HomeMy WebLinkAbout1988-08-23; City Council; 9614; Improvements to Interstate 5 BridgesGIT* OF CARLSBAD-AGENDA BILL
MTQ 8/23/88
PEPT. MP
TITLE: CONSULTANT AGREEMENT FOR THE
IMPROVEMENTS TO THE INTERSTATE 5
BRIDGES AT PALOMAR AIRPORT ROAD,
LA COSTA AVENUE AND POINSETTIA LANE
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RECOMMENDED ACTION:
Adopt Resolution No. OQ'3/ approving a consultant agreement for
Phase I work for the improvements to the Interstate 5 bridges at
Palomar Airport Road, La Costa Avenue, and Poinsettia Lane,
Project Nos. 3268, 3219 and 3269.
Adopt Resolution No. OQ'•*/** approving a cooperative agreement
between the City of Carlsbad and the State of California
Department of Transportation (CALTRANS) for State project
development responsibilities for the Palomar Airport Road bridge
improvements.
ITEM EXPLANATION;
On November 3, 1987, the City Council adopted Resolution No. 9278
authorizing staff to solicit proposals from qualified consultants
to provide engineering services for improvements to the freeway
bridge overpasses at Palomar Airport Road, La Costa Avenue, and
Poinsettia Lane. Requests for proposals were mailed to fourteen
(14) qualified engineering firms identified for these projects
and the City received responses from ten (10) firms. After a
review of these materials by City and CALTRANS staff, the
following five (5) firms were selected as finalists and directed
to prepare a project scope and design presentation.
Boyle Engineering, Incorporated San Diego
Dokken Engineering, Incorporated Sacramento
IWA Engineers Fountain Valley
P & D Technologies San Diego
Parsons, Brinckerhoff, Quade, and Douglas Orange
On March 1, 1988, the five (5) finalists were interviewed by a
panel consisting of the following Agency representatives:
Kurth Barnes, CALTRANS District 11, San Diego
Herbert Jensen, CALTRANS Office of Structures, Sacramento
Mort August, Director of Public Works, City of Encinitas
John Cahill, Municipal Projects Manager, City of Carlsbad
Lloyd Hubbs, City Engineer, City of Carlsbad
Robert Johnson, Traffic Engineer, City of Carlsbad
Ken Quon, Project Manager, City of Carlsbad
Following these interviews, the firm of Boyle Engineering,
Incorporated was unanimously selected as the firm in which to
negotiate a contract for the Phase I portion of the design of
these projects.
Page Two of Agenda Bill No
The attached consultant agreement and scope of work is a result
of four (4) months of negotiations between the City and Boyle
Engineering, Incorporated. During these negotiations, three (3)
phases were identified for each project. Tasks in Phase I
include the completion of pre-design activities required by
CALTRANS such as mapping, traffic data collection, traffic
forecasting, environmental investigation, right-of-way
identification, soil and foundations analysis, identification of
existing utilities, development of preliminary design
alternatives, and development of preliminary cost estimates.
Phase II will consist of design and preparation of plans and
specifications. Phase III will be the construction phase of each
bridge project. The agreement before the City Council at this
time will consist of tasks in Phase I only for all three (3)
bridge projects and will require approximately fifteen (15)
months to complete. These combined bridge projects represent one
of the largest public works design and construction efforts for
the City of Carlsbad and will require between five (5) and eight
(8) years for total implementation. Staff recommends approval of
the attached consultant agreement.
All three (3) bridge projects extend over an existing interstate
highway and, therefore, must be programmed, designed and
constructed in strict conformance with CALTRANS procedures and
standards. Significant progress has already been made on the
Palomar Airport Road bridge overpass since CALTRANS has
completed, in prior years, many of the Phase I tasks for this
project. The attached cooperative agreement defines the
responsibilities of the City and CALTRANS for the remaining
design and development tasks. In accordance with CALTRANS1
procedures, the City is required to deposit with the State the
sum of $61,200 for CALTRANS1 review and development/coordination
costs. The City will take the lead for this project's
implementation and be responsible for the remaining phases.
CALTRANS will provide review for compliance with State design
standards and regulations. Staff recommends approval of the
attached City-CALTRANS cooperative agreement.
It is anticipated that once Phase I of the La Costa Avenue and
Poinsettia Lane projects have been completed, cooperative
agreements similar in content between the City and the State will
be processed.
FISCAL IMPACT:
The City Council previously budgeted and appropriated $400,000 of
Bridge and Thoroughfare District funds for each project in the
1987-88 Capital Improvement Program.
Page Three of Agenda Bill No
A summary of the Phase I costs for each of the three (3) bridge
projects is as follows:
Palomar Airport Road $ 150,347
La Costa Avenue 105,473
Poinsettia Lane 121.445
Total Phase I Costs $ 377,365
The Cooperative Agreement between the City and CALTRANS requires
the City to deposit $61,200 with the State for their review and
development/coordination costs for the Palomar Airport Road
project. This cost is a requirement of the Palomar Airport Road
project; funds currently exist in the 1987-88 in Capital
Improvement Program Budget Account No. 3268.
Environmental Requirements: This project requires an EIA Report
which will be prepared by the consultant per the attached
agreement .
EXHIBITS ;
1. Location map.
2. Resolution No. 0a'3/* approving a consultant agreement for
Phase I work for the improvements to the Interstate 5
bridges at Palomar Airport Road, La Costa Avenue, and
Poinsettia Lane.
3. Resolution No. v* ~*> approving a cooperative agreement
between the City of Carlsbad and the State of California
Department of Transportation (CALTRANS) .
4. Consultant agreement with Boyle Engineering, Incorporated.
5. Cooperative agreement with CALTRANS.
LOCATION MAP
yiONTTYMAP
N.T.I
PROJECT NAHE
CITY/CALTRANS 1-5 OVERPASSES
PROJ. NO.EXHIBIT
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RESOLUTION NO. 88-315
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, APPROVING A CONSULTANT
AGREEMENT FOR IMPROVEMENTS TO THE INTERSTATE
5 BRIDGES AT PALOMAR AIRPORT ROAD, LA COSTA
AVENUE. AND POINSETTIA LANE
WHEREAS, the City Council of the City of Carlsbad
has solicited proposals from qualified firms to affect
improvements to the bridge overpasses at Palomar Airport Road,
La Costa Avenue, and Poinsettia Lane within the City of
Carlsbad; and,
WHEREAS, the City Council of the City of Carlsbad hereby
finds it necessary, desirable and in the public interest to
award a consultant agreement with Boyle Engineering,
Incorporated of San Diego to affect said project; and,
WHEREAS, the City Council of the City of Carlsbad has
previously budgeted and appropriated design funds for each of
the three (3) aforementioned bridge projects in the 1987-88
Capital Improvement Program Budget.
NOW, THEREFORE, BE IT RESOLVED by the City of Carlsbad,
California as follows:
1. That the above recitations are true and correct.
2. That a consultant agreement with Boyle Engineering,
Incorporated is hereby approved and the Mayor and City Clerk are
hereby authorized and directed to execute said agreement.
Following the Mayor's signature of said agreement, the City
Clerk is further authorized and directed to forward a copy of
said agreement and this Resolution to Boyle Engineering,
Incorporated, Attn: Gordon Lutes, 7807 Convoy Court, San Diego,
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CA 92111, the State of California, Department of Transportation,
District 11, Attn: Kurth Barnes, 2829 Juan Street, Post Office
Box 85406, San Diego, CA 92138-5406, and the Municipal Projects
Department.
PASSED, APPROVED AND ADOPTED by the City Council of the
City of Carlsbad at its regular meeting held on the 23rd day of
August , 1988, by the following vote, to wit:
AYES: Council Members Lewis, Kulchin, Larson, Mamaux and Pettine
NOES: None
ABSENT: None
ATTEST:
ALETHA L. RAUTENKRANZ, City Clerk
(SEAL)
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RESOLUTION NO. 88-316
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD APPROVING A COOPERATIVE AGREEMENT WITH
THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION
FOR THE IMPROVEMENTS TO THE PALOMAR AIRPORT ROAD
BRIDGE OVERPASS
WHEREAS, the City Council of the City of Carlsbad hereby
finds it necessary, desirable and in the public interest to
enter into a cooperative agreement for improvements to the
Palomar Airport Road bridge overpass with the State of
California Department of Transportation (CALTRANS); and,
WHEREAS, an agreement to affect said improvements has
been prepared.
NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS:
1. That the above recitations are true and correct.
2. That an agreement between the City of Carlsbad and
the State of California Department of Transportation for the
improvements to the Palomar Airport Road bridge overpass is
hereby approved and the Mayor and City Clerk are hereby
authorized and directed to execute said agreement. Following
the Mayor's signature of said agreement, the City Clerk is
further authorized and directed to forward three (3) certified
copies of this Resolution and three (3) original copies of said
agreement to the State of California Department of
Transportation, District 11, Attn: Kurth Barnes, 2829 Juan
Street, Post Office Box 85406, San Diego, CA 92138-5406, and one
(1) copy of the cooperative agreement and resolution to the
Municipal Projects Department.
1 3. That the Municipal Projects Department is hereby
2 authorized and directed to prepare a payment request for the
3 Finance Department in the amount of $61,200 to be forwarded to
4 the State of California Department of Transportation, in
5 accordance with the terms and conditions of this agreement.
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7 PASSED, APPROVED AND ADOPTED by the City Council of the
8 City of Carlsbad at its regular meeting held on the 23rd day of
9 August , 1988, by the following vote, to wit:
•^ AYES: Council Members Lewis, Kulchin, Larson, Mamaux and Pettine
H NOES: None
12 ABSENT: None
13 / .'}jn.if{jr ur LEWIS, Mayor14
ATTEST:15
rX-jKX'CAa^ t\. tv c^xx^<g-^<?^<3to^^
J-6 ALETHA L. RAUTENKRANZ, Ci/ty Clerk
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AGREEMENT FOR PHASE I OF THE
IMPROVEMENTS OF THE INTERSTATE 5 INTERCHANGES
AT PALOMAR AIRPORT ROAD, LA COSTA AVENUE AND POINSETTIA LANE
THIS AGREEMENT, made and entered into as of the 5th day of
August, 1988, by and between the CITY OF CARLSBAD, a municipal
corporation, hereinafter referred to as "City," and Boyle
Engineering Corporation, hereinafter referred to as "Consultant."
RECITAT.S
City requires the services of a civil and traffic engineering
consultant to provide the necessary engineering services for
preparation of plans, traffic data and related project documents for
Phase I of the improvements of the Interstate 5 interchanges at
Palomar Airport Road, La Costa Avenue, and Poinsettia Lane;
Consultant possesses the necessary skills and qualifications to
provide the services required by the City;
NOW, THEREFORE, in consideration of these recitals and the
mutual covenants contained herein, City and Consultant agree as
follows:
1. CONSULTANT'S OBLIGATIONS
The Consultant shall perform engineering and traffic consultant
services to the City in accordance with the terms, conditions and
project scope as specified in the Consultant's "Scope of Services"
for Phase I, attached hereto as Exhibit A, and the Consultant's Fee
Schedule, attached hereto as Exhibit B, dated June 10, 1988, which
are incorporated by reference and made a part of this agreement.
Said services shall be performed diligently, in a professional
manner, and in accordance with the terms and conditions of this
agreement under the direction of the City Manager or his authorized
representative.
2. CITY OBLIGATIONS
The City shall
A) Provide Consultant with prints of record drawings of City
improvements requested by consultant;
B) Name contact with authority to direct Consultant;
C) Provide blank mylar City plan sheets.
3. PROGRESS AND COMPLETION
The work under this Contract will begin within ten (10) days
after receipt of written notification to proceed by the City and be
completed within fifteen (15) months of that date. Extensions of
time may be granted if requested by the Consultant and agreed to in
writing by the City. In consideration of such requests, the City
will give allowance for documented and substantiated unforeseeable
and unavoidable delays resulting from causes beyond the control of
the Consultant, or delays caused by City inaction or other agencies'
lack of timely action.
4. FEES TO BE PAID TO CONSULTANT
For services detailed in the "Scope of Services" under tasks A
through I, the lump sum fee payable according to Paragraph 5,
"Payment of Fees," shall be $329,495. For services detailed in the
"Scope of Services" under Task J through K, "Time and Materials
Tasks," and additional services requested in writing by the client,
payments shall not exceed $47,770. No other compensation for
services will be allowed except those items covered by supplemental
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agreements per Paragraph 7, "Changes in Work."
5. PAYMENT OF FEES
Payment of fees for Tasks A through I shall be monthly, upon
submittal by Consultant and approval by City of estimated percentage
of work completed using the Monthly Progress Payment Form attached as
Exhibit C. Payment of fees for Tasks J through K, materials, and
additional services will be monthly upon submittal by Consultant and
approval by City, according to the Consultant's hourly rates attached
as Exhibit D. Consultant's hourly rates shall not change during the
duration of this agreement. Exhibits C and D are hereby incorporated
by reference and made a part of this agreement.
6. FINAL SUBMISSIONS
Within fifteen (15) days of completion and approval of the
final project documents, the Consultant shall deliver to the City the
following items:
a. Original mylars at scale of the drawings reproducible on
standard 24" by 36" sheets. Blank mylars will be provided by the
City.
b. One set of final engineering and traffic calculations,
documents and reports. The documents shall be signed by a Registered
Civil or Traffic Engineer.
7. CHANGES IN WORK
If, in the course of this Contract and design, changes seem
merited by the Consultant or the City, and informal consultations
with the other party indicate that a change in the conditions of the
Contract is warranted, the Consultant or the City may request a
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change in Contract. Such changes shall be processed by the City in
the following manner: A letter outlining the required changes shall
be forwarded to the City by Consultant to inform them of the proposed
changes along with a statement of estimated changes in charges or
time schedule. After reaching mutual agreement on the proposal, a
supplemental agreement shall be prepared by the City and approved by
the City Council. Such supplemental agreement shall not render
ineffective or invalidate unaffected portions of the agreement.
Changes requiring immediate action by the Consultant or City shall be
ordered by the City Manager who will inform a principal of the
Consultant's firm of the necessity of such action and follow up with
a supplemental agreement covering such work.
8. DESIGN STANDARDS
The Consultant shall prepare the plans, specifications and all
traffic and engineering documents and reports in accordance with the
applicable design standards of Caltrans, the City of Carlsbad and
recognized current design practices. Applicable Caltrans, City of
Carlsbad Standards and Regional Standards shall be used where
appropriate. Copies of such City standards shall be obtained from
the City of Carlsbad.
9. COVENANTS AGAINST CONTINGENT FEES
The Consultant warrants that their firm has not employed or
retained any company or person, other than a bona fide employee
working for the Consultant, to solicit or secure this agreement, and
that Consultant has not paid or agreed to pay any company or person,
other than a bona fide employee, any fee, commission, percentage,
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brokerage fee, gift, or any other consideration contingent upon, or
resulting from, the award or making of this agreement. For breach or
violation of this warranty, the City shall have the right to annul
this agreement without liability, or, in its discretion, to deduct
from the agreement price or consideration, or otherwise recover, the
full amount of such fee, commission, percentage, brokerage fee, gift,
or contingent fee.
10. NONDISCRIMINATION CLAUSE
The Consultant shall comply with the State and Federal
Ordinances regarding nondiscrimination.
11. TERMINATION OF CONTRACT
In the event of the Consultant's failure to prosecute, deliver,
or perform the work as provided for in this Contract, the City may
terminate this Contract for nonperformance by notifying the
Consultant by certified mail of the termination of the Contract. The
Consultant, thereupon, has five (5) working days to deliver work in
progress to the City. The City Manager shall make a determination of
fact based upon the documents delivered to City of the percentage of
work which the Consultant has performed which is usable and of worth
to the City in having the Contract completed. Based upon that
finding as reported to the City Council, the Council shall determine
the final payment of the Contract.
12. DISPUTES
If a dispute should arise regarding the performance of work
under this agreement, the following procedure shall be used to
resolve any question of fact or interpretation not otherwise settled
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by agreement between parties. Such questions, if they become
identified as a part of a dispute among persons operating under the
provisions of this Contract, shall be reduced to writing by the
principal of the Consultant or the City Manager. A copy of such
documented dispute shall be forwarded to both parties involved along
with recommended methods of resolution which would be of benefit to
both parties. The City Manager or principal receiving the letter
shall reply to the letter along with a recommended method of
resolution within ten (10) days. If the resolution thus obtained is
unsatisfactory to the aggrieved party, a letter outlining the dispute
shall be forwarded to the City Council for their resolution through
the Office of the City Manager. The City Council may then opt to
consider the directed solution to the problem. In such cases, the
action of the City Council shall be binding upon the parties
involved, although nothing in this procedure shall prohibit the
parties seeking remedies available to them at law.
13. RESPONSIBILITY OF THE CONSULTANT
The Consultant is hired to render professional services as
described in the attached scope of services for the improvements of
the Interstate 5 interchanges at Palomar Airport Road, La Costa
Avenue, and Poinsettia Lane and any payments made to Consultant are
compensation solely for such services. Consultant shall sign all
documents, plans, specifications, and estimates furnished with
Registered Civil Engineer's number.
14. SUSPENSION OR TERMINATION OF SERVICES
This agreement may be terminated by either party upon tendering
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thirty (30) days written notice to the other party. In the event of
such suspension or termination, upon request of the City, the
Consultant shall assemble the deliverables and put same in order for
proper filing and closing and deliver said document to City. In the
event of termination, the Consultant shall be paid for work
performed to the termination date; however, the total shall not
exceed the guaranteed total maximum. The City shall make the final
determination as to the portions of tasks completed and the
compensation to be made.
15. STATUS OF THE CONSULTANT
The Consultant shall perform the services provided for herein in
Consultant's own way as an independent Contractor and in pursuit of
Consultant's independent calling, and not as an employee of the City.
Consultant shall be under control of the City only as to the result
to be accomplished and the personnel assigned to the project, but
shall consult with the City as provided for in the request for
proposal.
The Consultant is an independent contractor of the City. The
payment made to the Consultant pursuant to this contract shall be the
full and complete compensation to which the Consultant is entitled.
The City shall not make any Federal or State tax withholdings on
behalf of the Consultant. The City shall not be required to pay any
workers' compensation insurance on behalf of the Consultant. The
Consultant agrees to indemnify the City for any tax, retirement
contribution, social security, overtime payment, or workers'
compensation payment which the City may be required to make on behalf
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of the Consultant or any employee of the Consultant for work done
under this agreement.
The Consultant shall be aware of the requirements of the
Immigration Reform and Control Act of 1986 and shall comply with
those requirements, including, but not limited to, verifying the
eligibility for employment of all agents, employees, subcontractors
and consultants that are included in this agreement.
16. CONFORMITY TO LEGAL REQUIREMENTS
The Consultant shall cause all drawings and specifications to
conform to all applicable requirements of law: Federal, State and
local. Consultant shall provide all necessary supporting documents,
to be filed with Caltrans.
The City will provide copies of the approved plans to any other
agencies.
17. OWNERSHIP OF DOCUMENTS
All plans, studies, sketches, drawings, reports, and
specifications as herein required are the property of the City,
whether the work for which they are made is to be executed or not.
In the event this Contract is terminated, all documents, plans,
specifications, drawings, reports, and studies shall be delivered to
the City in accordance with Section 6 of this agreement. Consultant
shall have the right to make one (1) copy of the plans and related
project data, documents, and reports for his/her records. Any use of
completed documents for other projects and/or any use of uncompleted
documents without specific written authorization by the Consultants
will be at the City's sole risk and without liability or legal
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exposure to the Consultant, and the City shall indemnify and hold
harmless the Consultant from all claims, damages, losses and
expenses, including attorney's fees, arising out of or resulting
therefrom.
18. HOLD HARMLESS AGREEMENT
The City, its agents, officers, and employees shall not be
liable for any claims, liabilities, penalties, fines, or any damage
to goods, properties, or effects of any person whatsoever, nor for
personal injuries or death caused by, or resulting from, any
negligent acts, or omission of Consultant or Consultant's agents,
employees, or representatives. Consultant agrees to defend,
indemnify, and save free and harmless the City and its authorized
agents, officers and employees against any of the foregoing
liabilities or claims of any kind and any cost and expense that is
incurred by the City on account of any of the foregoing liabilities
or claims of any kind and any cost and expense that is incurred by
the City on account of any of the foregoing liabilities including
liabilities or claims by reason of defects in any plans and
specifications unless the liability or claim is due, or arises out
of, the City's sole negligence.
19. ASSIGNMENT OF CONTRACT
The Consultant shall not assign this Contract or any part
thereof or any monies due thereunder without the prior written
consent of the City.
20. SUBCONTRACTING
If the Consultant shall subcontract any of the work to be
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performed under this Contract by the Consultant, Consultant shall be
fully responsible to the City for the negligent acts and omissions of
Consultant's subcontractor and of the persons either directly or
indirectly employed by the subcontractor, as Consultant is for the
negligent acts and omissions of persons directly employed by
Consultant. Nothing contained in this Contract shall create any
contractual relationship between any subcontractor of Consultant and
the City. The Consultant shall bind every subcontractor and every
subcontractor of a subcontractor by the terms of this Contract
applicable to Consultant's work unless specifically noted to the
contrary in the subcontract in question approved in writing by the
City.
21. PROHIBITED INTEREST
No official of the City who is authorized in such capacity on
behalf of the City to negotiate, make, accept, or approve, or take
part in negotiating, making, accepting, or approving of any
architectural, engineering, inspection, construction or material
supply contractor, or any subcontractor in connection with the
construction of the project, shall become directly or indirectly
interested personally in this Contract or in any part thereof. No
officer, employee, architect, attorney, engineer, or inspector of or
for the City who is authorized in such capacity and on behalf of the
City to exercise any executive, supervisory, or other similar
functions in connection with the performance of this Contract shall
become directly or indirectly interested personally in this Contract
or any part thereof.
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22. VERBAL AGREEMENT OR CONVERSATION
No verbal agreement or conversation with any officer, agent, or
employee of the City, either before, during, or after the execution
of this Contract, shall affect or modify any of the terms or
obligations herein contained nor shall such verbal agreement or
conversation entitles the Consultant to any additional payment
whatsoever under the terms of this Contract.
23. SUCCESSORS OR ASSIGNS
Subject to the provisions of Paragraph 18, "Hold Harmless
Agreement," all terms, conditions, and provisions hereof shall inure
to and shall bind each of the parties hereto, and each of their
respective heirs, executors, administrators, successors, and
assigns.
24. EFFECTIVE DATE
This agreement shall be effective on and from the day and year
first above written.
25. CONFLICT OF INTEREST
The Consultant shall file a Conflict of Interest Statement with
the City Clerk of the City of Carlsbad in accordance with the
requirements of the City of Carlsbad Conflict of Interest Code.
26. INSURANCE
The Consultant shall obtain and maintain a policy of liability
insurance from an insurance company authorized to be in business in
the State of California, in an insurable amount of not less than one
million dollars ($1,000,000). This insurance shall be in force
during the life of this agreement and shall not be cancelled without
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ten (10) days prior notice to the City.
The City shall be named as an additionally insured on this
policy. The Consultant shall furnish a certificate of said
insurance to the City upon request.
27. PREPARATION OF CONSTRUCTION ESTIMATES
Any opinion of the construction cost prepared by Consultant
represents his judgment as a design professional and is supplied for
the general guidance of the City. Since Consultant has no control
over the cost of labor and material, or over competitive bidding or
market conditions, consultant does not guarantee the accuracy of such
opinions as compared to contractors bids or actual cost to the City.
IN WITNESS WHEREOF, we have hereunto set our hands and seals
BOYLE ENGINEERING CORPORATION
Title
APPROVED
layor
ATTESTED:
City Clerk
Exhibit A 6/10/88
SCOPE OF SERVICES
CARLSBAD I-5 BRIDGES
Purpose; to provide Consultant Services for Planning (Phase I), Design
(Phase II), and Construction Administration (Phase III). for the
Improvement of the Interstate 5 Interchanges at Palomar Airport Road, La
Costa Avenue, and Poinsettia Lane to accommodate traffic through 2010.
Limits of Vork; Palomar Airport Road from Carlsbad Boulevard to Paseo del
Norte including the 1-5 interchange; Poinsettia Lane from Avenida Encinas
to Snapdragon Lane including 1-5 interchange; and La Costa Boulevard from
300 feet west of 1-5 southbound off-ramp to Piraeus Lane including the I-
5 interchange.
PHASE I PLANNING
LUMP SUM TASKS
TASK A. KICKOFF, DATA COLLECTION AND REVIEW FOR PROJECT
1. Key consultant staff, City staff, Caltrans staff and others invited
by the City will meet for one day to discuss important project
issues, collect data, identify agency contacts, tour the sites,
establish schedule and approach.
2. Collect and review existing information, ie; construction plans for
existing bridge and road facilities, mapping, surveying,
soils/geotechnical reports, traffic data, utility maps, R/W, etc.
3. Summarize results of task in a brief report summarizing
opportunities, and constraints for each site.
TASK B. MAPPING FOR PROJECT
1. Recommend limits for 1" - 50' scale with 1'contour interval mapping
for project including 1" - 20' scale with 1' contour interval
mapping for each of the bridges across 1-5.
2. Upon City acceptance of mapping recommendations, provide ground
control for aerial mapping.
3. Develop digitized model compatible with Caltrans Intergraph System,
supply tape to Caltrans and produce map at 1" - 50' scale, with 1
foot contours, of each site. Supplemental mapping at 1" - 20' with
1' contours will be provided of the three bridges crossing 1-5.
TASK C. TRAFFIC FOR PROJECT
1. Review of Background Information
Spend up to two days assembling and reviewing relevant traffic and
land use studies, such as, the SR 78 Corridor Study, and others as
appropriate.
2. Data Collection
a. Conduct weekday 24-hour (with 15 minute intervals) machine
traffic counts for 3 to 5 days at up to 8 locations including
roadway links on either side of each of the 3 interchanges.
b. Based on findings from task 2a., conduct 1 day, weekday A.M. and
P.M. peak hour manual turning movement traffic counts at up to
12 locations including the 6 interchange ramp intersections and
the 6 intersections immediately adjacent to the interchanges.
c. Collect land use data on developments within 1/2 mile radius of
each interchange including:
o constructed but not occupied
o under construction
o high probability of development in next 5 years.
d. Collect data on accident trends from Caltrans at the six
interchange ramp intersections.
3. Near Term (5-10 Year) Development Traffic Impacts in the 3-
interchange area including the six ramp intersections and six
adjoining intersections for a total of 12 intersections..
a. Prepare a subarea traffic analysis zone system which includes
the three interchanges and is compatible with the SANDAG
regional zone system.
b. Prepare specific traffic forecasts for near term conditions
(next 5 years) for A.M. and P.M. peak hours.
c. Based on specific traffic forecasts, determine roadway width
requirements for near term conditions.
d. Prepare order of magnitude forecasts of traffic expected in next
10 years to compare with Year 2010 and Build-out forecasts for
major links within 1/2 mile of each interchange.
4. Long Term Regional Traffic Forecast Analysis for 3 Interchange Area,
including the six ramp intersections and six adjoining intersections
for a total of 12 intersections.
a. Obtain from SANDAG relevant Average Dally Traffic Volumes, ADT,
data from their SERIES 7 forecasts for Year 2010 and Build-out
conditions.
b. Conduct sensitivity analysis comparing 10 year forecasts from
Task 3d. to SANDAG Year 2010 and Build-out forecasts.
c. Reduce forecast A.D.T. to A.M. and P.M. peak hour turning
movements by direction for Intersection and link analysis in the
study area for year 2010 and build-out.
5. Level of Service, Facilities Requirements and Staging for the three
interchanges including the six ramp intersections and six adjoining
intersections.
a. Perform Level of Service (LOS) analysis for Year 2010 at
intersections. Determine the number and type of lanes, length
of storage lanes, and other traffic control features and
intersection geometry required to maintain an acceptable LOS.
b. For Build-out conditions, perform an LOS analysis to determine
appropriate ultimate width requirements for bridges over
Interstate 5.
c. Based on LOS analysis classify staging of improvements into one
of three periods: 1) next five years; 2) five to ten years; 3)
after ten years.
6. Cost Allocation - La Costa Avenue Interchange
a. Obtain from SANDAG, SELECT LINK DIAGRAMS of Year 2010 traffic
data for the roadway links on La Costa Avenue immediately east
and west of the 1-5 interchange ramp intersections.
b. Determine the relative number of trips either beginning or
ending in the cities of Carlsbad or Encinitas which also travel
through either of the select links.
c. Using data obtained in Tasks 6a. and 6b., determine recommended
allocation by percent of interchange improvement costs to the
cities of Carlsbad and Encinitas.
7. Paseo del Norte/Paloraar Airport Road Intersection Study
Using traffic data from tasks C-3, C-4 and C-S, analyze the impact
Level of service of closing the existing intersection, realigning
Paseo del Norte to intersect with Palomar Airport Road approximately
300 feet to the east. The city will provide alignment and
geometries for new intersection.
8. Poinsettia Lane Geometries - East of 1-5
a. Using traffic data from tasks C-3, C-4, and C-5, analyze the
traffic impacts of the Hunt Brothers Development on Poinsettia
Lane between 1-5 and Snapdragon Lane.
b. Based on criteria provided by the City of Carlsbad, recommend
improvements for Poinsettia Lane between 1-5 and Snapdragon
Lane.
9. Traffic Study Report
Summarize results of traffic study In report which will Include
sections covering: background; data collection; near tern
development traffic impacts; long term traffic forecast; level of
service and facilities requirements; cost allocation for La Costa
Avenue interchange; finding from relocation study of Paseo del
Norte/Palomar Airport Road intersection; and recommendation for
improvements to Poinsettia Lane from 1-5 to Snapdragon Lane.
TASK D. PROJECT STUDY REPORT (PSR) FOR POINSETTIA LANE
1. Meet with City and Caltrans to define components of PSR.
2. Layout on 1" - 100' scale maps existing interchange geometry.
3. Identify alternative geometric concepts at each site for increasing
interchange capacity based on available traffic forecasts. (Maximum
of 3 alternatives)
4. Using updated traffic forecasts from Task C, refine alternative
geometric concepts (maximum of 3 alternatives)
5. Identify major rights-of-way and utility conflicts.
6. Meet with City and Caltrans to select recommended alternative.
7. Prepare preliminary environmental assessment.
8. Prepare draft PSR.
9. Distribute draft PSR to City, Caltrans and-other impacted parties
for review.
10. Revise PSR and submit to City and Caltrans.
TASK E. PROJECT REPORT (PR) FOR EACH OF THREE INTERSECTIONS (E-1.E-2.E-3)
1. Meet with City and Caltrans to review PSR comments and define
content of PR.
2. Layout on 1" - 100' scale maps the existing interchanges and
proposed improvements.
3. Perform initial aesthetics review and determine landscape
recommendations.
4. Hold initial public informational meeting.
5. Determine R/V requirements including ownership and magnitude of
takes.
6. Plot existing utilities on base map and identify conflicts.
7. Prepare draft PR and submit for City and Caltrans review.
8. Finalize PR and submit to City and Caltrans.
TASK F. CONCEPTUAL DESIGN OF PALOHAR AIRPORT ROAD WEST OF 1-5.
1. Meet with City and other interested parties to discuss alternatives
and visit site.
2. Estimate 2010 and "Build-out" A.D.T. and peak hour traffic volumes
for Palomar Airport Road and all intersections between 1-5 and
Carlsbad Boulevard.
3. Alternative Development and Analysis (maximum of 3)
a. Geometric Studies
1) Develop alternative alignments for Palomar Airport Road
between 1-5 and Carlsbad Boulevard. At least one
alternative will include use of the existing bridge over the
railroad
2) Plot on 1"-200 foot scale mapping each alternative to
delineate approximate edge of pavement and right-of-way
requirements.
3) Draw profile of proposed centerline of road.
4) Draw plan and profile sketches of all proposed ramps or
intersections.
b. Utility Coordination
1) Request utilities to provide plans of all facilities in the
area.
2) Plot major utilities on 1"-100' base map relying on plans
. provided by others.
3) Identify apparent conflicts with each alternative.
c. Right-of-way Coordination
1) Obtain ownership maps of area
2) Prepare 1"-100 feet map showing major ownerships and
approximate right-of-way requirements for each alternative.
d. Bridge Studies
1) Collect information on existing structures
2) Identify for each alternative major structural elements, ie,
bridges, retaining walls, etc. and their parameters (length,
width, height, etc.)
3) Estimate probable construction costs for purposes of
comparison of alternatives.
e. Probable Project Cost
Estimate probable project costs for purposes of comparison of
alternatives. Project costs will Include probable construction
costs and percent of construction for non-construction costs.
f. Presentation of alternatives to City Staff for selection of
preferred alternative.
4. Conceptual Design Report
a. Prepare draft report which will contain the following sections:
1) Summary, conclusion, and recommendations
2) Description of alternatives
3) Analysis of alternatives
4) Conclusions
5) Appendix with reduced plans for selected alternative
b. Submit draft report to City for review and comment
c. Receive City comments, finalize report and distribute
TASK G. FOUNDATION REPORT FOR INTERCHANGE PROJECT
1. Review prior soils and geotechnical investigations at each site.
2. Obtain drilling permits from City and Caltrans.
3. Drill three soil test borings at each site, one near each foundation
location, to a depth of 30 to 50 feet.
4. Maintain log of soils encountered in the borings and obtain samples
for visual observation, classifications and laboratory testing.
5. Perform laboratory tests to evaluate soil strength, density,
/compressibility, swell potential, and gradation.
6. Recommend pavement sections.
7. Prepare report summarizing results of field exploration, site
reconnaissance, laboratory tests, and engineering analyses.
8. Submit report to City and Caltrans for review.
9. Finalize foundation report and submit to City and Caltrans.
TASK H. BRIDGE REPORT FOR INTERCHANGE PROJECT '
1. Review existing reports and plans on existing structures.
2. Review PSR and if available PR.
3. Review foundation report.
4. Review site in the field.
5. Advance Planning Study.
a. Identify alternatives, (maximum of 3)
b. Prepare probable construction cost estimates for each
alternative.
c. Meet with City and Caltrans to select recommended alternative.
/
6. Prepare Bridge Preliminary Report for each site.
1. Access
2. Approaches
3. Bridge Railing and sidewalks
4. Clearances
5. Widening of Dispositions of existing bridges
6. Coordination
7. Drainage
8. Detour and/or traffic control
9. Environmental (sea salt corrosion)
10. Falsework
11. Foundation
12. Loading
13. Aesthetics
14. Stage Construction
15. Structure Depth
16. Superelevation
17. Utilities
18. Structure width
7. Submit Bridge Preliminary Report to City and Caltrans for review.
8. Meet with City and Caltrans to discuss Report.
9. Finalize Bridge Preliminary Report and submit to City and Caltrans.
TASK I. PROJECT MANAGEMENT (15 MONTHS)
1. Prepare and update monthly the project schedule.
2. Coordination and monthly meetings with project team and City to
review status.
3. Quality Control Review of Traffic Report, PSR, PR's, Foundation
Report, Bridge Preliminary Report, and Preliminary Design Report of
Palomar Airport Road-West.
^
4. Preparation of Scope of Work for Phase II - Design.
TIME AND MATERIALS TASKS
TASK J. PROJECT COORDINATION FOR PROJECT (15 Months)
1. Prepare for and made presentations to Carlsbad and Enclnitas City
Councils (maximum of 3).
2. Coordination with Caltrans
a. Meetings with project development team. (4 meetings)
b. Traffic task coordination. (12 meetings)
c. Project study report task coordination. (6 meetings)
d. Project report task coordination. (7 meetings)
e. Other coordination. (surveying, mapping, soils, bridge,
environmental - 4 meetings)
3. Coordination with others (Utilities, Public, Private)
Task K. ENVIRONMENTAL DOCUMENTATION FOR EACH SITE
1. Meet with City, Caltrans, and other interested parties to identify
issues, schedule, and approach.
2. Perform environmental assessment.
3. Circulate draft environmental document (ED) to Caltrans and City (if
necessary).
4. Respond to comments and finalize (if necessary).
5. Distribute ED (if necessary).
6. Publish Notice of Availability and Notice of Opportunity (if
necessary).
7. Schedule, notice, and conduct public hearing (if necessary).
8. Terminate comment period and respond to correspondence (if
necessary).
9. Prepare and distribute record of public hearing (if necessary).
10. Prepare and submit final environmental document (if necessary).
DELIVERABLES
DESCRIPTIQH COPIES
1. Site Opportunities and Constraints Report 5
(1 report for all 3 sites)
2. Magnetic Tape of Base and Topography 3
(1 tape for all 3 sites)
3. Mapping @ 1" - 50' scale with 1' contours 3
of each site
4. Draft Traffic Study Report for Project 3
5. Final Traffic Study Report for Project 10
6. Draft Project Study Report for Poinsettia Lane 5*
7. Final Project Study Report for Poinsettia Lane 10*
8. Draft Project Report for each site 5
9. Project Report for each site 10*
10. Draft Foundation Report for Project 5
11. Final Foundation Report for Project 10*
12. Bridge Advance Planning Study for each site 5
13. Draft Bridge Preliminary Report for each site 5
14. Final Bridge Preliminary Report for each site 10*
15. Draft Preliminary Design Report for Palomar Airport 5
Road-Vest
16. Final Preliminary Design Report for 10*
Palomar Airport Road-Vest
17. Draft Environmental Document for each site 5
18. Record of Public Hearing for each hearing 10*
(if necessary)
19. Final Environmental Document for each site 10*
*In addition to copies of all final reports, the City will receive photo
ready copies of originals and mylars of plan sheets.
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TOTAL TIME & MAT(TASKS J, K. ANDTOTAL CONTRACT A
EXHIBIT C
MONTHLY PROGRESS PAYMENT REPORT
FIRM:
ADDRESS:
AGREEMENT NO.:
PROJECT NAME: "
DATE:
ESTIMATE NO.:
MONTH:
CONTRACT AMOUNT:
TOTAL % COMPLETE:"
PROGRESS REPORT
1
ITEMS
Task A
Wckoff
TaskB
Mapping
TaskC
Traffic
TaskO
Project Study Report
for Poinsettia Una
TaskE-1
Project Report for
Palomar Airport Road
TaskE-2
Project Report for
La Costa Avenue
TaskE-3
Project Report for
Poinsettia Lane
TaskF
Conceptual Design
Palomar Airport Road
Task G
Foundation Report
TaskH
Bridge Report
Task!
Project Management
TOTALS
2
Fee
7,472
40.828
75,716
19,085
31,066
22.288
22,288
39,210
31,290
18,232
22,020
, 329,495
3
Total %
Completed
to Date
4
Total Fee
Earned to
Date (2x3)
5
Previous Fee
Earned
Fee Earned
This Report
(4-5)
SUMMARY:
REMARKS:
TOTAL EARNED TO DATE:
TOTAL EARNED PREVIOUSLY:_
TOTAL EARNED THIS ESTIMATE:
BOYLE ENGINEERING CORPORATION
FEES FOR PROFESSIONAL SERVICES
APRIL, 1988
Exhibit D
CLASSIFICATION
Engineering/Architecture
Consulting Engineer/Architect
Principal Engineer/Architect
Senior Engineer/Architect II
Senior Engineer/Architect I
Associate Engineer/Architect
Assistant II
Assistant I
Designing/Drafting
Designer/Supervisor
Senior Designer/Technician
Des igner/Technic ian
Senior Drafter
Drafter
Inspector
Miscellaneous
Clerical
Printing and Blueprinting
Travel - Automobile
Travel - Other Than Automobile
Materials Testing and In-Plant Inspection
Aerial Photogrammetry Service and Surveys
Soils Investigation and Field Tests
Computer Services
RATE
$122.00
$ 88.00
$ 72.00
$ 63.00
$ 50.00
$ 43.00
$ 39.00
an hour
an hour
an hour
an hour
an hour
an hour
an hour
$ 59.00 an hour
$ 53.00 an hour
$ 42.00 an hour
$ 34.00 an hour
$ 29.00 an hour
$ 51.00 an hour
$ 30.00 an hour
Actual Cost + 10%
$0.30 per mile
Actual Cost + 10%
Actual Cost +10%
Actual Cost + 10%
Actual Cost -i- 10%
See Schedule on Reverse
It is understood and agreed that the aforementioned rates and charges
include all normal equipment and materials used in connection with the
production of the required engineering services. Boyle Engineering
Corporation will furnish monthly billings for all services rendered and
supplies furnished in accordance with the above compensation provisions.
Payments shall be due and payable to Boyle Engineering Corporation upon
presentation. A late payment finance charge will be computed at the
periodic rate of 1.5 percent per month and will be applied to any unpaid
balance commencing thirty (30) days after the date of the original invoice.
Rates subject to general revision 10/1/88.
,OYLE ENGINEERING CORPORA! N
STANDARD RATES FOR COMPUTER SEKVTCE$
EFFECTIVE MAY 16, 1988
Intergraph Computer-Aided Design and Drafting (CADD) System
Our Intergraph CAOD system utilizes a Digital Equipment Corporation VAX
11/751 computer with 4 megabytes of main memory, 919 megabytes of disk
memory, floating point accelerator, cache memory, magnetic tape, and a high-
speed pen plotter. Graphics workstations have dual 19-inch high-resolution
screens, digitizer table, and menu tablet. Unit charges for equipment are
as follows:
Graphic Workstation
Pen Plotter
Terminal (CRT or Printer)
Central Processing Unit
Microcomputers and AutoCADD Systems
$17.00 per hour
$17.00 per hour
$ 4.00 per hour
$ 3.00 per minute
Microcomputers include the IBM PC/XT, IBM PC/AT, AST Premium 286, and other
similar equipment. Charges are based on an hourly rate for the computer and
standard software plus a resource charge for special applications software,
and special equipment such as plotters and high-resolution monitors.
Word Processing System With Laser Printer
Engineering Computer System and Standard Software
Resource Charge:
AutoCAD Computer Aided Design & Drafting
MicroStation II Computer Aided Design & Drafting
Point Line Computer Aided Design & Drafting
DAPPER - Electrical Design Program
CAPTOR - Overcurrent Protection Analysis
Trane. TRACE - HVAC System Design
Carrier HVAC System Design
ROUTE IV - Drainage Design
GWFM - Groundwater Modeling System
STAAD III - Structural Design and Analysis
HP 3000 Computer System
$12.00 per hour
$16.50 per hour
$ 3.75
$ 3.75
$ 3.75
$24.90
$11.25
$ 5.80
$ 4.65
$ 4.50
$14.50
$ 3.75
per hour
per hour
per hour
per hour
per hour
per hour
per hour
per hour
per hour
per hour
The Hewlett Packard HP 3000 computer has 2 megabytes of main memory, 480
megabytes of disk memory, a 600 line-per-minute upper-lowercase printer,
magnetic tape and four drum plotters. sixty-four terminals are connected
directly or via telephone lines. Unit charges are as follows:
Central Processing Unit
Elapsed Time
Lines Printed
Plot Records
Outside Computer Services
$3.30 per minute of computer time
$8.80 per hour of terminal connect time
$0.11 per hundred lines printed
$2.71 per hundred records plotted
Charges for outside computer services will be billed at invoice cost plus
twenty-five percent.
Rev 5-16-88
Exhibit E
TY OF CARLSBADIMPROVEMENTS ON 1-5HEDULE IN MONTHS'— O0 ujC/)
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ll-SD-5
P.M. 47.0
11223-153910
Agreement 11-0378
Palomar Airport Road
COOPERATIVE AGREEMENT
This AGREEMENT entered into on , 19 , is
between the STATE OF CALIFORNIA, acting by and through its
Ds-partnent of Transportation, referred to herein as STATE, and
CITY OF CARLSBAD, a body
politic and a municipal
corporation of the State of
California, referred to herein
as CITY.
RECITALS
1. STATE and CITY, pursuant to Streets and Highways Code
Section 1?0, are authorised to enter intc a cooperative agreement
for issprovsiaents to State highways within the CITY.
2. CITY desires State highway improvements consisting of
widening the overcrossing on Route 5 at Palonar Airport Road and
13 willing to fund 100 percent, of all capital outlay and staffing
cosrs.
3. This agreement supersedes any prior Memorandum of
Understanding (MOU) relating to this project.
4. Construction of said PROJECT will be the subject of a
separate future agreement.
5. The parties hereto desire co define herein the texir.s e\nd
conditions under which said PROJECT will be developed and
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designed and under which the STATE is to be reimbursed for review
and coordination costs, including oversight of right-of-way
activities, through completion of construction.
SECTION I
CITY AGREES
1. To fund one hundred (100) percent of all preliminary
engineering costs, including but not limited to costs for
preparation of contract documents and advertising and awarding
the PROJECT construction contract, costs of any right-of-way
oversight provided by STATE, and costs of STATE review and
coordination through completion of PROJECT construction.
2. To have a Project Report (PR), Environmental Document (ED),
and detailed Plans, Specifications and Estimate (PS&E) prepared
at no cost to STATE and to submit same to STATE for review and
approval at appropriate stages of development. Final plans shall
be signed by a civil engineer registered in the State of
California.
3. If a consultant (s) will be used, to permit STATE to
participate in the selection of a consulting engineer(s) to
prepare the Project Report (PR) and Plans, Specifications and
Estimate (PS&E) and perform right-of-way activities, and if
requested by STATE to discontinue the services of any consultant
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considered to be unqualified, on the basis of credentials,
professional expertise, method of selection and/or other
pertinent criteria.
4. To deposit with STATE the sum of $61,200, within twenty (20)
days after execution of this Agreement and before commencement of
project development activities, to cover the estimated total
review and coordination costs to be performed by STATE throughout
project development and construction, including oversight of
right-of-way activities. CITY further agrees to make additional
advance deposits if review and coordination costs are expected to
exceed the original deposit. STATE has no obligation to perform
any work should costs of STATE effort exceed, at any time, the
advance deposit of funds from CITY paid to STATE.
5. CITY and/or consultants will be available to STATE through
completion of construction of PROJECT to discuss problems which
may arise during construction or to make design revisions for
contract change orders.
6. Not to use Federal Aid funds for this PROJECT.
7. To make formal application to STATE for an encroachment
permit authorizing entry onto STATE'S right of way to perform
surveying and other investigative activities required for
preparation of PS&E.
8. To identify and locate all high- and low-risk underground
facilities within the project area, and protect or otherwise
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provide for such utilities, all in accordance with STATE'S
"Manual on High and Low Risk Underground Facilities Within
Highway Rights of Way".
9. If any existing public and/or private utilities conflict
with the construction of PROJECT, CITY will make all necessary
arrangements with the owners of such utilities for their
protection, relocation, or removal; and if there are costs of
such protection, relocation, or removal which STATE and/or CITY
must legally pay, CITY will bear the cost of said protection,
relocation, or removal, plus cost of engineering overhead and
inspection. If any protection, relocation, or removal of
utilities is required, such work shall be performed in accordance
with STATE policy and procedure for those within STATE'S right of
way and in accordance with CITY policy for those outside STATE'S
right of way.
10. To furnish evidence to STATE, in a form acceptable to STATE,
that arrangements have been made for the protection, relocation,
or removal of all conflicting utilities within STATE'S right of
way and that such work will be completed prior to the award of
the contract or as covered in the Special Provisions. This
evidence shall include a reference to all required State highway
encroachment permits.
11. To relocate utility facilities within STATE'S right of way
to STATE'S specifications per STATE'S Encroachment Manual and the
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Manual on High and Low Risk Underground Facilities Within Highway
Rights of Way.
12. To comply with the terms and conditions of the highway
encroachment permits, existing California law including statutory
and case law, and all existing property rights when determining
liability for relocation costs.
13. To perform all right-of-way activities at no cost to the
STATE in accordance with procedures acceptable to STATE, and in
compliance with all applicable State and Federal laws and
regulations, subject to STATE oversight, to assure that the
completed work is acceptable for incorporation into the state
Highway System.
14. To utilize the services of a qualified local public agency
in all right of way acquisition-related matters in accordance
with Caltrans procedures as contained in Right of Way Procedural
Handbook, Volume 9. If outside right-of-way consultants are
employed, contract administration shall be performed by a
qualified public agency.
15. To certify legal and physical control of rights of way ready
for construction, and that all rights of way were acquired in
accordance with applicable State and Federal laws and regulations
subject to review and concurrence by STATE prior to the
advertisement for bids for construction of the project.
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16. To deliver to STATE legal title to the right of way, free
and clear of all encumbrances detrimental to STATE'S present and
future uses, not later than the date of acceptance by the STATE
of maintenance and operation of the highway facility. Acceptance
of said title by STATE is subject to a review of a Policy of
Title Insurance in STATE'S name to be provided and paid for by
CITY.
17. If additional right of way is required, to acquire all
necessary additional right of way, that will permit full
possession and control of said right of way, and transfer in fee
to STATE, at no cost to STATE and subject to prior examination
and acceptance by STATE of the degree of title to be conveyed to
STATE. Full possession and control shall be obtained prior to
advertising the PROJECT for construction, in the event title has
not passed.
SECTION II
STATE AGREES
1. To provide prompt reviews and approvals as appropriate of
submittals by CITY, and to cooperate in timely processing of the
PROJECT.
2. To issue, upon proper written application, an encroachment
permit to CITY authorizing entry by CITY'S staff and
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consultant(s) onto STATE'S right of way to perform survey and
other investigative activities required for preparation of PS&E.
3. To provide oversight on all right-of-way activities
undertaken by CITY, or its designee, pursuant to this Agreement.
STATE oversight shall be performed with cost to CITY.
4. To prepare and submit signed itemized invoices monthly, in
triplicate, with specific details of all review and coordination
costs incurred during the period of the invoice. Invoices may
include requests for additional advance deposits if review and
coordination costs are expected to exceed the original deposit
specified in Section I, Article 4.
5. To return any CITY funds remaining on deposit with STATE, to
cover STATE'S costs, within thirty (30) days after completion and
acceptance of the construction contract for PROJECT.
6. To submit a final report of expenditures no later than 90
days after completion and acceptance of the construction contract
for PROJECT.
SECTION III
IT IS MUTUALLY AGREED
1. All obligations of STATE under the terms of this Agreement
are subject to the appropriation of resources by the Legislature
and the allocation of resources by the California Transportation
Commission.
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2. That the costs to be charged CITY for the STATE'S review and
coordination will include all direct and indirect costs
(functional and administrative overhead assessment) attributable
to such work applied in accordance with STATE'S standard
accounting procedures.
3. That this Agreement will continue through the project
construction phase to cover possible design review and
coordination costs.
4. It is understood that a separate Cooperative Agreement will
be required to cover responsibilities and reimbursement for the
project construction phase.
5. It is understood and agreed that neither STATE nor any
officer or employee thereof is responsible for any damage or
liability occurring by reason of anything done or omitted to be
done by CITY under or in connection with any work, authority or
jurisdiction delegated to CITY under this Agreement. It is
understood and agreed that, pursuant to Government Code
Section 895.4, CITY shall fully defend, indemnify and save
harmless the State of California, all officers and employees from
all claims, suits or actions of every name, kind and description
brought for or on account of injury (as defined in Government
Code Section 810.8) occurring by reason of anything done or
omitted to be done by CITY under or in connection with any work,
authority or jurisdiction delegated to CITY under this Agreement.
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6. It is understood and agreed that neither CITY nor any
officer or employee thereof is responsible for any damage or
liability occurring by reason of anything done or omitted to be
done by STATE under or in connection with any work, authority or
jurisdiction delegated to STATE under this Agreement. It is
understood and agreed that, pursuant to Government Code
Section 895.4 STATE shall defend, indemnify and save harmless the
CITY from all claims, suits or actions of every name, kind and
description brought for or on account of injury (as defined in
Government Code Section 810.8) occurring by reason of anything
done or omitted to be done by STATE under or in connection with
any work, authority or jurisdiction delegated to the STATE under
this Agreement.
7. The parties hereto will carry out the PROJECT in accordance
with the Scope of Work, attached and made a part of this
Agreement, which outlines the specific responsibilities and scope
of work. The attached Scope of Work may in the future be
modified to reflect changes in the responsibilities of the
respective parties. Such modifications shall be concurred with
by CITY'S City Engineer or other official designated by CITY and
STATE'S District Director for District 11 and become a part of
this Agreement as a supplement to this Agreement after execution
by the respective offices of the parties.
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8. Prior to award of a construction contract, CITY may
terminate the PROJECT and this Agreement in writing, provided the
CITY reimburse STATE for all PROJECT costs incurred prior to
termination.
9. Except as otherwise provided in Article 8 above, this
Agreement shall terminate upon completion and acceptance of the
construction contract for PROJECT or on July 31, 1993, whichever
is earlier in time. Any STATE refunds due CITY shall be
determined after final accounting of costs.
Attest:
STATE OF CALIFORNIA
Department of Transportation
ROBERT K. BEST
Director of Transportation
By
Approved as to form and procedure
Attorney, Department of Transportation
Certified as to funds and procedure
CITY OF CARLSBAD
City Clerk
District Accounting Officer
ll-SD-5
47.0
11223-153910
SCOPE OF WORK
This Scope of Work outlines the specific areas of responsibility
for various project development activities for the proposed
revised interchange on Interstate Route 5 at Palomar Airport
Road.
1. CITY will be the Lead Agency for CEQA, and STATE will be the
State Lead Agency for NEPA. The Federal Highway
Administration (FHWA) will be the Federal Lead Agency for
NEPA. CITY will prepare the Environmental Document(s) (ED)
to meet the requirements of CEQA and NEPA. CITY will
provide all data for and prepare drafts of the Project
Report (PR) and the Project Approval Report (PAR). STATE
will review and process the reports and request approval of
the PROJECT and ED by the FHWA. CITY will be responsible
for the public hearing process.
2. CITY and STATE concur that the proposal is a Category 5 as
defined in the STATE'S Project Development Procedures
Manual.
3. CITY will submit drafts of individual sections of the draft
environmental documents to STATE, as they are developed, for
review and comment. Traffic projections to be used in the
various reports shall be supplied by CITY. Existing traffic
data shall also be furnished by CITY..
4. STATE will review, monitor, and approve all project
development reports, studies, and plans and provide all
necessary implementation activities through advertising of
the project.
5. Existing freeway agreement need not be revised.
6. All phases of the project, from inception through
construction, whether done by CITY or STATE, will be
developed in accordance with all policies, procedures,
practices, and standards that STATE would normally follow.
7. Detailed steps in the project development process are
appended to this Scope of Work. This appendix is intended
as a guide to STATE and CITY staff.
APPENDIX A: PLATNING PHASE ACTIVITIES
RESPONSIBILITY
PROJECT ACTIVITY \ STATE CITY
1. ENVIRONMENTAL ANALYSIS & DOCUMENT PREPARATION
Establish Project Development Team (PDT) X X
Approve PDT X
Project Category Determination X
Prepare Preliminary Environmental Assessment X
Identify Preliminary Alternatives and Costs X
Prepare & Submit Environmental Studies & Reports X
Review & Approve Environmental Studies & Reports X
Prepare & Submit Draft Environmental
Document (DED) X
Review DED in District X
2. PROJECT GEOMETRICS DEVELOPMENT
Prepare Existing Traffic Analysis X
Prepare Future Traffic Volumes for Alternatives x
Prepare Project Geometries and Profiles X
Prepare Layouts & Estimates for Alternatives X
Prepare Operational Analysis for Alternatives X
Review & Approve Project Geometries
& Operational Analysis X
3. PROJECT APPROVAL
Certify ED in accordance to City's Procedures X
Prepare Draft Project Report (DPR) X
Finalize & Submit Project Report with
Certified ED for Approval X
Approve Project Report X
APPENDIX B: DESIGN PHASE ACTIVITIES
RESPONSIBILITY
PROJECT ACTIVITY STATE CITY
1. PRELIMINARY COORDINATION
Request 1 - Phase EA X
Field Review of Site X X
Provide Geometries X
Approve Geometries X
Obtain Surveys & Aerial Mapping X
Obtain Copies of Assessor's Maps
& Other R/W Maps X
Obtain Copies of As-Builts X
Send Approved Geometries to Local Agencies
for Review X
Revise Approved Geometries if required X
Approve Final Geometries X
Determine Need for Permits from
Other Agencies X X
Request Permits X
Initial Hydraulics Discussion with
District staff X
Initial Electrical Design Discussion
with District staff X
Initial Traffic & signing Discussion
with District staff X
Initial Landscape Design Discussion
with District staff X
Plan Sheet Format Discussion X X
2. ENGINEERING STUDIES AND REPORTS
Prepare & Submit Materials Report
& Typical Section X
Review & Approve Materials Report
& Typical Section X
Prepare & Submit Landscaping Recommendation X
Review & Approve Landscaping Recommendation X
Prepare & Submit Hydraulic Design Studies X
Review & Approve Hydraulic Design Studies X
Prepare & Submit Bridge General Plan
& Structure Type Selection X
Review fc Approve Bridge General Plan
& Structure Type X
APPENDIX B (Continued)
RESPONSIBILITY
PROJECT ACTIVITY STATE CTTY
3. R/W ACQUISITION AND UTILITIES
Request Utility Verification X
Request Preliminary Utility Relocation Plans
from Utilities X
Prepare R/W Requirements X
Prepare R/W & Utility Relocation Cost Estimates x
Submit R/W Requirements & Utility Relocation
Plans for Review X
Review & Comment on R/W Requirements X
Longitudinal Encroachment Review X X
Longitudinal Encroachment Application to
District X
Approve Longitudinal Encroachment Application X
Request Final Utility Relocation Plans X
Check Utility Relocation Plans X
Submit Utility Relocation Plans for Approval X
Approval Utility Relocation Plans X
Submit Final R/W Requirements for Review
& Approval X
Fence & Excess Land Review X
R/W Layout Review X
Approve R/W Requirements X
Obtain Title Reports X
Complete Appraisals X
Review & Approve Appraisals for Setting
Just Compensation X
Prepare Acquisition Documents X
Acquire R/W X
- Open Escrows & Make Payments X
- Obtain Resolution of Necessity X
- Perform Eminent Domain Proceedings X
Provide Displacee Relocation Services X
Perform Property Management Activities X
Perform R/W Clearance Activities X
Prepare & Submit Certification of R/W X
Review & Approve Certification of R/W X
Transfer R/W to State X
- Approve & Record Title Transfer Documents X
Prepare R/W Record Maps X
APPENDIX B (Continued)
RESPONSIBILITY
PROJECT ACTIVITY STATE CITY
4. PREPARATION OF PLANS, SPECIFICATIONS AND ESTIMATES
Prepare & Submit Preliminary Stage
Construction Plans X
Review Preliminary Stage Construction Plans X
Calculate & Plot Geometries X
Cross-Sections & Earthwork Quantities
Calculation X
Prepare & Submit BEES Estimate X
Put Estimate in BEES X
Local Review of Preliminary Drainage Plans
& Sanitary Sewer & Adjustment Details X
Prepare & Submit Preliminary Drainage Plans X
Review Preliminary Drainage Plans X
Prepare Traffic Striping & Roadside
Delineation Plans & Submit for Review X
Review Traffic Striping & Roadside
Delineation Plans X
Prepare & Submit Landscaping and/or
Erosion Control Plans X
Review Landscaping and/or Erosion
Control Plans X
Prepare & Submit Preliminary Electrical Plans X
Review Preliminary Electrical Plans X
Prepare & Submit Preliminary Signing Plans X
Review Preliminary Signing Plans X
Quantity Calculations X
Safety Review X X
Prepare Specifications X
Prepare & Submit Checked Structure Plans X
Review & Approve Checked Structure Plans X
Prepare Final Contract Plans X
Prepare Lane Closure Requirements X
Review & Approve Lane Closure Requirements X
Prepare & Submit Striping Plan X
Review & Approve Striping Plan X
Prepare Final Estimate X
Prepare & Submit Draft PS&E X
Review Draft PS&E X
Finalize & Submit PS&E To District X