HomeMy WebLinkAbout1989-11-07; City Council; 10346; Purchase of Mobile Intensive Care Unit"
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CITlfF CARLSBAD = AGENDt,ILL l• •> c:2. 3 •
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MTG. 11 / 7./f:j PuRcHAsE oF MOBILE INTENSIVE cARE uNIT lciTY ATTY
DEPT. P<"'H CITY MG .
RECOMMENDED ACTION:
Adopt Resolution No.89...:~L, approving the purchase of a Mobile
Intensive care Unit and authorizing the appropriation of
$65,250.42 from the Central Garage Vehicle Replacement Fund
Retained Earnings Account.
ITEM EXPLANATION
When the 1989-90 Operating Budget was prepared, a final decision
as to the type of mobile intensive care unit that should replace
a 1984 Ford MICU (F093) had not been made; therefore, no vehicle
was listed in the 1989-90 Budget. originally, the staff of the
Fire Department and Fleet Operations had considered re-chassising
a MICU. However, due to the length of time the MICU would be out
of service (approximately 12-14 weeks) for the re-chassising, it
was determined the purchase of a walk-through modular MICU would
best meet the City's needs. The new vehicle will replace an
existing MICU which has been driven in excess of 80,000 miles,
. the standard for replacement for this type of vehicle. MICU's
are operated by the paramedics and are used in the treatment and
transportation of patients requiring emergency medical care.
Request for Proposals for a Type III MICU were sent to five
vendors. Five responses were received July 28, 1989. Each
proposal was reviewed and evaluated by the staff of the Fire
Department. The criteria used to judge each unit included the
following:
(1) Design of the patient & exterior compartments
(2) Availability of repair service
(3) Delivery
(4) Cost
It was the decision of the staff that the unit manufactured by
Collins Ambulance best met the established criteria.
FISCAL IMPACT:
since 1987-88, the Fire Department has contributed $24,150 into
the Vehicle Replacement Fund for the replacement of F093. In
addition to these funds, $43,900 was transferred in May 1989 from
various Fire Department accounts to the Vehicle Replacement Fund
to cover the cost of an MICU. The total amount contributed by
the Fire Department for an MICU is $68,050. Presently, funds in
the amount of $207,299 are available in the Central Garage
Vehicle Replacement Fund Retained Earnings Account .
Agenda Bill No ID1 31-/(p
Page 2
Staff recommends the appropriation of $65,250.42 from Account
No. 620-890-5220 be placed into the Central Garage Vehicle
Replacement Capital outlay Account No. 620-840-5220-3900 for the
purchase of the MICU.
EXHIBITS:
1. Purchase Agreement -Exhibit A
2. Tabulation of Proposals -Exhibit B.
3. Resolution No. 89--:39 I •
Exhibit A
PURCHASE AGREEMENT TERMS AND CONDITIONS
B:.i.'TWEEN COLLINS AMBULANCE WEST AND CITY OF CARLSBAD, CALIFORNIA
1,01 DEFINITIONS
1.010 The word "City" shall mean the "City of Carlsbad, CaU.fomia" and its authorized
representative.
1.011 The term "authorized representative" shall mean the Fire Chief, and/or his deslgnee,
and no other person. For the purpose of this agreement, the Fire Chief of the Carlsbad Fire
Department, or his designee, shall seive as technical advisor to the Purchasing Officer, and
shall assist and advise on all technical matters pertaining to the materials, design,
engineering principles and/or equipment specified herein.
1.012 The word "Contractor" shall mean "Colllns Ambulance West" and its authorized
representatives.
1,0'l INSPECTION AND ACCEPTANCE
1.020 The City of Carlsbad, through its authortzed representative, shall be the sole judge as to
the acceptability of materials, equipment, and/ or workmanship furnished under this
agreement. All such decisions made shall be final.
1.021 All material, equipment, and workmanship furnished must be in conformity with
specifications, and wlll be subject to inspection and acceptance. The right ls reserved to reject
and return at the risk and expense of the contractor any portion of any shipment or schedule
which may be defective, or which fails to comply with specification without lnvalldatlng the
other items listed in schedule.
1.022 Proposed apparatus shall meet or exceed current ambulance specifications as set forth
by the Federal General Seivlces Admlnlstratlon, and the specifications contained in Exhibits
B and C of this agreement.
1.023 An inspection by an authorized representative wlll be held at the Contractor's facility
after final assembly, but prior to delivery.
Transportation costs for one authorized representatives shall be paid for by the Contractor.
1,03 DISPUTES
Except as otherwise provided in this agrement, any dispute arising under this agreement which
is not disposed of by agreement shall be decided by the City through its authorized
representallve who shall reduce his decision to writing and mall, or otherwise f urnlsh a copy
thereof to the vendor. This decision shall be final and binding on both parlles.
1.M CONTRACTOR'S SPECIFICATIONS
The Contractor must provide two (2) sets of specifications which contain apparatus assembly
drawings, complete wiring diagrams, and other lnf orrnation. The apparatus drawing shall be
not less than five views: top, front end, rear end, left side, and right side; and shall be to a scale
of not less than three fourths inch to one foot and shall clearly indicate to accurate scale all
exterior portions of the proposed apparatus. Additional drawings shall be supplied that detail
all interior portions of the module portion of the apparatus. If the specifications differ in any
respect from the specifications contained in the attached exhibits, the City shall be the sole
judge of acceptance or rejection of same.
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respect from the specifications contained in the attached exhibits, the City shall be the sole
judge of acceptance or rejection of same.
1.QS MANUALS
O.E.M. shop manuals, maintenance literature, and all related product literature of alJ
components found in the ambulance are to be provided. One copy of aforementioned to be
provided in high quality, loose leaf binders, Binders will contain a comprehensive table of
contents, and be segmented into three (3) major sections: 1) Cab and Chassis: 2) Box: 3)
MisceJlaneous Equipment Not Permanently Affixed In Cab, On Chassis, or In Box.
1.06 WARRANTIES
At the time of delivery, the Contractor shall deJiver to the City one (I) copy of each of these
certificates or forms, properly completed, and covering the apparatus deJivered:
A. Chassis manufacturer's certified warranty.
B. Patient cabin and body manufacturer's certified warranty.
C. Accessory item information and warranties.
At the Ume of acceptance of this agreement, the vendor shall complete the following:
'This is to certify that we, COLLINS AMBULANCE WEST, of 499 Nlbus. Suite A, Bra. QA
92621, warrant this apparatus manufactured by us as prnposed to you to be free from defects in
materials and worlananship under normal use and seivice. If during a period of two (2) years
from the date of final acceptance there is a failure of any part of the apparatus or equipment
due to defective material or worlananship, including latent defects, we shall replace such part
without cost to the City."
Name of Apparatus Manufacturer
BY:
Authorized Slgnatur~
DELIVERY
1.070 The method will be truck freighted ,or other approved manner.
1.071 There wUl be a preliminary acceptance performance test by Carlsbad Fire Department
personnel.
1.072 The Contractor will be required to demonstrate the ambulance's functions, operaUons,
proc~dures, and maintenance to the authorized representatives.
1.08 LATE CHARGES
A charge of one hundred dolJars ($100) wJll be deducted from the total ptl~e of the unit for each
day past the agreed upon delivery date that the unit ls late. The agreed upon delivery date ls
cstabltshed as ninety (90) calendar days after receipt of the written purchase order.
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1,09 FINAL ACCEPTANCE
Final acceptance will be recognized as payment in full from the City. The City wlll retain ten
percent (10%) of the total purchase price until final acceptance ls authorized by the Carlsbad
Fire Department representative. Toe City, together with its authorized representative, will be
the sole Judge of final acceptance.
1,10 PA"YMENT SCHEDULE AND TERMS
'111c Clly agrees to purchase from the Contractor a 1990 Type III Mobile Intensive Care Unit
designed and built to the specifications contained in Exhibit B with options contained ln
Exhibit C. Toe full purchase price for the vehicle and equipment is $65,250.42,
Payments shall be made bc1sed upon the following schedule:
A. Within thirty (30) days of receipt of vehicle, after preliminary acceptance test:
$58,725.36,
B. Accompanying written nctificaUon of final acceptance of vehicle: $6,525.04.
C. Total: $65,250.42.
1,11 NOTICE
All notices, requests, demands, and other communications shall be 1n writing and sent by
registered mail, certified mail, or hand delivery addressed i:o the party's principal place of
business.
CONTRACTOR:
JERRY GRINSTEM>, Regional Manager
Collins Ambulance West
499 Nibus, Suite A
Brea, CA 926m
APPROVED AS TO FORM:
VINCENT F. BIONDO, JR., City Attorney
City of Carlsbad
CITY
JA.'l\fES K. THOMPSON, Fire Chief
Carlsbad Fire Department
2560 Orlon Way
Carlsbad, CA 92008
CITY OF CARLSBAD:
CLAUDE A. LEWIS, Mayor
City of Carlsbad
1200 Ehn Avenue
Carlsbad, CA 92008
Exhibit B
CARLSBAD FIRE DEPARTMENT
2560 ORION WAY
CARLSBAD, CA 92008
i DATE: 9/12/89
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I TO: RUTH FLETCHER
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FROM: BRIAN WATSON, BATTALION CHIEF, EMERGENCY SERVICES
SUBJECT: MICU VENDOR COMPARISON
THE FOLLOWING MATRIX IS A COMPARISON OF THE CRITERIA USED IN
SELECTING A VENDOR FOR OUR NEXT MICU. THESE CRITERIA WERE STATED IN
OURRFP.
VENDOR PRICE DELIVERY SERVICE SPECS
COLLINS $60,554 60-90 DAYS BREA FULL ADHERENCE
LIMITED
LEADER $65,552 120-150 S. EL MONTE FULL
FULL
ARATA $61,181 120 BURLINGAME NEAR FULL
FULL
SIERRA $71,163 60-90 CHICO PARTIAL
FULL
WEST COAST $61,104 60-90 THOUSAND OAKS PARTIAL
FULL
IN MY OPINION, THE MOST RESPONSIVE BID, IN TERMS OF THE OVERALL
NEEDS OF THE FIRE DEPARTMENT, WAS RECEIVED FROM COLLINS
AMBULANCE WEST. I HAVE ISSUED A LETTER OF INTENT TO PURCHASE AND
WILL BE MEETING WITH THEIR REPRESENTATIVE TO ,IRON OUT THE SPECIFICS.
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RESOLUTION NO. 89-391
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, APPROVING THE PURCHASE OF
A MOBILE INTENSIVE CARE UNIT.
WHEREAS, the City of Carlsbad desires to purchase
a Mobile Intensive care Unit; and
WHEREAS, the city is unable to develop descriptive
specifications; and
WHEREAS, it is desirable for the Mobile Intensive
Care unit to be compatible with existing unit to interchange
the on-board equipment; and
WHEREAS, request for proposals for the purchase are
most advantageous to the city; and
WHEREAS, proposals were solicited from five vendors
and were judged against known criteria; and
WHEREAS, funds are available in the Central Garage
Vehicle Replacement Fund Retained Earnings Account for this.
purchase; and
WHEREAS, the purchase of the Mobile Intensive
Care Unit from Collins Ambulance West is in the best
interest ~f the City.
The City Council of the City of Carlsbad,
California, does hereby resolve as follows:
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1. That the above facts are true and correct.
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2. That an appropriation of $65,251 be taken
from the Central Garage Vehicle Replacement l•'und Retained
Earnings Account No. 620-890-5220 and placed into the Central
Garage Vehicle Replacement Capital Outlay Account No. 620-
840-5220-3900 for the purchase of the MICU.
3. That an agreement between the City of Carlsbad
and Collins Ambulance West for the purchase of a Mobile
Intensive Care Unit, a copy of which is attached (Exhibit A)
and made a part hereof, is hereby approved.
4 . That the Mayor of the City of Carlsbad is hereby
authorized and directed to execute said agreement for and on
behalf of the City of Carlsbad.
PASSED, APPROVED AND ADOPTED at a Regular Meeting
of the city council of the City of Carlsbad on the --1.£!!.. day
of Novembe; 1989, by the following vote, to wit:
AYES: Council Members Lewis, Kulchin, Pettine, ¥iamaux and Larson
NOES: None
ABSENT: None
ATTEST:
(SEAL)
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