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HomeMy WebLinkAbout1988-11-08; City Council; 9718; Water Service Agreement AmendmentCITYOF CARLSBAD - AGEND,“--bILL AB#z TITLE: MTG. 11-8-88 AMENDMENT TO SUPPLEMENT NO. 7 TO THE WATER SERVICE AGREEMENT ADDING WESTWOOD DRIVE DEPT. U/M j TO THE LIST OF APPROVED PROJECTS RECOMMENDED ACTION: To adopt Resolution N0.k-8~3% approving amendments to the Water Service Agreement which adds Westwood Drive to the list of approved projects. In June of 1987, the City Council approved Supplement No. 7 to the Water Service Agreement between the City of Carlsbad and the Costa Real Municipal Water District (CRMWD). Supplement No. 7 provided a mechanism to allocate approximately 3.5 million dollars of City Water Enterprise Funds to capital projects which would benefit the original City water service area. The capital projects approved in Supplement No. 7 are shown in attachment A. The Westwood Drive area, which is located in the original City water service area, has been suffering with relatively low water pressure for several years. Both citizens, City staff and CRMWD staff recognize the condition, however, a capital project was not identified in Supplement No. 7 to correct this problem. Recently, City staff with the cooperation of the CRMWD staff has identified a solution to the low water pressure problem experienced on Westwood Drive. The solution involves the design and construction of a 6 inch water line which would allow the Westwood Drive area to be incorporated within a higher pressure zone. The cost of this project should not exceed $24,000. The new water line will eliminate the low pressure problems now being experienced by citizens living on Westwood Drive. The water pressure will be improved from a static pressure of 36+ pounds per square inch to a static pressure of 60t pounds per square inch. Should the City Council approve staff recommendation, the CRMWD board would then be required to approve the Amendment to Supplement No. 7 and to add the Westwood Drive project to the Districts 1988-89 Capital Program. Once all approvals are obtained, CRMWD staff believes that the project can be advertised for bid in Spring or early Summer of 1989. FISCAL IMPACT: Funds are available in the Water Capital fund in the amount sufficient to defray the costs of this project. Should Council approve staffs recommendation the funds will be released pursuant to the provisions of Supplement No. 7, which requires CRMWD to submit a request for payment for each portion of the project as it is completed. The Water Capital Fund has $4,143,883.00, with $3,144,885.00 committed to capital projects approved by the Council on October 4. EXHIBITS: 1. Resolution No.-. 2. Copy of Supplement No. 7 3. Correspondence I . ., . September 21, 1988 TO: RAYMOND R. PATCHETT, CITY MANAGER VIA: Assistant City Manager FROM: Utilities & Maintenance Director WESTWOOD DRIVE - LOW WATER PRESSURE As you know, the residents of Westwood Drive have suffered with low water pressure for several years. In the past the affected residents have been unsuccessful in their attempts to have the Costa Real Municipal Water District (CRMWD) solve the problem. In March, 1988, Mr. James Vittitoe, on behalf of the Westwood Drive residents, contacted the City for assistance. Responding to Mr. Vittitoes request, Utilities and Maintenance Department staff contacted CRMWD staff to discuss the issue. Following the discussions and further investigation, Utilities and Maintenance staff suggested a relatively low cost ($24,000) solution to the District. In a letter dated August 8, 1988, the District General Manager agreed with our suggestion. Accordingly, we are preparing an agenda bill for Council consideration which would (1) amend Supplement No. 7 to the Water Service Agreement to add the Westwood Drive project to the approved project list, and (2) authorize the funds to be allocated from the Water Capital Fund. Should the Council approve the request the CRMWD Board will also have to approve the amendment to Supplement No. 7 and add the project to the District Capital Improvement Program for FY88- 89. Assuming that all the approvals are obtained, the District believes that they should be able to award a contract for the project by late Spring or early Summer, 1989. I have enclosed pertinent correspondence for your information, should you have any questions please let me know. /' 3 ANDERSON RWA:mew c: Assistant Director, U&M Utilities Superintendent _ 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 88-390 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING THE ADDITION OF WESTWOOD DRIVE TO THE COSTA REAL MUNICIPAL WATER DISTRICT CAPITAL PROJECTS IN ACCORDANCE WITH SUPPLEMENT NO. SEVEN OF THE WATER SERVICE AGREEMENT WHEREAS, the City of Carlsbad and Costa Real Municipal Water District have reached an agreement regarding Supplement No. 7 to the Water Service Agreement which provides for the construction and funding of replacement water facilities and transmission lines. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad as follows: 1. The addition of Westwood Drive to the Seventh Supplement of the Water Service Agreement between the City of Carlsbad and Costa Real Municipal Water District for the construction of water facilities and transmission lines marked Exhibit A, attached hereto and made a part thereof is hereby approved. 2. That the Mayor of the City of Carlsbad is hereby authorized and directed to execute said agreement for and on behalf of the City of Carlsbad. PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council held on the 8th day of November 9 1988, by the following vote, to wit: AYES: Council Members, Lewis, Kulchin, Pettine, Mamaux and Larson NOES: None ABSENT: None ATTEST: ALETHA L. RAUTENKRANZ, City Cl*k (SEAL) EXHIBIT "A" TO RESOLUTION NO. 86-390 Exhibit A - Costa Real Municipal Water District "City" Benefit from Enhancement Portion of Projects Listed in the CRMWD Capital Improvement Plan Project District Total Wide City Enhancement Benefit Benefit cost Squires Reservoir $ 660,000 Evans Point Res. 700,000 Telemetry/Control 41,000 Village Rehabilitation (1) Village Rehabilitation (2) 8 San Luis Rey Well Field Replc/Enlrg PAR Line 293,80: Pt. "D" Cogeneration 600,000 Squires Cogeneration 600,000 Telemetry/Control 363,000 Replc/Enlrg ECR Line 211,650 Replc/Enlrg PAR Line 1,012,700 Rep/Eng Squires Line 93,150 Village Rehabilitation (3) Telemetry/Control 220,oo: Westwood Drive 0 Sub-total $ 4,795,300 $ 3,5;;,;;; $ 4,400,000 36:OOO 1,200,000 77,000 1,350,000 1,350,000 2,000,000 2,000,000 1,500,000 1,500,000 158,200 452,000 0 600,000 0 600,000 1,199,35: 363,000 1,411,ooo 545,300 1,558,OOO 527,850 621,000 500,000 500,000 24,OO: 220,000 24,000 $12,080,700 $16,876,000 Current or Complete Projects $ 355,000 6 355,000 Total Cost $4.795.300 $12.435.700 $17.231.000 1200 ELM AVENUE CARLSBAD, CA 920081989 Office of rhe Ciry Manager TELEPHONE (619) 434.2621 March 29, 1988 Mr. & Mrs. James Vittitoe 3210 Westwood Drive Carlsbad, CA 92008 ., . :.. GC<.” .‘-I. ’ _d ‘., cd.: , s’..- . -._. :+:I:‘: ‘.‘> ‘: . .-,.,’ i * ‘.‘A Thank you for your letter of March 22, 1988, regarding low water pressure in your residences and neighborhood. I have been assured by our Utilities/Main- tenance Department that the water pressure in your neighborhood and residen- ces meets the minimum standards required for household water service. However, I do understand your desire for a higher level of service, and therefore have asked our Utilities/Maintenance Director to work with the Costa Real Municipal District to see what alternatives are available to increase water pressure in your neighborhood. From what we know now, increasing water pressure in your neighborhood will not be a simple or inexpensive task. Please be assured that we are interested and concerned about your problems and will be seeking feasible ways to correct the problem if possible. If you have any questions or would like additional information, feel free to give me a call at 434-2823. FRANK MANNEN Assistant City Manager saf c: Mayor Council Members City Manager Utilities/Maintenance Director General Manager, Costa Real Municipal Water District . . March 22, 1988 Carlsbad, City Manager 1200 Elm Avenue Carlsbad, California 92008 Dear Sir: >2 r~c<~c~,ts of P!cstwosd D:i*.*e ?-.rw-e bscn l;*-i-m blitfi 19~ ::ztcr pr_osc:~;ce -*.-4&b since our water supply was changed from one reservoir to another in the mid-seventies. This problem has been brought to the attention of your department on several occasions. The results have been nil with the standard bureau- cratic run-around that “nothing can be done about it as we are on the end of the line”. We are sure the home owners at the end of the line in the newer sub- divisions of Carlsbad do not have this problem. Do we have to retain the services of an attorney to get results. Under the present conditions a person can not take a shower on the second story when water is being used anyplace in the house or yard. We would appreciate hearing from you regarding this matter. Residents of Westwood Drive: 230 Westwood Drive -j-x ;T&z-&: is.-+ cc: Bud Lewis - Mayor John Mamaux - Councilman Costa Real Municipal Water District 5960 El Camino Real, Carlsbad, CA 92006 Telephone: (619) 436-2722 April 26, 1988 Ralph Anderson, Director Utilities and Maintenance Department City of Carlsbad 2075 Las Palmas Drive Carlsbad, California' 92009 RR: Higher Water Pressures for Westwood Drive Dear Ralph: In response to your inquiry regarding increasing water pressure to the Westwood Drive resident(s), I have reviewed some alterna- tives to the present situation. The best, quickest and least costly solution to the perceived problem is the installation of a booster pump system in the affected house service lines. This solution is the one I recommend and, in the past, has been Mr. Roger Greer's recommendation. However, there are two other possible alternative solutions. First is to isolate the Westwood Drive area by closing the appro- priate valves. This would allow the extension of the higher pressure system onto Westwood Drive in the affected area. How- ever, this isolation would mean the entire area remaining in the lower pressure zone would not have a looped system. This means fire protection would be affected in that we would be limited to a single source in case of a fire emergency. Additionally, the system in this area would be affected by the increase in pipeline velocities, headloss and a general loss of efficiency associated with a non-looped system versus a looped system. Should this alternative be pursued, the fire marshal must be consulted be- cause of the effect on the fire fighting capabilities. The second alternative would be to install a spur waterline in Westwood Drive from the high pressure zone in Donna Drive. The length of this line would be approximately 450 feet and, at $50.00 per foot, would cost about $23,000 to install. The $50.00 per foot would include the installation of 6" pipe, fittings and . appurtenances (such as air/vat valves, blow-offs), paving, traf- fic control, service connections, testing and disinfection, etc. Administrative and engineering costs would be an additional cost. . City of Carlsbad April 26, 1988 Page 2 It is apparent that there are no easy "fixes" to increase pres- sure in the Westwood Drive area. As previously mentioned, the least costly alternative is the booster pump installation in the service line. I would point out again, however, that the static pressure of 43 2 psi is more than the minimum required pressure for water systems in residential areas. For your information, please review the attachments taken from AWWA's Water Distribu- tion Handbook and from "Elements of Water Supply and Wastewater Disposal" by Fair and Geyer. If I can be of further assistance or if you need any additional information, please call. Sincerely, COSTA REAL MUNICIPAL WATER DISTRICT Robert J. Gr General Manager/District E RJG:fw Enclosures cc: Frank Mannen (with enclosures) . 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E% ’ 2075 LAS PALMAS DRIVE DARLSSAD, CA Q200Q-1519 - TELEPHONE (6iQ) 438-7753 @itu of C&arlsb~~ UTlLlTlES & MAINTENANCE OEPARTMENTS June 27, 1988 Robert J. Greaney, General Manager/District Engineer Costa Real Municipal Water District 5950 El Camino Real Carlsbad, CA 92008 Dear Bob: Over the past several years, both the City and the District have received and responded to numerous low water pressure problems on West Wood Drive, We both understand the problem, and realize the static water pressure of 43+/- PSI is within the minimum requirements for reside’ntial water systems. The homeowners on West Wood realize this too, although the annoyance of the minimum water pressure in those residences causes them various problems relating to irrigation, showers and laundry. The City is prepared to allocate the $23,000 to $24,000 from the Water Enterprise Fund to install approsimately 450’ of 6” pipeline to bring higher water pressure into the area. We propose that the City and the District, in order to better serve the residents, join forces to complete the project. We further propose that the City pay for the construction costs and that the District share in the cost of the project by paying the administrative and engineering costs. The City believes this to be the best possible solution to a problem that has been going on for some time. I wait for the District’s response, and if I can answer any questions please call me at 438-7753. ERSON RWA : mew c: Assistant Director, U&M Utilities Superintendent Building M~intenmcc. Flcel Operations. Real Property Management. Sanitarion, Solid Wutc Management Sire* Maintenance. SUCCI Lighting, Traffic Signal Maintenance. Water Costa Real Municipal Water District August 8, 1988 Ralph Anderson, Director Utilities and Maintenance City of Carlsbad 2075 Las Palmas Carlsbad, California 92009 5950 El Camino Real, Carl&ad, CA 92006 Telephone: (619) 436-2722 @wb~9~1=lM1 RE: Westwood Drive - Water Pressure Problems Dear Ralph: The District agrees that construction of a separate 6-inch waterline is probably a good solution to the perceived problem in the Westwood Drive area. Your recent letter indicates the City would allocate monies out of the "Water Enterprise Fund." If this fund is the Water Capital Project Fund set up as per the Water Service Agreement, then this project will have to be added to next year's project list. This year's list contains projects and budgeted amounts that have been approved by both the District and the City. This procedure is in accordance with Supplement Y7 of the Water Service Agreement. If, however, I am mistaken as to the source of the funds, please let me know and we may be able to take additional steps to initiate this project this year. Very truly yours, Robert J. Greaney General Manager/District Engineer RJG:fw SUPPLEMENT NO. SEVEN TO THE WATER SERVICE AGREEMENT BETWEEN THE CITY OF CARLSBAD AND THE COSTA REAL MUNICIPAL WATER DISTRICT AUTHORIZING COSTA REAL TO DESIGN AND CONSTRUCT SPECIFIC WATER TRANSMISSION FACILITIES AND FOR CARLSBAD TO PARTIALLY FUND THESE PROJECTS This agreement made and entered into by and between CITY OF CARLSBAD ("CITY") and COSTA REAL MUNICIPAL WATER DISTRICT ("DISTRICT"). RECITALS: I. 1. CITY and DISTRICT have previously entered into a Water Service Agreement, executed on May 25, 1983, providing for the allocation of functional responsibilities for the provision of water service within the DISTRICT, said Agreement for convenience hereinafter referred to as "AGREEMENT". 2. Section 9 of the AGREEMENT provides, in part, that "the DISTRICT will be responsible for the planning, financing and construction of all major capital facilities necessary to provide potable water service within the DISTRICT." 3. DISTRICT, with the cooperation of CITY, has developed a Capital Improvement Plan of public water system facilities. 4. The DISTRICT has developed a Capital Improvement Project list which benefits the previous City Service Area of the DISTRICT. This area was served by the CITY, and the CITY was responsible for the construction, maintenance, repair, and replacement of water transmission facilities. This Project List is detailed in Exhibit A attached hereto and incorporated herein by reference. 5. In compliance with Section 9 of the Basic Agreement, DISTRICT has established a Capital Development Fund which contains $12,874,950 under the adopted 1986-87 budget of the DISTRICT. 6. Section 9 of the Basic Agreement also provides, in part "the CITY will contribute the proceeds from the sale or lease of Lake Calavera together with the undesignated reserves in the City's Water Utility Fund to the Capital Development Fund." NOW, THEREFORE, in consideration of these recitals and mutual covenants contained herein, CITY and DISTRICT agree as follows: 1. CITY will deliver to DISTRICT all of the files, plans, and specifications on any of the capital improvement projects in the possession of CITY within 30 days of execution of this Supplement. 2. DISTRICT is responsible for the design, construction, financing, and all other necessary steps for completion of the capital improvement projects contained in Exhibit A. 3. CITY shall establish a Water Capital Projects Fund, upon the effective date of this agreement, which will include funds in the category of Retaining Earnings of the June 30, 1986 Compre- hensive Annual Finance Report (page 99) as follows: -2- Reserved for Construction $ 445,851 Approved Capital Projects 65,609 Undesignated 3,288,293 $3,799,753 The Sixth Supplement Approved Expenditures of $230,664 for the construction of the Ellery Reservoir/Tri-Agency Pipeline and will redti-a the fund to $3,569,089. Additionally, interest earn- ings for the above amount, based on the CITY’S average return on investments from July 1, 1986 to the date of final approval of this supplement, will be included. Interest earnings on the Water Capital Projects Fund will be allocated to the Fund when established. CITY retains $911,291, identified as “Retained for Debt Service” to satisfy the Water Works Revenue Bond issues’ of 1958, 1960, and 1970 and to fund any future capital requirements of the CITY’s Water Department. This allocation complies with Paragraph 9 of the Basic Agreement relating to the amount of the CITY’s contribution to the DISTRICT Capital Development Fund from the “undesignated reserves in the CITY’s Water Utility Fund” and is acceptable to DISTRICT. The parties agree that it is unnecessary for CITY to deliver such undesginated reserves to the DISTRICT’s Capital Development Fund, provided that payments are made in accordance with the terms and conditions of this Supplement. Payments from the CITY to the DISTRICT will be in accordance with the following procedures: a. Project is to be included in the project list (Exhibit A). The project list is not in priority, and costs shown are approximate only. The total cost of the project list is in excess of the funds available from the Water Capital Projects Fund, and additional funds from DISTRICT resources will be required to complete the project list. b. For any fiscal year in which DISTRICT is to receive reimbursement from the Water Capital Projects Fund, DISTRICT will submit to the CITY no later than June 1 commencing that fiscal year, a capital projects budget of the projects or portion of projects from the project list (Exhibit A) to be funded hereunder. This submission shall include a specific project description, estimated funding for the project (showing allocation of benefit to the original CITY service area (in percentage) in accordance with Exhibit A), source of project funds (CITY and DISTRICT), and the fiscal quarter that CITY funds will be required. c. No later than July 15, or 40 days after submission of the capital projects budget to the CITY, whichever is earlier, the CITY Planning Commission shall report publicly the consistency of such budget with the CITY General Plan. In the event the Planning Commission fails to make such a report, such budget shall be deemed consistent with the General Plan. The CITY Council will thereafter review the capital projects budget and authorize the funds to be trans- ferred from the Capital Projects Fund, as provided below, except as to any project in the budget which is: (1) not shown on Exhibit A, or showing an allocation of benefit which conflicts with Exhibit A; or (2) found to be inconsis- tent with the General Plan. -4- , . d. DISTRICT shall remain responsible to complete.plans and studies, including environmental review and engineering, and approve plans and specifications, DISTRICT shall be the lead agency for environmental review of all capital projects under this supplement. e. DISTRICT bills CITY for appropriate pro rata project costs, including engineering and the contract price of the project. CITY will make progress payments to DISTRICT as required. ' f. DISTRICT submits a final billing at the end of the project and the project is removed from the project list. g. Based on these actions, the Finance Director is authorized to make payments to DISTRICT for projects meeting the criteria set forth in 3a through 3d above. The CITY's obligation for the planning, construction, and completing the water capital projects is limited to funding the projects in accordance with the procedure outlined above. DISTRICT will hold CITY harmless from any liability resulting from the construction or operation of the approved projects. 4. CITY s&all have the right to review the financial records in connection with the individual water project at any time. DISTRICT may review and will be kept advised of the Capital Project Fund status at all times. 5. This Agreement may be amended at any time by the mutual agreement of the parties, and such amendment shall become effective only when reduced to writing and signed by the parties. . . This Agreement is executed on the day of , 1987. CITY OF CARLSBAD .,; By: CLAUDE A. LEWIS, Mayor ATTEST: ALETHA L. RAUTENKRANZ City Clerk APPROVED AS TO FORM: VINCENT F. BIONDO, JR. City Attorney COSTA REAL MUNICIPAL WATER DISTRICT . By: SUSAN M. HAASL, President ATTEST: JOHN P. HENLEY Secretary APPROVED AS TO FORM: Legal Counsel .- Exhibit A- Costa Real Municipal Water District Tity. Benefit frm Rahancement Portion of Project8 Limted in the CIWWD Capital Improvement Plan District- Wide city Project Benefit Benefit Squires Reservoir $660,000 +$3,?40,000 Evanr Point Res. soo,ooo Telemetry/Control 41,000 36,000 Village Rehabilitaion (1) 1,3so,ooo Village Rehabilitation(Z) 2,000,000 San Luis Rey Well Field 1,s00,000 Replc/Enlrg PAR Line 293,800 198,200 Pt. 'Dr Cogeneration 600,000 Squires Cogeneration 600,000 Telemetry/Control 363,000 Replc/Enlrg ECR Line 211,650 1,199,3so Replc/Enlrg PAR Line 1,012,700 s45,300 Rep/Eng Squires Line 93,150 S27,850 Village Rehabilitation(3) 500,000 Telemetry/Control 220,000 Total Enhancement cost $4,400,000 soo,ooo 77,000 1,3S0,000 2‘000,000 1,soo,ooo 4S2,OOO 600,000 600,000 363,000 1,411,000 . 1m1"m; soo:ooo 220,000 Sub-Total $4,095,300 k12,056,700 $16,152,000 Current or Completed Projects $ 3ss*odd $355,000 Total coat $4,095,300 $12,411,700 $16,507,000 1~s--*~l)- mlllllltsm mrllDPllllt=