HomeMy WebLinkAbout1989-10-03; City Council; 10291; RECOMMENDATION BY THE VETERANS MEMORIAL COMMITTEEs a
u
5
-E.
32
-4 3
04
OM uo
aar E
u az
om a-
-4 rd MG
a!-l a mu Cda 33
wrd w rdh uo mw
am Cm cda
a0 o
a!-l ua u
*$ g -
*rl ou vu 01
car um
a4
00 uc
a u
aa
$4 G3
3M uc a -4 Mu u
Rim ma
% u -4 0
'r) a 00
50
Mu ;-g z ..
A0 0 HU c 2 -
o\
1 03 d
m 0 1 z 0- 3 0 0
4
ce OF CARLSBAD - AGEN~' BILL .,
I
I I I
AB#,+= TITLE: RECOMMENDATION BY THE MTG. 10 13 189
DEPT. LIB
VETERANS MEMORIAL COMMITTEE
DEPT. HDI
CITY Am
CITY MGF I I I I RECOMMENDED ACTION: Y9-353 Adopt Resolution No. -, accepting the Veterans Memorial Committee's recommendation to purchase sculpture by Thomas Schomberg and to direct staff to
return with documents.
ITEM EXPLANATION
The-recommendations of the Veterans Memorial Committee are as follows:
1. That A. Thomas Schomberg's sculpture, 'Veterans Memorial" be purchased as
2. That the sculpture be placed at the Civic Center.
3. That the sculpture, with an estimated cost of $250,000, (includes estimated transportation and installation costs) be funded as a City-Community partnership. The City to pay one-half the cost of the sculpture, and the
installation costs, not to exceed $125,000, and all future maintenance costs. An amount of $125,000 will be raised through donations from businesses and individuals. Donors will be recognized.
the Veterans Memorial for the City of Carlsbad.
FISCAL IMPACT
The Committee's recommendations call for a commitment of $125,000 of City funds to
purchase and install the sculpture. Future maintenance costs are unknown. The attached memo, from the Finance Director includes five recommendations that effect
the funding for the project.
These are:
1. The appropriation of funds should be delayed until matching funds have been raised by the committee. At this time, Council should commit to providing funds once the matching funds have been collected.
confirm the length of time that the price is firm. The responsibility for cost overruns should be established.
City's role in this process should be clarified.
2. The City should confirm the full purchase price, including all related costs and
3. The procedures for the collection of funds should be clearly defined, and the
4. Council should establish a time period for the collection of donations.
5. The rules governing accounting, reporting refunding, and controlling donated
funds should be clarified.
Council should direct staff to work with the committee to clarify the procedures in each of these areas and return to the Council with a recommendation.
EXHIBITS
1. Resolution.
2. Veterans Memorial Committee Minutes, dated September 14, 1989.
3. Veterans Memorial Committee Minutes, dated June 15, 1989.
4. Veterans Memorial Committee, Selection Subcommittee Report. 5. Memo from Finance Director dated, September 27, 1989.
agenda/veterans.com ~
i1 c; e
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
I
RESOLUTION NO. 89-353
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF CARLSBAD, CALIFORNIA, TO ACCEPT
THE RECOMMENDATIONS OF THE VETERANS
MEMORIAL COMMITTEE AND TO DIRECT STAFF
TO WORK WITH THE COMMITTEE TO PREPARE D j_l CUMENTS
City Council of the City of Carls alif ornia doe
hereby resolve as follows:
for such a memorial,
recommend the sculptu an appropria
memorial for Carlsbad,
pro j ect .
/
That staff is hereby directed to work with the
ddress the issues raised by the Finance Directox
ptember 27, 1989, attached hereto, and staff shz
Council upon the completion of this effort.
////
////
////
Ii e e
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
i PASSED, APPROVED AND ADOPTED at a regular meeting of the City
Council of the City of Carlsbad, California, held on the 3rd
day of October, 1989 by the following vote, to it:
AYES :
NOES :
ABSENT :
CLAU A. LEWIS, Mayor ...DE
ALETHA L. RAUTENKRANZ, City Cyerk
(SEAL) ,; i /
/)
/'
/
/j i /
/ 1
11
c e
MINUTES
Veteran’s Memorial Committee Meeting Thursday, September 14, 1989 - 3:OO p.m.
City Council Chambers, City of Carlsbad
1200 Elm Avenue, Carlsbad, CA 92008
Present: Tom Erwin Joan MacEnery
Mayor Lewis Leo Dulacki
Anna Knox Joe Eggleston
Jim Stachoviak Robert Sullivan
George Heard Milt Cooper
Wayne Bischoff
Staff Clifford Lange, Library Director
Connie Beardsley, Arts Manager
Absent: Mark Pettine, and John Mamaux
The meeting was called to order by Tom Erwin at 3:OO p.m.
Approval of Minutes:
Minutes of the June 15, 1989 meeting were approved as written.
Report on Communitv Response
Chairman Bischoff asked the Committee to look at the Citizen’s comments of
which 77 percent were opposed and 23 percent were in favor of the sculpture.
Wayne Bischoff stated that we need two things for a memorial, something that draws attention to the fact that it is a memorial, such as a statue, and second, to have a functional memorial. Chairman Bischoff asked for comments. Mayor
Lewis felt that art is something that draws attention and that people talk about.
Chairman Bischoff asked the Committee whether they want to recommend the
statue to City Council or to go in another direction. Leo Dulacki stated that he
thought the Committee had decided to make a recommendation to the Council
and he felt it was now a Council decision. The Chairman stated that we made a
recommendation to get the community’s comments. Anna Knox said her
concern is that the public responded negatively and that even though she likes it
very much, she knows that Council is not going to fund this out of their budget
completely and that we will have to go to the public for funds. She thought that the Committee would be starting out on bad footing to be fundraising. If it were
a case of Council funding the whole amount, then her vote would be to continue
with it.
1
c e
The Mayor asked Connie Beardsley to comment as to monies available if the
Committee decided to go with a consultant. She stated the process that the Arts
Commission uses which would work for this Committee would be to hire a
consultant to bring slides of half a dozen artists work to this Committee for their
review, select an artist and then that artist would be hired to work with this
Committee to design a piece for the City. If the Committee chooses to go that
route, there are funds in the public art fund to pay for the consultant and to help
the Committee with selection. The Committee would be back to where it is now
with the City’s commitment to pay half.
Ms. Beardsley went on to explain the Arts Commission’s position and the
position of most public art programs across the country is to go through a
process which is very clear, to use professionals to help select the artist, to
have committee participation as you select the artist, and to have citizen
participation at that stage. They do not recommend citizen input or vote once the artist has completed the design. People react to art emotionally and some
will like it and some won’t.
Mayor Lewis asked if City Council accepts this statue, would the Committee be
willing to go out and try to raise the funds, particularly if the public is not in
favor of it? Wayne Bischoff stated that we will need the support and
commitment of various veterans groups in the area.
Joe Eggleston suggested hiring a consultant and working with him, come up
with a recommendation and take the new recommendation and the statue to City
Council and give them a choice. It was decided this was not feasible because
of the added expense.
Anna Knox asked for clarification of what we needed from Council. She said we
need a commitment, that once we go through this process that it will not go out
to public vote and that Council will accept whatever is decided. A contract
would be drafted with, the artist to design a piece. The artist could design the
piece for a certain fee and at that point it could be rejected and the Committee
would not pay for the actual implementation or the artist could also have a
contract for the whole process. The reason to hire an artist to work with a committee, is that they would be getting input from the Committee as they go .
along.
Beardsley mentioned that with the Senior Center sculpture, it was a competition,
so those designs were completed before public input was obtained.
Tom Erwin stated their original motion was to send this recommendation to the
public and to the City Council. He also said he would like to continue with that
now that the Committee has the public input. He would like it to now go to City
Council, with public input at the meeting and let City Council decide whether to go ahead with it or start again. Erwin stated again he thinks the Committee
2
*. e . should complete the process they started.
Tom Erwin made a motion to continue with the recommendation to purchase the
Schomberg Sculpture as the Veteran’s Memorial and send the recommendation
to City Council for their approval. Motion was seconded by Milt Cooper. The
motion carried 9-2. No abstentions.
Meeting adjourned at 350 p.m.
3
7. e @
2.
MINUTES
Veteran’s Memorial Committee Meeting
Thursday, June 15, 1989 - 4:OO p.m.
City Council Chambers, City of Carlsbad
1200 Elm Avenue, Carlsbad, CA 92008
Present: Tom Erwin John Mamaux
Mayor Lewis Leo Dulacki
Anna Knox Joe Eggleston
Jim Stachoviak Robert Sullivan
George Heard
Staff Clifford Lange, Library Director Connie Beardsley, Arts Manager
Absent: Mark Pettine, Wayne Bischoff, Milton Cooper and Joan Mac Enery
The meeting was called to order by Tom Erwin at 4:OO p.m.
bproval of Minutes:
Minutes of the last meeting held June 1 , 1989 were approved as amended. Correction: Joe Eggleston was absent at the June 1 meeting.
Subcommittee Remrt:
Tom Erwin turned the meeting over to Leo Dulacki for the subcommittee report.
Mr. Dulacki stated that the subcommittee concluded that the most appropriate,
and the most meaningful memorial would be a statue.
The subcommittee suggested two courses of action (1) to approve the Denver
statue or (2) to go out with bids to artists for their ideas on a statue similar to the statue that is located in Denver. The subcommittee did not rule out the
possibility of a functional memorial, sports complex, amphitheater, etc. The
subcommittee recommends purchase of a statue and if at sometime in the
future it is decided to name an amphitheater or other facility, the statue could be moved to the facility, so in effect it would combine the statue with a functional memorial.
Committee Discussion of Memorial:
A suggestion was made, (I) to determine the funding source, and the amount
and, (2) go out for bids from artists.
1
T c e
Minutes of the last meeting held June 1, 1989 were approved as amended.
Correction: Joe Eggleston was absent at the June 1 meeting.
Subcommittee Report:
Tom Erwin turned the meeting over to Leo Dulacki for the subcommittee report.
Mr. Dulacki stated that the subcommittee concluded that the most appropriate,
and the most meaningful memorial would be a statue.
The subcommittee suggested two courses of action (1) to approve the Denver
statue or (2) to go out with bids to artists for their ideas on a statue similar to
the statue that is located in Denver. The subcommittee did not rule out the possibility of a functional memorial, sports complex, amphitheater, etc. The
subcommittee recommends purchase of a statue and if at sometime in the
future it is decided to name an amphitheater or other facility, the statue could be moved to the facility, so in effect it would combine the statue with a functional memorial.
Committee Discussion of Memorial:
A suggestion was made, (I) to determine the funding source, and the amount
and, (2) go out for bids from artists.
Tom Erwin asked Connie Beardsley for procedures on selecting an artist and
what to expect on going through this type of procedure.
Connie Beardsley said the Arts Commission has established several approaches regarding procedure. First is a competition, second is a limited competition and third is selecting the artist out right. The parameters set by
this Committee would be given to the artist e.g. a representational sculpture. Mr. Schomberg could be invited to submit his piece. A selection panel made up
of art professionals and community members would select the artist or artists to
work with the Committee.
The questions were asked how long this procedure would take and what it
would cost. Connie Beardsley said the cost varies, a San Diego artist could
probably do something in wood for about $30,000. If the Committee wants
something in bronze, it would cost a minimum of $100,000.
Dulacki asked if the City Council has set any limit as to cost for the memorial.
City Council is waiting for the Committee’s recommendation before deciding on
cost.
Ms. Beardsley asked if the feeling of the Committee was to buy the sculpture or
to come up with a framework in which a panel would select a sculptor, taking
into consideration all the specifications that the Committee set, such as, bronze,
2
* e
a realistic figure, a budget, etc.
The Mayor and Tom Erwin suggested they would like to proceed with the Denver sculpture and asked how to go about funding it. Dulacki said it would cost
$180,000 plus installation and shipment would cost $25,000, with a total cost somewhere between $200-250,000, depending on the site. The focus needs to
be on where this money is going to come from. Erwin stated the City is
providing the land. The Mayor said he feels it is a total community project, he
also said he would hope that the funding would be a joint effort of the City and
the private sector. There will have to be money paid up front in the amount of
$50,000 which the City will pay.
Mayor Lewis asked if it was possible to have the model brought here. Dulacki
explained that the Schombergs have the model in Denver but it does not include
the base and they are reluctant to send it without one as you don't get the effect
of the memorial without the base. Mr. Dulacki showed pictures of the statue to
show what the artist means about the effect.
Mr. Erwin asked for the Committee's opinion on the process if we chose to go with the Schomberg memorial. He asked if there would be a problem if the
Committee chooses to proceed with the monmument.'
Mr. Stachoviak said he showed pictures of the sculpture to several people and
did have some negative comments on it, that it was too morbid. The Mayor
stated that in his opinion a memorial is to make people remember the sacrifice.
Tom Erwin asked Ms. Beardsley for her advice, if they chose to put the
Schomberg monument out for public opinion. She stated that if the Committee
wants public comments about the artwork, the Committee can arrange to have a public opinion box put in the Library, La Costa Library, newspapers, and press releases informing the public. It would be helpful to have the artist ship the
model here and put it on display for public comments. The model would give a
better interpretation than a photo. The public would have to be informed of the
cost, proposed site, type and description, and a biography of the artist should
be provided.
Tom Erwin motioned that the Committee recommend to City Council and the
citizens of Carlsbad to endorse this particular piece of artwork which would be
sited at the Carlsbad Civic Center at the approximate cost of $250,000 installed, that the City pay one half of the cost, all future maintenance of the piece would
be taken care of by the City and donors would be recognized. At some future
date the artwork could be moved to a future site.
Anna Knox seconded the motion and the vote was unanimous. At this time, Tom
on the artwork.
. Erwin thanked Leo Dulacki for the fine work he did in obtaining the information
3
(F' e
z.
There was discussion on how to handle the fundraising. One way is to contact
Carlsbad merchants and organizations and give presentations at their meetings.
Other Business:
Tom Erwin mentioned that he sent away to National Personnel Records for
information and is waiting to hear from them.
It was decided not to schedule another meeting until after the public comments
are made. Connie Beardsley will notify the Committee when the next meeting is
scheduled.
Meeting adjourned at 450 p.m.
4
., . .-
,> c @ ".
7.
VETERANS HE.XCRIAL COEilTTEE
CITY OF CML5BA.D
SELECTION SUBC3MMITTEE REPCRT #I.
P 0 9ACKCdlOUND :
1, The Carlsbad City Council has voted that "a veterans memorial warran
further consideration1* and appointed a committee to "identify the typ of memo- rial, possi32e sites, cost, selectisn process and financing alternatives".
2. The Codttee has resolved that the memorial should honor all vetera of the C€ty of Carlsbad, to includa those killed-in-action, missing, liiing and
dead, who have served, or will in the future serve, in the Armed Forces of the United States, either in wartim,ar in peacetime; a veteran .tS defined aa any
person who hm served honorably in the Armed Forces of the United States (&my,
Nav, Marine Corps, Air Force and Coast Guard)
Bo SOM!J BASIC CONSEERATIONS:
J J
.Lo The !&aorial should be appropriata, in 'good taste and, by ita very nature, should r%fleCt honor on the persons being mmorializsdo 1% should be
something that the City of Carlsbad, it3 citizsns and the twmorializad veterans
can be truly'pratd of. If practical and possible, by its uniqueness, the mmo- rtal should be such that it will become knoun and respected even beyond the
environs of the City of Carlsbad itself.
2. The City Council has not established any time frame. However, it is assumed that the,City Council has focused ou the near time frame rather than on the more distant futura.
3. The City Council has not established any cost factors. Hcwever, it is assumed that the cost mat be reasonable; it is further sssumed that the cost will be funded by a combination of public solicitation and appropriatsd funds
C, TY?ES GI? MEXOilIALs SUGGESTED: The following is a listing of the rarim
types of memorials suggested by committee nembers and otkers ,and considered by the subcommittee x I
1. Monument: A statue, sculpture, or other type of nStruCtUr8n design.
ed specifiama memorial.
2. Small-scale func5ional netnorial: Included are: carillon' tawer, cloc
tmer, whale-watching tower,. flower garden'and flag poles,
3, Large-scale functional memorial: Included are: stadium, amphitheate:
performing Xrts center, library, city hall, and sports complex.
1.
.i
.* ..
5 L e ro "
Do BRIEF DLSCUSSICN OF SUGGESTXD TYES OF MEMXALS:
1. Monumat :
a. By its' very naturs, a monument would be recognized only f of what it is intended to be - a memorial to veterans. By proper selection, it cculd
be insured that the memorial MS appropriate, fitting, and "something special"
bo It is believed that the cost would be relatively modest and,
further, that a monment could be completed in the near time frame.
cities of the US; for some unknm reason they are somewhat rare in the West.
It is believed that an appropriats statue would find ready acceptance in Carlsbad and be financially supportsd.
cStatues ar0 quite commm in the eastern, midvest and southern
2. Small-acale functional memorial t
80 The small-scale functional memorial would probably be the 1e-t costly Of the memorials considered and cauld be completed Fn the nem tirns frams .
bo Regardless of haw well conceived, .such a memorial might not be
particularly %emorable". In other wards, a carillon,fm example, would prob- ably be recognbed only as a carillon unich happened to be called a reterans
mmorial.
3. Large-scale functional memorial:
a. Depending on the type of large-scale functional memorial, it is believed a high expenditure of funds would be ,entailed, probably auch larger than any of the other-es considered; however, it is likely that the entire
cost would be finded through appropriated finds.
b. If the city now had plans for the development of such a facility it could readily be designated a veterans memorial; however, it is our under-
standing that there are no such current plans for the near time fram. This means ue might be looking into the somewhat distant future.
C. Such a memorial would. be appropriate but, by i$salf, not necessa something special as a mmrial.
E SuSCCIE4mS ELEC@WQIDATI!I?J8 :
lo That the small-scale functional type memorial not be fbrther cons!
. 2. That, for the nonce, the Committee recomnend to the City Council I approval of a scufptura monument as the Veterans Memorial.
3. That, if at some fut'ne datu, the City embqrks on the constructiol
a major facility such as a stadium, amphitheater, performing arts center or SI complex, consideration be given to naming that facility a veterans memorial a
and moving the above monument to that facility.
2.
, . ... . ., " 0 a -.
-.
4. That the Committee approve one of the two folloving cmrses of action for finalizing the selection of the Veterans Memorial monument 8
(a) Select now the reproduction of the Veterans Memorial currently in
Denver as the Carlsbad Veterans Memorial, or;
(b) Solicit design propceals from a broad spectrum of artists for
the eventual final selection of a design by the Committee at sow
future date.
Leo J. Dulacu/mton Cooperhorn pvfr~
-.
i
..
3
. : * e a
September 27, 1989
TO : CITY MANAGER
FROM: Finance Director b
VETERANS MEMORIAL FUNDING \
As the Council considers funding the acquisition of Veteran’s Memorial, there are several issues that should be addressed. I recommend that, if these issues cannot be cleared up before Council considers this agenda bill, the staff be directed to return with clarification on each point. Council should appoint a committee member(s) to work with staff to review these issues and prepare a response.
Issues
1. Council should not appropriate funds until the committee has raised the required matching funds. Once the $125,000 match has been received, Council will appropriate the City’s share. The Council’s action at this time is to commit to providing funds when they become necessary.
2. The full purchase price (including installation, transportation, etc) should be established to eliminate the possibility of a surprise at a later time. The Council should clearly define who will be responsible if costs exceed the total $250,000 purchase price. Council should consider requiring a purchase contract between the artist and the City.
3. Council should request that the committee work with staff to provide procedures for how the fundraising program will be conducted. The Council should require a procedure that safe guards the City and clearly makes it the responsibility of an independent committee to raise funds.
4. Council should establish a reasonable time period for the collection of donations. There should be a target date for completion of the fundraising effort. There may be 1 imits on how long the price may be firm, or how long Council wants to wait for closure on the project.
5. Council should define the procedures for accounting for donations, and the responsibility for processing refunds if insufficient funds are raised. If the City is to be the Trustee for these funds, Council should direct staff to draft procedures for collection and accounting for donations and refunds. Council may wish to consider the obligations created by becoming the Trustee for these funds, the requirements to clearly track all donations, the payment of interest on funds held by the City and the reporting responsibilities. The staff recommends that the City avoid direct control or management of donated funds if possible.
JFE: tlg