HomeMy WebLinkAbout1989-07-18; City Council; 10141; Annual Contract for Purchase of Office Supplies' ''
q
I
z
0
~ c(
..I u z ::,
0
()
AB#/~ 14/
MTG. 7 /18/89
Cl~OF CARLSBAD -AGEND_,BILL
"-------------:r-r.=~
DEPT,..,.Pa.C~H--
III.LE;
ANNUAL CONTRACT FOR THE PURCHASE OF
OFFICE SUPPLIES
RECOMMENDED ACTION:
CITYM
staff recommends the Council adopt Resolution No. ff.,,.J;Y.:i
accepting the bid of Southwest Stationers, Inc. for the
annual purchase of office supplies and authorizing the
Mayor to execute said agreement.
ITEM EXPLANATION:
The City of Carlsbad expends approximately $75,000 for
general office supplies during a fiscal year.
Approximately 200 items are carried in the Purchasing
Department' s Central stores and the remainder of the
items are ordered from supplier's catalogs.
In accordance with Section 3. 28 .120 of the Municipal
Code, Notice to Bidder's was published and Request for
Bids was made of eleven vendors. From the four responses
received, Southwest Stationers, Inc., 145 Vallecitos De
Oro #D, San Marcos, CA 92069, was selected as the lowest
responsive bidder for central stores items and the vendor
who offered the highest discount from the Manufacturers
Suggested Retail Price for other supplies.
FISCAL IMPACT:
Based upon
estimated
Sufficient
department
accounts.
the departments• usage last fiscal year, the
cost this year will exceed $75,000.00.
funds have been appropriated as part of the
budgets and are available in the respective
The Purchasing Department will establish and monitor a
Purchase Order with this vendor for fiscal year 1989-90.
EXHIBITS:
1. Resolution No. ff--~t/~..,.
2. Tabulation of Bids -Exhibit "A"
3. Agreeement for Purchase of Office Supplies -
Exhibit "B"
I
__,,.,........-~ -------
l j,.
J
t
l
2
3
4
5
•
RESOLUTION NO. 89-245
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CARLSBAD, CALIFORNIA, ACCEPTING THE BID OF
SOUTHWEST STATIONERS, INC. FOR ANNUAL PURCHASE
OF OFFICE SUPPLIES
BE IT RESOLVED BY THE CITY COUNCIL of the City of
Carlsbad, California as follows:
6
7
1. That the bid from Southwest stationers, Inc., 145
Valleci tos De Oro #D, San Marcos CA
8
92 069, for annual
purchase of office supplies~ dated June 9, 1989, is hereby
9
10 accepted.
ll 2. That the Mayor of the city of Carlsbad is hereby
authorized and directed to execute _an agreement for and on
12
behalf of, the City of Carlsbad,
13
14
PASSED, APPROVED AND ADOPTED at a regular meeting of the
Carlsbad City council held on the
15
18th
16
July 1989, by the following vote to wit:
17
day of
AYES: Council Members Lewis, Kulchin, Pettine, Mamaux and Larson
18
19
20
21
22
23
24
25
26
27
28
NOES:
ABSENT:
ATTEST:
(SEAL)
None
None
lerk
,
I
VENDOR
BAYLESS STATIONERS
9020 Kenamar Dr. #201
San Diego, CA 92121
San Diego Office
7946 Clairemont Blvd.
San Diego, CA 92131
southwest stationers
145 Vallecitos De Oro #D
San Marcos, CA 92069
Stockwell & Binney
420 south "F street
San Bernardino CA 92401
CENTRAL STORES
ITEMS USED
MOST OFTEN
257.98
228.20*
235.93
334.14
* Vendor did not bid on all items.
Exhibit "A"
MANUFACTURER'S
SUGGESTEO RETAIL
PRICE DISCOUNT
33% average
39% average
69% average
66% average \
I
I
/
l
I
I
I
l
l
j
i
EXHIBIT 11 B11
AGREEMENT FOR PURCHASE OF OFFICE SUPPLIES
THIS AGREEMENT, made and ente~ed into this day of---,,.--.--'
1989, by and between the CITY 01" CARLSBAD, cillfornia, a municipal
corporation, hereinafter referred to as "City" and Southwest
Stationers Inc., hereinafter referred to as 11 Contractor0 •
W I T N E S S E T H
WHEREAS, the City does find that the proposal tendered by the
Contractor for office supplies was a responsible proposal and of
high standards;
WHEREAS, the city of Carlsbad does further find and determine
that it would be in the best interests of the City that said
proposal be accepted and the contra.ct be awarded to the Contractor.
TERMS AND CONDITIONS
1. Deliveries will made within five working days for all STORES
orders. OFF CONTRACT ITEMS will be delivered and set up, when
necessary, within ten working days. Delivery points may vary
depending upo1, size of merchandise. Mer:chanaise will be
delivered to S':.'~RES, 1200 Elm Avenue, Carlsbad. Extra large
items will be delivered directly to the requesting department.
STORES order will be placed once per ~eek; Contractor
representative will take order and review with Storekeepar.
-----~.,
3. Purchase Requisitions for OFF CONTRACT ITEMS will be picked
tip by Contractor representative at least once per week. If
Contractor is unable to supply ordered merchandise within ten
working days, Contractor will return Purchase Requisition to
Purchasing Department.
4.
5.
6.
7.
Merchandise will not be shipped until each individual order
is complete, e.g., NO BACKORDERS.
Merchandise will be packaged and marked clearly by department,
by Purchase Requisition.
Contractor will issue two copies of each invoice for each
Purchase Requisition. Invoice numbers will match packing slip
numbers.
Price will include delivery. Price will remain constant for
the period July 1, 1989 through June 30, 1990.
8. The contract may be cancelled by either party upon thirty ( 3 o}
days written notice.
9. The city of Carlsbad reserves the right to extend the contract
for one year. If the contract is extended for one year, any
cost increase allowed will not exceed the Contractor's
increase.
J
i
!
T.N WITNESS WHEREOF, the parties hereto have executed this
agreement in the day and year first above written.
CONTRACTOR
By:~·--------------
Title ------------
APPROVED AS TO FORM:
City Attorney
Attest:
Aletha L. Rautenkranz, City Clerk
CITY OF CARLSBAD, a municipal
corporation of the State of
California
By: __ ;___ ________ _
Title ;__ ________ ___;;. ____ _
.
' I
f
(
I
l
!
i
I
!
i
!
I
I
\
I
l