HomeMy WebLinkAbout1988-08-23; City Council; 9600; Test Program for Personalized Patrol VehiclesI
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MTG. 8/23/88
TITLE:
TEST PROGRAM FOR PERSONALIZED
PATROL VEHICLES (PPV)
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CITYA
DEPT. R/AG CITY MGR.--=-----'"
RECOMMENDED ACTION:
Adopt Resolution Number ff ... J_pp transferring funds from General Fund Contingency
Account Number 001-840-1990-299~.
ITEM EXPLANATION:
As part of an understanding between the Carlsbad Police Officers Association and
the City of Carlsbad, a 1984 Personalized Vehicle Study was to be udpated by
March 1988. The updating was completed in January 1988, and reviewed by various
City departments. A Personalized Patrol Vehicle ( PPV) program's purpose is to
find lower cost alternatives to the current police fleet management program. The
program assigns one officer to a vehicle, which he alone drives and is responsible
for the operation and care. Evidence from various police departments that operate
PPV programs was reviewed.
A Personalized Patrol Vehicle Program is designed to maximize the lifetime and
usability of police patrol vehicles. Normally, a patrol vehicle's useful life is two
to two and one-hdlf years. These vehicles are utilized on all three shifts, with
three drivers a day. Experience with Personalized Patrol Vehicles indicates that
replacement frequency is extended with vehicles commonly exceeding a six-year
replacement time. It is also reported that maintenance costs are reduced on PPVs
since accountability and responsibility are the backbone of a successful program.
As part of the investigation the committee found that the City of Visalia is the
only city in California that has maintained records on a PPV program on an ongoing
basis. Other cities were contacted and the concensus of opinion was that a PPV
program saves money in maintenance, extends the usable life of the vehicle, inc-
reases morale and provides additional time for patrol.
Early in May a committee was formed to accomplish the following: develop a PPV
test program for the 1988-89 fiscal year, test potential dollar savings in mainten-
ance costs between PPV and standard fleet vehicles, operate the current patrol
program without sacrificing patrol coverage for t.he test program.
Currently in Carlsbad there are 12 vehicles in the patrol fleet. l":ach vehicle oper-
ates 24 hours a day with at least three drivers per day during normal operation.
This fiscal year, 188-89, nine vehicles are scheduled to replace existing patrol veh-
icles in the fleet.
After considering various alternatives, the PPV Committee agreed that a PPV test
program can be established in Carlsbad. The committee proposed a two-year test
program with an evaluation of progress every six months. Nine vehicles will be
involved, with four vehicles to be PPV and five vehicles to replace existing fleet
vehicles which have high mileage. These vehicles will be the control (comparison)
group to test the performance of the four PPVs. Our Utilities/Maintenance Divi-
sion will monitor various items, such as gas mileage, brake relining, battery replace-
ment, plus items such as condition of upholstery and general appearance over the
test period. At the end of the first six months the committee will meet and discuss
the findings to that point and determine if any vehicles on extended mileage in
the existing fleet may need replacement based on demand.
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The only expense to implement this program is $15,000 to purchase the out-
fitting e'luipment for four vehicles in the test program. The program is
briefly out:ined below:
1. Order the scheduled ~ patrol vehicles.
2. Ph:ice all 9 vehicles into a PPV test program; four v.ehicles to be PPVs
and five vehicles to replace high mileage fleet vehicles and to be used
as control vehicles in test program. { PPV will not be driven home
during test.)
3. Purchase additional vehicle outfitting for the four PPV amounting to
$15,000 (approximately $3,750 per vehicle for light bar, radio, etc.).
4. Extend mileage on existing patrol fleet to assure PPV test is not com-
promised by shortage of available vehicles during high demand times.
5, Review program in six months to determine if additional fleet replace-
ments are necessary to maintain operating fleet, based on extended
mileage demands.
FISCAL IMPACT:
Vehicle outfitting for the four PPV estimated at $15,000.
EXHIBITS:
1. Resolution Number ,r/'-.;~P
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RESOLUTION NO. 88-300
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING
A TRANSFER OF $15,000 FROM THE CITY COUNCIL
CONTINGENCY ACCOUNT 001-840-1990-2999 INTO
POLICE OPERATIONS CAPITAL OUTLAY ACCOUNT
001-820-2120-3900 FOR VEHICLE OUTFiTTING FOR
FOUR PERSONALIZED PATROL VEHICLES
WHEREAS, the Carlsbad Police Officers Association and the City of Carlsbad
6 had an understanding that a 1984 Personalized Patrol Vehicle Study be updated
7 by March 1988; and
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WHEREAS, a committee was formed in May to develop a test program; and
WHEREAS, the Personalized Patrol Vehicle (PPV) Committee agreed that
10 a PPV test program should be established in Carlsbad; and
11 WHEREAS, additional vehicle outfitting for four PPV, amounting co
12 $15,000 (approximately $3,750 per vehicle for light bar, radio, etc.) is neces-
13 sary to implement the test program.
14 NOW, THEREFORE, BE IT RESOVLED by the City Council fo the City of
15 Carlsbad, California, as follows:
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1. The above recitations are true and correct.
2. Funding in the amount of $15,ooo is available in the City
Council Contingency Account number 001-840-1990-2999.
3. The City Council does hereby approve the authorization
to transfer this $15,000 into Police Operations Capital
Outlay Account number 001-820-2120-3900, for purchase
_of additional vehicle outfitting for four PPV.
PASSED, APPROVED AND ADOPTED by the City Council of the City of
24 Carlsbad, California, at a regular meeting held on the 23rd day of
25 August , 1988, by the following vote, to wit:
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AYES: Council Members Lewis, Kulchin, Larson, Mamaux and Pettine
NOES: None
ABSENT: None
CLAUDE. A. LEWIS, Mayor
ATTEST:
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ALETHA L. RAUTEN~rk
(SEAL)