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Home My WebLink About1988-07-19; City Council; 9543; Upgrade positions requestClF OF CARLSBAD - AGEND" BILL DEPT. H REQUEST TO UPGRADE POSITIONS CITY MG RECOMMENDED ACTION: Adopt Resolution No. ff- a5' authorizing the upgrade of two Construction Inspector positions in the Engineering Department. ITEM EXPLANATION: Based upon the current budget, the City has reestablished a personnel hiring freeze as a mechanism to maintain a balanced budget. The City Manager has indicated to each department that a review of personnel needs should be undertaken in order to establish what positions should remain on the frozen list. Community Development staff has analyzed personnel needs and has determined that adjustments are required to maximize the overall effectiveness of various departments. Exhibit A summarizes the analysis of Community Development personnel needs and the adjustments required to fill those needs. The analysis included a review of staffing requirements of the Building, Engineering, Growth Management, Housing and Redevelopment, and P1 anning Departments. As a result of the analysis, staff is recommending that one Construction Inspector position be upgraded to an Associate Civil Engineer position and another Construction Inspector position be upgraded to a Management Analyst position. A significant adjustment which does not require Council action will occur in the P1 anning Department. Previously authorized personnel in this department includes a Transportation Planner. Staff recommends that this position be downgraded to a Senior Planner position. Transportation Planner duties will be assigned to Transportation Planning Consultant, Marty Bouman. A portion of the Transportation Planner duties will be assumed by the Traffic Engineer. No significant adjustments are required in the Building, Growth Management or Housing and Redevelopment Departments. FISCAL IMPACT: Upgrades in the Engineering Department will be substantially offset by converting the Transportation P1 anner position to a Senior P1 anner. The overall impact of the upgrade of these two positions will result in an annual increased personnel cost of approximately $2,500. EXHIBITS : 1. 2. Memorandum from Community Development Director to City Manager. Council Resolution No. ftG a 51 Construction Inspector positions. authorizing the upgrade of two I JUNE 28, 1988 TO: CITY MANAGER FROM: Community Development Director PERSONNEL A thorough review of staffing needs for the Building, Community Development, Engineering, Growth Management and Planning Departments has just been completed. The study considered the workload and current staffing in each area. It also looked at the vacant and frozen positions, taking into account necessary functions which are 1) not being done, or 2) being partially covered by persons whose primary function is to perform another task. The recommended additions or changes are as follows: BUILDING DEPARTMENT No changes. HOUSING AND REDEVEIDPMENT No changes. COMMUNITY DEVEIDPMENT Senior Management Analyst D.P.S. Manager ENGINEERING DEPARTMENT Principal Civil Engineer - To remain frozen- deferring until opportunity to employ - Frozen. Mike Harrington acting in dual capacity as Code Enforcement and DPS Coordinator. Determination to be made in 90 days on filling position. If Harrington transferred, would have vacancy for Code Enforcement Officer to fill. - Recommend filling immediately. The Principal Civil Engineer will be utilized as a Construction Manager responsible for all engineering construction activity including the supervision of all construction inspectors, consultant inspectors and 2. CITY MANAGER PERSONNEL PAGE 2 Engineering Technician I1 Construction Inspector Construction Inspector Construction Inspector related contracts. It is important that this position be filled in order to allow the Senior Construction Inspector to operate as a field supervisor. - Recommend filling immediately. This position in the Municipal Projects Division has been frozen for over one year. Duties assigned to this position include drafting, processing of construction drawings/project specifications and presentation graphics. The Technician will also be responsible for monthly project status summaries, construction bid summaries and other activities thus allowing project engineer to concentrate on more technical details. preparation of - To remain frozen. - Recommend trading position for Associate Civil Engineer and filling immediately. Due to an increase in development activity, an Associate Civil Engineer is needed to review, process and condition tentative maps, site plans, master plans and other types of plans and applications. - Recommend trading position for Management Analyst and filling immediately. The Management Analyst will assume duties currently held by Construction Inspectors and an Engineering Technician 3 CITY MANAGER PERSONNEL PAGE 3 thus allowing them more time for field inspections and checking of "as-built" plans. The duties of the Analyst include the processing and tracking of various securities and agreements. The position will also be responsible for a number of other tracking systems, plan check consultant payments and other administrative activities thus allowing the inspectors to focus their attention on construction inspection. GROWTH MANAGEMEWT Growth Management Manager Senior Management Analyst Phil Carter currently acting in dual capacity as Growth Management Manager and Assistant to the City Manager. - Position vacant/new list being established and position to be filled. PLANNING DEPARTMENT Planning Tech I1 (Planning Position in DPS budget) - Recommend filling immediately. Frozen/position has been vacant for 1% years. A number of duties as assigned to this position are being done so inadequately that numerous problems are occurring. These include final inspections for occupancy, landscape inspections, sign permits and yearly compliance inspections (CUP'S, etc). CITY MANAGER PERSONNEL PAGE 4 Additionally, requests for assistance at the counter have increased with the approval of the nine adopted zone plans. Transportation Planner - Recommend trading position for Senior Planner and fill immediately. Position has been authorized and unfilled for approximately two years. List was established and applicants interviewed/unable to find acceptable candidate. Marty Bouman has been serving in this capacity under a contract and would continue to pick up a part of the workload, while a part would be assumed by the Traffic Engineer. The original budget anticipated that all positions would be unfrozen, thus we were unable to properly address these personnel matters adequately in the budget process. This has caused the departments to carefully assess their current staffing and its inadequacies. arb JUNE 28, 1988 TO: MARTY ORENYAK PERSOWWEL I have read the attached memorandum to the City Manager regarding the above-mentioned subject and concur. MICHAEL HOLZYMIL& Planning Director Attachment 1 2 3 4 5 6 7 a 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 20 RESOLUTION NO. 88-251 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING THE UPGRADING OF TWO CONSTRUCTION INSPECTOR POSITIONS IN THE ENGINEERING DEPARTMENT. WHEREAS, City staff has analyzed Community Development personnel needs and has determined that adjustments including the upgrading of two Construction Inspector positions are needed; and WHEREAS, the City Manager and City Council concur that it is in the best interest of the City that such adjustments be made; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the City Council authorizes the upgrading of one Construction Inspector position to an Associate Civil Engineer position and the upgrading of one Construction Inspector to a Management Analyst position. PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council held on the 19th day of July , 1988 by the following vote, to wit: AYES: Council Members Lewis, Kulchin, Pettine, Mamaux and Larson // / LWIS, Mayor ATTEST: ALETHA L. RAUTENKRANZ, City Clerk (SEAL)