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HomeMy WebLinkAbout1988-08-09; City Council; 9583; VOTING DELEGATE - ANNUAL LEAGUE CONFERENCE. ,";- .. ClWOF CARLSBAD - AGEN-BILL L Y Ins#.= I TITLE: DEPT MTGi. 8/9/88 DEPT. CLK VOTING DELEGATE - ANNUAL LEAGUE CONFERENCE CITY CITY I I I RECOMMENDED ACTION: Appoint a voting delegate and alternate to the League of California Cities Annual Conference. - ITE,M EXPLANATION: a C rd h a, U (d M a, rl aJ a M -4 C U 0' Pa, 4J aJa .",E a, mu rdd m (d *rl a, 55 GI &4a m 0 hX zrd rd5 E ard U a,z GM .rl a, OP as 24 rlrl -rl -4 c)c) E vu 00 03 03 a I 03 I Z 0 .. 6 a 2 0 z 3 0 0 In order to expedite the Business Session of the Annual League Conference San. Diego, October 16 - 19, 1988, the League of California Cities has requ tha.t each City Council designate a voting delegate and an alternate. The Bus,iness Session will be conducted on Tuesday afternoon, October 18, 1988. The City's voting delegate will be able to pick up the City's voting card the League Registration Desk at the Conference. EXIIIBITS I -~ 1. League of California Cities bulletin dated July 15, 1988. 2. Voting Delegate Form. , I 1 I (I) 0 " ,.. /... ", ..... .;. i., .. 1 .>? ~ .i.....sL: i L-5,; League of California Cities r.;; i ': :,.L:;;'~ ... > ..,; s, i :,, :,, c!<.J,,, i!.? p.ri i I : i Sacramento, CA Id "\Ty 3:: .. f"y.\-q,~~~ ,^, . "i . !?I ;-],:::.-, _._ 1.. "1.' . " , .1 1400 K STREET SACRAMENTO, CA95814 0 (916) 444-5790 c:-, :, I; ,- t; r, f. I : California Cities Work Together July 15, 1988 TO : THE HONORABLE MAYOR AND CITY COUNCIL RE : DESIGNATION OF VOTING DELEGATE FOR LEAGUE ANNUAL CONFERENCE Dear City Official: This year's League Annual Conference is scheduled for October 16-19 in San Diegc very important aspect of the Annual Conference is the General Business Session ai time the membership takes action on conference resolutions. It is importal California cities to take the initiative in developing positive programs fl future. Annual Conference resolutions will guide cities and the League in our E to improve the quality, responsiveness and vitality of local government withi state. All cities should be represented at the Business Session on Tuesday aft€ October 18, at 2:OO p.m. at the Town and Country Hotel in $an Diego. To expedite the conduct of business at this important policy-making meeting, eac Council should designate a voting representative and an alternate who will be I at the Business Session. The League Constitution provides that each city is er to one vote in matters affecting municipal or League policy. A voting card b given to the city official designated by the City Council on the enclosed ' delegate form.'! If the Mayor or a member of the City Council is in attendance Conference, it is expected that one of these officials will be designated as the delegate. However, if the City Council will not have a registered delegate Conference but will be represented by other city officials, one of these of should be designated the voting delegate or alternate. Please forward the enclosed "voting delegate form" to the Sacramento office League at the earliest possible time, so that the proper records may be establis the Conference. The voting delegate may pick up the city's voting card in the Registration Area at the Town and Country Hotel in San Diego. If neither the voting delegate nor a1 ternate is able to attend the Business S the voting delegate or alternate may pass the voting card to another official f same city by appearing in person before a representative of the Credentials Co to make the exchange. An outline of the voting procedures that will be followed at this conference is on the reverse side of thi.s memo. It is suggested that the Mayor and all Members from a given city try to sit together at the Business Session so t amendments are considered, there may be an opportunity to exchange points of v arrive at a consensus before the city's vote is cast. Your cooperation in returning the attached "voting delegate form" as soon as f wi 11 be appreci ated. Don Benninghoven Executive Director e .e League of California Cities Annual Conference Voting Procedures 1. Each member city has a right to cast one vote on matters pertaining to Le pol icy. 2. To cast the city's vote a city official must have in his or her possession city's voting card and be registered with the Credentials Committee. 3. Prior to the Annual Conference, each city should designate a voting delegate an( alternate and return the Voting Delegate Form to the League for use by Credentials Committee. " 4. The voting delegate or alternate may pick up the city's voting card at the VO~ delegates' desk in the conference registration area, 5. Free exchange of the voting card between the voting delegzte and alternate permitted. 6. If neither the voting delegate nor alternate is able to attend the Busir Session, the voting delegate or alternate may pass the voting card to anot official from the same city by appearing in person before a representative of Credenti a1 s Committee to make the exchange. 7. Qualification of an initiative resolution is judged in part by the validity signatures. Only the signatures of city officials who, according to the records the Credentials Committee, are authorized to use the city's voting card and have left a sample of their signatures on the Credentials Committee's register b be approved. official to vote at the Business Session. 8. In case of dispute, the Credentials committee will determine the right of a c discdrft.policy edit100.pol c ,@. '. e .. CITY: CARLSBAD i . LEAGUE OF CALIFORNIA CITIES 1988 ANNUAL CONFERENCE VOTING DELEGATE FORM 1. VOTING DELEGATE: Claude A. Lewis (NAME) Mayor (TITLE) 2. VOTING ALTERNATE: John Mamaux (NAME) City Council Member (TITLE) ATTEST: Deputy City Clerk (TITLE) Please Return To: LEAGUE OF CALIFORNIA CITIES 1400 K STREET SACRAMENTO, CA 95814 Not Later Than Friday, September 30, 1988 LO VTGDELFM. pol f 31 I ’ 0 @ / L i League of California Cities PROPOSITION 21 8 IMPLEMENTATION SURVEY August 1997 The League of California Cities would like to gather information about how cities are implementing Proposition 218. We would very much appreciate you taking a few minutes to complete this survey and return it to the League’s office in Sacramento (addresflax number listed at end of survey) no later than Friday, September 72, 1997. This information will be helpful to us in our legislative and educational efforts on your behalf. TAXES I 1. Did your city place a tax on the November 1996 ballot for voter approval or have you done so since that time? YES 0 NO a a. If “YES,” please identify the type of tax (e.g., utility users’, parcel tax, transient occupancy tax), whether it is a special or general tax, the date the tax was adopte by the city council, the date of the election, whether the tax was approved and, if z the date of adoption: Type of tax: Special or general: Date of election: Was the tax approved; YES Q NO cl If approved, date of adoption: .. . b. What was the percentage vote in favor of the tax? c. What arguments were made in favor of the tax? d. What arguments were made against the tax? - sr/l& 9/Q/9rl- &J- P 0 League of California Citie Prop. 218 hplementation Surve Page e. Why do YOU think your city was successful or unsuccessful? 2. If your city has not yet placed a tax adopted prior to November 1996 on the ballot for voter approval, do you plan to do so prior to November 1998? YES !J NO Ell a. If “YES,” please identify the type of tax (e.g., utility users’, parcel tax, transient occupancy tax), whether it is a special or general tax, the date of the election, and expected date of adoption: Type of tax: Special or general: Date of election: Date of adoption: 1 ASSESSMENTS I 3. Has your city completed the process of distributing and collecting assessment ballots? YES a NO cf a. If “YES,” please identify the type of assessment (e.g., landscaping and lighting, parks), whether the amount of the assessment was proposed for increase, the date of the public hearing, and whether the assessment was approved. Type of assessment: 1913 Act Assessment District €or Road Construction Proposed for increase: (New district) YES a NO cf Date of public hearing: Was the assessment approved: YES Q NO tl 4. If your city has formed assessment districts in the past for landscaping and lighting and other purposes, have you come to any decisions about if and how you will form new assessment districts? Yes - the city will most likely form new districts that will not jeopardize the existing districts. ~ ~ ~~~ ~~~~ \ ’J e League of California CI - Prop. 218 Implementation SUI Pal 5. Has your city converted an “assessment” to a special tax and submitted the special ts for voter approval? YES c]I NO Q a. If “YES,” please identify the type of assessment, the date of the election and the percentage of those voting in favor of and against the special tax. Type of assessment: Date of election: Percentage of voters in favor: Percentage of voters opposed: b. If “NO,” do you have plans to do so? YES Q NO 8 t PROPERTY-RELATED FEES AND CHARGES I 6. Is your city treating your refuse collection charge as a property-related feelcharge? YES IJ NO 0 If “YES,” please answer the following questions: a. Does the city collect refuse with its own employees or through a private contract( b. Does the city or the private contractor bill for the service? c. Is the city’s refuse collection service mandatory? YES 0 NO 0 d. Does the rate structure bill according to amount of refuse, number of cans, etc. ( the rate a flat rate? e. Is the charge collected on the city’s utility bill, the county property tax bill, or by CITY 5 COUNTY PROPERTY TAX 0 SEPARATE IJ separate billing? 7. Is your city treating your charges for water as a property-related feelcharge? YES Q NO La a * League of California Cities Prop. 218 Implementation Survey Page 4 If “YES,” please answer the following questions: a. Is the city’s rate structure based on a flat rate or on actual usage? FLATRATE Q ACTUAL USAGE lj) b. Is the water service interruptible? YES a NO c1 c. Is the charge collected on(a utility bilo the county property tax bill, or by some other separate billing? CITY Q COUNTY PROPERTY TAX IJ SEPARATE t;l Utility bill 8. Is your city treating your sewer charge as a property-related feelcharge? YES 0 NO Ea If “YES,” please answer the following questions: a. Is the city’s rate structure based on a flat rate or on actual usage? FLAT RATE a ACTUAL USAGE 0 b. Is the sewer service interruptible? YES Q NO # c. Is the charge collected on a utility bill, the county property tax bill, or by some other separate billing? CITY a COUNTY PROPERTY TAX t;l SEPARATE IJ I IN GENERAL . I ~~ 9. Please describe the most significant effect Proposition 218 has had on your city. Please be as specific as possible. The city is participating in a County Services Area (CSA) which collects a fee to %una the acquisition and construction of a new 800 MHz Regional Communications System. The County Counsel has determined that the CSA charge cannot be levied unless it receives voter approval. So for, ~~ 1997-98 the city will not receive any CSA Revenue -- estimated to be a loss of approximately $600,000 per year. ~~ ~~ 1 0 @ League of California Cit Prop. 218 Implementation Sun Pag IO. If you have any background information on your Proposition 218-related efforts, (ballot pamphlet, staff reports, public relations information, etc.), please share it with the League library. The library is trying to collect as much information as possible on Proposition 218 and its effect on cities. Please send information to the League’s Sacramento office, Attn: Library, 1400 K Street, Sacramento, CA 95814. 11. Please answer the questions below regarding community involvement efforts in Proposition 218-related ballot measures/protests and other issues in your city: a. Has your agency embarked on a strategic planning effort or major community information program in connection with city financial issues in the last two years? YES a NO Q b. If “YES,” what were the goals of the effort? (check all that apply) !J Public information for ballot measure or property owner vote related to: Q Bond issue 0 Business license tax !J Fee increase Q Assessment district Q Other: IJ Utility user tax !J Set levels for city services !J Determine willingness of public to fund city services (inform public of city nee IJ Determine customer satisfaction with city services c. Who was the survey group? IJ All city residents a Blue ribbon committee Q Random sample Q Volunteers Q High propensity voters # Other: d. what were the results of your efforts? 0.~ Public approved ballot measure or proposed action on: Q Public disapproved ballot measure or proposed action on: (date) (date) IJ Other: e 0 League of California Cities Prop. 218 Implementation Survey Page 6 e. What modes of communication seemed most effective in communicating with voters? Q Public Information Officer or consultant 0 Newsletters/flyers Name: !J Video IJ Community meetings CI Focus groups Q Citizen surveys Q Phone banks a Separate (non-city) campaign group f. Most important lessons learned? ~~~ ~~ ~ ~~~~~~ ~ ~~ ~~~~ ~ CITY OF: Carlsbad Clr/ CONTACT PERSON: Jim Elliott , Financial Management Director PHONE #: 760-434-2948 Thank you very much for your time in completing this survey. If you have any questions, please call Betsy Strauss at (707) 253-0435. PLEASE RETURN TO: League of California Cities Attn: Proposition 218 Survey 1400 K Street, Suite 400 Sacramento, California 95814 FAX (91 6) 658-8240 DEADLINE: FRIDAY, SEPTEMBER 12,1997 g:\legisitvhs\srvy218.doc \I 0 e March 18, 1997 TO: CITY MANAGER FROM: Financial Management Director PROPOSITION 21 8 Backaround During the past 'two months the City's Proposition 21 8 Task Force has beer Generally, Proposition 2.1 8. states that citizens have-the right T6 vote on the an\ new or increased property related fee, tax and assessment.. Although on thc surface this concept appears to be fairly simple, there have been literally hunared: of pages of legal-,opinions and. interpretations pub1ished"ofl what. Proposition 21 E means and.! how it, should-. .be- implemented. ' ' Opidons...''from proponents anc opponents are often conflicting and confusing and are generally.. biased towarc interpretation, that.favors a particular .position.. The court system, has not had ar opportunity to hear arguments related to any Proposition, 21 8 issues, nor has the legislature.. adopted- any implementing guidelines which might assist cities 01 counties in sorting'out the compiex' issues. This means that cities and counties are required to comply with Proposition 21 8 to._the, best of their abilities. unti clarification can be provided by the legislature and courts, The City's Proposition 21 8 Task Force includes representatives of the CiQ Attorney's office, Community Deveiopment, Community Services' and Finance, The task force members have attended various .meetings; surveyed a variety 0' cities, worked with the-county, and have gathered"opinions from many sources ir order to prepare. its cecomrnendation to the City Council. It is the City's goal tc fully comply with Proposition 21 8 and to provide the Council with as muct information as is available -in order to- make an informed decision on how tc proceed. working to understand this new law, and how to implement it here- in Carlsbad .. , . - .. , . .- ..:; : . . i I. Several months ago the City Council asked staff to do a risk assessment of the City's financial position and' identify any fees, charges, assessments or taxes which might be affected by Proposition 21 8. Staff reported that there were twc sources that might be in question 1) the 1972 Act lighting and landscapinc district, and 2) the County Service Area (CSA) fee for the 800 Mht radio system The 1972 Act district pays for street related rna'intenance services includinc of-way. Proposition The CSA raises money to pay for the construction anc lighting, median maintenance, and maintenance of trees located in the street right 7 t* a e maintenance of the new emergency services radio system. 21 8 includes languagl that would exempt charges for street maintenance and construction from th, requirement that voters ratify existing assessments. Proposition 21 8 cleart requires that any- increase in these assessments be submitted to the voters however-existing assessments need not be ratified. There is no clear exemptiol for the CSA charges. 1372 ACT LIGHTING AND LANDSCAPE DISTRICT Since the passage of Proposition 21 8- a considerable amount of effort has beer put into determining what the exemption for street maintenance really means, an1 how it should be implemented by cities and counties that have existinl assessments for street related services. In general, the League of California Citie Task Force -on Proposition 218 and many city attorneys have determined tha street maintenance, as defined in the streets and highways code, includes lightinc and landscape maintenance within the right-of-way. The code states that stree maintenance may include the following: The preservation and keeping of rights-of-way, and each type of roadway structure, safety convenience or device, planting, illumination equjpmenr and other facility, in safe and useable condition to which it has beed improved and constructed., but does not include reconstruction or othe improvement. This definition has been applied to the sections of prop 218 that discuss stree maintenance financing. Under this interpretation the City of Carlsbad’s 197: Lighting and Landscape maintenance district would be considered exempt fron the requirement for voter approval of the existing district. Another section of Proposition 218 states that districts which are formed by i petition of all of the property owners within the district are also exempt from thr requirement that voters approve an existing district. The City’s Lighting anc Landscape district was formed by two -processes. In 1977 the original cor1 district was formed under the rules of the 191 9 act which provided for notice an( protest hearings, but not a formal vote of those affected by the district. Sinc that time, alt annexations to the core district have been based on a petition c 100% of the property owners within the annexed area. Typically these area were developments being annexed as part of the subdivision developmer: conditions. The language in Proposition 21 8 would suggest that those area annexed as a result of a 10.0% petition would clearly be exempt from an requirement to further ratify the existing district. Following this logic, the origin: core area formed under the 191 9 process would have been subject to ratificatio if the district were funding any maintenance services that were not street related. - *. 0 0 9 All of the cities staff has contacted which have districts similar to the on operated by the City of Carlsbad have followed the same logic in determining tha their existing Lighting and Landscape districts are exempt from ratification. This is not to suggest that there is not a vigorous debate taking place on thi issue. In fact, the City of Encinitas recently received a letter from the San Diegi Tax Payers Association (attached) indicating their objection to the City's positio on the Lighting and Landscape district. Cities across the state can expect t receive similar challenges from various taxpayer groups. Since the language i Proposition 21 8 is not specific each group is inclined to interpret the language t its advantage. Staff is recommending that the City of Carlsbad use the existin definition of street maintenance in the streets and highways code 'in interpretin Proposition 21 8 until there is clarification from the legislature or courts. If th Council adopts this position there will be no need to call a special election to ratif the existing district. I If for any reason the Council should choose to proceed with holding a speck election to ratify the existing district, staff would immediately begin work o bringing the issue to the Council in March. At this time it appears that we coul successfully call for an election before the end of June as required by Propositi0 218, however the calendar is not clear and the usual election code rules do nc apply. Staff is confirming the schedule with counsei at this time It is uncle; whether or not Proposition 21 8 provides for arguments in favor or in opposition t the issue, and for an impartial analysis. Also, Proposition 21 8 states that the an votes cast must be counted at a public Council meeting. This would mean thz more than 30,000 votes would have to be opened, validated and tabulated whil the Councii is in session. The process could take a considerable amount of timc during which at least three Council Members would have to be present in publi session. If Council is interested in proceeding with an election, staff will continu to work on resolving these and the many other administrative issues related to Proposition 21 8 election. COUNTY SERVICES AREA - 800 MHZ The new 800 Mhz radio system is expected to cost Carlsbad about $5.2 million i total, with this cost being amortized over the next 15 years. The City's annu; cost for the purchase of the equipment will be between $500,000 and $600,00 depending on when the equipment is purchased and installed. In additior Carlsbad will be paying an annual fee of about $100,000 per year for its share c the backbone system maintenance. All of these costs are to be funded from a CSA fee applied to each parcel's tax b by the County of San Diego. The City of Carlsbad is CSA Zone A, one of 1 zones dedicated to the purchase, installation and maintenance of the 800 MI. ,. 0 0 system. The annual fee charged to the average single family parcel in Carlsbad i! about $20 per year. City staff has met- with both legal experts working for cities, and several Counc Counsels fall attending a recent League of California Cities seminar on Propositior 21 81, and has received a mixed reviews. Although several counsels werc reasonably confident that CSAs, in general, would withstand the tests 01 Proposition 21 8, both the San Diego County Counsel and Dan Hentschke, one oi the authors of the League handbook-on Proposition 218, were less optimistic There is a real possibility that the County of San Diego may determine that CSP fees must be referred to the voters for approval. If that is the case, Carlsbac needs to strongly encourage the County to proceed with the submission on the issue to the voters as rapidly as possible. In this particular case, the cities involvec in the CSAs may have more at stake than the County since the County is expecting to fund their share of the capital costs from sources other than CSA fees. Fiscal lmoact 1 ) The City currently collects about $1.6 million from lighting and landscape assessments each year. These are distributed to the following services: Lighting and Landscape Revenue Street Lighting $71 2,885 Median Maintenance $400,400 Street Tree Maintenance $458.000 Total $1,571,285 The loss of the existing district would require the City Council to make a decision on which services to continue and fund from the City's General Fund and which services to eliminate. The General Fund is used to pay for a wide variety of services including parks, libraries, public safety, administration, and variety of maintenance services. If the Council were to fund all lighting and landscape services from the general fund it would require a reduction of 4% in all current General Fund programs (assuming that the reduction is evenly distributed to all departments). The Lighting and Landscape district includes about 35,000 parcels. Roughly 13,000 of these parcels are within the original core area of the district formed in 1977. The remaining 22,000 parcels were annexed subsequent to the original formation. - I. e 0 in addition, the City expects to collect as much as $500,000 to $600,000 PC year from CSA fees. The entire amount is currently at risk. This may result in th City’s General Fund having to absorb the burden of funding the 800 Mhz syster upgrade. Recommendation Staff will recommend that the City Council adopt the streets and highway definition of street maintenance, and determine that the existing lighting an landscape district is not subject to ratification under Proposition 21 8. Counc: should further direct staff to monitor the Proposition 218 implementatior regulations as they are developed by the legislature and to return to the Council ir the future if.an election is required on any aspect of the district operations. An( finally, the Council shoufd direct staff to continue to work with the County tc system revenues are available in the future. Marty Orenyak Jane Mobaldi Virginia McCoy Jim Hagaman Attachment: January 27, 1997 letter from San Diego Taxpayers Association to Mayor Bond, City of Encinitas - .. " , - -+?: ?=!') "-. . - ". ." -.- -nl i; :: 'A LI -. I -_ '". ri ;ru FE3 - 4 19s7 +, , ; ui bnr\b-d Z:T .?lTCRNEY - 505 SoaaVduaAvc "92024 " RE: PropfzS~lCm~ctoO~Lon~pcBt~~l)~~) DearMrycrB& -TheSanWcgaCounq?T~~~h~caatnar.cvnhY~dS EOIB~UPDP) d kumm" regrtding Prepairbas 218's - on U's 'arlh;~~~praioaptrdaricirbrtfa"-" I have * yoor srairf auuramm Oi 2LS'S inxpacs oil nr.n'ovith: zbaoouu6 rfmJi~~!~.~~~~2Igf~abrhdr~drpyap~s g soncius&isconmrytottrei~ooffmnionasdbyt!%. :' % s ,- fhs~inSssrioPclScrsr"n,-(llotA~ I .. -c~c) ~S~Staaaruhawraearanddiainad&hinmafjtrrep,tj~ ? ~eoc,To~brordartbd~d~tOidbdOfh~ ocmru,kan~tuckwauPm+ilf. In e Sdm 5 Libcnl Consuuctioadthat rl#r ptoubiot~ dd5~ act lirrll 'be~~makmm'icspurposaa-limiriagIwl~~t~md "am') ~othtt~thcCity'$~lL=p~Oulderrbn~~Oi~(10t~~. fm ad -;msaSan by 318. Ws~~~roqucv~~C~c4uocrt~~U)~~~CiLYlSELLP.a ,uy aaqziy m &e Cunsa~~~un by Juiy 1997 as is rrq~irsd by Pmdp 213. - !( 6 4im IO& "p"'TJ;N "" -.", : " . .- -=. LLA IL I--- --e-* P. "" . "- .. 0 0 1 S" -Dkcaor cc mF- "iSTarpaymJ" - .: I .. . c * a b1 (293mtk League of California Cities 1400 K STREET SACRAMENTO, CA 9581 4 (91 6) 658-8200 4/ 7 ca/ifornia cities r Work Together August 13,1997 TO: City Clerks RE: Proposition 218 Implementation Survey The League has been receiving a number of questions from city officials in regard to the implementation of Proposition 2 18 in cities throughout the state. While coverage in certain regional areas of the state has been good, there does not appear to be a comprehensive picture o the experience of cities to date with Propositions 21 8. For this reason, we have developed the attached questionnaire and are asking that the appropria people in city hall spend some time responding to it. The League plans to share the information with all cities in hopes that it will be instructional when cities confi-ont some of the more perplexing and challenging aspects of Proposition 2 18. The questionnaire has been sent to city clerks under the assumption that most of the Proposition 21 8 election information resides in the city clerk’s office. The other reason, of course, is the sterling record of loyal city clerks who respond tirelessly to the seemingly endless requests for information from the League of California Cities. In addition to the questionnaire that has been sent to your office, notices of the questionnaire arriving in city hall have been sent to the offices of the city manager, city attorney and finance director under the assumption that some of the relevant information may also reside in their respective offices. We are asking that the city clerk coordinate the efforts within city hall with these other offices to collect the information. Thanks in advance for your cooperation. Please return the questionnaire to the League office no later than Friday, September 12,1997. You may send it via fax or U.S. mail to: League of California Cities Attn: Proposition 218 Survey 1400 K Street, Suite 400 Sacramento, California 95814 Fax (916) 658-8240 If you encounter questions when filling out the survey, Betsy Strauss is working with the Leagut to collect and compile this information. She is available at (707) 253-0435 if you need assistanct or clarification. c -.. e 0 Memorandum To: Ron Ball, City Attorney Jim Elliott, Financial Management Director Virginia McCoy, Facilities/Streets/Special Projects Julie Ross, Facilities/Streets/Special Projects From: Sherrie D. Worrell, Deputy City Clerk Date: September 3,1997 Re: Proposition 218 Implementation Survey In an effort to compile information for the League of California Cities, the City Clerk’s Office i asking for your assistance. Please read through the survey and provide any information that you can. Our office will then coordinate the responses and return the information to the League. This infomation needs to be returned to my office by Tuesday, Sept. 9,1997. Thank you for your assistance in this matter. Deputy City Clerk f:rnemos\deputy\prop218 1200 Carlsbad Village Drive Carlsbad, California 92008-1989 (760) 434-2801 ,w " e 0' i League of California Cities 1400 K STREET SACRAMENTO, CA 95814 (916) 444-5790 California Cities Work Together :, ; .. uj pi> k; .. ti fi\? * i INSTRUCTIONS . \ s;. il; -- Please print or type. -- Review all information. If a position is no longer applicable in your city or other information requested is no longer applicable, please mark "N/ASI. ADDRESSES: Please review and correct all incorrect information. *City Hall -- This lists the City Hall street address including Zip Code. *Mailing -- The mailing address indicated is the preferred mailing address for information being sent to city hall. This either shows the street address for City Hall or a P.O. Box, if your city. prefers to receive mail at a postal box. GENERAL DATA. I. Please review and correct all incorrect information: Telephone -- The telephone number listed is for the public information number or central telephone number for your city. Individual telephone numbers, if any, will be listed later. *Population .. ... .. . -- The official population listed was taken from .the most surrent Department of Motor Vehicles statistics. If your official population for purposes of distribution of state motor vehicle in-lieu fees has changed, please show the correct population. a e *General Election Date/Primary Election Date -- The date listed should be the date (month-day-year) of your next regularly scheduled municipal election (do not list a special election). If your city has a primary election, please indicate the date (month-day-year) for the next primary election. CITY OFFICLALS: For city officials who serve in the job positions included in the Master Roster, please provide us with the current data for each position. This information should include the following: Name Title Preferred Mailing Address (Address to receive League mailings) Telephone Position Status Next Election Date (For all elected officials) 'Name -- Please provide both first and last name. -- H the position is authorized but is currently vacant, please write "VACANT' and, whenever possible, the approximate date when the position is likely to be filled in the "Name" section and thewheck that the remaining information for the position is correct. -- If the position has still not been authorized by ordinance, resolution, or minute action, leave the position -as *NON-AIJTHORIZED POSITION*, and no further information needs to be provided. *Title -- Wile a city officitil may serve in more than one job classification, it is important to list the preferred, commonly used title. To avoid duplication of mailings it is important that each city official wherever possible use one preferred title regardless of the multiple position classifications that may be held. -- List the working title or title authorized by ordinance, resolution or minute action. This is especially important for positions such as the City Manager, where the actual title may be .City Administrator, Chief Administrative Officer, Administrator, etc. 2 .w m 0 u If positions are consolidated such as Park & Recreation Director, or a Public Works Director who serves as City Engineer, please show the title of the person who fills this position classification. EXAMPLES Position Classification Actual Title -- City Manager Chief Administrative Officer -- City Engineer Public Works Director (when the position is occupied by the person who is Public Works Director) -- Personnel Director City Manager (when the position is permanently filled by the person who is city manager) -- Recreation Director Park and Recreation Director (when the two positions are consolidated) -- Police Chief Public Safety Director -- If there have been changes among Council Members during their term of office, i.e., the Mayor, Vice Mayor, or Mayor Pro Tern have rotated, please show the correct title of the council member in the 'Title" section. -- Do not list other titles council members or city staff may hold on a redevelopment agency or special district. *Preferred Mailing Address -- The address indicated is the address the individual wishes all League mailings sent to and can either be: -- (CH) City Hall -- (HO) Home -- (OF) Business Office -- If the preferred mailing address is City Hall but an annex building or other city facility, please list the correct address (street address, city, Zip Code) and indicate CH as the address type. 3 e 0 -- The Preferred Mailing Address for the following positions may be a business office, home address, or city hall address: Mayor Council Member City Attorney Planning Commission Chair . -- The Preferred Mailing Address for the following positions if filled by a consultant may be a business office address or city hall address: Building Official City Engineer Director of Public Works Employee Relations Officer Planning Director Redevelopment Director Risk Manager -- For regularly employed. part-time employees or consultants (i.e., city attorney, city engineer, risk manager) the address indicated .should be the business address if these persons prefer their mail at their principal glace of business. Please include an individual's name and not just a company name. 'Telephone -- For elected officials, please indicate the preferred telephone number for contact during the business day and indicate "CH", if the City Hall telephone number; "OF", if a business office telephone number; or "WO", if for the residence. -- For all other city officials, show the best and most direct telephone number to reach the person listed. Indicate "CW, for a City Hall telephone number; or "OF' if a business office telephone number other than city Hall. 4 +. 0 a *Position Status SUMMARY OF POSITION STATUS CODES Directly Elected Mayor DE Mayor Appointed by Council AC Elected Position EL Appointed Position AP Consultant CS Part Time Position PT Full Time Position FT -- Please verify the information indicated as to whether your mayor is directly elected (DE) or appointed by the council (AC). -- Please verify all position which are elected positions and verify that the position status indicates (EL). -- Indicated a Part Time position status (PT) if the position is designated a part-time position (less than 30 hours per week). -- If a position is occupied by a regularly retained outside consultant, please verify that the Position Status indicated CS rather than AP. *Next Election Date -- For those elected city officials (i.e., mayor, council members, city clerk, treasurer, etc.), please list the next election date (month-day-year) at which this position will be filled. *Special Position Considerations * Legislative Contact Person and/or Legislative Alternate - please indicate a department head or staff person for these positions. * Risk Manager - can be a consultant or the managerldirector of a Joint Powers Authority if your city is a member of a JPA. *Special Position Considerations (continued) * Park and Recreation Director - this position can be a consolidated position where one individual is both the park and recreation director, or the position can be filled by two separate individuals, a parks director and a recreation director. 5 e 0 * Police Chief or Fire Chief - if your city is served by a police or fire district or these services are contracted to a county or special district at the present time we would consider these as non-authorized positions. * Fire Chief - if you city has a Volunteer Fire Department please do not indicate the name of the Volunteer Chief as the Fire Chief, but leave the position as Non-Authorized. * Redevelopment Director - if the city manager also serves as the Redevelopment Director, then a title other than the City Manager Position title can be used for this posieion, le., Executive Director, Executive Secretary. * Employee Relations Officer - this position should be filled 'by the individual who is responsible for employee negotiations within your city, and can be either a full time city employee or a consultant. LEGISLArnVE DISrnIrnS: Please review and correct, where appropriate, the Assembly, California Senate and Congressional members representing your city. GENEW INFORMATIQN Please sign and date the form where indicated and return it to the Sacramento office of the League. You are encouraged to keep a copy of the worksheets you are forwarding to the League. If there are changes in the future to the information you have given the League, please advise the Sacramento office in writing of those periodic changes. Thank you for your continued cooperation. PLEASE REmN TO: WENDY BROTMERS LEAGUE OF CLIFQRNU CITIES I400 K STREET SACWENTO, CA 958314 September 26, 1990 rosterpub 6 ~i i I jj ij I I *I i i 1 i I I I : : :I! : :,: : ?--IL -0- CO W -a, JH n-l *m H n, *,z Tu JIO I .. __,.-. ...... ~ 0,x VIP, UC (x I 1: e ::: ~ mx- WE ma- -4 "gz /Up ,. wco pmo ip ! il 221 c I z-I I n l u1-1 iT\ ! 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