HomeMy WebLinkAbout1988-12-20; City Council; 9790; Amendment to Street Sweeping Services Agreementz
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Cltl OF CARLSBAD -AGENfii.) BILL
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MTG. 12-20-88
DEPT. U/M
FIRST AMENDMENT TO AGREEMENT
FOR STREET SWEEPING SERVICES
RECOMMENDED ACTION:
Adopt Resolution No.ff,'-/33 approving an amendment to the Agreement with
Oceanside Disposal, Inc. dba North County Contract Sweeping for street
sweeping services to extend the Agreement for three (3) years.
ITEM EXPLANATION:
On December 3, 1985, the City Council accepted bids and awarded the
Agreement to Oceanside Disposal, Inc. dba North County Contract Sweeping
for street sweeping services. This contract will expire on January 1,
1989. During the period of this contract, work has been satisfactory and
complaints have been minimal, an average of 3.5 per month. A survey of
other communities street sweeping costs was made and indicates that
Carlsbad rates per mile ($12.00) and per hour ($45.00) are below the mean
and median per mile and per hour rates, and below the rates of the most
recent contracts awarded by the Cities Santee, Vista and Poway. Based on
our experience with this contractor and the relatively low rates, staff
desires to extend the contract for another three (3) year period. The
General Manager of Oceanside Disposal, Inc. dba North County Contract
Sweeping has been contacted and is in agreement with City Staff to extend
the Agreement for three (3) years at the same rates as specified in the
basic Agreement. As set forth in the basic Agreement, the City has the
right to rebid or renew the Agreement. The staff recommends renewal.
FISCAL IMPACT:
The fiscal impact for FYSS-89 is estimated to be $129,500, which is in
Account No. 001-820-5110-2415. The fiscal impact for remaining years will
be substantially the same except for the cost of additional streets.
EXHIBITS:
1. Resolution NoJf .,<j-Jg approving the First Amendment to the Street
Sweeping Services Agreement.
2. First Amendment to the Agreement.
3. Street Sweeping Survey.
4. A copy of the in it i a 1 Agreement is on file in the offices of the
Utilities & Maintenance and City Clerk/Information Systems
Department.
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RESOLUTION NO. as-433
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, APPROVING THE FIRST AMENDMENT TO
THE AGREEMENT FOR STREET SWEEPING SERVICES
5 BE IT RESOLVED by the City Council of the City of Carlsbad as
6 follows:
7 1. That a certain agreement between the City of Carlsbad and
8 Oceanside Disposal, Inc. dba North County Contract Sweeping for street
9 sweeping services in the City of Carlsbad does exist.
10 2. That an amendment to the Agreement, a copy of which is
11 attached hereto and incorporated herein by reference, for extending
12 the services for three (3) years is hereby approved.
13 3. The Mayor of the City of Carlsoad is hereby authorized and
14 directed to execute said amendment for an on behalf of the City.
15 PASSED, APPROVED AND.ADOPTED by the City Council of the City
16 of Carlsbad, California,· at a regular meeting held on the 20th
17 day of December , 19813, by the following vote,to wit:
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ATTEST:
AYES: Council Members Lewis, Kulchin, Pettine, Mamaux and Larson
NOES: None
ABSENT: None
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(SEAL)
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FIRST-AMENDMENT TO THE STREET SWEEPING SERVICES AGREEMENT
This Amendment, made and entered into this o<'7C:Uday of
4 ~ put-I , 1988, to the initial Agreement of December 27,
5 1985, by and between the City of Carlsbad, California, a municipal
6 corporation, hereinafter referred to as "City" and Oceanside Disposal, Inc.
7-dba North County Contract Sweeping, hereinafter referred to as
8 "Contractor", to extend the Agreement for three (3) years.
9 The initial Agreement is amended in accordance with item 1, Term of
10 Agreement. A proposal to extend the initial Agreement for three (3) years
11 at no increase in rates charged was presented to and accepted by the
12 Contractor.
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14 Contractor:
15 Oceanside Disposal, Inc.
dba North County Contract Sweeping
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Title 621:,v,rzesc.. MAA1¼£L
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City of Carlsbad, or
municipal. corporation of ..
t • of California;~
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ATTEST:
(j4J:&-'5{0i~
ALETHA L. RAUTENKRANZ, City Clefk
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October 17, 1988
TO: Utilities and Maintenance Director
FROM: Ronald J. Lane
STREET SWEEPING SURVEY
The following report is a summary of the investigation of local street sweeping
operations.
1. San Diego communities which have contracted street sweeping:
Total Per Mile Per Hour Residential Company Date of
Community Cost Rate Rate Fre9.uency Name Contract
CHULA VISTA $224,318 $10.20 $45.00 2xMONTH Laidlaw 9/87
CARLSBAD $126,083 $12.00 $45.10 2xMONTH Oceanside 1/86
SANTEE $82,452 $12.18 $53.01 2xMONTH RF Dickson 9/88
ENGINITAS $57,972* $12.23 N/A 2xYEAR RF Dickson Monthly
VISTA $77,450 $13.55 $46.15 lxMONTH Oceanside 7/88
POWAY $88,000 $15.64 N/A lxMONTH RF Dickson 7/88
IMP BCH $45,000 N/A $45.00 lxMONTH Laidlaw Exp 11/88
LEMON GVE $35,750 N/A $37.24 lxMONTH Westcoast Monthly
SD COUNTY Unk N/A $33.46 Varies Golden St Unk
Note -Total Cost is from FY1988
* Total Cost for Encinitas does not include the bi-annual residential sweeping
2. Neighboring City-Run Street Sweeping Operations:
Residential
City I/of SweeEers Fre9.uency
EL CAJON 5 2xMONTH
ESCONDIDO 3 lxMONTH
OCEANSIDE 2(leased) Varies
NATIONAL CITY 2 lxWEEK
DEL MAR 1 lxWEEk
3. The mean Per Mile Rate for the six communities which contract per mile-$12.63
The median Per Mile Rate for the six communities which contract per mile-$12.20
Each community has different contract provisions which make comparisons difficult.
For example, Chula Vista pays for ,,Neeping of 186,280 Sq Ft of parking spaces
each year, and Encinitas only sweeps their residential areas twice a year.
Nevertheless, the Per Mile Rate remains a fairly accurate gauge for comparison.
Only one city, Chula Vista, has a smaller per mile rate than Carlsbad.
4. Conclusions
The service that Carlsbad receives for its street sweeping expenditure appears
consistent, and in many cases better, than the surrounding communities.
The smaller cities that do their own sweeping, like Del Mar and San Marcos sweep
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their residential streets once a week, but indications are that their street
sweeping cost (for each curb mile in the city) is considerably higher than most
other operations. City-run operations can be more costly than contracted ones
(El Cajon estimated $15.76 Per curb mile last year), but can provide a more
flexible, responsive operation.
Based on the above comparison, it appears that extending the current contract
would provide services at a cost less than most city-run and contracted street
sweeping operations in the County.
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FIRST AMENDMENT TO THE STREET SWEEPING SERVICES AGREEMENT
This Amendment, made and entered into this __ day of
_________ , 1988, to the initial Agreement of December 27,
5 1985, by and between the City of Carlsbad, California, a municipal
6 corporation, hereinafter referred to as "City" and Oceanside Disposal, Inc.
7 dba North County Contract Sweeping, hereinafter referred to as
8 "Contractor", to extend the Agreement for three {3) years.
9 The initial Agreement is amended in accordance with item 1, Term of
10 Agreement. A proposal to extend the initial Agreement for three {3) years
11 at no increase in rates charged was presented to and accepted by the
12 Contractor.
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14 Contractor:
15 Oceanside Disposal, Inc.
• dba North County Contract Sweeping
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Title Gw11uv'sc.. MA.Ali\flt:e....
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City Attorney
City of Carlsbad, or
municipal corporation of
the State of California:
CLAUDE A. LEWIS, Mayor
ATTEST:
ALETHA L. RAUTENKRANZ, City Clerk
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