HomeMy WebLinkAbout1988-11-22; City Council; 9743; Accept bids/contract/funds to Chase FieldACCEPT BIDS, AWARD CONTRACT AND
APPROPRIATE FUNDS FOR IMPROVE- MTG. 1 1-22-88 MENTS TO CHASE FIELD DEPT. PERec.
RECOMMENDED ACTION:
DEPT.HD&A$~ ’
CITY M G R. .wL CITY Adm
Adopt Resolution No. 88 - Y// , accepting bids, appropriating funds and awarding Contract No. 3723 for the construction of improvements to Chase Field to Chase Associates.
ITEM EXPLANATION:
On August 9, 1988, the City Council approved plans and specifications and authorized the advertisement of bids for the construction of improvements to Chase Field.
Plans include the following improvements:
1. Landscaping - turf, shrub areas, and irrigation at the corners of Chestnut and Jefferson, Palm and Jefferson and along the Harding frontage.
2. Replacement of damaged asphalt around the rest room/snack bar with new concrete and new paving along Harding Street in front of the
existing rest room/snack bar building.
Site furnishing such as bike racks, benches, new flag pole, drinking fountain, picnic tables and barbecue stands. 3.
4. New aluminum bleachers.
5. Trash enclosure.
Two sealed bids were received on October 24, 1988, with the lowest bid from Chase Associates of San Clemente, California in the amount of $179,922. Two deductive alternatives were incorporated into the bid which lowers the bid
price to $159,397 (saving $20,525). The deductive alternates consist of (1) replacing the existing damaged asphalt with new asphalt (the plans call for new concrete rather than asphalt), and (2) adding new concrete along Harding Street in front of the rest rooms/snack bar building (the plans call for decorative pavers). Funds are currently allocated from Redevelopment in the amount of $126,382. Construction is anticipated to take 2 1/2 months.
ALTERNATIVES:
Because the low bid exceeds currently appropriated funds, the following a1 ternati ves were expl ored.
AB # 9943 Page 2
Alternative W1 - Reject bids, redesign and rebid.
This alternative would prolong the construction schedule and as a result would conflict with user groups scheduled to start using the fields the beginning of March. Secondly, staff is unsure that there would be anymore interest in bidding a second time around due to the small scale yet wide variety of improvements to be constructed in the project.
Alternative,#2 - Award the contract at $179,922 (base bid) and appropriate additional funds in the amount of $67,934.
Base bid $179,922 *Current avai 1 ab1 e funds - 126,382
Su bt ot a1 Contingency (8 %)
53,540
t 14,394
Additional Appropriation $ 67,934
(*Includes current appropriation plus proposed C. I.P.)
Alternative W3 - Award the contract at $159,397 (base bid less deductive alternates) and appropriate additional funds in the amount of $46,364.
Base bid less alternates $159,397 *Current available funds - 126,382
Subtotal 33,015 Contingency (8 %) t 13,349
Additional Appropri at i on $ 46,364
(*Includes current appropriation plus proposed C. I.P.)
FISCAL IMPACT:
ALTERNATIVE W1 - Reject bids, redesign and rebid. Fiscal impact is unknown and would depend on analysis after rebidding.
ALTERNATIVE #2 - Award the contract at $179,922 (base bid) and appropriate additional funds in the amount of $67,934.
Community Development Block Grant funds of $126,382 are currently appropriated to Chase Field. Additional funds of $46,364 are available from excess prior year Block Grant project accounts. Additional funds
of $21,570 are available in the Northwest Park District Park-in-Lieu account. The total additional appropriation is $67,934.
AB# 93Y3 Page 3
ALTERNATIVE #3 - Award the contract at $159,397 (base bid less deductive alternates) and appropriate additional funds in the amount of $46,364.
Community Development Block Grant funds of $126,382 are currently appropriated to Chase Field. Additional funds of $46,364 are available and will be transferred to the project from excess prior year Block Grant project accounts making a total of $172,746 appropriated for construction.
Staff recommends Alternate #3 as it will provide all the amenities as out1 ined under Item Explanation, except that asphalt will be uti1 ized in- lieu of concrete around the backstops and concrete rather than decorative pavers will be installed along Harding Street.
EXHIBITS
Resolution No. 88- YI 1
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RESOLUTION NO. 88-411
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, ACCEPTING BIDS, APPROPRIATING FUNDS, AND AWARDING CONTRACT NO. 3723 FOR THE CONSTRUCTION OF IMPROVEMENTS TO CHASE FIELD
WHEREAS, the City Council of the City of Carlsbad,
California, has determined it necessary and in the public
interest to construct improvements to Chase Field; and
WHEREAS, bids for the construction of said project
have been received and are on file in the office of the
Purchasing Department;
WHEREAS, the low bid received for the construction of
said project was submitted by Chase Associates in the amount of
$179,922; and
WHEREAS, a current appropriation exists in the amount
of $96,382 and the proposed Capital Improvement Program includes
and additional appropriation of $30,000 for a total of $126,382
for this project; and
WHEREAS, an additional appropriation in the amount of
$67,934 is required to construct the project as desired;
NOW, THEREFORE, BE IT RESOLVED by the City Council of
the city of Carlsbad, California, as follows:
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That the above recitations are true and correct.
That the City Council has determined it necessary
and in the public interest to construct improvements to chase
Field.
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3. That the City‘ Council further determines that the
bid submitted by Chase Associates in the amount of $179,922 for
the construction of said project is hereby accepted and the
Mayor and City Clerk are hereby authorized to execute a contract
thereafter.
4. That an appropriation of funds in the amount of
$46,364 from excess prior year Community Block Grants and the
appropriation of $30,000 in current year Community Development
Block Grant funds as shown in the proposed Capital Improvement
Program to account No. 302-840-1890-3723 is hereby approved.
5. That an appropriation of funds in the amount’of
$21,570 from the Northwest Quadrant, Park-In-Lieu account (Park
District 1) to account No. 330-840-1821-3723 is hereby approved.
PASSED, APPROVED AND ADOPTED at a regular meeting of
the Carlsbad City Council held on the 22nd day of November ,
1988, by the following vote, to wit:
AYES: Council Members Lewis, Kulchin, Pettine, Mamaux and Larson
ATTEST:
ALETHA L. RAUTENKRANZ, CITY CPRK
(SEAL)