00 Construction 7,389,763.33 Paleontological Services 43 , 000.00 Project Management/Inspection/Soils Testing 557,390.00 City Staff Engineering/Inspection $ 90,000.00 TOTAL PROJECT COSTS $ 8,630,153.33 The City's share of the Assessment District costs is estimated to be as follows: 1. Extension of Calavera Hills effluent $254 , 440 2. Traffic Signal at College disposal line (EDL) and El Camino Real $58 , 000 The City's cost for the above two (2) items has been previously budgeted and appropriated in the 1985-86 Capital Improvement Program budget. Staff recommends acceptance of the construction of the College Boulevard Assessment District project. EXHIBITS 1. Location Map. 2. Notice of Completion. 3. Resolution No. ff'229 accepting the construction of the College Boulevard Assessment District as complete, directing the City Clerk to record the Notice of Completion, and approving Change Order No. 9. 4. Change Order No. 9 ~ LOCATION MAP 'RoJECr SOUTH COLLEGE BLVD. PROJ- NO- ASSESSMENT DISTRICT 31 88 LEGEND EXHIBIT I SI . . . . . . . . ASSESSMENT DISTRICT BOUNDARY Recording Requested By and Return To: 1200 klm Avenue Carlsbad, CA 92008 City Clerk ,-_ - 88 3528131 -I 1 . NOTICE OF COMPLETION :::-e G.8 Jy- 26 py 3 58 MUNICIPAL PROZECTS DEPARTMEN c$g;r, I *. i -t.,-:_i. NO F€P L -1( To All Laborers and Material Men and to Every Other Person Interested: YOU WILL PLEASE TAKE NOTICE that on June 29, 1988 the engineering project consisting of construction of College Boulevard between El Camino Real and Palomar Airport Road on which Koll/Hubbard, a Joint Venture was the contractor, and Insurance Company of the West was the surety, was completed. CITY OF CARLSBAD Municypal Projects Manager VERIFICATION OF CITY CLERK I the undersigned, say: I am the City Clerk of the City of Carlsbad; the City described work as completed and' ordered that a Notice of Completion be filed. Council of said City on Twcv 12 1 9 8F accepted the above I declare under penalty of perjury that the foregoing is true and correct. Executed on d& /3 /PJg' at Carlsbad, California. CITY OF CARLSBAD City Clerk 1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 88-229 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, FOR THE ACCEPTANCE OF THE COLLEGE BOULEVARD ASSESSMENT DISTRICT, PROJECT NO. 3188 WHEREAS, the construction of the College Boulevard Assessment District, Project No. 3188, has been satisfactorily completed; and WHEREAS, additional work was necessary to complete the construction of said District; and WHEREAS, sufficient contingency funds exist within the Assessment District project account to enable the approval of Change Order No. 9; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That project Change Order No. 9 in the total amount of $109,720.97 is hereby approved and the Mayor and City Clerk are authorized to execute said Change Order. Following execution of Change Order No. 9 by the Mayor, the City Clerk is authorized and directed to return copies of said executed Change Orders to Municipal Projects for processing. /// /// /// /// /// /// /// I. 'C 1 2 3 4 5 6 7 E 9 1c 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 3. That the Purchasing Officer of the City of Carlsbad, California, is hereby authorized to increase the existing Purchase Order No. 2277 in the amount of $109,720.97 in accordance with approved Change Order No. 9. 4. That the City Clerk is hereby authorized and directed to record the Notice of Completion. PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council held on the 12th day of Juiy 1988, by the following vote, to wit: I AYES: Council Members Lewis, Kulchin, Pettine, Mamaux and Larson NOES: None ABSENT: None ATTEST: & J,Q- ALETHA L. RAUTENKRANZ, CityJClerk (SEAL) -- . C68-015.019/21 CHANGE ORDER Order No.: 9 (Closing Change Order) Date: March 24, 1988 Agreement Date: Sheet One of Seven Owner: City of Carlsbad Project : Assessment District 85-2, Schedules I & I1 Contractor: Koll/Hubbard, a Joint Venture The following changes are hereby made to the Contract Documents: ITEM 1 CONCRETE AROUND ELECTRIC VAULTS Justification: SDG&E required that concrete be placed between the electric vaults and the retaining walls. This is an extra work item. 500 SF @ $3.00/SF. See Attachment No. 1. COST: $1 , 500.00 ITEM 2 INSTALL PERMANENT FENCES Justification: The City requested that permanent fences be in- stalled across College Boulevard at Aston Court and at Airport Road since the road will not be open for some time. See Attachment No. 2. COST: $6,530.00 ITEM 3 FINAL QUANTITY ADJUSTMENT Justification: The contract specifies that payment will be made based upon quantities actually constructed and not based upon the Engineer’s original estimate. See Attachment No. 3 for breakdown. COST: ($4,954.33) ITEM 4 TRAFFIC STRIPING REVISION Justification: The City made last minute changes to the striping and signing on College Boulevard. See Attachment No. 4. COST: $8 , 432.00 C68-015.019/21 Order No.: 9 (Closing Change Order) Date: March 24, 1988 Agreement Date: Sheet Two of Seven ITEM 5 MEDIAN IRRIGATION REVISION Justification: Due to design problems the irrigation system in the median planters required re-design and re- work. The contractor was authorized to proceed on a "time and material" basis. See Attachment No. 5. COST: $22,460.30 ITEM 6 REPLACE RAISED SIDEWALK Justification: Due to expansive soils several areas of sidewalk needed replacement due to the possible trip hazard situation. See Attachment No. 6. COST: $2,625.00 ITEM 7 DEDUCTIONS'TO CONTRACTOR FOR FAILING TESTS Justification: As specified in the Contract, any re-testing required due to failed tests will be charged to the contractor. See Attachment No. 7. COST: ($7,808.00) ITEM 8 IRRIGATION PLAN REVISIONS Justification: Due to plan changes, omissions, and deletions on the irrigation plans, the contractor is due reimbursement for the additional changes. See Attachment No. 8. COST: $3,311.00 ITEM 9 SUBSTITUTE RCP FOR CIPP Justification: In Change Order No. 2 the Contractor requested substitution of CIPP for the RCP storm drain. The contractor was then authorized to install RCP as originally planned. 3.) This is reimbursement for the earlier deletion. (See Change Order No. COST : $9,902.00 C68-015.019/21 Order No.: 9 (Closing Change Order) Date: March 24, 1988 Agreement Date: Sheet Three of Seven ITEM 10 MEDIAN CONCRETE REPAIR Justification: Due to expansive soils a portion of the median concrete required removal and replacement. See Attachment No. 10. COST: $31,250.00 ITEM 11 CULVERT REPAIR Justification: It was necessary to replace a corroded section of culvert at Airport Road in order to tie-in with the new drainage system. See Attachment No. 11. ITEM 12 COST: CHANGE WATER SERVICE $1,287.00 Justification: Due to a plan error it was necessary to replace a 1" water service with a 2" service. COST: $303.00 ITEM 13 SCHEDULE I1 REVISIONS Justification: Due to the unavailability of the revised plans when the contract was signed the contractor was unaware of several changes. See Attachment No. 13. COST: $3,040.00 ITEM 14 ELECTRIC METER PEDESTALS Justification: Due to changes in the irrigation system several electric meter pedestal locations were changed. In order to operate the median lights it is necessary to install two (2) additional pedestals (at $1,885.00/each) in the locations originally shown on the plans. See Attachment No. 14. COST: $3,770.00 Order No.: 9 (Closing Change Order) Date: March 24, 1988 Agreement Date: Sheet Four of Seven ITEM 15 WATER METER ADJUSTMENT Justification: Under Change Order No. 6 the contractor was paid for the purchase of 14 irrigation water meters at $420.00 each. Due to plan changes, only 13 were installed. Also the contractor's fee was inadvertently omitted in Change Order No. 6. Fee for 13 meters is $373.00 ($373 - $420= $47). TOTAL: ($47.00) ITEM 16 ADD 12" CMLC PIPE Justification: This is part of the final quantity adjustment. Due to changes in the originally planned sequence of development a temporary water line was deleted and a 16" water line was relocated. A credit of ($13,200.00) is given for deletion of the 16" line in Item No. 3 of this change order. See Change Order No. 2 for details. Add 60 LF @ $57.00/LF. COST: $3,420.00 ITEM 17 ADD 10" IRRIGATION SLEEVES Justification: Due to irrigation plan changes sleeve sizes and locations were changed. The total cost for the change is $3,063.25. The additional credit of ($9,636.75) is given in Item No. 3, the Final Quantity Adjustment (Bid Items 41 - 44). See back-up for Item 3 of this change order for I additional quantity changes. COST : $12,700.00 ITEM 18 TIME EXTENSION Justification: Due to changes in the striping, signal and the irrigation system, and the addition of the median lights it is necessary to extend the contract completion date forty-four (44) days, until March 25, 1988. Due to the late addition of two (2) more electrical meter pedestals, the median light- ing system will not be completed until approx- imately mid-April, 1988. TOTAL: +44 Days C68-015.019/21 Order No.: 9 (Closing Change Order) Date: March 24, 1988 Agreement Date: Sheet Five of Seven ITEM 19 MANUAL IRRIGATION OF SLOPES Justification: Due to requirements in the coastal permit, the slopes were hydroseeded before power was available to operate the irrigation controllers. The contractor incurred costs of approximately $22,731 for manual operation of the controllers over several months time. was out of the contractor's control. An agreement was made to settle the claim for $12,000.00. Availability of the power TOTAL: $12,000.00 C68-015.019/21 Order No.: 9 (Closing Change Order) Date: March 24, 1988 Agreement Date: Sheet Six of Seven Contract Price Increase This Change Order: Schedule I Schedule I1 Item 1: Item 2: Item 3: Item 4: Item 5: Item 6: Item 7: Item 8: Item 9: Item 10: Item 11: Item 12: Item 13: Item 14: Item 15: Item 16: Item 17: Item 18: Item 19: Subtotal : Concrete @ Elec. Install Perm. Fences Final Quantities Striping Revision Median Irrigation Revision Replace Sidewalk Test Failures Irrigation Revisions RCP for CIPP Median Concrete Culvert Repair Change Water Service Schedule I1 Revisions Elec. Meter Pedestals Adjustment for Water Meter Change Add 12" CMLC Pipe Add logf Irr. Sleeves Time Extension Manual Irrigation Vaults Repair of Slopes - $ 1,500.00 6,530.00 8,432 .OO (4,954.33) 22,460.30 2,625.00 (7,808.00) 3,311.00 9,902.00 31,250 . 00 1,287.00 303.00 0.00 3,770.00 (47.00) 3,420.00 12,700.00 0.00 12,000.00 106,680.97 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 3,040.00 0.00 0.00 0.00 0.00 0.00 0.00 $ 3,040.00 $7,057,036.31 Previous Change Orders: This Change Order: Total Change Orders: New Contract Price including this Change Order: 223,006.05 109,720.97 332,727.02 $7,389,763.33 CHANGE TO CONTRACT TIME Contract Time +44 Days 0 Days Completion Date for all work: March 25, 1988 January 21, 1988 C68-015 .,019/21 Order No.: 9 (Closing Change Order) Date: March 24, 1988 Agreement Date: Sheet Seven of Seven APPROVALS REOUIRED To be effective, this Order must be approved by the Federal Agency if it changes the scope or objective of the Project, or as may otherwise be required by the Supplemental General Conditions. Approved by: Approved by: Recommended by: Date: 5-6 -8-p CM'Y OF CARLSBAD