HomeMy WebLinkAbout1989-07-11; City Council; 10114; PURCHASE OF FURNITURE FOR CARLSBAD SENIOR CENTER&.N
PURCHASE OF FURNITURE FOR
CARLSBAD SENIOR CENTER
RECOMMENDE
s for furniture for Carlsbad Senior Center.
ITEM EXPLANATION: /
The 1988-89 Budget includes funds in the Redevelopment Ta
Increment Bond Fund for the purchase of furniture for th
Carlsbad Senior Center.
Marianne Miotto, ASID, prepared the specifications for th Senior Center furnishings in cooperation with the Senio Citizen Coordinator and the Project Manager.
In accordance with Section 3.28.120 of the Municipal Code Notice to Bidders was published and Request for Bids was mad
to fifteen vendors. Eight responses were received, opened witnessed and recorded on April 28, 1989.
The evaluation of the bids was done by the staff of th
Purchasing Department, Project Manager and Senior Citize
Coordinator. Each item was examined to see if it met th
specifications. Next, the items were grouped together b
manufacturer: e.g., Kruegar, Steelcase, and the cos
comparisons were made.
In order to keep the cost of the furnishings close to thc
estimated budget figure of $150,000, certain items for t future staff position were eliminated. Sixty extra chairs fo:
the auditorium were deleted and 200 chairs are being ordered (The Auditorium seats 200.) Ten extra chairs were added fo:
the dining room making a total of 160 chairs being ordered The cost for 106 stacking chairs for the Arts/Crafts, Dana
and Billiard Rooms exceeded the proposed budget and thc decision was made to re-bid this item, using ne1 specifications. Approximately $30,000 has been budgeted ii
the 1989-90 Senior Citizens Operating Budget for the purchasc of the stacking chairs and chair dollies. They are schedule(
to be rebid in July 1989.
A breakdown of the furnishings bid award is as follows:
Vertex Business interiors submitted the lowest responsible bic
2 for Items 1-4, in the amount of $14,183.00 plus tax for i
0 total of $15,175.81.
Seal Furniture and Systems Inc. submitted the lowesl
=! responsive bid for Items 5-12 and Items 37-40 in the amounl 0 of $35,261.68 plus tax for a total of $37,729.99. z 3 0 0
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Page 2 of AB# /8, lJi(
Interfacs submitted the lowest responsive bid for Items 13-1 in the amount of $19,660.92 plus tax for a total o
$21,037.18.
O'Neill Envirocorp submitted the lowest responsive bid fo Items 15-31 in the amount of $27,246.00 plus tax for a tota
of $29,153.22.
Southwest Business Interiors submitted the lowest responsivc bid for Items 32-35 in the amount of $9,236.57 plus tax fo: a total of $9,883.13.
Bayless Stationers submitted the lowest responsive bid fo: Items 41-42 in the amount of $841.00 plus tax for a total 0:
$899.87.
Parron Hall Office Interiors submitted the lowest responsivc
bid for Items 44-45 in the amount of $35,731.00 plus tax fo:
a total of $38,232.17.
The total amount for the furniture from the seven vendors i::
$152,111.37
FISCAL IMPACT:
When the budget for the Senior Center was prepared, thc estimated cost for the furnishings was $150,000.00. The total
cost of the furniture is $152,111.37. Unencumbered funds ir the amount of $242,000.00 are available in Account Number 811-
820-1880-3247 for the purchase of furniture, change orders,
administrative costs and contingencies. The furniture purchase will reduce the available funds for change orders, administrative costs and contingencies to approximate11
Forty-two thousand dollars ($42,000) in potential change orders are pending on this project. The final amount of
change orders will not be known until the project is completed
and the final cost determined for the change orders. In
addition to the potential change orders, there is a $12,497
major facility charge to be paid to the Carlsbad Municipal
Water District. This will leave $36,937 available for contingencies. The City is also attempting to recover $121,000 (which has already been paid from the projects contingency account) from the Carlsbad Unified School District for reimbursement of the costs involved with the hazardous waste removal at the site. The Council may need to appropriate additional funds to complete the project pending determination
of the above cost issues. A summary of the Senior Center
appropriations and costs is given in Exhibit l'C'l.
$90,000.00.
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Page 3 of AB# lo,IlcI
EXHIBITS :
1. Resolution No. 89-a
2. Tabulation of Bids - Exhibit lfAIf
3. List of furniture - Exhibit lrBfr
4. Senior Center Appropriations and Costs - Exhibit IrCIf
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RESOLUTION NO. 89-221
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
AUTHORIZING THE EXECUTION OF PURCHASE ORDERS
FOR FURNITURE FOR THE CARLSBAD SENIOR CENTER
OF CARLSBAD, CALIFORNIA, ACCEPTING BIDS AND
BE IT RESOLVED BY THE CITY COUNCIL of the City of
Carlsbad, California as follows:
1. That the bid of Vertex Business Interiors, 14712
Sinclair, Tustin, CA 92680 for Items 1-4 is hereby accepted
and the Purchasing Officer is hereby authorized to execute a
Purchase Order in the amount of $15,175.81.
2. That the bid of Seal Furniture and Systems Inc.,
9725 Scranton Road, San Diego, CA 92121 for Items 5-12 and
Items 37-40 is hereby accepted and the Purchasing Officer is
hereby authorized to execute a Purchase Order in the amount
of $37,729.99.
3. That the bid of Interfacs, 9540 Waples St., Ste A.,
San Diego, CA 92121 for Items 13-14 is hereby accepted and
the Purchasing Officer is hereby authorized to execute a
1 Purchase Order in the amount of $21,037.18.
4. That the bid of O'Neill Envircorp, 5152 Avenida
Encinas, Carlsbad, CA 92008 for Items 15-31 is hereby
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accepted and the Purchasing Officer is hereby authorized to
execute a Purchase Order in the amount of $29,153.22.
5. That the bid of Southwest Business Interiors, 9650
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authorized to execute a Purchase Order in the amount of
$9 , 883.13.
6. That the bid of Bayless Stationers, 9020 Kenamar
Drive, #201, San Diego, CA 92121 for Items 32-35 is herebi
accepted and the Purchasing Officer is hereby authorized tc
execute a Purchase Order in the amount of $899.87.
7. That the bid of Parron Hall Office Interiors, 82C
West Ash St., San Diego, CA 92101 for Items 44-45 is hereb)
accepted and Purchasing Officer is hereby authorized tc
execute a Purchase Order in the amount of $38,232.17.
PASSED, APPROVED AND ADOPTED by the City Council of thc
City of Carlsbad at a regular meeting held on the 11th day ol
July , 1989, by the following vote, to wit:
AYES: Council Members Lewis, Kulchin, Pettine, Mamaux and Larson
NOES: None
ABSENT: None
I
ATTEST:
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f Exhibit
SENIOR CENTER APPROPRIATIONS AND COSTS
TAX INCREMENT BONDS
CHANGE ORDERS, ADDITIONAL
REDEVELOPMENT ADMIN COSTS, EXPEND. FROM
DESCRIPTION TOTAL FUNDS BONDS ENCUMBRANCES CONTINGENCY GENERAL FUND
APPROPRIATIONS
1987 - 88 300,000 300,000
1988 - 89 3,500,000 3,500,000
TOTAL APPROPRIATIONS 3,800,000 300,000 3,500,000
EXPENDITURES:
Contractor - Straub 3,097,178 2,010,457 1,086,721
Pending Change Orders 42,000 42,000
Architect - Wolff,Lang,Christophe 286,586 244,936 25,144 16.506
Prelim. structural checks;
space needs analysis 13.265 13.265
Soils Engr, Environ Hazards -
Leighton & Assoc 18,298 18,298
Hazardous Disposal 39,422 39,422
Title Fees 7,066 7,066
Utilities:
SDG E 17,989 17,989
Costa Real Water 12,497 12,497
Telephone Communications 3,405 3,405
City Engineering Overhead 55,438 30,423 25,015
Blueprints, Other Misc. Costs 17,808 9,304 8.504
Furniture 152,111 152,111
Engineering Consultant Service
Construction Management 45,499
Estimated additional costs,
incl. claims admin service 45,000
TOTAL EXPENDITURES 3,763,063 297,928 2,151,895 1,258,743 54,497 90,499
CONTl NG ENCY 36,937 2,072 34,865
TOTAL PROJECT 3,800,000 300,000 2,151,895 1,258,743 89,362
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