HomeMy WebLinkAbout1989-11-07; City Council; 10344; APPROVAL OF AN AGREEMENT BETWEEN THE CITY OF CARLSBAD AND CASA DE AMPAROw > 0 g %
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ci-rlb~ CARLSBAD - AGEND-ILL -
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CITY MTG.
CITY DEPT. RED CASA DE AMPARO
APPROVAL OF AN AGmNT BETWEEN THE CITY OF CARLSBAD AND 11 -7-&
RECOMMENDED ACTION:
If City Council concurs, your action is to APPROVE, by minute motion, the agreement between the City and Casa de Amparo to reserve one crisis shelter bed which includes counseling and other necessary care for children from the City of Carlsbad.
ITEM EXPLANATION
On May 23, 1989, the City Council selected the reservation of one crisis shelter bed at Casa de Amparo to be funded with 15th year Community Development Block Grant funds and allocated $10,000 for this purpose. HUD regulations require an agreement between the City and Casa de Amparo to assure federal guidelines are met. The City Council needs to approve execution of the agreement.
FISCAL IMPACT
Approval of this agreement will allow release of $10,000 in Community Development Block Grant funds to Casa de Amparo.
EXHIBITS
1- Agreement between the City of Carlsbad and Casa de Amparo.
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AGREEMENT BETWEEN THE CIm OF CARLSBAD
AND CASA DE WAR0 RESERVING ONE
BED FOR ONE YEAR FOR
CHILDREN OF CARLSBAD
is made and entered into this /rG day of , 1989, by and between the CITY OF CARLSBAD, a municipal corporation, hereinafter referred to as rrCityr', and
CASA DE AMPARO, a non-profit organization, hereinafter referre to as IqGranteeqr; and
WITNESSETH:
WHEREAS, there exists a need within the City of Carlsbad provide crisis shelter to Carlsbad children who are at risk fc (re)abuse and/or whose care is jeopardized by their family bei in crisis; and
WHEREAS, Casa de Amparo operates programs in such a manne that persons of low/moderate income are not excluded from participation; and
Grant funds from the federal government for the purpose of
improving the quality of life as part of sound community development; and
City in order to provide services.
WHEREAS, the City has received Community Development Bloc
WHEREAS, the Grantee has expressed a desire to assist the
NOW, THEREFORE, IT IS MUTUALLY AGREED by and between the parties hereto as follows:
1. Fundinq:
The Grantee shall adhere to the terms of the City's Community Development Block Grant Application, and with agreements and assurances made by the City to the United States Department of Housing and Urban Development, hereinafter referred to as WUDtr, for funds to carry out said project .
Grantee also agrees that it undertakes, hereby, the same obligations to the City that the City has undertaken to € or other grantors pursuant to said applications and assurances, specifically including compliance with OMB circular A-102 entitled qrUniform Administrative Requiremc for Grants-in-Aid to State and Local Governmentstr (with particular reference to Appendix 0 of OMB Circular A-102
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relating to procurement standards) and compliance with OM
Circular A-87 entitled IICost Principles Applicable to Gra
and Contracts with State and Local Governments."
2. Use of Funds:
The Grantee agrees to use the Community Development Block Grant funds ($10,000) allocated by the City for the purpo of providing one crisis shelter bed which includes counseling and other necessary care for children from the City of Carlsbad who are at risk for (re)abuse and/or who care is jeopardized by their family being in crisis.
3. Disbursement of Funds and ReDorts:
The City agrees to reimburse the Grantee upon quarterly billing for the care of Carlsbad children at a rate of
$115.68 per day not to exceed a maximum of $10,000 over the duration of the agreement. A performance report for the period billed including information on the age, sex, race, and ethnicity of the recipients and the number of days each received care must accompany each billing. At the final billing, the above report must be submitted
for the last quarter's activity as well as a report cover the full agreement period.
4. Records:
Grantee shall retain all records related to the services provided for a period of three (3) years from the date of submission of the City's Annual Grantee Performance Repor unless such records are the subject of audit findings. Records that are the subject of such audit findings shall retained for three (3) years or until such audit findings have been cleared, whichever is later.
The Grantee shall maintain a separate accounting for the federal funds. The City, Federal Grantor Agency, Comptroller General of the United States, or any of their duly-authorized representatives shall have access to any books, documents, papers and records of the Grantee which directly pertain to the above project for the purpose of audit, examination, excerpts and transcriptions.
5. Equal Om ortunitv:
Grantee shall comply with Title VI of the Civil Rights Ac of 1964, Title VI11 of the Civil Rights Act of 1968, Executive Order 11246 as amended by Executive Orders 1137 and 12086, Section 109 of the Housing and Community Development Act of 1974, Executive Order 11063 as amended Executive Order 12259 and any Department of Housing and Urban Development regulations heretofore issued to implex these authorities relating to Civil Rights.
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6. Labor, Materials, and Services:
Grantee shall furnish all labor, materials and services ai bear all expenses necessary to accomplish the work and services agreed upon in this contact. The City's only financial obligation to Grantee is to provide the Communi1 Development Block Grant funds ($10,000) allocated by the City Council.
7. Work Schedule:
The service is reserved for a period encompassing fiscal year 1990, which extends from July 1, 1989 through June 3r
1990, unless otherwise mutually agreed to by both parties
8. Hold Harmless:
Grantee agrees to defend, indemnify and hold the City harmless from any and all liability which may arise or allegedly arise from the operation of Casa de Amparo. Should it become necessary for the City to commence suit . enforce any of the terms and conditions of this Agreement services, Grantee agrees to pay any and all attorney's fec and court costs incurred by the City.
9. Cancellation of Asreement:
In the event Grantee fails to provide or comply with the provisions herein, City retains the right to cancel said Agreement upon thirty (30) days written notice.
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IN WITNESS WHEREOF the parties hereto have caused this
Amendment to be executed as of the first day and year written
above.
CITY OF CARLSBAD
BY d!! b 24 lt- B
AL;ETHA L. RAUTENKRANZ City Clerk Mayor
CASA DE AMPARO
By h I so-"L,: f. <%),& ,I r\L LA. __,
DAN- SHEA, PRESIDENT
Board of Directors
APPROVED AS TO FORM: