HomeMy WebLinkAbout1989-12-12; City Council; 10415; Contracts for Construction of Fire Station No. 67
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CITE OF CARLSBAD - AGENDf,,„ AILL
LLE: AWARD OF CONTRACTS FOR THE DEPT.H
MTG12 12 89 CONSTRUCTION OF FIRE STATION CITY A
TTYRy—
DEPT. MP NO. 6, PROJECT NO. 3302
I ICi T'M� .12N` N
RECOMMENDED ACTION:
Adopt Resolution No. accepting bids, awarding two (2)
separate contracts for the construction of temporary Fire Station
No. 6, and appropriating project funds.
Adopt Resolution No. approving an amendment to an existing
agreement with Fieldstone -,'.La Costa Associates regarding
modifications to the 1988 Fire Station Agreement.
ITEM EXPLANATION:
On August 22, 1989, the City Council adopted Resolution No. 89-304
,authorizing the City Clerk to readvertise for bids for the
construction of temporary Fire Station No. 6. The project was
divided into two (2) separate contracts calling for construction
of the project site work and' steel apparatus building as one
element and the modular living quarters facility as a second
element. On September 20, 1989, nine (9) sealed bids were received
as follows:
Site Work & Apparatus
Modular
Building
Building
I. John Carey Const. Co.,
Inc. $151,700
$103,390
2. Modular Building Concepts,
Inc. No bid
$ 76,499
3. Strauss Construction
$181,375
$ 96,050
4. Hines Construction
$188,395
No bid
5. Mannuel Juarez
$193,093
No bid
6. Cairo Construction
$198,000
$118.250
7. Pacific 17, Inc.
$198,634
No bid
8. Black Diamond
$225,586
$101,000
9. Profile Structures
No bid
$120,000
With regard to the site work and apparatus building portion of the
project, references have
been verified on the lowest
responsive,
responsible bidder and staff recommends award of this
contract to
John Carey Construction
Company, Incorporated, of
San Diego,
'California, in the amount
of $151,700.
With regard to the modular building portion of the project, the low
bid submitted by Modular Building Concepts, Incorporated, in the
amount of $76,499 has been judged to be unacceptable Following
the bid opening of September 20, 1989, written correspondence was
received from Modular Building Concepts indicating theix supplier
had ceased manufacturing the required modular building and
therefore would be unable to supply the product at the bi,d price.
City initiated telephone calls to the manufacturer have confirmed
this information. Modular Building Concepts thereafter requested
either relief from their bid or the opportunity to submit an
alternative bid with a different manufacturer and increased bid
price. In consultation with the City Attorneys office, staff
Page 2 of Agenda Bill No. L
recommends that i Madu u L Duildirig Co iCepts be granted relief from
uu
their originally submitted bid of $76,499. Further, granting
Modular Building Concepts the opportunity to submit an alternative,
revised bid after the bid opening date is in conflict with the
Public bidding procedures outlined in the State of California
Public Contracts Code and the City's Purchasing Ordinance.
Therefore, rejecting the low bid is the recommended approach.
The second low bid for the modular building portion of the project
was submitted by Strauss Construction, Incorporated, of Los
Angeles, California, and was conditioned upon being awarded both
elements of the project, i.e., both the site work and the modular
building. This firm did not submit the lowest responsive,
responsible bid for the site work portion of the project and,
therefore, must also be rejected.
Therefore, the lowest responsive, responsible bid for the modular
building portion of the project has been submitted by Black Diamond
Construction, Incorporated of San Marcos, California, in the amount
Of $101,000. References have been verified on this bidder and
staff recommends award for this portion of the project to Black
Diamond Construction, Incorporated. Construction is anticipated
to begin in early January and require approximately four (4) months
to complete both contracts.
FISCAL IMPACT•
A summary of the estimated project costs is as follows:
Design ' $ 29,000
Soils Report and Geotechnical Investigation 2,311
Construction (site work and steel building) 151,700
Construction (modular office building) 101,000
Construction Contingencies (14%) 35,445
Miscellaneous Furnishings and Equipment 15,000
Soils Testing 10,000
Construction, Management and Inspection 25,000
TOTAL ESTIMATED CONSTRUCTION COST/REIMBURSEABLE $ 369,456
UNDER ATTACHED FIELDSTONE AGREEMENT
Non Reimburseable Equipment Costs:
Fire Truck (2) Purchases with Equipment $ 286,604
Purchase of Communications and Computer
Equipment 8.940
SUBTOTAL NON-REIMBURSEABLE EQUIPMENT COSTS $ 295,544
TOTAL ESTIMATED PROJECT COST $ 665,000
CURRENT PROJECT APPROPRIATIONS $ 550,000
ADDITIONAL PROJECT FUNDING REQUIRED $ 115,000
Page 3 of Agenda Bill No. / ,
On Marnh 1 R 1 000 +-1,- n;4.., n....... l ..a i.i. �_ __ a.i_
--- -- --vv, v v--.y vWUA&�+ J. CapLJi.VV=%A l.1le PUrC1A1QaG .L ll 1.11C
amountof$115,000 for a replacement fire brush truck that was
unscheduled and urgently needed by the Fire Department. The
purchase of fire apparatus equipment has generally been made as a
General Fund capital expenditure or through the vehicle replacement
fund. For cash flow reasons, this expenditure was taken from the
temporary Fire Station No. 6 construction account that was fully
funded but unused at that time. It is now necessary to fully
restore the Fire Station No. 6 fund balance, therefore, a funds
transfer in the amount of the previously purchased fire brush truck
is requested. Staff recommends that funds in the amount of
$115,000 be transferred from the Unappropriated Fund Balance of the
General. Fund to the General Capital Construction Fund and
appropriated to the temporary Fire Station No. 6 Project Account
No. 300-820-1810-3302. This transfer will enable the temporary
Fire Station No. 6 project account to be sufficient to finance the
construction of the temporary station and with all operating
equipment.
Earlier this year, the City Council approved an agreement with the
La Costa Ranch Company, Fieldstone/La Costa Associates,
Incorporated, for the reimbursement of up to $250,000 to the'City
for the construction of temporary Carlsbad Fire Station No. 6.
These funds are to be reimbursed to the City by Fieldstone/La Costa
Associates at the time the permanent, alignment of Rancho Santa Fe
Road is established, the road constructed, the City's permanent
location of Fire station No. 6 identified and construction bids
awarded by the City. With the recent receipt of competitive
construction bids for the temporary station, the previous agreement
does not accurately reflect the actual costs required to construct
the temporary station. Therefore, attached is an amendment to the
original fire station agreement modifying this agreement to
increase the funding from Fieldstone/La Costa Associates to the
City of Carlsbad in an amount up to $375,000. These increased
funds set forth in the amendment follow the same reimbursement
procedures identified in the controlling agreement. Staff
recommends approval of the attached amendment to the 1988 Fire
Station Agreement.
EXHIBITS•
1. Location map
2. Resolution No. -5�3G accepting bids, awarding a contract for
the construction of Fire Station No. 6, Project No. 3302, and
appropriating project funds.
3. Resolution No. approving an amendment to the 1988 Fire
Station Agreement with Fieldstone/La Costa Associates regarding
the reimbursement funding for temporary Fire Station No. 6.
4. Amendment to the 1988 Fire Station No. 6 Agreement.
C/
LOCATION MAP
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LEGEND
FU'rU r* LOCATION OF
FARE STATION '06
FIRE STATION *6
VICpWTY iy�go
ROJECT # EXHIBIT
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RESOLUTION NO. 89-436
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CARLSBAD, CALIFORNIA, ACCEPTING BIDS,
AWARDING A CONTRACT FOR THE CONSTRUCTION OF
FIRE STATION NO. 6, PROJECT NO. 3302 AND
TRANSFERRING AND APPROPRIATING FUNDS
WHEREAS, bids have been received by the City of Carlsbad,
for the construction of Carlsbad Fire Station No. 6, Project No.
3302; and
WHEREAS, the lowest responsive, responsible bid received
for the construction of site work and apparatus building wGs
submitted by John Carey Construction Company, Incorporated in the
amount of $151,700; and
WHEREAS, the lowest responsive, responsible bid received
for the construction of modular building was submitted by Black
Diamond Construction, Incorporated, in the amount of $101,000.
WHEREAS, partial project funds are available in the
project account number 320-820-181-330 or the construction of
this project; and
WHEREAS, additional project funding is required for said.
project; and
WHEREAS, the City Council has previously approved a
reimbursement agreement in the amount of $250,000 with the La Costa
Ranch Company, Fieldstone/La Costa Associates for said project; and
WHEREAS, the City Council of the City of Carlsbad,
California, hereby declares it necessary, desirable and in the
public interest to construct the aforementioned project.
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• II NOW, THEREFORE, gL IT RESOLVED by the City Council of the
City of Carlsbad, California, as follows:
1. That the above recitations are true and correct.
2. That the lowest responsive, responsible bid of
$151,700 by John Carey Construction Company, Incorporated for
Project No. 3302 for the construction of site work and apparatus
building is hereby accepted and the Mayor and City Clerk are
authorized and directed to execute a contract hereafter.
3. That the bids of $76,499 by Modular Building
Concepts, Incorporated, and $96,050 by Strauss Construction,
Incorporated, for the construction of the modular building portion
of the project are hereby determined to not be the lowest
responsive, responsible bids for this element of the project. Said
bids are therefore rejected.
4. That the lowest responsive, responsible bid of
$101,000 by Black Diamond Construction, Incorporated, for the
construction of the modular building portion of the project is
hereby accepted, and the Mayor and City Clerk are hereby authorized
and directed to execute a contract hereafter.
5. That the City Council does hereby transfer $115,000
from the Unappropriated Fund Balance of the General Fund to the
General Capital Construction Fund and the appropriation of said
amount to the project account for Fire Station No. 6, 300-820-1810-
3202. The aforementioned amount represents the previous emergency
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I Pkirchase of a rep nnc-.moat ,sire brush truck required by th-e -Fire
Department as a matter of public safety and necessity with said
funds originally utilized from the Fire Station No. 6 project
account.
PASSED, APPROVED AND ADOPTED at a regular meeting
of the Carlsbad City Council held on the 12th day of December
1989, by the following vote, to wit:
AYES: Council Members Lewis, Kulchin, Larson, Mamaux and Pettine.
NOES: None.
ABSENT: None.
UDE L WTS, itayor
AT/TE/S� T :: L
1.IYr,/ZUL- (1AcJi 'IJ c[�
ALETHA L. RAUTENKRANZ, City Clerk
(SEAL)
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RESOLUTION NO. 89-437
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CARLSBAD, CALIFORNIA, APPROVING AN AMENDMENT
TO THE 1988 FIRE STATION AGREEMENT WITH
FIELDSTONE/LA COSTA ASSOCIATES REGARDING
FUNDING FOR CARLSBAD FIRE. STATION NO. 6
WHEREAS, on October 14, 1988, the City of Carlsbad and
BCE Development, Incorporated, hereinafter referred to as BCED,
entered into the 1988 Fire Station Agreement. Since the execution
of that agreement, Fieldstone, Incorporated, has acquired certain
Property owned by BCED in the City of Carlsbad, and as a part of
that agreement, Fieldstone assumed all of the responsibilities and
obligations of BCED under the 1988 Fire Station Agreement; and
WHEREAS, City and Fieldstone have determined that the
scope of work and costs for the construction of temporary Fire
Station No. 6 do not accurately reflect the actual scope of work
and costs and therefore wish to revise the 1988 Fire Station
Agreement to reflect said adjustments; and
WHEREAS, the City of Carlsbad has received bids for the
construction of temporary Fire Station No. 6 and is desirable to
award said contracts; and
WHEREAS, by this action, the City of Carlsbad hereby
finds this amendment to the 1988 Fire Station Agreement a matter
of public benefit, safety, and necessity.
NOW, THEREFORE BE IT RESOLVED, as follows:
1. That the above recitations are true and correct.
2. That the first amendment to the 1988 Fire Station
Agreement is hereby approved and the Mayor and City Clerk are
hereby authorized and directed to execute said amendment.
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Following the Mavor's exegLitio„ of sa id amenu,tlent, a copy of said
document shall be forwarded to Fieldstone/La Costa Associates, P.O.
Box 9000-266, Carlsbad, California, 92009.
3. That said amendment increases the potential
reimbursement to the City of Carlsbad from Fieldstone/La Costa
Associates from $250,000 to $375,000.
PASSED, APPROVED AND ADOP
TED at a regular meeting of the
Carlsbad City Council held the 12th day of December
1989, by the following vote, to wit: ,
AYES: Council Members Lewis, Kulchin, Larson, Mamaux, and Pettine
NOES: None.
ABSENT: None.
0.
ALAUDE. LEW S, Mayor
ATTEST:
ALETHA L. RAUTENKRANZ, City Clerk
(SEAL)
FIRST AMENDMENT TO
1988 F_TREE STaT!oN- �Gn iiiziNT
THIS FIRST AMENDMENT TO THE 1988 FIRE STATION AGREEMENT is
made this day of December, 1989, between the CITY
OF CARLSBAD, a municipal corporation of the State of California
("City"), and FIELDSTONE/LA COSTA ASSOCIATES LIMITED PARTNERSHIP,
a California Limited Partnership ("Fieldstone"), who agree as
gollows:
i'
A. On October 14, 1988, City and BCE DEVELOPMENT, INC.
("BCED") entered into the 1988 Fire Station Agreement. Since
execution of that agreement, Fieldstone acquired certain property
owned by BCED in the City of Carlsbad, and as part of that
agreement, Fieldstone assumed all of the responsibilities and
obligations of BCED under the 1983 Fire Station Agreement.
Fieldstone now wishes to formalize that undertaking and expressly
assumes all terms and conditions of said Fire Station Agreement
except as modified herein.
B. City and Fieldstone have determined that the scope of
work for the construction of Temporary Fire Station #6 and the
estimated costs therefor as listed on Exhibit #3 to the 1988 Fire
Station Agreement do not accurately reflect the actual work and
costs, and City and Fieldstone therefore wish to revise the 1988
Fire Station Agreement to make corrections to these items.
Based upon the foregoing, City and Fieldstone agree as
follows:
1. Paragraph 2 of the 1988 Fire Station Agreement is amended
to read as follows:
112. City and Fieldstone agree that Fieldstone shall be
obligated �o reimburse City for costs incurred for the
construction of Temporary Fire Station No. 6 in an amount of
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the actual costs of construction, but in any event not to
eXceed $375,000. This obligation shall be satisfied by
Fieldstone's performance of one or any combination of the
following at Fieldstone's discretion and as herein agreed:
a. Payment by Fieldstone to City of cash in an amount
of the actual costs of construction but not more than
$375,000, on demand of the City and within thirty (30) days
following the City Council's award of the bid for construction
of Permanent Fire Station No. 6.
b. Site preparation for Permanent Fire Station No. 6
of an agreed value not to exceed the actual costs of
construction of Temporary Fire Station No. 6 but in no event
more than $375,000, including any or all but not limited to
the following: site preparation, grading and utility
construction to the lot line. Fieldstone may elect this
option for reimbursement only in the event City and Fieldstone
agree on the work proposed and the agreed value thereof prior
to the date the cash reimbursement would otherwise be due as
set forth in paragraph 2(a) above. City and Fieldstone agree
to exchange pertinent information in order for Fieldstone to
evaluate the site preparation option of reimbursement and to
do so at such time as required for Fieldstone to elect this
option by the date required herein. City further agrees not
to unreasonably withhold approval of Fieldstone's estimated
costs for site preparation work. In addition to reimbursing
City for the construction of Temporary Fire Station No. 6,
Fieldstone shall be required at no cost to City to provide
sufficient access to Permanent Fire Station No. 6 acceptable
to the City Engineer and Planning Director. The cost of said
access shall not be included as part of any reimbursement
credit for the construction of Temporary Fire Station No. 6.11
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2. Except as modified by this agreement, the terms and
1Qhrliti...+. r iL_
�0__s of a 1988 sire 5tatiOn Agreement remain in full force
and effect.
CITY OF CARLSBAD
A Municipal Corporation of the
State of California
BY • I CSC
CL UDE A. LEWIS,'Mayor
FIELDSTONE/LA COSTA ASSOCIATES,
LIMITED PARTNERSHIP, A California
Limited Partnership
BY: THE FIELDSTONE COMPANY,
A California Corporation,
Its General Partner
BY: Vzt"
ATTEST:
JOHN BARONE
Assistant Secretary
,.gWY CLER ,�,/ a- ' ' 0 '
APPROVED AS TO FORM:
- - DA �- --�- - C 2, ,2.
VINCENT F. BIONDO, JR.
City Attorney
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