HomeMy WebLinkAbout1988-11-01; City Council; 9700; Revised WPCF 1988/89 Capital Program BudgetCITQOF CARLSBAD —
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MTQ. 11/01/88
DEPT..-EN6-
TITLE:
REVISED ENCINA WPCF 1988/89
CAPITAL IMPROVEMENT PROGRAM BUDGET
DEPT. HD
CITY A
CITY MGR..
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RECOMMENDED ACTION:
Adopt Resolution No.yft'SSO approving the revised Encina Water Pollution
Control Facility Capital Improvement Program Budget for the 1988/89 fiscal
year.
ITEM EXPLANATION:
The Encina Water Pollution Control Facility's 1988/89 Fiscal Year Budget was
approved by Council on June 21, 1988. An amendment to that budget is needed
for the following reasons.
1. To allow certain aspects of the Phase IV project to proceed as
outlined in Exhibit 2.
2. To allow Encina to collect partial funding prior to execution
of contract for Phase IV construction management.
3. To allow Encina to collect funding for flow metering equipment.
An amendment to the budget has been reviewed by the Encina Joint Advisory
Committee (JAC) and member agency financial representatives which will
provide funding for the above. The amendment will increase the 1988/89
fiscal year Encina CIP Budget from $3,507,200 to $4,067,440. The Encina JAC
approved the revised budget at their September 28, 1988 meeting and
recommends that members agencies also approve the revision.
FISCAL IMPACT:
The City of Carlsbad contribution to the Encina WPCF 1988/89 Capital
Improvement Program Budget will increase by approximately $119,000.
EXHIBITS:
1. Resolution No.&ft-^SP approving the revised 1988-89 Encina WPCF
Capital Improvement Program Budget.
2. Letter and attachments from Encina General Manager to City Council
dated October 7, 1988.
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RESOLUTION NO. 88-380
A RESOLUTION OF THE CITY OF CARLSBAD, CALIFORNIA,
APPROVING THE REVISED 1988-89 ENCINA WATER POLLUTION
CONTROL FACILITY CAPITAL IMPROVEMENT PROGRAM BUDGET.
WHEREAS, the Encina Water Pollution Control Facility Joint Advisory
Committee has voted to recommend the proposed revision of the Capital Improvement
Program 1988-89 Budget for approval; and
WHEREAS, the City Manager recommends and the City Council concurs, that the
proposed Revised 1988-89 Encina Capital Improvement Budget should be approved; and
WHEREAS, the City of Carlsbad intends to join with other Encina Member
Agencies in the issuance of debt to finance all costs related to the Encina
Phase IV project; and
WHEREAS, all cost related to Encina Phase IV project as reflected in the
Encina Capital Improvement Budget, Exhibit A attached hereto, may be recovered
by the City from future debt issues.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Carlsbad,
California, as follows:
1. That the above recitations are true and correct.
2. That the Revised 1988-89 Encina Water Pollution Control Facility
Capital Improvement Program Budget is approved.
PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City
Council held on the 1st day of November , 1988 by the
following vote, to wit:
AYES: Council Member Lewis, Kulchin, Pettine, Mamaux and Larson
NOES: None
ABSENT: None
ATTEST:
, Mayor
~ S _ *T {<rt^/t_^A-A*at — .
ALETHA L. RAUTENKRANZ, City Clerk \
(SEAL)
EXHIBIT "A"
REVISED BNCINA CAPITAL IMPRCVEMEOT PHOT' 'M
FY 1988/89
Ref: 61.4973
PROJECT
Encina WPCF (Unit I)
Facility Planning and EIR Effort'
Phase IV3
Design
Ccnstructicn
Construction
Construction Management
Office Engineering
Phase IV Contingencies
Plant Rehabilitation4
Capital Acquisitions
Solids Management
Regional Solution'
PIO, financial 6 institution
arrangements, etc.
Composting Pilot Project
Site acquisition & purchase
Phase I Design
Construction
Phase II Design/Construction
Encina-cnly solution6
EIR, financial arrangements.
etc.
Site acquisition t purchase
Phase I (Design)
Construction
Phase II Design fc Construction
Ocean Outfall (Unit J)
Effluent Pump No. 3
EIR, Design'
Construction**
°hase IV Construction
and Contingencies 3'7
Parallel Outfall9
Planning, Design, Construct.
Joint System Metering
TOTAL - With Reg. Solids Manage.
TOTAL - With Encina-Only Solution6
FACILITY REPLACEMENT10
1988-89
50,600
1,520,840
1,000,000
50,000
48,300
178,900
1,000,000
l.OOO.OOO6
(131,200)
350,000
4,067,440
4,067,4406
865,000
1989-90
15,050,400
1,000,000
900,000
1.459,500
50,000
200,000
500, OOQ6
l.SOO.OOO6
2,779,400
21,439.300
23.739.3006
865,000
1990-91
16,418,600
1,592,200
60,000
200,000
1,460,000
5, 100, OOO6
2,779.400
22,510,200
26,150,2006
865,000
1991-92
1,368,200
132, 700
75,000
200,000
4,145,000
5,100,0006
5.920,900
6,875,9006
865,000
1992- 93
100,000
200,000
4,145,000
4,445,000
300,0006
865,000
1993 08
2,250,000
3,000,000
3,250,000
4, 000, OOO6
32,730,000
41,230,000
41, 980, OOO6
12,975,000
Total
1988 - 2008
50,600
34,358,040
2,000,000
900,000
3,234,400
2,583,300
3,978,900
1,000,000
1.460,000
8,290,000
3.250,000
1.500.0006
i.aoo.ooo6
10, 200, OOO6
4,000,0006
'131,200)
5,558,800
32,730,000
350,000
99,612,840
103,112,840
17,300,000
Footnotes:
1. Phase IV costs expressed at mid-point of Ccnstructicn (or actual costs when available). All other costs expressed at
ENRLA-5500. Therefore, "Total" columns include both present worth and projected worth values and have limited meaning.
Does not include Units B through H. Those units' CIP is prepared and administered by the Cities of Carlsbad and Vista.
2. Completed in FY 1988/89.
3. Pending permits from Carlsbad, APCD, Coastal Comission, and RWQCB.
4. Major capital outlays toward plant rehabilitation from annual budget.
5. Based on Phase II NCSSMS Project Report and January 1988 Updated Project Report. All estimates will be refined later in
FY198B/89.
6. These expenses would be Incurred only if a regional solution is not implemented.
7. Planning and EIR efforts for 3rd and 4th effluent pumps, surge tower extension and interim flow equalization were
included under Unit I.8. Credit equal to difference between funds collected in FY 1987/88 (5342,000) and actual contract amount '$210,800).
9. May be permanent flow equalization or partial parallel.
10. These funds accumulated and held by individual agencies.
BEST
COPY
EXHIBIT 2
ENCINA WATER POLLUTION CONTROL FACILITY
6200 Avenida Encinas
October 7, 1988 Carlsbad, CA92009-0171
Telephones (619) 438-3941
Ref: 2Q.5081
City of Carlsbad
1200 Elm Avenue
Carlsbad, CA 92008
Attention: Carlsbad City Council
SUBJECT: FY 1988/89 Encina Capital Improvement Program (CIP)
Budget - Request for Amendment
The Encina Capital Improvement Program encompasses one-, five-, and
twenty-year projections of funding required for the Capital Programs
at Encina. At their September 28, 1988 meeting JAC approved an amend-
ment (attached) to the CIP and recommended approval by the Member
Agencies. It is:
Recommended
The Council approve the amended Capital Improvement Program for
FY 1988/89.
Discussion
The CIP Budget will increase from $3,507,200 to $4,067,440. This
increase will enable the Phase IV Project to continue unimpeded. For
a detailed discussion of the changes and rationale, please see the
attached letter.
Very truly yours,
LAH:RWG:am
Attachment
SERVING THE CITY OF VISTA, CITY OF CARLSBAD, BUENA SANITATION DISTRICT, SAN MARCOS COUNTY WATER DISTRICT,
LEUCADIA COUNTY WATER DISTRICT AND ENCINITAS SANITARY DISTRICT
ENCINA WATER POLLUTION CONTROL FACILITY
6200 Avenida Enemas
September 15, 1988 Carlsbad, CA 92009-0171
TelephoneS^19m^941
Ixts £ • &*• *r 7O3
TO: Joint Advisory Committee (JAC) Members
SUBJECT: FY 1988/89 Capital Improvement Program Budget
An amendment to Encina's Capital Improvement Program (CIP) budget is
needed (1) to allow certain aspects of the Phase IV project (engine
emissions control equipment and utility undergrounding, design
contract amendment) to proceed, (2) to allow Encina to collect partial
funding for construction management prior to execution of the contract,
and (3) to allow Encina to collect funding for flow metering equipment
within the Encina service area. A revised CIP budget has been drafted
(see attached copy) and reviewed with TAG and member agency financial
representatives and it is:
RECOMMENDED
That JAC approve the revised FY 1988/89 Capital Improvement Program
budget, increased from $3,507,200 to $4,067,440, and recommend adoption
by the member agencies.
DISCUSSION
The need to proceed with procuring emissions control equipment and
undergrounding the utility line on the east side of the plant site is
described in agenda items 10 and 11. In anticipation that JAC will
authorize TAC and staff to proceed with these elements, an additional
$500,000 is shown under Unit I Phase IV construction in the draft
revised CIP budget. The remaining $1,020,840 included in the draft
revised CIP budget under Unit I Phase IV construction represents the
negotiated price of the belt filter presses.
Reasons for amending the Phase IV design contract are included in
agenda item 9. The negotiated cost of this amendment ($50,600) is
included in the draft revised CIP budget under Phase IV design.
Negotiations with Brown and Ca Id we 11 for Phase IV construction manage-
ment (CM) services are nearing completion and notice to proceed is
scheduled to be given by November 1, 1988. The estimated contract
cost is $2,000,000; this amount was spread over several fiscal years
in the original FY 1988/89 CIP budget. However, since the CM contract
will be executed prior to the date when Phase IV letters of credit and
/or funds are deposited with Encina, we recommend including $1,000,000
of the contract amount under FY 1988/89 of the CIP budget and
collecting a portion of this amount prior to execution of the contract.
SERVING THE CITY OF VISTA. CITY OF CARLSBAD. 8UENA SANITATION DISTRICT. SAN MARCOS COUNTY WATER DISTRICT
tEUCADIA COUNTY WATER DISTRICT AND ENCINITAS SANITARY DISTRICT
Joint Advisory Committee (JAC) Members
Subject: Capital Improvement Program Budget
September 19, 1988
Page Two
Ref: 2P.4985.1
All other Phase IV costs have been updated in the draft revised CTP
budget to reflect the most recent estimates. An additional $50,000 is
included in FY 1988/89 Phase IV contingencies to reflect the fact that
negotiations for several of the items are not yet complete.
Other CIP adjustments are as follows:
The budget for the "Encina - only" solution to the solids management
problem has been reduced by $500,000 (from $1.5 million to $1.0
million) to reflect the estimated FY 1988/89 spending level. The
additional planning/site acquisition funds ($0.5 million) have been
moved to FY 1989-90.
The effluent pump No. 3 budget shows a net credit for FY 1988/89 of
$131,200 which reflects the difference between funds collected in FY
1987/88 ($342,000) and the actual bid amount ($210,800).
Finally, the need for more uniform flow metering and monitoring in the
Eacina service area has been discussed previously. TAG is presently
examining the concept in detail along with methods of procurement.
Recommendations to JAC are expected within sixty days. An additional
$350,000 is included in the draft revised CIP budget to cover the
anticipated maximum cost of the desired equipment . The final deci-
sion to expend the funds and actual cost of the system will be the
subject of future JAC agenda items.
FISCAL IMPACT
Once the revised CIP budget is adopted, funding shown in FY 1988/89
will be collected and the appropriate contracts will be executed by
EAA. Assuming that the Thirty-Ninth Supplement to the Basic Agreement
is modified and adopted (see agenda item 8), subsequent Phase IV costs
will be spread as described in the Thirty-Ninth Supplement, with credit
given for (1) funds already deposited by the member agencies, '2)
interest earned on funds deposited to date, and (3) interest that would
have been earned had the member agencies paid based on Phase IV share
rather than current ownerships. Flow metering system costs will be
spread based on actual costs to each member agency (for the individual
agency equipment) and projected Unit I ownerships (for the metering
equipment within the Encina WPCF).
Very truly yours,
RicHard W". Gr
General Manager
ELM:RWG:kw
Attachment
ENCINA WATER POLLUTION CONTROL FACILITY
6200 Avenida Encinas. Carlsbad, CA 92008-0171 (619) 438-3941. (619) 438-3954
REVISED ENCMA CAPITAL IMPROVEMENT PROG
FY 1988/89
Ref: 61.4973
''ROJECT
Enclna WPCF (Unit I)
Facility Planning and EIR Effort'
Phase IV3
Design
Construction
Construction
Construction Management
Office Engineering
Phase IV Contingencies
Plant Rehabilitation4
Capital Acquisitions
Solids Managenent
Regional Solution5
PIO, financial & institution
arrangements, etc.
Composting Pilot Project
Site acquisition & purchase
Phase I Design
Construction
Phase II Design/Construction
Encina-only solution"
EIR, financial arrangements.
etc.
Site acquisition & purchase
Phase I (Design)
Construction
Phase II Design & Construe tier
Ocean Outfall (Unit J)
Effluent Pump No. 3
EIR, Design7
Construction8
°hase IV Construction
and Contingencies 3,7
Parallel Outfall9
Planning, Design, Construct.
Joint System Metering
TOTAL - With Reg. Solids Manage.
TOTAL - With Encina-Only Solution6
FACILITY REPLACEMENT10
1988-89
50,600
1,520,840
1,000,000
50.000
48,300
178,900
1,000,000
l.OOO.OOO6
(131,200)
350,000
4,067,440
4.067.4406
865,000
1989-90
15,050,400
1,000,000
900,000
1.459,500
50,000
200.000
500, OOO6
l.SOO.OOO6
2,779,400
21,439,300
23,739,300°
865,000
1990-91
16,418,600
1,592,200
60,000
200,000
1,460,000
5, 100, OOO6
2,779.400
22,510,200
26.150.2006
865,000
1991-92
1.368.200
132,700
75,000
200,000
4,145.000
5, 100, OOO6
5,920.900
6.875.9006
865,000
1992- 93
100,000
200,000
4,145,000
4,445,000
SOO.OOO6
865.000
1993 08
2,250,000
3,000,000
3,250,000
4, 000, OOO6
32,730,000
41,230,000
41, 980, OOO6
12,975,000
Total
1988 - 2008
50,600
34,358,040
2,000,000
900,000
3,234,400
2,583,300
3,978,900
1,000,000
1,460,000
8,290,000
3,250,000
l.SOO.OOO6
i.aoo.ooo6
10, 200, OOO6
4, 000, OOO6
'131,200)
5,558,800
32,730,000
350,000
99,612,840
103,112,840
17,300,000
Footnotes:
1. Phase IV costs expressed at mid-point of construction (or actual costs when available). All other costs expressed at
ENRLA-5500. Therefore, "Total" columns include both present worth and projected worth values and have limited meaning.
Doss not include Units B through H. Those units' CIP is prepared and administered by the Cities of Carlsbad and Vista.
2. Completed in FY 1988/89.
3. Pending permits from Carlsbad, APCD, Coastal Comission, and RHQCB.
4. Major capital outlays toward plant rehabilitation from annual budget.
5. Based on Phase II NCSSMS project Report and January 1988 Updated Project Report. All estimates will be refined later in
FY1988/89.
6. These expenses would be incurred only if a regional solution is not implemented.
7. Planning and EIR efforts for 3rd and 4th effluent pumps, surge tower extension and interim flow equalization were
included under Unit I.
8. Credit equal to difference between funds collected in FY 1987/88 (5342,000) and actual contract amount '$210,800).
9. May be permanent flow equalization or partial parallel.
10. These funds accumulated and held by individual agencies.
COPY
c
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r
C
r
REVISED ENCINA CAPITAL IMPROVEMENT PROGRAM
FY 1988/89 (AS OF 10-11-88)
ENCINA LJPCF (UNIT 1 )
FACILITY PLANNING AND EIR EFFORT
PHASE IV
DESIGN 50,600
CONSTRUCTION
CONSTRUCTION 1,520,840
CONSTRUCTION MANAGEMENT 1,000,000
OFFICE ENGINEERING
PHASE IV CONTINGENCIES 50-000
PLANT REHABILITATION 48,300
CAPITAL ACQUISITIONS 178,900
SOLIDS MANAGEMENT
ENCINA ONLY SOLUTION 1,000,000*
OCEAN OUTFALL (UNIT J>
EFFLUENT PUMP NO. 3
EIR, DESIGN
CONSTRUCTION (131,200)
JOINT SYSTEM METERING 350,000
TOTAL - LJITH ENCINA ONLY SOLUTION $3,067,440
REVISED MEMBER CONTRIBUTIONS
JOINT SYS. TOTAL 1ST QUART REMAINING
UNIT I UNIT J SUB-TOTAL METERING CONTRIBUTION PAYMENTS CONTRIBUTIONS
VISTA 293,125 (13,500) 279,625 105,000 384,625 (150,540) 234,085
CARLSBAD 658,463 (30,327) 628,136 88,900 717,036 (127,456) 589,580
BUENA VISTA 360,923 (16,623) 344,300 16,065 360,365 (23,031) 337,334
SAN MARCOS 694,783 (32,000) 662,784 62,230 725,014 (89,220) 635,794
LEUCADIA 753,038 (34,683) 718,355 58,345 776,700 (83,650) 693,050
ENCINITAS 88,308 (4,067) 84,241 19,460 103,701 (27,900) 75,801
$2,848,640 ($131,200) $2,717,440 $350,000 $3,067,440 ($501,797) $2,565,643
= = = =5 = J23 = = = = = = = = = 3535 = = = = = = = 5== = = = = = = = = = = S£ = = = = 3S ========= = = = = = = = = =
ORIGINAL FY 1988/89 MEMBER CONTRIBUTIONS
ORIGINAL REVISED NET
CONTRIBUTION CONTRIBUTION CHANGE
VISTA 602,160 384,625 (217,535)
CARLSBAD 509,830 717,036 207,206
BUENA VISTA 92,130 360,365 268,235
SAN MARCOS 356,880 725,014 368,134
LEUCADIA 334,600 776,700 442,100
ENCINITAS 111,600 103,701 (7,899)
$2,007,200 $3,067,440 $1,060,240
= = = = SS = = = = =:JF ' = = ^ = = S= = = = = = S = = * = = = S33B = =
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