HomeMy WebLinkAbout1989-08-08; City Council; 10186; Cultural Facilities Committee AppointmentCl--~ OF CARLSBAD - AGENr-. BILL
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APPOINTMENT OF COMMITTEE TO STUDY CITY AmYvF
CULTURAL FACILITIES FOR CARLSBAD CITY .,a?
RECOMMENDED ACTION:
Adopt Resolution No.gq-d&k appointing an eleven-member committee to provide advice and input during the preparation of a cultural facilities plan. This plan will be prepared in conjunction with the development of a long range cultural plan for Carlsbad.
I ITEM EXPLANATION
The Arts Office is in the process of developing a long range plan for Carlsbad to carry out the Arts Element of Carlsbad's General Plan and to fulfil1 the Goals and Objectives of City Council. The Arts Element states the policy to l'encourage the planning and development of new or augmented arts facilities as may be needed".
City Council adopted the following goals and objectives for the Arts Office.
Goal: Continue to develop the Arts Program Objectives: a. finalize long range plan (begun by staff 1988/89) b. create a Citizens Committee appointed by City Council to develop a cultural facilities plan c. select consultant to work with Citizens Committee d. revise ordinance and arts element as needed to fit long-range plan
To implement objective (b), staff is requesting City Council to appoint a Citizens Committee. The Committee will be charged with the task of recommending a plan outlining the cultural facility needs in Carlsbad and prioritizing those needs.
Secondly, the Committee will be asked to identify and recommend alternative funding mechanisms available to finance this cultural enhancement program.
Prior to issuing a report to Council, the Committee will submit their findings to the Arts Commission and Planning Commission for review. It is estimated that this committee process should be completed in a six-month period.
It is important to assess the needs and interest in the community so the City will be in a position to act if the
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opportunity arises. For example, if a developer offered to donate land, the City would be in a better position to know what facilities had been identified and if the land would be a desirable acquisition.
Staff recommends the selection process of Committee members, as follows: that each City Council member nominate one (1) representative. Additionally, it is recommended that the following Commissions each nominate one member as follows: one (1) member from the Parks and Recreation Commission, one (1) member from the Planning Commission, one (1) member from the Housing & Redevelopment Advisory Committee, one (1) member from the Library Board,one (1) member from the Arts Commission, and one (1) member from the Arts Associates. These names will be submitted to the Mayor for appointment.
The task of the Committee as outlined on the work plan is as follows:
it: Develop a needs assessment. Develop a preliminary facilities plan to be reviewed by the Arts Commission.
C. Address the financing, maintenance and operational issues. d. Prepare a facilities plan to be reviewed by the Arts and Planning Commissions and to be presented to City Council in the form of a recommendation.
FISCAL IMPACT
There will be consultant fees to assist in determining need and cost of identified facilities, not to exceed $20,000. Consultant fees are budgeted in the Arts Office budget. A grant application is pending for $30,000 at the National Endowment for the Arts to match the appropriated City funds. The Arts Manager will staff this committee. It is expected that the committee will take 40-60 hours of staff time.
EXHIBIT
1. Resolution No. ‘w -2% 2. Recommended Committee Work Plan
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RESOLUTION NO. 89-286
RESOLUTION OF THE CITY COUNCIL OF TH LSBAD, CALIFORNIA, APPOINTING NTIFY CULTURAL FACILITIES AND ATIVE FINANCING METHODS TO FU
the City Council has ap ved the goals and
objectives of the ts Office to include eating a Citizens
Committee appointed City Council to elop a cultural
facilities plan; and
WHEREAS, City etermined that each Council
member shall be allowed to one citizen to the Committee;
and
WHEREAS, one membe each of the following
Commissions: nd Recreation, Planning,
Housing & Redevelopment tee and one member of the
e Mayor to serve on this
Committee; and
the Cultural Facilities Committee:
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Alternate
That the Cultural Facilities Commit 1s directed
develop a needs assessment, (b) develop a
es plan to be reviewed by the Arts Co sion, (c) address
maintenance, and operational ues and (d) prepare
plan to be reviewed by the and Planning
Commissions to be presented to Cit ouncil in the form of a
recommendation.
he City Manage hall assign such City staff
as necessary to pro to this Committee.
PASSED, APP OPTED at a regular meeting of the
Carlsbad City Council he day of August 1989, by the
following vote to wit:
AYES:
NOES:
ABSENT:
CLAUDE A.
ATTEST:
ALETHA L. UTENKRANZ, City Clerk
resolution/facilities
COMMITTEE WORK PLAN FOR CULTURAL FACILITIES Week of:
July 17
July 31
Aug. 14
Aug. 28
Sept.11
Sept.25
Oct. 9
Oct. 23
Nov. 6
Meeting 1 - General Overview 1. Give background information - status of existing plans 2. Define specific function of Committee. 3. Discuss roles of staff, Committee, consultant and Arts Commission in the planning process. 4. Discuss method/s of getting public input and assessing need.
Meeting 2 - Possibilities 1. Discuss and identify kinds of facilities. 2. Create list for consideration.
Meeting 3 -
Meeting 4 -
Meeting 5 -
Meeting 6 -
Meeting 7 -
Meeting 8 - Selection of Facilities and Funding Method 1. Select recommended cultural facilities. 2. Select recommended financing mechanism. 3. Select alternatives and rank in order of preference. 4. Submit to Arts Commission and Planning Commission for review.
Public Input
Public Input
Evaluation of public input Evaluate public response from meetings, questionnaires, etc.
Approve draft of preliminary plan to be submitted to Arts Commission
Cost Analysis of Identified Cultural Amenities Review, discuss and assign cost estimates associated with the development, maintenance and operation of each cultural amenity.
Meeting 9 - Final Report 1. Review and approve final report.
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Misc/work.plan