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HomeMy WebLinkAbout1989-12-05; City Council; 10396; Monroe ST improvements bidsCIT- OF CARLSBAD - AGEND-BILL ADVERTISEMENT FOR BIDS MONROE STREET IMPROVEMENTS PROJECT NO. 3308 RECOMMENDED ACTION: Adopt Resolution No. 8q-Y 18 approving plans and specifications, authorizing the City Clerk to advertise for bids for the construction of the Monroe Street improvements, and appropriating project funds. ITEM EXPLANATION: On June 7, 1988, the City Council approved the issuance of Certificates of Participation for the purchase of Hosp Grove which included the appropriation of $650,000 from the Hosp Grove bond sale for the improvements to Monroe and Marron Streets. Improvements are to include the widening of approximately 1,300 feet of Monroe Street between Hosp Way and Marron, installation of substantial storm drain improvements, and construction of modifications to the traffic signal and intersection configuration at Monroe and Marron. The plans, specifications, and contract documents for the improvements have been recently completed and are now ready for advertisement of construction bids. Staff recommends the City Council approve the project plans and specifications and authorize the advertisement of construction bids. Construction of the improvements will not begin until approximately February 1, 1990, and therefore not conflict with the heavy Christmas season traffic volumes on Marron and Monroe Streets. As a condition of previous development, May Centers, Incorporated is required to remove the desiltation basins along the south side of Marron Road at Monroe Street. During the design of the City's improvements to Monroe Street, May Centers' representatives were contacted regarding this obligation in an attempt to coordinate the private work with the Cityls public works improvements. May Centers representatives indicated they are aware and acknowledge the ongoing obligation regarding the desiltation basins and have electedto investigate satisfaction ofthis obligation on their own and at a future date. The City's improvements to Monroe Street will not be adversely affected in any way when the private work is later undertaken. Staff recommends proceeding at this time to construct the street improvements on Monroe Street. ENVIRONMENTAL REVIEW: The Planning Director has issued a Negative Environmental Declaration on June 23, 1989, finding the proposed improvements to Monroe Street will not have adverse environmental impacts and that the project is in compliance with the Guidelines for Implementation of the California Environmental Quality Act and the Environmental Protection Ordinance of the City of Carlsbad. Page 2 of Agenda Bill No. /o, 396 GENERAL PLAN CONSISTENCY: The proposed improvements to Monroe Street, as an element of the Carlsbad Capital Improvement Program Budget, have been determined in prior reviews by the Planning Commission to be consistent with the Carlsbad General Plan. FISCAL IMPACT: The City Council has previously appropriated $650,000 in the 1988- 1989 Capital Improvement Program Budget for the construction of this project . Additionally, on February 21, 1989, the City Council approved Resolution No. 89-48, authorizing staff to pursue Transnet Local Sales Tax Revenue Funds from SANDAG for constructing bicycle lanes on Monroe Street. SANDAG has previously approved the City's application for funds in the amount of $44,100 to be applied to this project on a reimbursement basis. Staff recommends the appropriation of these funds to the project account. Also, staff has submitted an application to CALTRANS for State- Local Transportation Demonstration Program funds for this project. Please reference attached Exhibit 4. The amount of additional funds, beyond those for the bicycle lanes, will be established and reported by CALTRANS to the State Legislature by May 1, 1990. The Legislature intends to appropriate the State's share of participating funds for all qualified projects statewide by June 30, 1990. It is likely that the construction of this project will be completed by May 1, 1990, therefore, the State's participation would be on a reimbursement basis to be determined at a later date. Attached is a letter dated July 19, 1989, from the State of California, Department of Transportation, indicating the City's project application has been formally accepted. When and if reimbursement is received from CALTRANS, funds will be returned to the Hosp Grove Bond Fund and used to offset future lease payments. The following is an estimate of the total project costs prior to receipt of competitive construction bids: Design $ 41,035.00 Plan Checking 1,564.00 Geotechnical 7,000.00 (estimated) Construction 550,000.00 (estimated) Construction Contingencies (10%) 55,000.00 (estimated) Project Management, Inspection and Materials Testing 25,000.00 (estimated) TOTAL ESTIMATED COSTS $ 679,599.00 Page 3 of Agenda Bill No. /0!37dO The following are the available project funding resources: Carlsbad 1988-1989 CIP SANDAG Transnet Funding $ 650,000.00 44,100.00 TOTAL AVAILABLE PROJECT FUNDING $ 694,100.00 EXHIBITS : 1. Location Map. 2. Resolution No. 87-418 approving plans and specifications, and authorizing the advertisement of construction bids for improvements to Monroe Street, Project No. 3308. 3. Plans and specifications on file in Municipal Projects. I P. LOCATION MAP I LEGEND .................. .................. .................. .................. .................. .................. ................. AREA TO B E I M P R 0 V E D ::::::<::::<::! ...... ELM AVENUE WmKY MAP N. T. 1. I MONROE STREET IMPROVEMENTS I 3308 EXHIBIT A i! 1 2 3 4 5 6 7 a 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 89-418 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING THE ADVERTISEMENT OF BIDS FOR THE CONSTRUC- TION OF IMPROVEMENTS TO MONROE DRIVE, PROJECT NO. 3308 AND APPROPRIATING FUNDS WHEREAS, the City Council of the City of Carlsbad has determined it necessary, desirable, and in the public interest to construct improvements to Monroe Street; and WHEREAS, plans, specifications, and contract documents for the furnishing of all, labor, materials, tools, equipment, transportation, and other expenses necessary or incidental for said project, Project No. 3308, have been prepared and are on file in the Municipal Projects Department of the City of Carlsbad; and WHEREAS, the City Council of the City of Carlsbad has previously appropriated $650,000 for said project; and WHEREAS, construction of said improvements is a matter of public necessity and safety; and WHEREAS, the San Diego Association of Governments (SANDAG) has approved the City application for Transnet Project Funding in the amount of $44,100 to be applied for the construction of bicycle lanes for this project. NOW, THEREFORE, BE IT RESOLVED as follows: 1. That the above recitations are true and correct. 2. That the plans, specifications, and contract documents as presented are hereby approved. /// /// /// ,. 1 2 3 4 5 6 7 a 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 3. That the City Clerk of the City of Carlsbad is hereby authorized and directed to proceed to publish, in accordance with law, Notice to Contractors inviting bids forthe construction of road improvements to Monroe Street, Project No. 3308, in accordance with the plans, specifications, and contract documents hereinabove referred. 4. That the City Council does hereby appropriate to the Project Account 3308, the amount of $44,100 representing the approved SANDAG Transnet Project Funds to be reimbursed to the City following completion of the project. PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council held on the 5th day of December , 1989, by the following vote, to wit: AYES: Council Members Lewis, Kulchin, Pettine, and Larson NOES: None ATTEST: ALETHA L. RAUTENKRANZ, City Cf’erk (SEAL)