HomeMy WebLinkAbout1989-10-17; City Council; 10323; Lake Calaveras Golf Course Steering CommitteeCl-’ OF CARLSBAD - AGENL-d BILL
AB#a TITLE:
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GOLF COURSE CITIZEN STEERING DEPT. HD.x
COMMITTEE ALTERNATE APPOINTMENT CITY ATTYD
DEPT.& CITY MGR. *
RECOMMENDED ACTION:
If Council concurs, adopt Resolution No. fF3rt(! approving the appointment
of an alternate to the seven (7) member Golf Course Citizen Steering Committee.
ITEM EXPLANATION
On August 15, 1989, the City Council approved resolution 89-292 that appointed a seven (7) member Golf Course Citizen Steering Committee whose purpose into monitor and review the planning of the proposed municipal golf course and related amenities at Lake Calavera.
The Mayor asked that this item be placed on the agenda for Council
consideration to appoint one (1) alternate to this committee.
FISCAL IMPACT
With the exception of staff time to serve the Committee, there will be no
additional cost since the Committee is to act in a voluntary capacity.
EXHIBITS
1. Resolution No. gf*%?#, approving the appointment of one (1) alternate to the Golf Course Steering Committee to monitor and review the progress of the golf course and related amenities.
2. AB# 10-197, Golf Course Development Proposal, Lake Calavera
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RESOLUTION NO. *g-374
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPOINTING A GOLF COURSE CITIZEN STEERING COMMITTEE ALTERNATE TO MONITOR AND REVIEW THE PROGRESS OF THE GOLF COURSE AND RELATED AMENITIES.
WHEREAS, the City Council has selected the 252 acre Lake Calavera
parcel as the site to develop a regulation 18 hole size golf course; and
WHEREAS, the Mayor wishes to appoint one (1) alternate to the Golf
Course Citizen Steering Committee charged with the duty of providing input
on the design of the golf course, establishing a vehicle for public input on
the golf course design, and serving as an advisory and review committee; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City
of Carlsbad, California, the following:
1. That the following alternate be hereby appointed to the Golf
Course Citizen Steering Committee:
Jim Smith
2. That the Golf Course Citizen Steering Committee alternate is
directed to monitor and review the progress of the golf course and related
amenities and shall work with staff and consultants throughout this process.
3. That the City Manager shall assign such City staff as necessary
to provide assistance to this Committee.
PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City
Council held on the 17th day of October 1989, by the following vote, to
wit: AYES: Council Members Lewis, Kulchin, Mamaux and Larson
NOES: None
ABSENT: Council Member Petti
ATTEST
(SEAL)
m- ;7F CARI CRAT) - AGENT BILL w.. WI VAN uhvunb
Al3##~ TITLE;
MTG. Y-W-W GOLF COURSE DEVELOPMENT- PROPOSAL
DEPT. pcfl LAKE CALAVERA
RECOMMENDED ACTION:
DEPT./H ___
CITY Al? m
CITY MC&i&
I
If Council concurs , your action is to approve a golf course development program (Plan B); to adopt Resolution No. r%d,$Z approving the appointment
of a seven (7) member Golf Course Citizen Steering Committee; direct staff
to proceed with selection of a
documents; and adopt Resolution
and return with appropriate
General Fund Contingencies for transferring money from the
Course Design,
Studies, a Preliminary Golf
a Soils Report and a Real Property Appraisal.
I ITEM EXPLANATION: r4” - N”k oc IO ," On March 7, 1989, the City Council directed staff to pursue the development
Es .: 3 z
of a regulation size 18 hole municipal golf course at the 252 acre Lake
Calavera site.
Ki
The City Council further authorized staff to hire a Golf
d UA Course Consultant to assist in analyzing development strategies.
In April, staff selected William Sherman, of Golf Course Realty Corporation,
to review the City's golf course plans and recommend development concepts. The Sherman report outlines three basic golf course management options,
The first option is Direct Operation in which the City designs, finances,
builds, and operates the golf course. The second alternative is the
Management Contract. In this alternative, the City designs, finances,
builds, and then enlists the services of a management firm to run all
aspects of the golf course operations. The last alternative outli. ed in the
Sherman report is the Lease option of which there are two types: Ground
Lease and Lease of Improved Property. In the Ground Lease, a lessee
provides a turn key concept involving designing, construction, operation,
and financing. In the Lease of Improved Property alternative, the City
selects an operator (lessee) to run the course after it is completed. Mr.
Sherman concluded that any one of the above options or a combination thereof
can be employed. Moreover, the implementation of these options are enhanced
if the City is willing to pledge some portion of its revenues in the golf
course development program.
Sherman suggested that the City retain David Rainville, Golf Course
Architect, to prepare the Preliminary Golf Course Plan needed to begin the
necessary environmental studies. Sherman felt this would be beneficial to
the City because Rainville has already prepared a preliminary routing plan
for the site and is highly regarded in the golf course architect field. Mr. Sherman also recommended that the City retain the services of a golf
course architect to advise the City during the entire development process
(regardless of which development option the City chooses to pursue). Further, Mr. Sherman outlined and provided models of various contracts including measures by which the City can maintain quality controls.
8 I ” EXHIBIT 2
$B//,J 47
Page 2
Based on advice from the consultant and review by staff, three (3) development options are proposed:
1. PLAN A - City contract with a developer for design, construction,
and operation (management or ground lease option).
2. PLAN B - City provide preliminary design then contract with a
developer/management company(s) for final design/construction
documents, construction, and operation (combination of direct
operation and management or ground lease options).
3. PLAN C - City to design, construct, and contract out for operation (direct operation and management options).
As a result of analyzing the Sherman Report, and review by City staff, it is recommended that the Council consider Plan B; however, it should be noted that the other alternatives (Plan A & C) are also viable alternatives.
In Plan B, the City would hire a consultant (golf course architect) to provide a preliminary plan showing conceptual grading, circulation, and general project information in sufficient scope so that the environmental and planning approvals can take place. After the basic project is approved, the development/management company would retain the City's golf course
architect or provide their own consultant to refine the preliminary design and produce construction documents to build the course. The
developer/management company would then bid, construct the project, and
manage the golf course operations. (Depending on the proposals received,
the City may hire a separate entity to manage the golf course.)
These plans and an accompanying development flow chart will be reviewed in detail during the City Council meeting.
In addition, staff suggests that a seven member (plus one alternate) Citizen
Steering Committee be appointed whose purpose would be to monitor and review
the planning of golf course and related amenities.
Staff is working under the assumption that a General Fund supported debt
issue will be used to pay the cost of golf course construction. The Finance Director recommends that a Bond Counsel be hired to assist in structuring
development/operation contracts that would enable the City to stay within
the tax laws in order to provide for tax exempt financing. The selection of other members of the financing team can be delayed until the City nears the construction date.
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In reviewing the ownership status of the Lake Calavera property, staff has discovered that a small parcel of land within the City's Lake Calavera
ownership is apparently privately owned. (S,ee Exhibit 5.) Staff has requested a preliminary title report to more adequately determine the
ownership status. Assuming the parcel is privately owned, the City will need to obtain either fee title to the property or a long term lease interest to proceed with the golf course project. To obtain either fee title or a lease hold interest, an appraisal will be required to determine
the fair market value of the property. between $3,000 to $5,000. An appraisal is expected to cost
In order to initiate the required studies (i.e., Environmental Impact
Report, a Preliminary Golf Course Plan, Soils Report and the Appraisal) staff requests that two hundred fifty thousand dollars ($250,000) be transferred from the General Fund Contingency Account to a newly established
Golf Course Development Account (#OOl-840-1890-3342).
RECOMMENDATIONS
1. After staff discussion and review of the various management options and development strategies, it is recommended that the Council adopt
Option B described under the Item Explanation.
2.
3.
4.
5.
The City appoint a seven (7) member Golf Course Citizen Steering Committee comprised of two (2) members from the Recreational Facility Financing Committee; two (2) members from the Carlsbad Golf Association; two (2) at large members; one (1) member from the Parks
and Recreation Commission and one (1) alternate.
Authorize staff to hire a Bond Counsel to assist the City in structuring financial options for City Council review and prepare
the necessary documents for the selection of a financing team.
Authorize staff to obtain an appraisal of the 1.28 acre parcel.
Approve an appropriation from the General Fund for two hundred fifty thousand ($250,000) dollars to hire consultants to provide a Preliminary Golf Course Design (to include rough grading,
circulation, lighting impacts, etc.); an environmental consultant
to prepare an Environmental Impact Report; a geotechnical firm to provide preliminary soils investigation; and to pay for any costs
associated with an appraisal of the 1.28 acre parcel.
Staff recommends that David Rainville, Golf Course Architect, who is familiar with the project, and will be able to expedite preparing the information needed for the environmental review be retained to provide the Preliminary Golf Course Plan. If preferred, the City Council may choose to review the qualifications of other golf course designers. This, however, would necessitate the preparation of a
Request for Proposal and a selection process that may extend the
development time line.
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FISCAL IMPACT:
Construction costs for the 18 hole regulation golf course are estimated to range from eight to ten million dollars.
If Option B is approved, the developer/management company may be required to finance certain improvements and equipment at the golf course (i.e., golf carts and storage facilities, tenant improvements and furnishings, fixtures
and equipment for clubhouse and pro shop operations, and golf course
maintenance equipment). The ultimate impact on the general fund will not be known until final development strategy is approved and construction bids are received.
The cost of various preliminary required studies and reports has been
estimated to be two hundred fifty thousand dollars ($250,000). It is
recommended to transfer monies from the General Fund Contingency Account to a newly established Golf Course Development Account #OOl-840-1890-3342.
It should be noted that the two hundred fifty thousand dollars ($250,000)
can be reimbursed after the financing strategies have been considered.
EXHIBITS:
1. Resolution rFZ4;2 approving the appointment of a seven member golf course Steering Committee to monitor and review the progress of the
golf course and related amenities.
2.
3.
4.
5.
Resolution (!?-29?3 approving the transfer of funds in the amount of two hundred fifty thousand ($250,000) dollars from the General
Fund Contingency Account #OOlk840-1990-2999 into a newly
established golf course development account #OOl-840-1890-3342.
Preliminary Processing Schedule.
Plan B - Development Flow Chart.
Plat Map - Lake Calavera
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RESOLUTION NO. 89-292
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA APPOINTING A STEERING COMMITTEE TO MONITOR AND REVIEW THE PROGRESS OF THi GOLF COURSE AND RELATED AMENITIES.
WHEREAS, the City Council has selected the 252 acre Lake Calavera
parcel as the site to develop a regulation 18 hole size golf course; and
WHEREAS, the City Council wishes to appoint a Steering Committee
charged with the duty of providing input on the design of the golf course,
establishing a vehicle for public input on the golf course design, and
serving as an advisory and review committee; and
rrlHEREAS, one (1) member from the Recreational Facility Financing
Committee; one (1) member from the Carlsbad Golf Association; one (1) member
from the Planning Commission; one (1) member from the City Council; one (1)
nember from the Parks and Recre-ation Commission, and two at large members
shall be appointed by the Mayor to serve on this Committee.
NOW, THEREFORE,- BE IT RESOLVED by the City Council of the City of
Carlsbad, California, the following:
1. That the following citizens are hereby appointed to the Golf
Zourse Steering Committee:
AL SUTTON
JACK SCHUMAKER
ANNA KNOX
JOHNMAMAUX
TOM ERWIN
PAT KRIMINIAN
LEO DULACKI
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mon itor and review the progress of the golf course and related amenities and
sha 11 work with staff and consultants throughout this process.
2. That the Golf Course Citizen Steering Committee is directed to
3. That the City Manager shall assign such City staff as necessary
to provide assistance to this Committee.
PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City
Council held on the 22nd day of August, 1989, by the following vote, to wit:
AYES: Council Members Lewis, Kulchin, Larson, Mamaux & Pettine
NOES: None
ABSENT: None
ATTEST:
Q*&& R
ALETHA L. RAUTENKRANZ, CITY CLERK'
(SEAL)
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RESOLUTION NO. 89-293
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROPRIATING TWO HUNDRED FIFTY THOUSAND ($250,000) DOLLARS FROM THE GENERAL FUND CONTINGENCY ACCOUNT #OOl-840-1990-2999 TO FUND VARIOUS PRELIMINARY CONSULTING SERVICES FOR THE GOLF COURSE DEVELOPMENT PROGRAM.
WHEREAS, the City Council has approved the development of a regulation
18 hole size golf course at the 252 acre Lake Calavera site; and
WHEREAS, funds are necessary to hire consultants to prepare an
environmental impact report, preliminary golf course design; soils report;
and a real property appraisal and;
WHEREAS, funds are available in the General Fund Contingency Account
#OOl-840-1990-2999; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Carlsbad, California, the followjng: -2
1. That the above recitations are true and correct.
2. A transfer af funds in the amount of two hundred fifty thousand
($250,000) dollars from the General Fund Contingency Account #001-840-1990-
2999, into a newly established golf course development account #001-840-
1890-3342, has been authorized.
PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City
Council held on the Uth day of August, 1989, by the following vote, to wit:
AYES: Council Members Lewis, Kulchin, Mamaux & Pettine
NOES: None
ABSENT: Council Member Larson
(.
ATTEST:
ALETHA L. RAUTENKRANZ, CITY CLERk
EXHIBIT 2 (SEAL)
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