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HomeMy WebLinkAbout1988-11-01; City Council; 9700; Revised WPCF 1988/89 Capital Program BudgetCITQOF CARLSBAD — AB#_ MTQ. 11/01/88 DEPT..-EN6- TITLE: REVISED ENCINA WPCF 1988/89 CAPITAL IMPROVEMENT PROGRAM BUDGET DEPT. HD CITY A CITY MGR.. zoI J o oo RECOMMENDED ACTION: Adopt Resolution No.yft'SSO approving the revised Encina Water Pollution Control Facility Capital Improvement Program Budget for the 1988/89 fiscal year. ITEM EXPLANATION: The Encina Water Pollution Control Facility's 1988/89 Fiscal Year Budget was approved by Council on June 21, 1988. An amendment to that budget is needed for the following reasons. 1. To allow certain aspects of the Phase IV project to proceed as outlined in Exhibit 2. 2. To allow Encina to collect partial funding prior to execution of contract for Phase IV construction management. 3. To allow Encina to collect funding for flow metering equipment. An amendment to the budget has been reviewed by the Encina Joint Advisory Committee (JAC) and member agency financial representatives which will provide funding for the above. The amendment will increase the 1988/89 fiscal year Encina CIP Budget from $3,507,200 to $4,067,440. The Encina JAC approved the revised budget at their September 28, 1988 meeting and recommends that members agencies also approve the revision. FISCAL IMPACT: The City of Carlsbad contribution to the Encina WPCF 1988/89 Capital Improvement Program Budget will increase by approximately $119,000. EXHIBITS: 1. Resolution No.&ft-^SP approving the revised 1988-89 Encina WPCF Capital Improvement Program Budget. 2. Letter and attachments from Encina General Manager to City Council dated October 7, 1988. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 88-380 A RESOLUTION OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING THE REVISED 1988-89 ENCINA WATER POLLUTION CONTROL FACILITY CAPITAL IMPROVEMENT PROGRAM BUDGET. WHEREAS, the Encina Water Pollution Control Facility Joint Advisory Committee has voted to recommend the proposed revision of the Capital Improvement Program 1988-89 Budget for approval; and WHEREAS, the City Manager recommends and the City Council concurs, that the proposed Revised 1988-89 Encina Capital Improvement Budget should be approved; and WHEREAS, the City of Carlsbad intends to join with other Encina Member Agencies in the issuance of debt to finance all costs related to the Encina Phase IV project; and WHEREAS, all cost related to Encina Phase IV project as reflected in the Encina Capital Improvement Budget, Exhibit A attached hereto, may be recovered by the City from future debt issues. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the Revised 1988-89 Encina Water Pollution Control Facility Capital Improvement Program Budget is approved. PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council held on the 1st day of November , 1988 by the following vote, to wit: AYES: Council Member Lewis, Kulchin, Pettine, Mamaux and Larson NOES: None ABSENT: None ATTEST: , Mayor ~ S _ *T {<rt^/t_^A-A*at — . ALETHA L. RAUTENKRANZ, City Clerk \ (SEAL) EXHIBIT "A" REVISED BNCINA CAPITAL IMPRCVEMEOT PHOT' 'M FY 1988/89 Ref: 61.4973 PROJECT Encina WPCF (Unit I) Facility Planning and EIR Effort' Phase IV3 Design Ccnstructicn Construction Construction Management Office Engineering Phase IV Contingencies Plant Rehabilitation4 Capital Acquisitions Solids Management Regional Solution' PIO, financial 6 institution arrangements, etc. Composting Pilot Project Site acquisition & purchase Phase I Design Construction Phase II Design/Construction Encina-cnly solution6 EIR, financial arrangements. etc. Site acquisition t purchase Phase I (Design) Construction Phase II Design fc Construction Ocean Outfall (Unit J) Effluent Pump No. 3 EIR, Design' Construction** °hase IV Construction and Contingencies 3'7 Parallel Outfall9 Planning, Design, Construct. Joint System Metering TOTAL - With Reg. Solids Manage. TOTAL - With Encina-Only Solution6 FACILITY REPLACEMENT10 1988-89 50,600 1,520,840 1,000,000 50,000 48,300 178,900 1,000,000 l.OOO.OOO6 (131,200) 350,000 4,067,440 4,067,4406 865,000 1989-90 15,050,400 1,000,000 900,000 1.459,500 50,000 200,000 500, OOQ6 l.SOO.OOO6 2,779,400 21,439.300 23.739.3006 865,000 1990-91 16,418,600 1,592,200 60,000 200,000 1,460,000 5, 100, OOO6 2,779.400 22,510,200 26,150,2006 865,000 1991-92 1,368,200 132, 700 75,000 200,000 4,145,000 5,100,0006 5.920,900 6,875,9006 865,000 1992- 93 100,000 200,000 4,145,000 4,445,000 300,0006 865,000 1993 08 2,250,000 3,000,000 3,250,000 4, 000, OOO6 32,730,000 41,230,000 41, 980, OOO6 12,975,000 Total 1988 - 2008 50,600 34,358,040 2,000,000 900,000 3,234,400 2,583,300 3,978,900 1,000,000 1.460,000 8,290,000 3.250,000 1.500.0006 i.aoo.ooo6 10, 200, OOO6 4,000,0006 '131,200) 5,558,800 32,730,000 350,000 99,612,840 103,112,840 17,300,000 Footnotes: 1. Phase IV costs expressed at mid-point of Ccnstructicn (or actual costs when available). All other costs expressed at ENRLA-5500. Therefore, "Total" columns include both present worth and projected worth values and have limited meaning. Does not include Units B through H. Those units' CIP is prepared and administered by the Cities of Carlsbad and Vista. 2. Completed in FY 1988/89. 3. Pending permits from Carlsbad, APCD, Coastal Comission, and RWQCB. 4. Major capital outlays toward plant rehabilitation from annual budget. 5. Based on Phase II NCSSMS Project Report and January 1988 Updated Project Report. All estimates will be refined later in FY198B/89. 6. These expenses would be Incurred only if a regional solution is not implemented. 7. Planning and EIR efforts for 3rd and 4th effluent pumps, surge tower extension and interim flow equalization were included under Unit I.8. Credit equal to difference between funds collected in FY 1987/88 (5342,000) and actual contract amount '$210,800). 9. May be permanent flow equalization or partial parallel. 10. These funds accumulated and held by individual agencies. BEST COPY EXHIBIT 2 ENCINA WATER POLLUTION CONTROL FACILITY 6200 Avenida Encinas October 7, 1988 Carlsbad, CA92009-0171 Telephones (619) 438-3941 Ref: 2Q.5081 City of Carlsbad 1200 Elm Avenue Carlsbad, CA 92008 Attention: Carlsbad City Council SUBJECT: FY 1988/89 Encina Capital Improvement Program (CIP) Budget - Request for Amendment The Encina Capital Improvement Program encompasses one-, five-, and twenty-year projections of funding required for the Capital Programs at Encina. At their September 28, 1988 meeting JAC approved an amend- ment (attached) to the CIP and recommended approval by the Member Agencies. It is: Recommended The Council approve the amended Capital Improvement Program for FY 1988/89. Discussion The CIP Budget will increase from $3,507,200 to $4,067,440. This increase will enable the Phase IV Project to continue unimpeded. For a detailed discussion of the changes and rationale, please see the attached letter. Very truly yours, LAH:RWG:am Attachment SERVING THE CITY OF VISTA, CITY OF CARLSBAD, BUENA SANITATION DISTRICT, SAN MARCOS COUNTY WATER DISTRICT, LEUCADIA COUNTY WATER DISTRICT AND ENCINITAS SANITARY DISTRICT ENCINA WATER POLLUTION CONTROL FACILITY 6200 Avenida Enemas September 15, 1988 Carlsbad, CA 92009-0171 TelephoneS^19m^941 Ixts £ • &*• *r 7O3 TO: Joint Advisory Committee (JAC) Members SUBJECT: FY 1988/89 Capital Improvement Program Budget An amendment to Encina's Capital Improvement Program (CIP) budget is needed (1) to allow certain aspects of the Phase IV project (engine emissions control equipment and utility undergrounding, design contract amendment) to proceed, (2) to allow Encina to collect partial funding for construction management prior to execution of the contract, and (3) to allow Encina to collect funding for flow metering equipment within the Encina service area. A revised CIP budget has been drafted (see attached copy) and reviewed with TAG and member agency financial representatives and it is: RECOMMENDED That JAC approve the revised FY 1988/89 Capital Improvement Program budget, increased from $3,507,200 to $4,067,440, and recommend adoption by the member agencies. DISCUSSION The need to proceed with procuring emissions control equipment and undergrounding the utility line on the east side of the plant site is described in agenda items 10 and 11. In anticipation that JAC will authorize TAC and staff to proceed with these elements, an additional $500,000 is shown under Unit I Phase IV construction in the draft revised CIP budget. The remaining $1,020,840 included in the draft revised CIP budget under Unit I Phase IV construction represents the negotiated price of the belt filter presses. Reasons for amending the Phase IV design contract are included in agenda item 9. The negotiated cost of this amendment ($50,600) is included in the draft revised CIP budget under Phase IV design. Negotiations with Brown and Ca Id we 11 for Phase IV construction manage- ment (CM) services are nearing completion and notice to proceed is scheduled to be given by November 1, 1988. The estimated contract cost is $2,000,000; this amount was spread over several fiscal years in the original FY 1988/89 CIP budget. However, since the CM contract will be executed prior to the date when Phase IV letters of credit and /or funds are deposited with Encina, we recommend including $1,000,000 of the contract amount under FY 1988/89 of the CIP budget and collecting a portion of this amount prior to execution of the contract. SERVING THE CITY OF VISTA. CITY OF CARLSBAD. 8UENA SANITATION DISTRICT. SAN MARCOS COUNTY WATER DISTRICT tEUCADIA COUNTY WATER DISTRICT AND ENCINITAS SANITARY DISTRICT Joint Advisory Committee (JAC) Members Subject: Capital Improvement Program Budget September 19, 1988 Page Two Ref: 2P.4985.1 All other Phase IV costs have been updated in the draft revised CTP budget to reflect the most recent estimates. An additional $50,000 is included in FY 1988/89 Phase IV contingencies to reflect the fact that negotiations for several of the items are not yet complete. Other CIP adjustments are as follows: The budget for the "Encina - only" solution to the solids management problem has been reduced by $500,000 (from $1.5 million to $1.0 million) to reflect the estimated FY 1988/89 spending level. The additional planning/site acquisition funds ($0.5 million) have been moved to FY 1989-90. The effluent pump No. 3 budget shows a net credit for FY 1988/89 of $131,200 which reflects the difference between funds collected in FY 1987/88 ($342,000) and the actual bid amount ($210,800). Finally, the need for more uniform flow metering and monitoring in the Eacina service area has been discussed previously. TAG is presently examining the concept in detail along with methods of procurement. Recommendations to JAC are expected within sixty days. An additional $350,000 is included in the draft revised CIP budget to cover the anticipated maximum cost of the desired equipment . The final deci- sion to expend the funds and actual cost of the system will be the subject of future JAC agenda items. FISCAL IMPACT Once the revised CIP budget is adopted, funding shown in FY 1988/89 will be collected and the appropriate contracts will be executed by EAA. Assuming that the Thirty-Ninth Supplement to the Basic Agreement is modified and adopted (see agenda item 8), subsequent Phase IV costs will be spread as described in the Thirty-Ninth Supplement, with credit given for (1) funds already deposited by the member agencies, '2) interest earned on funds deposited to date, and (3) interest that would have been earned had the member agencies paid based on Phase IV share rather than current ownerships. Flow metering system costs will be spread based on actual costs to each member agency (for the individual agency equipment) and projected Unit I ownerships (for the metering equipment within the Encina WPCF). Very truly yours, RicHard W". Gr General Manager ELM:RWG:kw Attachment ENCINA WATER POLLUTION CONTROL FACILITY 6200 Avenida Encinas. Carlsbad, CA 92008-0171 (619) 438-3941. (619) 438-3954 REVISED ENCMA CAPITAL IMPROVEMENT PROG FY 1988/89 Ref: 61.4973 ''ROJECT Enclna WPCF (Unit I) Facility Planning and EIR Effort' Phase IV3 Design Construction Construction Construction Management Office Engineering Phase IV Contingencies Plant Rehabilitation4 Capital Acquisitions Solids Managenent Regional Solution5 PIO, financial & institution arrangements, etc. Composting Pilot Project Site acquisition & purchase Phase I Design Construction Phase II Design/Construction Encina-only solution" EIR, financial arrangements. etc. Site acquisition & purchase Phase I (Design) Construction Phase II Design & Construe tier Ocean Outfall (Unit J) Effluent Pump No. 3 EIR, Design7 Construction8 °hase IV Construction and Contingencies 3,7 Parallel Outfall9 Planning, Design, Construct. Joint System Metering TOTAL - With Reg. Solids Manage. TOTAL - With Encina-Only Solution6 FACILITY REPLACEMENT10 1988-89 50,600 1,520,840 1,000,000 50.000 48,300 178,900 1,000,000 l.OOO.OOO6 (131,200) 350,000 4,067,440 4.067.4406 865,000 1989-90 15,050,400 1,000,000 900,000 1.459,500 50,000 200.000 500, OOO6 l.SOO.OOO6 2,779,400 21,439,300 23,739,300° 865,000 1990-91 16,418,600 1,592,200 60,000 200,000 1,460,000 5, 100, OOO6 2,779.400 22,510,200 26.150.2006 865,000 1991-92 1.368.200 132,700 75,000 200,000 4,145.000 5, 100, OOO6 5,920.900 6.875.9006 865,000 1992- 93 100,000 200,000 4,145,000 4,445,000 SOO.OOO6 865.000 1993 08 2,250,000 3,000,000 3,250,000 4, 000, OOO6 32,730,000 41,230,000 41, 980, OOO6 12,975,000 Total 1988 - 2008 50,600 34,358,040 2,000,000 900,000 3,234,400 2,583,300 3,978,900 1,000,000 1,460,000 8,290,000 3,250,000 l.SOO.OOO6 i.aoo.ooo6 10, 200, OOO6 4, 000, OOO6 '131,200) 5,558,800 32,730,000 350,000 99,612,840 103,112,840 17,300,000 Footnotes: 1. Phase IV costs expressed at mid-point of construction (or actual costs when available). All other costs expressed at ENRLA-5500. Therefore, "Total" columns include both present worth and projected worth values and have limited meaning. Doss not include Units B through H. Those units' CIP is prepared and administered by the Cities of Carlsbad and Vista. 2. Completed in FY 1988/89. 3. Pending permits from Carlsbad, APCD, Coastal Comission, and RHQCB. 4. Major capital outlays toward plant rehabilitation from annual budget. 5. Based on Phase II NCSSMS project Report and January 1988 Updated Project Report. All estimates will be refined later in FY1988/89. 6. These expenses would be incurred only if a regional solution is not implemented. 7. Planning and EIR efforts for 3rd and 4th effluent pumps, surge tower extension and interim flow equalization were included under Unit I. 8. Credit equal to difference between funds collected in FY 1987/88 (5342,000) and actual contract amount '$210,800). 9. May be permanent flow equalization or partial parallel. 10. These funds accumulated and held by individual agencies. COPY c o r C r REVISED ENCINA CAPITAL IMPROVEMENT PROGRAM FY 1988/89 (AS OF 10-11-88) ENCINA LJPCF (UNIT 1 ) FACILITY PLANNING AND EIR EFFORT PHASE IV DESIGN 50,600 CONSTRUCTION CONSTRUCTION 1,520,840 CONSTRUCTION MANAGEMENT 1,000,000 OFFICE ENGINEERING PHASE IV CONTINGENCIES 50-000 PLANT REHABILITATION 48,300 CAPITAL ACQUISITIONS 178,900 SOLIDS MANAGEMENT ENCINA ONLY SOLUTION 1,000,000* OCEAN OUTFALL (UNIT J> EFFLUENT PUMP NO. 3 EIR, DESIGN CONSTRUCTION (131,200) JOINT SYSTEM METERING 350,000 TOTAL - LJITH ENCINA ONLY SOLUTION $3,067,440 REVISED MEMBER CONTRIBUTIONS JOINT SYS. TOTAL 1ST QUART REMAINING UNIT I UNIT J SUB-TOTAL METERING CONTRIBUTION PAYMENTS CONTRIBUTIONS VISTA 293,125 (13,500) 279,625 105,000 384,625 (150,540) 234,085 CARLSBAD 658,463 (30,327) 628,136 88,900 717,036 (127,456) 589,580 BUENA VISTA 360,923 (16,623) 344,300 16,065 360,365 (23,031) 337,334 SAN MARCOS 694,783 (32,000) 662,784 62,230 725,014 (89,220) 635,794 LEUCADIA 753,038 (34,683) 718,355 58,345 776,700 (83,650) 693,050 ENCINITAS 88,308 (4,067) 84,241 19,460 103,701 (27,900) 75,801 $2,848,640 ($131,200) $2,717,440 $350,000 $3,067,440 ($501,797) $2,565,643 = = = =5 = J23 = = = = = = = = = 3535 = = = = = = = 5== = = = = = = = = = = S£ = = = = 3S ========= = = = = = = = = = ORIGINAL FY 1988/89 MEMBER CONTRIBUTIONS ORIGINAL REVISED NET CONTRIBUTION CONTRIBUTION CHANGE VISTA 602,160 384,625 (217,535) CARLSBAD 509,830 717,036 207,206 BUENA VISTA 92,130 360,365 268,235 SAN MARCOS 356,880 725,014 368,134 LEUCADIA 334,600 776,700 442,100 ENCINITAS 111,600 103,701 (7,899) $2,007,200 $3,067,440 $1,060,240 = = = = SS = = = = =:JF ' = = ^ = = S= = = = = = S = = * = = = S33B = = ^"N6f~REFLECfE6~lN~fofAL7~vrsfA"fRUSfs~FUNDS~QTLL~BE~USED~F5R~fHTs~EXPENSET O