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HomeMy WebLinkAbout1988-08-23; City Council; 9619; Futtsu Goodwill Delegation October 23-26 1988I- . Cll@OF CARLSBAD - AGENWBILL 37 (2 DEPl I AB#- I TITLE & MTG. 8/ 23/3/88 DEPT. cc h FUTTSU GOODWILL DELEGATION October 23-26, 1988 1::;: (21 1 I I M rd rd E: I RECOMMENDED ACTION: __I a h *r( u u a, 5 If the City Council concurs, your action is to adopt Resolution No. ffii approving out-of-state business travel and appropriating the necessary fu from the City Council contingency account. P h a I ITEM EXPLANATION: u a, cd bo E: -4 VI a, a M e a, $ a CH w. ua, am VIm ala, E: ca ox a, a cd .r( E:M hi! 0- cdh h zo u4 SO a, uo LA a- CN a,* m ou a, urd ah .rl aJa hN a0 Ma rda cd r( *rl 0 au 5.a ucd oc On January 26, 1988, the City Council accepted the City of Futtsu, Japan': invitation to enter into a sister city relationship. The Mayor of Futtsu Masanori Kurosaka, has extended an invitation to the City of Carlsbad to : a delegation to Futtsu, October 23-26, 1988. The purpose of the trip wou' to sign ceremonial documents, seal the sister city relationship, and to further strengthen the bond of friendship between the two cities. Over tl last three years, the City of Futtsu has sent five delegations to Carlsbac A number of Sister City Steering Committee members and their spouses will joining the City representatives in October. As intended, each represent( will be responsible for their travel expenses (whether it be paid persona' or by their respective organization). The City Council is being asked to approve out-of-state business travel fc the Mayor, one designated Councilmember, the City Manager or his designee, the staff liaison to the Steering Committee In addition, because of the uncertainty of expenses in Japan, the City Council is also being asked to increase the allowance for meals to $75 per day, with the caution to City representatives that discretion be used during the trip. FISCAL IMPACT: Air fare, meals and lodging are estimated to cost no more than $1,000 per person, or a total of $4,000 for the abovementioned four City representati Funds are available in the City Council Contingency Account, 001-840-1990- 2999. The current balance in this account is $ I, I 79,866 . EXHIBIT: 1. Resolution No. ffqf 2 0 g 6 a z 3 0 0 . a .. . 0 August 23, 1988 I ! TO: ACTING CITY MANAGER FROM: Senior Management Analyst, R/AG SISTER CITY PROGRAM As you requested, bel ow are expenses which other cities incur re1 ated to Sister City Programs: El Cajon - $10,000 in 1987-88 El Cajon has three (3) sister cities: Goulburn, Australia, Municipio de Comondu, Mexico, and Sulzfeld, Germany. In 1987-88 the City budgeted $10,000 in a special account for "miscellane promotions/sister city," which was spent primarily on sister city re1 ated expenses; for example, the City sponsored "Ballet Folklorico," including travel, hotel and sightseeing expenses. In 1986-87 the City budgeted $5,000. Oceanside - $4,000 Oceanside has two (2) sister cities: Pago Pago, Samoa and it just recent1 established sister city ties with Ensenada, Mexico. The City Manager's office estimated that the City spent approximately $4, in the past year for sister city related projects. F Encinitas - $14,000 Encini tas has one sister city: Hondo, Japan. $14,000 has been budgeted for entertaining the initial delegation from Hc Council Member and the City Manager), and hosting the Mayor of Hondo and dignitaries in November. It is Encinitas' goal to have their Sister City Program sustained 50% by city and 50% by the community. sending a city delegation to Hondo in September (including the Mayor, on€ Please advise me if you have any other questions. )r cr 1 2 3 4 II 0 a 5 6 RESOLUTION NO- 88-318 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, FOR TWO CITY REPRESENTATIVES TO SERVE ON ME GOODWILL DELEGATION TO FUTTSU, JAPAN APPROVING OUT-OF-STATE BUSINESS TRAVEL OCTOBER 23-26, 1988 WHEREAS, the City Council has endorsed the Sister City Program 7 accepting the City of Futtsu, Japan’s invitation to be its sister ci 8 WHEREAS, the Mayor of Futtsu, Japan has invited a goodwill dele g Futtsu, October 23-26, 1988 to sign ceremonial documents and seal th 10 city relationship between the two cities; and 11 WHEREAS, the City Council wishes to have City representatives p 12 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City 13 in the delegation, 1. That the above recitations are true and correct. 15 Carl sbad, Cal i forni a: 14 1 increased to $75 per day for this trip. 19 goodwill delegation in October and that the allowance for meals shal 18 Manager, are hereby authorized to travel to Futtsu, Japan as part of 17 2. That the Mayor and one staff member, to be designated by t 16 20 3. That the transfer of $2,500 from the City Council Contingel 21 the City of Carlsbad, California held on the 23rd day of August 24 PASSED, APPROVED AND ADOPTED at a regular meeting of the City CI 23 number 001-840-1010-2940), is hereby approved. 22 (account number 001-840-1990-2999) to the City Council Travel budget 25 I by the following vote to wit: 2611 111 27 11 III 28 Ill 1’ a-J I) 0 1 2 AYES: Council Members Lewis, Kulchin and Larson NOES: Council Members Mamaux and Pettine 3 I1 ABSENT : None . /’ / .. ,/ 4 .I ; , / /,” ,. .. “2 : ’ 9‘ /‘ 5 ( /&? L . .. i&< tLAUDE A. LEWIS, Mayor 6 7 ATTEST: a Lzka!vJR- g ALETHA L. RAUTENKRANZ, City C1 er\ I 10 11 12 13 14 15 16 (SEAL) l7 19 I I* 1 1 20 21 22 23 11 ‘25 24 i 1 26 27 28 I) e RhUTT ~pr~ 18, 1988 TO: MAYOR LEWIS MAYOR PRO TEM KULCHIN COUNCILMEMBER LARSON COUNCI LMEMBER MAMAUX COUNCILMEMBER PETTINE FROM: Senior Management Analyst, R/AG SUMMARY REPORT OF MARCH 31, 1988 SISTER CITY STEERING COMMITTEE (SCSC) MEE Fifteen public and private organizations were represented at the first SC5 meet i ng . 1. Mayor Lewis introduced the first chairperson of the SCSC, Carman Cedc Mr. Cedola is the Vice President and Manager of the North San Diego County office of Union Bank and is an active member of the Chamber of Commerce and the Carlsbad Economic Enhancement Council. 2. The SCSC unanimously adopted the following mission statement: Promote a greater understanding and respect between the citizens of Carlsbad and its Sister City, Futtsu, Japan by enriching the cultural and economic resources of each city. 3. The SCSC unanimously adopted five strategies to fulfill the above mi ssi on. 4. Seven standing sub-committees (executive, membership, fundraising, finance, publicity, economic development and cultural development) w( approved and organized. 5. The sub-committees were directed to meet individually and report bacl the full SCSC at the next meeting. The next meeting is scheduled for Thursday, April 21, 1988 at 4:OO p.m. il Public Safety & Service Center. * /: p- %d.fi'<,L* GRA MANUES c: City Manager Assistant City Manager Department Heads