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HomeMy WebLinkAbout1989-05-02; City Council; 10008; COUNCIL MEMBER MAMAUX: DISCUSSION OF MCCLELLAN - PALOMAR AIRPORTr I , ‘ L G -d aal @a, du 4 4-l 2 -g g0 UU fflh -M 60 bffl al -4 UP 04 u alb so ua k a .rl G5 u z4 ?2 OB wo l-l ocd UP, ala, ?S -rl u (60 d (om GrI a,* N -A Uk us aJw so u 0 U 4-lU a,cn alcn a bb ffl hL) -rl cd $8 SG. -2 -x 2 mfflal a30 (6a l-lBm -ti cd a, OEM $2 1 -k GgG a co \ c\l \ m .. z 2 6 a 1 0 z 3 0 0 4 6, ,*d “3L.J DEP a77 OF McCLELLAN-PALOMAR AIRPORT CITY AGENP) B’LL Cl@ OF CARLSBAD - AB#Ig008 TITLE: MTG. 5/2/89 DEPT. RECOMMENDED ACTION: Consider the attached memo from Council Member Mamaux and take appropriate action. ITEM EXPLANATION: Council Member Mamaux has requested that certain McClell an-Pal omar Airport issues be placed on the City Council agenda for May 2, 1989. FISCAL IMPACT: None, other than staff time. EXHIBITS : 1. Memo from Council Member Mamaux, dated March 27, 1989. 2. Letter from Council Member Pettine to Rick Severson, dated February 27, 1989. 3. Letter from Council Member Pettine to Rick Severson, dated March 2, 1989. 4. Letter from Council Member Pettine to Rick Severson, dated March 1, 1989. 5. Additional material submitted by Council Member Pettine on April 24, 1989. COUNCIL MEMBER MAMAUX: DISCUSSION EXHIBIT 1 D a 0 L March 27, 1989 TO: MAYOR CITY COUNCIL CITY MANAGER FROM: Council Member Mamaux PROPOSED AGENDA BILL REGARDING McCLELLAN/PALOMAR AIRPORT Recently the McCl el 1 an/Pal omar Airport Advisory Committee held a speci a1 meeting to discuss, and approve, some capital improvements around that facility. Allegedly, the improvements were for “safety purposes”, but all “safety purposes” are important ingredients in the F.A.A. requirements to potentially expand the services at the airport. At the present time, the airport facility has returned its operating certificate to the F.A.A. airport . It is important to the City of Carlsbad that the City Council petition the County Board of Supervisors for information regarding the operation and devel opment of McCl el 1 an/Pal omar Airport . follows: “1) This does reduce the current threat of an expandec Items that need cl ari f i ed are as Why did the City of Carlsbad take a policy position on the budgc submitted to the Board of Supervisors by the Airport Committee without City Council input? Why was this affirmative policy position rescinded two days later only to be reaccepted a week after the first approval? The type and description of the type of gate to be constructed the east end of the runway, i.e., electrically operated, hand operated or some device that is acceptable to the Carlsbad Fire Department. Will there be a need for an emergency signal on El Camino Real at the east end of the runway to accommodate Fire Department activities? If so, who will pay for this installation? How much money from the McClellan/Palomar Airport operation has been transferred from Carl sbad to other County airport operatic The sum of $500,000 per year has been mentioned. amount must be verified to prevent false information being sprc around the communi ty . Are the rates charged to airport users the same at McClellan/ Palomar as users of other County airports? Are Carlsbad businesses subsidizing other County businesses? 2) 3) 4) The actual 5) e e L Mayor City Council City Manager March 27, 1989 Page 2 6) Is the water system adequate to meet the fire suppression requirements of the Carl sbad Fire Department? What happens if there is a break in the existing water lines? Are there adequatc emergency back-up facilities? The airport facility generates a considerable amount of automobi' traffic along Palomar Airport Road and El Camino Real. The Counl is the only property owner, from the westerly terminus of Palomai Airport Road to its easterly terminus, that has failed to participate in the widening and improving of that roadway. Why? Why hasn't the City of Carlsbad officially raised this important issue with the Airport Advisory Committee or the Board of Super- visors? Are the citizens of Carlsbad expected to subsidize the land developments of the County of San Diego? While excess revenues are being siphoned off to other airports, the City's traffic problems are being ignored by a major land owner. *7) There are probably numerous other issues that should be brought to the attention of the Board of Supervisors. Your opinions and comments are appreciated. A n 9, , JOHN J< MAMAUX Counci 1 Member <.!&& ,:L / y -' mh s *Paragraph #7 from the original memo has been placed in the number one position per Council Member Mamaux's request. CAnlUll L - 0 ‘9 1200 ELM AVENUE TELE? CARLSBAD, CA 92008-1989 (619) 43 City Council Office mJ .1 nf aarlsbab February 27, 1989 _- Mr. Rick Severson, Manager McClellan-Palomar Airport 2198 Palomar Airport Road Carlsbad, CA 92008 Dear Rick: Thank you for the Special Meeting notice and agenda for the Palomar Airport Advisory Committee meeting that will be held Tuesday, February 28, 1989 at 2:OO PX. prior commitments I will be unable to. I have reviewed the agenda and I do not see anything that creates any major concerns for-me or the City of Carlsbad. Although I see no problens with the Regional Transpor- tation Improvement Program from a City perspective, I would encourage you to work with City staff in reviewing these items to’ insure that they meet the needs of the City and airport. Once again I am sorry I cannot attend this special meeting, but I feel these comments are essentially those I would make if I were there. Sincerely, Although I would like to attend, due to 4t.L gL RK V. PETTINE Council Member cc: Council Members 47 City Manager EXHIBIT 3 0: 0 # 1200 ELM AVENUE TELE CARLSBAD, CA 92008-1989 (619) 4 City Councrl Office Mitg of Mnrlsbnh March 2, 1989 Mr. Rick Severson, Manager McClellan-Palomar Airport 2198 Palomar Airport Road Carlsbad, CA 92008 Dear Rick: After having read the article in the San Diego Union this morning titled "Palomar Field Gives Its Certificate Back to FAA", I feel I must expand on the letter I gave you this week on the Regional Transportation Improvement Program. When we were reviewing these projects, our determination of support was made based solely on safety considerations. If in fact these improvements are needed to provide adequate fire and crash protection, and security fencing that is needed to maintain a full operational certificate, the City must reconsider its support. As a matter of safety these projects seem to make sense, however, it has been the City's position and to the best of my knowledge continues to be the City's position, not to support expanded services at McClellan-Palomar Airport. If somehow we have misunderstood this information, I would appreciate a clarification from your office, otherwise I find it difficult to recommend support of these proejcts. Sinc rely, MA &&8& V. PETTINE Council Member cc: Council Members City Manager 1 cp 1 0 ifi4qjp- %3p4 3s ?qs= -g&a 7 uqg3gl a2,z.g "lab a 8 EO" weg az E2 E 3 *.%z 4 g g ==s bo 3 *'"OS QS*!u, s-0 o 0'- aA* .q$&2:3 "Q5OEA { 0 a338 * op-% 9 Q ".94'c E 2 -,a2 8= g us s&gg &!as rl .- :. e '* +d Ljq ,jpm - //Po a e .i /b EXHIBIT 4 1200 ELM AVENUE TELE CARLSBAD, CA 92008-1989 (619) 4 City Councll Office aitg of (O.irlsbab March I, 1989 Mr. Rick Severson, Manager McClellan-Palomar Airport 2198 Palomar Airport Road Carlsbad, CA 92008 Dear Rick: Thank you for the opportunity for the City of Carlsbad to review the scope of work for the McClellan-Palomar Airport 150 Noise Study. to the Council Members and City staff and I am providing you with a copy of the comments generated on the RFP. On the whole the RFP looks fine, however, as a general rule I believe that City of Carlsbad involvement in this process is very important in view of the. significant impacts that the 'City and its residents feel. I also believe that it is important to use the buildout land uses when doing the impact analysis. If there is anything else we can do to help the County in conducting this Noise Study, please feel free to call on me. Sin e ely, I have circulated this report p& iMA K V. PETTINE Council Member cc: Council Members City Xanager e e February 17, 1989 TO: RAY PATCHETT, CITY MANAGER Via: Phil Carter, Assistant to the City Manager FROM: Jim Hagaman, Research/Analysis Manager SCOPE OF WORK AND SELECTION CRITERIA FOR: PALOMAR AIRPORT PART 150 NOISE ST I have reviewed the Advisory-Circular of the Federal Aviation Agency and Statement of Work prepared by the Airport Department of the County. The sta purpose of this project is clearly to produce an airport noise exposure map a noise compatibility program for the airport. The Statement of Work requ proposals from consultants to accomplish the reports, maps, etc., as prescr. in the Federal Air Regulations Part 150. The stated purpose for a nl: compatibility program is to seek optimal accommodation of both airport operat and community operations within acceptable safety, economic, and environme parameters. CHAPTER 3, SECTION 2 in the Advisory Circular for Part 150 g a check list on possible actions that could be taken for noise compatibi programs (previously provided). The following are my recommendations on the County's Statement of Work. 1 recommendations are intended to help the lay person better understand sor the technical material contained in the Statement of Work and to su! additions which could possibly clarify the Noise Study. SECTION 2.1: I recommend that in addition to the I'v = 5,000' scale map o integrated noise model, that maps scaled to 1" = 100' depicting these contours, be made available to the public. Preferably these contours shou laid over an air photo so specific, landmarks can be identified. ITEM 2.3: The differences between various weighted noise scales shou explained so that it is clearly understood, when referencing a map difference between an ambient noise level and a single event noise occur Another important item which is missing in the Statement of Work or supp documentation is a good glossayy explaining the various terminologies s "int2grated noise models,' "noise exposure maps, A etc. These occur thrc the report. The public really needs to clear'ly understand a17 termino'logj ITEM 3.1: I recommend including additional words indicating that the cons not only investigate and make recommendations concerning the noise impac also suggest ways to eliminate or minimize noise impacts at the sources ITEM 3.1.1: I would point out that it be understood this study does no local efforts to resolve current nojse problems associated with International. e L. 0 RAY PATCHETT February 17, 1989 Page two ITEM 3.1.2: Reference is made to an existing voluntary noise abatement plan i noise ordinances concerning aircraft. I recommend the plan be made clear dur. this study so all understand its provisions. ITEM 3.1.3: As this involves flight training for jet aircraft, I recommend expand this to include flight training for all aircraft including helicopte ITEM 3.2: I recommend that Appendix I1 in the Advisory Circular on 150 No Study should be referenced. Appendix I1 indicates that at a minimum, cert alternatives should be considered in the Noise Compatibility Study such restrictions on aircraft, not meeting FAA standards, landing fees based on no or time of arrival, noise barriers and/or acoustical shielding, and many 0th such as in place at the Torrance airport, and the proposed Montgomery Fi system. The possible effect at Palomar Airport if planes are restricted f Montgomery Field, should be addressed. It should be clear to the consultant the Statement of Work that the community will be looking at such options. ITEM 4.0: I recommend the City Council should receive a monthly progress rep from the consultant as the County Board of Supervisors is scheduled to rece during the course of this study . ITEM 5: I recommend all of the reports which are identified under the It( be copied to the City of Carlsbad as well as the County. If the City of Carl: and the County do not agree on the nature of the consultant's accomplishmer it would seem wise to resolve those differences before the report is submi: to the FAA for adoption. SECTION "C" 5: "EYALUATION ApiD AWARD" - 1 recommend that at some point in evaluation system the finalists meet with the Airport Advisory Board for tl input and to determine each finalist's ability to work with the Board. T* JAMES C. A AN Attachments: 1, 2. News article - Montgomery Field Noise Plan Response to Ray Patchett's comments LAlllUl I J a 4- 2 4- a 9 e City Manager: March 20, 1989 I request that the attached material 1: included as back-uy - the upcoming agendc reparding McClellar Airport. Thank yc MARK E TO : MAYOR & COUNCIL MEMBERS FROM: Council Member Mark Pettine PALOMAR AIRPORT Please be advised that on March 15, 1989 Airport Manager Rick Severson advised the Palomar Airport Advisory Committee that the County has no intent to increase the status of the flight certificate at the airport. According to Mr. Severson the three projects included in the Regional Transportation Improvement Program (i.e. chain link fence, handicapped/disabled restroom facilities, and emergency vehicle access) are being recommended for safety considerations alone. The Advisory Committee was satisfied with that explanation. Respectfully submitted, MAR Pw V. PETTINE Council Member cc: City Manager . 9 0 a TELl 1200 ELM AVENUE CARLSBAD, CA 92008-1989 (619) City Council Office Mitt! af QhrlsttaIl March 29, 1989 Mr. Rick Severson, Manager McClellan-Palomar Airport 2198 Palomar Airport Road Carlsbad, CA 92008 Dear Rick: Enclosed please find a list of questions submitted by Council Member Mamaux regarding the County's position on the operation and development of Palomar Airport. I would appreciate it if you would respond to these questions so that this information could be shared with our Council. Your prompt attention to this matter would be greatly appreciated. Best personal regards, /j!d K, V . PETTINE. B.eck, Council Member cc: Mayor & Council Members City Manager 0 0 March 27, 1989 TO: MAYOR C I TY COUNC I1 CITY MANAGER FROM: Council Member Mamaux PROPOSED AGENDA BILL REGARDING McCLELLAN/PALOMAR AIRPORT Recently the McClellan/Palomar Airport Advisory Committee held a special meeting to discuss, and approve, some capital improvements around that facility. Allegedly, the improvements were for "safety purposes", but all "safety purposes" are important ingredients in the F.A.A. requirements to potentially expand the services at the airport. At the present time, the airport facility has returned its operating certificate to the F.A.A. airport . It is important to the City of Carlsbad that the City Council petition the County Board of Supervisors for information regarding the operation and development of McCl el 1 an/Pal omar Airport . foll ows: 1) This does reduce the current threat of an expanded Items that need cl ari f ied are as The type and description of the type of gate to be constructed a the east end of the runway, i.e., electrically operated, hand operated or some device that is acceptable to the Carlsbad Fire Department. Will there be a need for an emergency signal on El Camino Real at the east end of the runway to accommodate Fire Department activities? If so, who will pay for this installation? How much money from the McClellan/Palomar Airport operation has been transferred from Carlsbad to other County airport operation The sum of $500,000 per year has been mentioned. amount must be verified to prevent false information being spreac around the community. Are the rates charged to airport users the same at McClellan/ Palomar as users of other County airports? Are Carlsbad businesses subsidizing other County businesses? Is the water system adequate to meet the fire suppression requirements of the Carlsbad Fire Department? there is a break in the existing water lines? emergency back-up facilities? 2) 3) The actual 4) 5) What happens if Are there adequat 0 e Mayor City Council City Manager March 27, 1989 Page 2 6) The airport facility generates a considerable amount of automobi traffic along Palomar Airport Road and El Camino Real. The Coun is the only property owner, from the westerly terminus of Paloma1 Airport Road to its easterly terminus, that has failed to participate in the widening and improving of that roadway. Why? Why hasn't the City of Carlsbad officially raised this important issue with the Airport Advisory Committee or the Board of Super- visors? Are the citizens of Carlsbad expected to subsidize the land developments of the County of San Diego? revenues are being siphoned off to other airports, the City's traffic problems are being ignored by a major land owner. Why did the City of Carlsbad take a policy position on the budge submitted to the Board of Supervisors by the Airport Committee without City Council input? Why was this affirmative policy position rescinded two days later only to be reaccepted a week after the first approval? While excess 7) There are probably numerous other issues that should be brought to the attention of the Board of Supervisors. Your opinions and comments are appreci ated. , p9hlv N J. MAMAUX Counci 1 Member mh s 0 0 April 11, 1989 TO : MAYOR COUNCIL MEMBERS CITY MANAGER FROM : Council Member Mark Pettine Attached please find copies of correspondence I have had with Mayor Gloria McClellan of Vista regarding the possibility of an International Airport at Camp Pendleton. Respectfully, /kIWb '1 !! MARK V. PETTINE Council Member Attachments 0. 0 City of Vista March 23, 1989 Council Member Mark V. Pettine City of Carlsbad 1200 Elm Avenue Carlsbad, CA 92008-1989 Dear Mark: Thank you for your letter dated March 20, 1989 in response to m letter regarding an airport site on Camp Pendleton. Because of your letter and the views you expressed I can see what the consensus is regarding this subject. I appreciate you support on this matter since the County of San Diego is importa to all of us. If there is legislation regarding this matter you can be sure that I will be contacting you again. Very truly yours, A& $92 g- Gloria E. McClellan MAYOR GEM: rl __.____ - --- 600 EUCALYPTUS AVENUE 0 PO BOX 1988 0 VlSTA CALIFORNIA 92083 6191726-1340 e 0 9 1200 ELM AVENUE TEL CARLSBAD, CA 92008-1989 (619) City Council Office Mitg of Ularlsbah - March 20, 1989 Gloria E. McClellan Mayor, City of Vista 600 Eucalyptus Avenue Post Office Box 1988 Vista, CA 92083 Dear Mayor McClellan: Thank you for your letter of March10, 1989. I have enclosed a copy of Assemblyman Peace's Bill (AB 1830) which would provide the groundwork for his Camp Pendleton proposal. Please be advised that on March 15, 1989 the Palomar Airport Advisory Committee went on record as unanimously opposing the siting of an International Airport at Camp Pendleton. If I can assist you in any way on this matter, please do not hesitate to ask. Best personal regards, )%A- RK V. PETTINE Council Member Enclosure Q e BILL TEXT e EJLI, IiLt:BFP: AB 1830 IIlTRODUCED BY Assembly Member Peace (Principal coauthor: Assembly Member Johnson) (Coauthor: Senator Bergeson) MARCH 9, 1989 An act to add Part 3 (commencing with Section 24001) to Division 9 of Public Utilities Code, relating to aviation. LEGISLATIVE COUtISEL' S DIGEST AB 1830, as introduced, Peace. Airports: Counties of San Diego, 01 Existing law provides for the formation of airport districts having and Riverside: joint powers agreement. responsibility for the development of airports and air navigation faci, pursuant to the California Airport District Act. This bill would permit the Boards of Supervisors of San Diego, Oran? Riverside Counties to enter into a joint powers agreement to establish Tri-County International Airport Joint Authority for the purpose of joj studying, investigating, and establishing an international airport faci serve the 3 county area. Once 2 or more of these counties have enterec the agreement, the authority would have the powers given a public entit the provisions governing these agreements and any common power specifit the agreement. The bill would permit additional counties to enter intr joint powers agreement if their participation is approved by the boards supervisors of the named counties. The bill would permit the parties t agreement to provide money from their treasuries for the support of the authority, and to make personnel, equipment, and property available for use. The bill would also authorize the Department of Commerce to provi matching funds to the authority in an amount not to exceed $500,000, fr funds appropriated to the department for that purpose. State-mandated local program: no. vote: majority. Appropriation: no, Fiscal committee: no. ___ - P e e BILI, tlUt1BCR: AB 1830 DI TjI, TFX'I' TIIE PEOPLE OF TIIT: STATE OF CALIFORllIA DO EIlACT AS FOT,I,O\IS: SECTIOII 1. The Legislature finds and declares all of the following: (a) The growth of San Diego, Riverside, and Orange Counties has put enormous pressure on the population and infrastructure. (b) These countips face a serious problem as they experience continu business expansion while the present commercial airport facilities }lave limited expansion potential. (c) The future economic growth of San Diego, Riverside, and Orange c will be limited by the ability of the area's airports to meet the transportation needs of the population. international airport facility to sustain economic expansion. dependent on Los Angeles International Airport as the sole internation; airport in the vicinity. (dl As we approach the next century, these communities must have a IT (e) The Counties of San Diego, Riverside, and Orange should not be SCC. 7. Part 3 (commencing with Section 24001) is added to Divisior the Public Utilities Code, to read: PART 3. TRI-COUNTY IMTERfIATIOtIAL AIRPORT JOIIJT AUTHORITY I 24001. The Board of Supervisors of San Diego, Orange, and Riverside Counties may enter into a joint powers agreement pursuant to Chapter 5 (commencing with Section 6500) of Division 7 of Title 1 of the Governmc to establish the Tri-County International Airport Joint Authority for t purpose of jointly studying, investigating, and establishing an intern; airport facility to serve the three county area. Additional counties n enter into the joint powers agreement if their participation in the agr is approved by the Boards of Supervisors of San Diego, Orange, and Rive Counties. 24002. The authority is a public entity for the purposes of Sectior of the Government Code. Once two or more of the Counties of San Diego, Orange, and Riverside have entered into a joint powers agreement as prc in Section 24001, the authority may do in its own name any of the acts specified in Section 6508 of the Government Code. The authority shall any common power specified in the joint powers agreement which it may t in the manner or according to the method provided in the agreement. 74003. The parties to the agreement may provide money from their treasuries for the support oE the authority, and may make available foi use any personnel, equipment, or other property. SCC. 3. From funds appropriated to it for that purpose, the Departmc e e BILL, IIUPIB3ER: AB 1830 BITIT, TEXT Commerce may provide assistance to the Tri-County International Airpo Authority in an amount to match monetary contributions of the parties joint powers agreement, but not to exceed five hundred thousand dolla ($500,000). 6 0 0 City of V March 10, 1989 Honorable M. Pettine City of Carlsbad 1200 Elm Avenue Carlsbad, CA 92008 Dear Council Member Pettine: Thank you for your letter dated February 10, 1989 in response t my letter regarding an airport site on Camp Pendleton. Because of your letter and the views you expressed I can see what the consensus is regarding this subject. I appreciate yo^ support on this matter since the County of San Diego is import: to all of us. If there is legislation regarding this matter you can be sure that I will be contacting you again. Very truly yours, & Gloria E. McClellan FAe/& MAYOR GEM:rl 600 EUCALYPTUS AVENUE 0 P 0 BOX 1988 0 WST4 CALIFORNIA 92083 0 619/726-1340 0 b April 11, 1989 TO : MAYOR CITY COUNCIL CITY MANAGER FROM: Council Member Mark Pettine Attached for your information please find the RFP for the Palomar Airport 150 Noise Study. Respectfully, !A!!v I MARK I V. PETTINE Council Member Attachment ? 0 0 . amttig of j3an pil?$ll JAMES G TAPP DIRECTOR 1619) 6942920 DEPARTMENT OF PURCHASlNG AND CONTRACTING P 0 BOX 17015 SAN DIEGO CALIFORNIA 921 17 0015 March 29, 1989 suEuEcr: m FOR B?DKSAL (RJ?P) 90262 - E"G ASSIS- I! 'ME D2VELOm AM) -ON OF AN AIRPORT NOISE EXRXZJR AIRRxr. MAP AND NOEX - PEz0GRFJM.m m-pAIDlA 1 The County of San Diego is solicitbq Proposals fr& qualified consulth firrns to produce an Airport Noke Exposure Plap and Noise Cmpatibilit Program for the McClellan-Palomar Airport. me reports, maps and drawing shall be in acmrdarce with the arrent version of Federal Air Regulatior part 150 and Federal Aviation Adhninistration Advisory Circular AC150/5020-1 Requirements are found in section D - SA'E" OF WORK. Ihe estimate level of effort for this service is 750 to 900 persol? hours. San Diego CMlnty General Tern an5 mi-ditiaxi zs mami,& i? %dim I These pmisions will, by reference, beccsne a part of any agrement betwe the offeror and the County resulting fm this solicitation. Proposals will be evaluated on the factors contained in Paragraph 1( Section C, Proposal Tern and Ca-ditions. The County resemes 9 right to make an award withmt negotiations. Fc this reason, all offerors should submit their best price initially. T? county also reserves the right to award a contract to those offeror determined to be most advantageous ard determined to be in the County's ber interest, price and other factors considered. In order to be considered responsive and responsible, firms'doiq busme with the County of San Diego are required to be in compliance with tl County's Affirmative Action Prgprarrs. Proposals must be submitted and received no later than MAY 1, 1989 at 3:( P.M- in order to be considered. Late proposals will be returned unopenec Proposals are to be submitted, in writing to: IxzAWm? 10 CDUM'Y OF SAN DIEGO DIREOR, RlRcMAsING AM) CWI'RACI'ING BLM;. ~11, 5555 OVERLAND AVENUE SAN DIEGO, CA 92123 RFP NO. 90262 0 0 .. , This Request for FYopsal does not cxarmit the county of San Diego to awarc contract or to pay any axts insured in the prepration of a p-1 response to this request. The CmnQ ,of San Diego reserves the right ampt or reject any or all proposdts received as a result of this requs to negotiate with any qualified source or to -1 in part or in i entirety this Request for Proposal if it is determined to be in the k interest of the County. A complete proposal must include the Representations ard Certifications, a Rrchasing and Contracting Form 600 from Section A, signed by an authoriz official as well as all information required by Section C, IteQ 10 of th Request for Proposal. Clarification desired by an offeror relating to definiFion or interpretati of this Frcpsal shall be reqksted in writing and with sufficient time allow a timely response before sutmission of offers. Oral explanation instructions shall not be considered binding on behalf of the County. Questions should be submitted, in writing to: * HAFRY R. SHIRK, RFP 90262 HJFCHASING & c0"G DEF)i%TMEKT (0-32) 5555 OVERUWD Am., BLM;. 11 SAN DIEGO, CA 92123 TEEHWNE NO. (619) 694-3057 JAMFS G. TAPP, Director Purchasing and contractirq %ql r..'k3?Y R. SHIRK t Prmurerrent contracting officer JGI':HRS:sgb 0 a aXMY OF SAN DIE0 Date Id 3- FuwEsr m mAz, RFPNO. 90 ?HIS IS bqr AN omm. SECITON A MAIL OR DEW 'ID: DEPAFUMWT OF FURc3FIAsm AND C!JVlPACT'ING CXXNJY OF SAN DIM;O, BLMJ. 11 5555 OVERLAND AVENUE: SAN DIEGO, CA 92123 RFP W. 90262 SUBMITTAL LATE: MAY 1. 1989 FOR INFOWVIATION, PLEASE CALL ' ~roposals musf be received at the abve address no later than HARRY R. SHTRK (619) 694-3057 3:OO P.M. on date of submittal. (PLEASE USE TYPEIJRITER OR BLACK IM<) Submittal must include RFP No. 9 DESCRIPTION pw3aKIE AN AIRPOHT NOISE ExfosuRE MAP AND NOISE a2JfP- J?RxmM Fx MCCLEL;IAN-PALDMAR AIRPOHT. ?HE FEFOFCS, MAPS AND IXA- SHALL BE IN ACCO WITH THE CURRENT VEUSION OF FEDERAL AIR REGuLATI@?S PART 150 AND FEDERAL AV Al3"ISTl?A"ION ADVISORY CIRcv)LAR AC150/5020-1. ACCDRDING "I THE SPECIFICATI SECTION D AND UNDER THE TERMS AND CONDITIONS OF SECTION B. PROFOSAL DIRE ARE INCLUDED'IN SECTION C. L NAME AND ADDRESS OF PROFOSER Type or Print NAME AND TITLE: OF PERSON AUIHOFUZED m SIGN OFFER: (Street, City, State, Zip) Telephone: ( 1 SIGNATURE: OFFEFOR ME "IFICRTION OF AI.IARD (?his section for mnty use only) CCUTR OF SAN DIEIGO ACCEPI'ANCE BY: DATE (VC NUMBER 1 (Contractins Officer TOTAL AMOUKT mcT No. NAME AND TITIE OF C"TING OFFI( P & C 600 A-1 .. = OF CoKIWrs 0 SECTION A . (I3EI1ICEIt SIGN AND m) ~FOR~~FKXWP&C600 ........... A-1 'I?BL&OF- .................... A-2 suMMFRya3sTRX)m .................. A-3 ~OEISAND~CATIOELS ............ A-4/ SECTION B - sTA"iD "EPMS AND CONDITIONS 1- DEFINITIO" .......................... B-1 2 . AFFIRMATIVEACTION ....................... B-1 3 . "DWTION FOR DEFAnT .................... B-1 4 . ~TI~'FDRCXX.JVENIENCE .................. B-2 5 . PROtIIBITEDCDVRACTS ...................... B-2 6 . AVAILABILITYOFFUNDING .................... B-3 7 . CONTRACT ADMTNISTRATION ...................... B-3 8 . CONTRAcI'mSMEFTING ................... 9-3 9 . INSPECTION OF SERVICE ..................... B-3 10 . DISm ............................. B-4 12 . INDEPE"cONITiAcT0R ...................... B-5 13 . ASSIGNABILT'TY ......................... 9-5 14 . SUEKONTFlACI' FOR WORK OR SERVICES. ................. B-5 15 . HOLDHAFMUSSAGREEMWT ..................... B-5 16 . l"OFCDNTF?A~R ..................... B-6 17 . COMXTCJTOF~~R ..................... B-6 18 . G0VER"GIAW ......................... B-6 19 . PAYMENTSANDINVOICES ..................... B-6 20 . AIR. WATERFO~~oN~~L. SAFEI'YANDHE~ ........ B-7 21 . PERSOMJELASSI~ANDREASSI~ ............. B-7 22 . lUGKI''IC)Aa?UIREEXwI: FMEKTANDSERTICES ............ B-7 23 . SEvEWIB1I;ITy ......................... B-7 24 . FINDINGSCDNFIDEM'ZAL ..................... 8-7 25 . KBUCATTON. REpRocucTIoN AND USE OF MATER~AJI ......... B-8 26 . NOTICE .............................. B-8 SECTION C - 1 . PRlC1NGOFPROPOSA.L ...................... C-1 2 . SIGNATURE ........................... c-1 3 . UNNECESSAFULY EIAK)~"E PROFSALS BY OFFEROE ......... C-1 4 . LATE. MODIFICATIONS. AND WITHDRAWALS OF pRoR3sALs ........ C-1 5 . EVAUTATIONANDAWARD ..................... C-2 6 . PROPRIETARY INFOMATION .................... C-2 7 . TIMEOFPERFDRMANCE ...................... C-2 8 . NUMBEROFPRO~AIS ...................... C-2 9 . ORGANTZATIONOFPROEAIS ................... C-2 10 . EVAWATIONOFPROPOSALS .................... C-4 11 . MTNORITY AND FK>MEN BUSINESS ENTERPRlSE (MWBE) pRoGR4M ..... c-5 12 . NON-CONFORMTNGPROPOSALS ................... C-5 13 . KKMLJZDSE OF PROFGSAL CONDITIONS ............... C-5 14 . WIY 70 DQUI RE ....................... c-5 15 . EXPIANATION "0 OFFERORS .................... C-6 16 . DISCLAIMER ........................... C-6 17 . EUI'ESTpRocEaTRE ....................... C-6 SECI'ION D - SI'ATENE" OF iJoRK .................. El/ 11 . CW\NGES ................... . q ........ B-4 SPECIAL "ERG AND CDNDITIONS A-2 e e Rp'P/PAu)mR 150 SrUDY SUKHARY CO!jT PROPOSAL * HOURS AVERAGE RATE TOTAL - - TASK -- X ~ =S --. X - =$ -~ X - =S -- X - =s -~ X - =$ 2.0 Develop Noise Exposure Hap 3.0 Develop Noise compatibility Program 4.0 Meetings and Community Involvement 5.0 Documentation and Records 6.0 Reviev and Acceptance i 9 Other rosts (Specify) $ s $ $ $ L 'ToTA!L COST $ "ATTACH DETAILED TIME AND MATERIAL BACK UP INFORKATION AS NEEDED TO JUSTIFY THE ABOVE COSTS SUHHARY. A-3 e SECTION A mRE3m%nusANDQ37rIF3~rn e The follcwing representations and certifications are to be completed, signec returned with price responses. 1.1 CERTIFICATION OF E3USINES REFRE3P";I'ATION(S) REPRESENTATION: Mark all applicable blanks. ntis offeror represents as a of this offer that: This firm is -1 is not a small business. mis firm is , is not a min'ority business. This firm is , is not a woman-aned business. DEFINITIONS: A. sMAL;L BUSINESS REPRESENTATIONS: A small business concern for the purpose of Ccunty procurement is a con including all of its affiliates, which is indepdently owned and operate not dominant in its field of operation ard has a yearly revenue of $2,00 or less h gross sales and employs no more than fifteen (15) employees. > B. MINORITY BUSINESS INEXPRISE "Minority Business" is defined as a business, at least 51 percent of whi clwned, operated and oontrolled by minority grcxrp members, or in the ca publicly owned businesses, at least 51 percent of wfhicfi is owned, operate controlled by mim>rity group members. The Small Business Administ1 defines the socially and eomanically disa&antaged (minorities) as Americans,. Hispanic Americans, Native Americans (i-e., American Inc Eskimos, Aleuts and Native Hawaiians), and .Asian-Pacific Americans U.S. citizens whose origins are from Japan, CYiina, the Philippines, Vit Korea, Samoa, Guam, re U.S. Trust Territories of the Pacific, No1 Marianas, ]Laos, Cambodia, and miwan). C. WCMAN-OWNED WJSINESS A wom-owned business,is a business of which at least 51 percent is ( controlled, and operated by a woman or women. Controlled is defip exercising the per to make policy decisicns. operation is defir actively involved in the day-to-day management. CERTIFICATION: The information furnished is certified to be factual and correct as ( date submitted. - NAME TI'= - s1C;NATuRE mrE A-4 0 @ (oxE?mrE AND Fa?TuPN m IWCE rnFOsAL) 1.2. CTRFIFICA'E OF CU'RFElfl CCIST OR PRICING MTtj "This is to certify that, to the best of my knwl&ge and belief, and/or pricing data submitted with this proposal, or specifj identified by reference if actual submission of the data is impractic is/are accurate, complete, and current as of (date) By submission of this bid or proposal, each bidder or offeror certi and in the case of a joint bid or proposal, each party thereto cert as to its am organization, that in relation to this procurement: (1) The prices in this bid or propsal shave been arrivec independently, without consultation, cmmunication, or agreement the purpose of restricting competition, as to any matter relati] such prices with other bidder or offeror; with any mmpetitoi with any County emp~.oyee(s) or consultant'(s) involved in thi re1 ated procurements. t 1.3. (2) Unless otherwise required by law, the prices which have been q in this bid or proposal have not ken knmingly disclosed bk bidder or offeror and will not hwingly b& disclosed by the bj or offeror prior to opening, in the case of a bid, or prior to ab in the case of a proposal, directly or indirectly to any other bi or offeror or to any competitor; and No attempt has been made or will be mde by the bidder or offerc induce any other person or firm to submit or not to submit a bi proposal for the purpose of restrictincj campetition. (3) After the execution of an initial certificate and the award of contrac connection therewith, the contractor :need not submit additi certificates in cunnection with suhitted on %ark orders" or sim ordering instrumen& issued pursuant to the terms of that contract. CEI?TIFTCATION: The information furnished in Paragraph 1.1, 1.2 & 1.3 is certified tc factual and correct as of the date submitted. NAVE TITLE - SIWmRE mTE A-5 a e SEXTION B TERXLS & CONDITIONS OF FEQJESl? FOR BIE AND RESJLTAMT a"R?iCT OR FURCHASE ORDER 1. DEFINTTIONS I'County" shall mean The Cbmty of San Diqo, California "Offeror" shall mean any pe-rson, firm, partnership, or corporation submitt proposal'to county in response to this solicitation. "Contractor" shall mean the offeror whose p-:L is accepted by County an has entered into an agreement with County to prwide the equipment and ser descr- herein. . Wxdor" shall mean the same as contractor. 2. AFFIRMATIVE ACTION ;t Each vendor, where the cumulative total of purchases oered are $lO,OOO 0: during a calendar year, shall comply with the Affimtive Action. Prqz Vendors as set forth in Article IIIk (conmencing at Section 84) of the San county Administrative me, which prcgmm is inCoqmrat&l herein by referen copy of this Affirmative Action program will be! furnished upon request I County of San Diego Contract Compliance Office, 1600 Pacific Highway, Roo: San Diego, CA 92101. me County of San Diego, as a matter of policy, encourages the participat small, minority, and wc~oen CIWned businesses. 3. "INATION FOR DDAUCT The County may, by written notice of default. to the vendor, termha resulting order in whole ,or in part should the vendor fail to make satis: prqess, fail to deliver within time specified therein or fail to del: strict conformance to specifications and requirements set forth therein. event of such termination, the county reserves the right to purchase or the supplies or services elsevhere, and the defaulting vendor shall be lia the difference between the prices set forth in the terminated order a actual cost thmf to the County. The prevailing market price sl considered the fair repurchase price. 3.1. If, after notice of termination of this contract under the provir this clause, it is determined for any reason that the Contractor was default under this provisions of this clause, the rights and obligation! parties shall, if the contract contains a clause providing for terminal convenience of the County, be the same as if the notice of termination issued pursuant to such clause. 3.2. The rights and remedies of County provided in this article shal exclusive and are in addition to any other rights and remedies providc or under resulting order. B-1 w 0 4. “ATTON FDR co”IENCE The Cwnty may, by written notice stating the extent and effective di terminate any resulting order for convenience in whole or in part, at any t: The County shall pay the verdor as full compensation for performnce until I termination: 4.1. 4.2. A reasomble amount, as costs of termination, not otherwise recovera f-m other sources by the vendor as approved by the County, with respect to undelivepld or unaccepted portion of the order, provided ampensation here,un shall in no event exceed the total price. 4.3. In no event shall the kty be liable for any loss of profits on resulting order or portion thereof so te.minated. 4.4. The rigfits and remedies of county provided in this article shall not exclusive and are in addition to any other rights a&vremedies provided by or under resulting order. 5. I’KHIBITED aXl3ACIS Section 67 of the San Diego County Administrative Code provides that the Cow shall not contract with, and shall reject any bid or proposal submitted by t person or entities specified below, unless the Board of Supervisors finds U special ci- exist whicb justify the appruval of such contract: The unit or pro rata price for the delivered and accepted portion. 5.1. of Supervisors is the governing bdy; 5.2. Profit-making firm or businesses in which employees described sub-section (a) of Code -serve as officers, principals, partners, or n-aj shareholders ; 5.3. wns who, within the ieiately preceding twelve (12) months ca: within the provisions of the above subsection and who (1) were employed positions of substantial responsibility in the area of service to be perform by the contract, or (2) participated in any way in developing the contract 1 its service specificati-; and 5.4. Profit-making firms or businesses in which the fomr employees descrh in sub-sec=tion 16.3 of axle seme as officers, principals, partners, or mjc shareholders. Persons employed by the county or of public agencies for which the m With the affixing of a signature to your response to this solicitation, offerc certifies that the above provisions of the Code have been complied with, and thi any exception will cause any ensuing contract to be invalid; B-2 0 4D 6. AVAILAE3ILITY OF FUNDING ?he county's obligation for payment of any contract ky~d the current fr: year end is contbqent upon the availability of fund- from which pyment ca made. No legal liability on the part of the County sbll arise for pay beysrd June 30 of the calendar year unless funds are XL performance. 7. Cff ADIINISTRATION me Director of purchasing and Contract- is the designated Contracting Of: and is the only County official authorized to make any changes to this agreer The County has designated the fdlawby individual as the Contracting Off11 Technical. Representative (cwrri) : available for RICK SEVERSON Dm- OF K?BLJC WRKS 2198 PAIl;MAR AIRFORT RD I CARISBAD, CA 92008 ,F (619) 431-1328 The 03TR will chair contractor pqess meetings and will coordinate the cot contract administrative functions. The CtYI'F? is designated to receive and a& Contractor invoices for payment, audit and inspxt records, inspect Cont Services, and pmvide other technical guidance as required. The COTR i authorized to change any terms and conditions of the Contract. changes t scope of work will be made only by the Bmrd of Supewisors ;ind/c contractimg Officer issuing a properly executed Cliange Order modification. 8. ~~pRoGREssMEEI?NG The Contracting Officer's Technical Representative (OX'R) and other Personnel, as appropriate, will meet periodically with the Contractor to the conmct performay. At these meetings the cK)?'R will apprak Contractor of hcrw the Cow?ty views the Contractor's performance a Contractor will appraise the county of problems, if any, being experience Contractor will also notify the contracting Officer (in writing) of ar being performed, if any, that the Contractor considers to be over and ab requirements of the contracts. Appropriate adtion shall be taken to outstanding issues. The minutes of these meetkqs will be reduced b writing and signed by t and the Contractor. Should the Contractor not COJXU with minut€ Contractor will set out in writing any area of disagmreement. Appropriate will be taken to resolve any areas of disagreement. 9. INSPECTION OF SERVICE 9.1. All performance (which includes serwices, materials, suppl equipwrit furnished or utilized in the performance of this contra wormip in the performance of sew'ices) stla11 be subject to inspec test by the County at all times during the term of the amtrac Contractor shall provide adequate cooperation to any inspector assign@ E-3 e m County to permit the inspector to determine the Contractor's conformity these specifications and the adequacy of the services be- contract provided. All inspection by the County shall be made in such a manner a to unduly interfere with Contractor performance. 9.2. If any services performed hereunder are not in conformity witt specifications and requirements of this contra(&, the County shall havc right to require the Contractor to perform the services in conformity with specifications ard requirerents at no additional increase in total con amount. When the services to be performed are of such nature that difference cannot be correct&, the County shall. have the right to (1) re the Contractor immediately to take all mzazssary steps to ensure f performance of the services in confonnity with requirements of the cont and (2) reduce the contract price to reflect the redup value of the ser performed. In the event the Contractor fails to perform the services prc or to take necessary steps to ensure future :performaxe of the semi( conformity with the specifications and requirements of the contract, the C shall have the right to either (1) by contract or to ottierwise have services performed in conformity with the contract swifications and char the Contractor any cost occasioned to the County that is directly relat' the performme of such services, or (2) terminate this contract for defau provided in the Termhation clause. 10. DISWTES 10.1. hcept as otherwise pmvided in this contract, any dispute concern question of fact arising under this contract which is not disposed c agreerent shall be decided by the Contracting Officer who shall furnis' decision to the Contractor in writing. The decision of the contractkg Of shall be final and conclusive unless detennirled by the court of ccpn~: jurisdiction to have been fraudulent or capriciaus, or arbitrary, or so g-~ errorems qs necessarily to imply bad faith, The Contractor shall pr diligently with the performance of the contxact wing the Con- Officer's decision. 10.2. 'Ihe 8aDisputesa1 clause does not preclude amsideration of legal ques in cx>nnection with decisions provided for in pmgraph (A) above. Nothi this contract shall be construed as making final the decision of any a& trative official, representative, or board on a question of law. I' 11. CHANGES The contract^ Officer my at any time, by written order, make chqes k the general scope of this contract, in the definition of services 1 performed, and the time (i.e., hours of the day, days of the week, etc. place of perf0rmnc-e thereof. If any such we causes an increase or dec in the cost of, or the time required for the performance of any part of the under this Contract, whether changed or not changed by any such onle: equitable adjustment shall be made in the contract price or delivery schedul both, and the contract shall be modified in writing accordingly. ~ny cla the Contractor for adjustment under this clause nwst $e asserted within 3C from the date of receipt by the Contractor of the .notification of d- provided hatever, that the Contract- Officer, if he decides that the justify such action, may receive and act upon any such claim asserted at any B-4 w -e prior to final payment under this contract. Where the cost of property obsolete or excess as a result of a change is inc:tUdsd in the Contractor's c for adjustment, the Contracting Officer shall have the right to prescribe manner of disposition of such prom. Failure tc~ agree to any adjustment 5 be a dispte concerning a question of fact withhi the meaning of the cfaE #is contract entitled "Disputes". However, nothing in this clause shall e: the Contractor from pr0Ceedi.q with the contract a:; changed. 12 - INiJEPENDEllr aNlWCTOR me Contractor is, for all purposes arising out of this contract, an indepe Contractor and shall not be deemed an qloyee of the County. It is expr understood &-agreed that the Contractor shall in TX> event, as a result of contract, be entitled to any benefits to which county employees are enti including but not limited to overtime, any retirerent -fits, worker's co sation benefits, and injury leave or other leave benefits. 13. ASSIGNABILITY The Contractor shall not assign any interest in this? contract, and shal transfer any interest in the same (whether by assigru?ent or novation), wi the prior written consent of the County thereto; provided hawever, that c for money due or to become due to the Contractor from the County under contract MY be assigned without such appruval. Notice' of any such assicpw transfer shall be furnished prmptly to the County. 14. !XBaNEAC!T FOR WORK OR SEXVICES No contract shall be made by the Contractor with any party for furnishkg E the work or services herein contained without the prior written approval c Contracting Officer's Technical Representative ((m); but this provision not require the approval of contracts of employnnent between the Contract( personnel assigned for services thereunder, or for parties named in props agreed to any resulting contract. Contractors are further reminded that it is the C:ounty's policy to encourac participation of minority business enterprises. nis includes: insuring if available, minority firm are solicited, where feasible dividiw requirement into smaller units for the purpose of greater minority particip ard establishing delivery and payment schedules which will faci participation by minority businesses. 15. HOLD HAF7MLEss AGREEMWT The Contractor agrees to fully indemnify, deferd and save harmless the against any and all loss, damage, liability, claim, demand, suite or ca action resulting from injury or harm to any person or property arising out in any way connected with the performance of work under this contract, exc only silch injury or harm as my be caused solely and exclusively by the fz negligence of the County. t B-5 W w 16. m OF (X"RAmR The Contractor CCNerrants that it presently has no interest, includmg but limited, to other projects or independent contracts, and shall not acquire such interest, direct or airect, which would conflict in any mnner or dq with the performance of sewices required to be performed under this mntrz 'me Contractor further menants that in the performance of this contract, person having any such interest shall be employed or retained by it under t contract. 17. CS"CT' OF 03KI7L4CTOR 17.1. The Contractor agrees to inform the County of all the Contractc interests, if any, which. we or which the Contractor klieves to incompatible with any interests of the County. 17.2. The Contractor shall not, under cirmtances which might reasonably interpreted as an attempt to influence the recipierit in the conduct of duties, accept any gratuity or special favor from individuals or oqanizati with whcxn the Contractor is doing bushes or pmpsing to do business, accomplishing the work under the contract. 17.3. me Contractor shall not use for personal gain or make other hprop2r of privileged information which is acquired in connection with his employme In this connection, the term t'privilqed information" includes, but is limited to, unpublished information relating to tecfrnolqical and scienti development; mdical, personnel, or security reoords of the individuals; ant ipated mterials requirements or pricing actions; and -ledge of selecti of contractors or subcontractors in advance of official announcement. 17.4. The Contractor shall not offer directly or indirectly gifts, gratui favors, entertainment or employees thereof. 18. GovEFmING LAW mis contract shall be construed and interpreted according to the laws of State of California. 19. PAYMENTS AND INVOICES The county is precluded fr6m making payments prior to receipt of service supplis (advance payments). The County will aocept invoice for prcg~ payments and if approved reimburse the Contractor up to 90% of the value of gc received. Invoice subject to follawing: 1 19.1. original invoices will be submitted monthly, or at the completion of e phase or task, or at contract completion to: a"IY AUDITOR AND CDNTROLLER, ROOM 306 1600 PACIFIC HIGI-iWAY SAN DIEGO, CA 92101 19.2. A copy of the invoice shall be submitted to the Contracting Office Technical Representative (CDTR) . B-6 .) i. .. 19.3. me invoice must specify items and deliverable5 for all itas descri in the 'tStatement of Work". 19.4. Payment shall be Net 30 Days from receipt zd approval of invoice un: otherwise stated. Discounts will he calculated f:rm receipt of merchandise invoice, hhichever is later. 20. AIR,WATER FOL,LIJFION COKI'RoL, SAFETY AND HEXm Contractor shall comply with all air pllution mritrol, water pollution, Sa and Health Ordinances and statutes whicl apply to the work performed pursuan this contract, including any requirements specified in state government codes 21. P-L AssIGNMEm AM) REAssIQ\nuIENT 21.1. Resumes of individuals who will be assigned 'to the project wil: furnished. All such personnel will be assigned 'to the projecL in the ever contract award. 21.2. A project mqer will be assigned, (if mor9 than one individua assigned) as the individual responsible for the ovkrall performance. of resulting contract and will be directly responsible for responding to Contracting Officer's Technical Representative (YCOTR) at all times durilx term of this contract. . 21.3. No reassignments of personnel will be allowed without full rl submittal, justification therefor and approval by the Contracting Offic technical representative (@YI'R) . 22. N0thb-q in this agreement shall prohibit the County from acquiring the same or equivalent equipment and/or service from other sources, when deemed Is- county to be in its best hterest. RIGHT To A<XWIRE MWI m AND SERVICES L' 23. SEXm?ABILTTY Should any part of this ag-reement be held to be invalid by a count of mrq jurisdiction, the remainder of the agreement shall be considered as the agreement and be bMing QI the contracting parties. 24. FINDINGS CONFIDE"L9L Any reports, information, data, etc., given to or prepared or assembled Contractor under this Agreement which the County requests to be ke confidential shall not be made available to any irldividual or organization Contractor without the prior written approval of the County. B-7 w w 25. No mterial p&&, in whole or in part, under this Agrement shall be subj to copyright in the United States or in any other country. The County shall h unrestricted authority to publish, disclose, distribute an3 othoise use, whole or in part, any reports, data or other materials prepred under t Agreement. All reports, data and other materlals prepared under this Agr- shall be the property of the County upon completion of this Agrement. 26. NOTIE Any notice or notices required or permitted to be given pursuant to t Agreement my be personally served on the other party by the party giving s notice, or my be served by certified mail, return mipt requested, to addresses set forth herein. HJBLICATION, FEFRXJCI'IoN AND USE OF MATERIAL ? I' B-8 - * SECTION c SPECIAL TERMS AND CDNDITIONS 1. PRICING OF pRoFT>sAL All prices and notatlons must be in ink or typewritten. No erasures are pe. Mistakes my be crossed out and corrected but must be initialed in ink person signing the proposal. The offerors' price shall be valid for 90 days from date of proposal (closing). In the event of a conflict &ween unit price ami offeror's extended pr. unit price will prevail ~nless the unit price is so obviously measonab: indicate an error. 2. SIGNAW 'I ~ll proposals mt be signed with the firm name and by an authorized of aployee. Obligations committed by such signatures nust be fulfilled. 3. u"EcEsSAFULY ELABORATE pRopoSALs BY OFFEFW ' 3.1. Unnecessarily elaborate brochures or other presentations bey01 sufficient to present a complete and effective proposal are not desirei be construed as an indication of the offeror's lack of cost mnsc Elaborate art work and expensive paper and bhciing, and expensive visual presentations are neither necessary nor desired. 3.2. This Request for Propal and contractcc's proposal does not a County to .award, nor does it corrunit the C0unt.y to pay any cost hcurrf submission of this proposal, or in making necessary studies or design preparation thereof, y procure or contract f'or services or supplies. no reimbursab le cost my be incurred in anticipation of award. 4. LATE, MODIFICATIONS. AND WITKDRAwAls OF PROPOSALS 4.1. Any proposal received at the office designated in they solicitat the exact time specified for receipt will not be considered unless it 1s before award is made, aril: 4.1.1. It was sent by mil and it is determined by the County late receipt was due solely to mishandling by the County after I the County; or 4.1.2. It is the only proposal received. 4.2. Any modification of a proposal, except a modification result- Contracting Officer's request for "best and final" offer, is subject t conciitions as stated in the above &ion of t3is provision. c-1 w w 4.3. Propcsals my be withdrawn by written or telegraphic notice received at time prior to award. Proposals may be withdxawn in person by an offeror 01 authorized representative, provided his/her identify is made )owwn and hc signs a receipt for the proposal prior to award. 5. ?ZVALJJATION AND A\'ARD 5.1. The contract will be awarded to the responsible, responsive offeror k offer confonts to the solicitation and which will be, in the opinion of County, the most advantageous to and in the best interest of the County, F and factors considered. 5.2. me County reserves the right to reject any or all offers, to w infomlities and minor irregularities in offers received, and to accept c than the lwest offer. 5.3. The County my acoept any item or group of itm of any offer, unless offeror qualifies his offer by specific limitations. 1 6. PROPRIFTARY INFORMATION Iill proposals beoome the property of the county of San Diqo unless retur specifically requested. If any proprietary infonnation'is contained in or attz to the written proposal, it must ke clearly identified. 7. TIME OF PERFOWVIANCE me firm selected will provide the county the services as specified in Section this W. 8. MJMBER OF ~PoSfiLs Each offeror shall submit an original and five (5) copies of both the Techn m-opoSal and the Cost Prqxxal. Technical and cost proposals must be bound ;-ackaged separately. 1' 9. ORGANIZATION OF F .,IQSAE Offerors are required ti, submit semrately band cost and technical prom Cost proposals should be.placed in a separate sealed envelope clearly mrked the name and address of the offeror and name and number of the solicitatio which the offeror is responding. No ccst data is to be included in techr proposals. Technical proposals will be examined prior to review and pages cost data will be r-ed if included. The County may declare a technical pror non-responsive for the inclusion of cost data and eliminate it from fur evaluation. m-opoSals must begin with a complete table of contents, shbwing page numbers. pages in the package shall be numterQd consecutively. Responses ar recommendations should be concise and to tlhe pint, with references to suppr technical material, where applicable. , c-2 w a m-oposals should be limited to 40 pges excluding mer letters and t; contents. samples, literature arid other material~s may be submitted as aw but must be in separately bound volumes. Offerors are cautioned that eval will be mde on the basis of the technical prqmsals themselves and that the is under no obligation to consider any materials beyond the 40 pge limit technical proposal. pRopoSALs SHALL BE SUFMlTTED IN 'TW SEPARATE PARE;, TECHNICAL AND PRICE, IN A FORMAT WHICH CONFORMS TO THE FDIDNING: 9.1. Technical F'ro~~sals 9.1.1. Understandinq the Problem The offeror must demonstrate a comprehens.ive lqmledge of Regulati procedures prescribed by the Federal Aviation Administration for the of this study and had to implement the study program at a general 2 airport in the State of California. 9.1.2. Time of PE?rfomnce 1 The County desires the total services to Ik peiformed within the fc schedule: TASK 2.0 complekd within 10 weeks from awud of contract TASK 3.0 camplekd within 26 weeks from awud of contract TASK 6.0 completed within 52 weeks fm awud of contract Offerors will prepre a time line of perf0rnm-m from the date of ( award, by tasks, in a pert flaw chart fornit, 9.1.3. Dcpe rience . The experience of the consultant or consultant team on similar projt in dealing with spilar problems and similar interfaces, shall be factor b selecting a consultant. Experience conducting a Part 150 ! a general aviation airport or in the State of California shall considered. 9.1.4. Ref erertCeS List title, name, address, area de, and telephone number of a three (3) references of projects similar to this one if avi Indicate the title of the project performed for each of these re and the year in which each was performed. list three (3) references who can attest to your competencies. 9.1.5. General Guidelines for Content The technical proposal should enable County management perso~el tc thorough evaluation to detenphe whether the proposal meets requirements. The technical proposal shdd be so specific, detai complete as to clearly and fully demonstrate that the offeroi thorough understirding of county requiremts and the knowledge Tasks are listed on page A-3 If previous work was not c-3 m W those needs. =though all the elements of the technical factors mot detailed in advance, the technical pro~>osal mt be sufficiently specific shm hm it is proposed to camply with applicable task requirements specifications. This should include a full explanation of the prop techniques, disciplines, and pmcdures. Statements to the effect that offeror urderstaxk, an or will camply with the specifications statements paraphrashq the specifications or - thereof are conside hadequate. So are phrases such as tasta&d procedures will be errplo] or "well-hcwn tecfiniques will be used". Any previously submitted data \ not be amsidered and therefore should not be relied upon or referencec the technical proposal. 9.2. Cost mpDosa 1 . 9.2.1. The offeror shall provide a separate price schedule which 1 rmh valid for a period of ninety (90) days from date of prop Submittal. costs of all items shall be fully supported by 8 supplemental mterials as are necessafy for full documentation. 9.2.2. m-opoSals shall include all travel, lwinq, transportat hourly wage rates and other expenses incidental to this proposal. Howe travel, if any, will be separately costed dnd displayed. 9.2.3. to the work that will be preform&. Offemrs are erxxxuaged to prf loaded person-hour cost (including overhead ard fee) for the n-r of l- included for each task withb their technicdl work breakdam struct me pricing sheet in Section A (pA-3) provides or suggest format. z Cost propsals should be designed to relate the total project 10. EvAuJATlON OF pRopoSALs me follawing factors, will be considered in the evaluation of the contract technical proposal. The, proposal must give clearly and in sufficient de information to enable evaluation based on these factors. The factors t order of importance. Altl some factors are more important than others, all factors are considered neces: merefore, a contractor must be tehnically amptable in each area to be elk for award. considered in evaluation pre list& in descmdmg * 10.1. Understandim .the Problem ?he offeror must demnstrate a camprehensive -ledge of Regulations procedures prescribed by the Federal Aviation Administration for the conduc this study and haw to implement the study prcqram at a general aviation ai in the State of California. 10.2. Th of Performince The County desires the total services to be performed within the foll schedule: TASK 2.0 completed within io weeks froffi award of contract TASK 3.0 qleted within 26 weeks from award of contract TASK 6.0 qleted within 52 weeks from award of contract c-4 '+ -. Offerors will prepare a time line of performance from the date of contract by tasks, in a pert flow chart format. 10.3. mr ience Ihe experience of the consultant team on similar projects and in dealin similar problerrs and similar interfaces, shall he a mjor factor in selec consultant. Ekperience conducting a part 150 study at a general aviation ? or in the State of California shall also be consjldered. 10.4. Cost The overall total cost to the County will be considered in evaluation. A cost is of lesser importance ,as an evaluation factor, it should not be i The degree of its impOrtance will increase with thq degree of quality proposals with respect to the other evaluation factors. 10.5. Interviews The County reserves the right to interview any or a13 finns ho submit pi to assist in the selection process. 11. MINORITY AND WOMEN FXJSINESS ENIEWNSE (MWE3E) PROGRAM In addition to the above evaluation factors the County will add a factor percent to the technical proposals, but not the price proposals, of c qualified and certified WEs and of joint ventures in which the MWBE exceeds 35 percent. 12. "cM\IFoRMINGpRowsALs Any proposal my be construed as a non-conforming propsal and ineliq consideration if a proposal does not comply with the requirements of tht for m-oposals. me failure to comply with the technical featu: acknowledgment of receiqt of mendments, are common causes for hold- 1 TXXUXlfOnIling. 13. KNOWLEEE OF PROFOSAL CXlNDITIONS Before submitting a proposal, offerors shall carefully read all section: W, including all forms, schedules and exhibits, visit the sites of shall fully inform themselves as to all existing conditions and lmtatior 14. DvI"II To INOUTRE Should an offeror find discrepancies in or Omissions from the R specifications or other documents, or should the offeror be in doubt a: mean-, the offeror shall at once notify the Contracting Officer ir Should it be found that the point in question is not clearly and fully s written Addendum will be sent to all persons receiving the RFP dm County will not be responsible for apy oral instructions nor for a materials provided by any person other thari the Contracting Offic. designee. c-5 w w 15. EXPLA"IO?! Vl OFFERORS Any explanation desired by an offeror qa?di.rg the meaning or interpretat1 the solicitation must be requested in writing and with sufficient tine allme the reply to reach offerors before the submission of their offers. explanations or instructions will not be binding. Any information provided t prospective offeror concerning a solicitation will be furnished to all prospe offerors in an amrdmen t of the solicitation. 16. DISCLEJMER ?his solicitation does not amanit the Cmty of San Diego to award a contra( pay costs incurred in the preparation of a response or to prme or contrac any services. The County of Sap Diego reserves the right to accept or rejec or all proposals received as a result of this solicitation, or to negotiate any qualified souz-ce or to -1 in part or in its entirety this solicitati it is in the best interest of the County. 17. pRoTEsTpRocEcuRE > county policy requires that contracts resulting from a negotiated prccur shall be awarded only after a notice of the proposed award has been posted public place. Protests must be submitted to the Director of Furchasing and Contracting w five (5) day of -posting of notice of Conthct award in accordance with Boa. SUpeTvisor's Folicy A-97 titled "F?mtest prooedure for Consultbg or Se Contract and Negotiated Material C0ntracts.lt Copies of the Emrd Poliq available fm the Clerk of the Ebrd, 1600 Pacific Highway, San Diego, CA 921 \ C-6 - a SECTION D STATEMENT OF WORK AIRCRAFT NOISE COHPATIBILITY STUDY 1.0 WORK TO BE PERFORMED, GENERAL DESCRIPTION The purpose of this project is to produce an Airport Noise Exposure Map and Noise Compatibility Program for McClellan-Palomar Airport. The consultant shall produce the reports, maps and drawings in the manner prescribed in Federz Air Regulations Part 150 and Federal Aviation Administration Advisory Circular AC150/5020-1 as :it is written or may be amended prior to the award of the contract. 2.0 DEVELOPMENT OF THE NOISE EXPOSURE MAP 2.1 Consultant shall produce a Noise exposure Map using the FAA Integrated Noise Model or an approved equivalent in a scale not less than 1 inch = 2000 Eeet.. f 2.2 The Noise Exposure Map shall display'land uses, runway locations and alignments, airport boundaries, and flight tracks. The flight tracks of airplanes and helicopters which routinely occur over the cities of Encinitas, Oceanside, Vista, San Marcos, and Carlsbad shall be displayed on the Map. 2.3 The Noise Exposure Map shall display the Ldn 60, 65, 70, and 75 aircraft noise level contour and depict in detail and quality the streets and other identifiable geographical features located within the Ldn contours. An aerial photogra depicting the noise contours for display at public meetings. 2.4 The Noise Exposure Map shall display the locations of future permanent noise monitor sites and the location of noi sensitive areas and buildings. 2.5 The Noi6e Exposure Map shall display conditionally compatible land uses, noncompatible land uses and noncompatible due to self generated noise land uses within 1 Ldn contours. Conditionally compatible shall be as defined 1 the Airport Land Use Commission's, Land Use Compatibility Matrix. 2.6 The Noise Exposure Map shall display the estimated numbt of people residing within each Ldnl noise contour including the Ldn 60 contour. The report shall also depict and identil each public and/or planning agency having jurisdiction wit' the Ldn contours. 2.7 Consultant shall refine and validate the INM noise mode contours with actual field noise test samples. This refinem and validation shall be documented in the written report. . shall be prepared by the consultant in a scale of 1"=1000' P D- 1 W IF RPP/ PALOM 150 STUDY 2.8 The Noise Exposure Maps shall be presented to the FAA, to initiate the FAA reviev process, prior to development of the Noise Compatibility Program. 3.0 DEVELOPMENT OF NOISE COMPATIBILITY PROGRAM 3.1 Using the work program outlined by the FAA Advisory Circular A/C 150/5020 including appendix 11, the consultant shall develop a Noise Compatibility Program based upon the consultants research. In developing such a program the consultant shall take into considerathn the requirements set forth in this RFP, as well as any specific recommendations to minimize noise impacts based upon its investigation of: 3.1.1 operations conducted by civilian and go&rnment operators of fixed wing and rotary wing aircraft at the airport. 3.1.2 Compliance with the existing voluntary Noise Abatement Plan and Existing County Ordinances concerning aircraft noise. 3.1.3 Flight training by the military and by civilian jet aircraft. 3.1.4 The operation of small commuter airline aircraft in scheduled service. The current and future noise impact of the various . 3.1.5 Use of the airport by transient helicopters. 3.1.6 Maintenance engine run-ups. I' 3.2 The consultant shall investigate and make recommendations concerning the design and installation of a computerized multi station noise monitor system to be used in the enforcement of the noise compatability program and to provide information for evaluating land use compatibility. 4.0 COMMITTEE MEETINGS AND COMMUNITY INVOLVEMENT 4.1 The Palomar Airport Advisory Committee shall serve as the citizen review committee for this study. The consultant shall provide a written progress report and be prepared to discuss the ongoing work effort at each monthly meeting. Copies of this report shall be made available to the County Staff, Commitee Members and the City Councils of Carlsbad, Oceanside, San Harcos, Encinitas and Vista not less than two veeks before each monthly committee meeting. 4.2 The consultant will participate in all public meetings. D-2 w 'b RPP/PALOHAR 150 STUDY 5.0 DOCUMENTATION AND RECORDS 5.1 The consultant shall provide the County with a monthly written report on all meetings held with the various user groups, members of the public, and governmental agencies. The report shall also document the consultants progress at the time of the report. 5.1.1 The Monthly written report shall include the following: , . 1. A summary of significant tasks accomplished during the reporting period. 2. Problems encountered during the preceding month and steps taken. 9 3. A milestone chart showing work accomplished to date an work to be completed. 4. A summary of funds spent to date. 5. Minutes of all meetings and public contacts. 6. Other information as appropriate. 5.2 At the completetion of task 2.7 the consultant shall prepare a written preliminary report documenting the activities of the consultant in obtaining information for the INM noise cqntours. The report shall contain the preliminary Ldn noise maps for existing and future operations, and provid a comparison with the existing CNEL contours. This draft report will be reviewed with the public at a public meeting and then submitted to County for a Eorty five day review and comment period by the County and other interested citizens and agencies . 5.3 The consultant shall prepare written responses to the comments received during the review and comment period. The responses shall include a description of the action taken on the particular comment and the reasons for the action. These responses shall be included in the report. . D- 3 w w RPP/PALOHAR 150 STUDY 5.4 The consultant shall submit the final draft noise exposure map and report for preliminary County approval and presentation to the FAA for review and comment. Thirty copies of the final draft noise exposure map and report will be submitted to County. Three sets of large scale maps and graphic depictions shall be prepared for meetings and Public Hearings . 5.5 At the completion of task 3.2 the consultant shall submit to County a written preliminary report on <he findings, conclusions and recommendations for the Noise Compatability program. The report shall detail the alternatives considered and contain the consultants rational for recommending acceptance or rejection of each alternative. The consultant shall prepare thirty copies of this reporr!which will be reviewed by the County at a public meeting and then submitted to County for a forty five day review and'comment period by the County and other interestested citizens and agencies. 5.6 The consultant shall prepare written responses to the responses shall include a description of the action taken on the particular comment and the reasons for the action. These responses shall be included in the noise program final draft report. 5.7 The consultant shall prepare the final draft noise .compatibility program report and three sets of large scale maps and graphic depictions of the mitigating measures. The consultant shall submit thirty copies of the final draft report for plreliminary County approval and submission to FAA for review and comment. - comments received during the review and comment period. The 5.8 Upon completon of the FAA review and comment of the entire part 150 program the consultant shall incorporate the FAA response into the final report. The Consultant shall prepare thirty copies of the final report for review and comment leading to final approval of the plan by County and FAA. 6.0 REVIEW AND ACCEPTANCE 6.1 The completion of the work program shall be upon Review and Acceptance of the final report by both the County Board of Supervisors and the FAA. D-4 * '1) RPPIPALOHAR 150 STUDY 6.2 During the work program if additional meetings or vork are required the consultant shall be paid in accordance with the cost proposal accepted in the contract. 6.3 Within thirty days of the acceptance date by FAA and the County Board of Supervisors the consultant shall prepare thirty copies of the final report and deliver them to County. I Y D-5