HomeMy WebLinkAbout1990-02-06; City Council; 10485; AWARD OF CONTRACT FOR CONSTRUCTION OF BUENA VISTA LAGOON VISITATION AREA, PROJECT NO. 3304ClPOF CARLSBAD - AGENWBILL 4
TITLE:
CITY M VISITATION AREA, PROJECT NO. 3304
ClTY A' AWARD OF CONTRACT FOR CONSTRUCTION
DEPT. I
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MTG. 7-6-90
DEPT.ENC.
RECOMMENDED ACTION:
OF BUENA VISTA LAGOON
- Adopt Resolution No. -':,?- I..,, transferring and appropriating funds, accepting bid!
awarding a contract for the construction of the Buena Vista Lagoon Visitation Area, P
No. 3304.
ITEM EXPLANATION:
On July 18, 1989, the City Council approved plans and specifications, and authc
advertisement of bids for the construction of the Buena Vista Lagoon Visitation Area
September 13, 1989, one (1) sealed bid was received from:
ABC Construction Company, Incorporated - $209,287.50
ABC ConstructionCompany'sbid exceeds the available project funding by over $200,000
project as currently designed provides a first class facility with optimum features for
accessJighting, landscaping and site furnishings.
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The original design concept included a graded, open parking area covered with a cr
staff did not believe this approachwas advisable long term given the lack of drainage fac
organized striped parking spaces, potential for settlement in the parking area which i
cause vehicles to get stuck in the parking lot during the rainy season, lack of safety lig
and the general appearance and attractivenessof the lagoon-side facility. Accordingly, (
the design process, staff developed a new design concept which included a paved parki
with an interior circulation pattern and striped parking spaces for 20 vehicles. Additic
the new design concept also included parking lot lights for safety as well as perimeter fc
and a safer access entrance from Jefferson Street into the parking lot. From bo
aesthetic and long term maintenance perspective, the Buena Vista Lagoon Visitation A
currently designed and bid will provide a superior City facility and better serve the nec
the Buena Vista Lagoon Foundation and the California Department of Fish and Gam
aggregatematerial and no security lighting, Although considerablyless expensive to con^
PROJECT ALTERNATIVES
In consideringits recommendationof contract award, staff reviewed bids for areas of PO'
cost reductions.
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Page 2 of Agenda Bill No. /L? #.r3’
The five primary project elements and approximate costs are as follows:
I Roadway improvement
I Parking lot construction
w Parking lot lighting
w Landscaping and appurtenances
w Furniture and signing
$ 48,000
53,000
35,000
50,000
23,200
$209,200
Redesign of the project could significantly reduce or elminate any of these elements wit
exception of the parking lot construction.
A no frills basic paved lot excluding any street improvements, lighting or landscaping (
be attained for $60,000 plus design and administration costs.
Return to the original graded rock structure could likely be completed within budget.
Implementation of a redesigned project would require rejection of the current bid and in
up to an additional $10,000 in design costs.
The resulting project, though functional, would not provide an aesthetically pleasing fi
with optimum safety. For these reasons staff recommends award of the upscale facilit!
References have been verified on the bidder, and staff recommends award of the contr,
ABC Construction Company, Incorporated. Receipt of only one construction bid fo
project reflects the extremely busy public works/generalengineering construction enviror
currently underway. Additionally, this project is of fairly small scale and short time du~
in a confined area adjacent to sensitive habitat and a coastal lagoon. Staff has coni
several of the general contractors who secured sets of plans and specifications yet di
submit a competitivebid. Universally,each bidder indicated their efforts were directed tc
larger, more complex general engineering contracts currently out to bid.
GENERAL PLAN CONSISTENCY:
The construction of the Buena Vista Lagoon Visitation Area was determined by an P
3, 1988 minute motion of the Planning Commissionto be consistentwith the Carlsbad Gc
Plan.
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Page 3 of Agenda Bill No. ;L7 ' 7' .Q," ;.J
ENVIRONMENTAL REVIEW:
The California Department of Fish and Game, on November 12, 1987, issued a finding
the construction of the visitation area is categoricallyexempt under the applicable sectio
the California EnvironmentalQuality Act (CEQA). A copy of the finding was filed wit1
State Clearinghouse for review by other agencies and cleared on December 13, 1987.
Project will be constructed entirely within State property absent the Jefferson Street wc
COASTAL DEVELOPMENT PERMIT:
The California Coastal Commission issued Permit No. 6-89-100 on May 12, 1989, apprc
condition that no grading be done between November 1 and March 31. However, the
was already graded for a parking lot during the 1983-84 lagoon dredging project. Re
plans were submitted to the Coastal Commission to clarify this site condition and 1
acknowledgedin a December 12, 1989 Notice of Acceptance.
FISCAL IMPACT:
On June 14, 1988, the City Council appropriated $30,000 each to project account nun
300-820-1840-3156 and 180-820-8130-3156for a total available funding of $60,000. U
$30,000 of the City's cost is reimbursable by the Buena Vista Lagoon Foundation throul
State Park Grant funds.
The estimated project costs are as follows:
constructionof the Buena Vista Lagoon Visitation Area. The permit was issued with a sp
Construction
Construction Contingency (15%)
Project Design
Inspection
Project Administration and Miscellaneous
Total Estimated Cost:
$ 209,288
31,393
6,500
5,000
$ 262,181
$ 10,000
Current Appropriations: $ 60,000
Total Additional Project Funds Required: $ 202,181
Cost of 12" Waterline, Traffic Control,
and Related Water Service Items to be
Funded from the Water Operating Fund $ 31,788
Total Additional General Funds Required; $ 170,393
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Page 4 of Agenda Bill No. M +'-?; 1'
The proposed project will be maintained by the City and will require an estimated $1
per year in ongoing costs.
It is recommended that the City Council authorize the transfer from the General I
Unappropriated Reserve to the General Capital Construction Fund and the subsec
appropriation to the project account $170,393 to enable proceeding with the constructi
City Council approve the appropriation of $31,788 from the retained earnings of the F
Operating Fund to the project account for all costs associated with tlhe extension of thc
waterline for this project.
EXHIBITS:
1. Location Map.
2. Resolution No. yp - n'c; transferring and appropriating funds, accepting bid:
awarding the contract for the constructionof the Buena Vista Lagoon Visitation i
3. Letter dated January 24, 1990, from ABC Construction Company extending the
the Buena Vista Lagoon Visitation Area at this time. Additionally, it is requested thz
it will accept a construction award.
4. Letter dated December 11? 1989, from the California Department of Fish and (
approving the Buena Vista Lagoon Visitation area plans.
&
LOCATION MAP
LEGEND
VISITATION AREA
I VIcfNlTY MAP
N. T. S.
PROJECT NAME EXH/j PROJ- NO-
BUENA VISTA NATURE VISITATION AREA 1 3156
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RESOLUTION NO. 90-26
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, TRANSFERRING
FUNDS, ACCEPTING BIDS, AND AWARDING A
CONTRACT FOR THE CONSTRUCTION OF THE BUENA
VISTA LAGOON VISITATION AREA, PROJECT NO. 3304
WHEREAS, the City Council of the City of Carl
California has determined it is necessary, desirable and i
public interest to construct the Buena Vista Lagoon Visit
Area: and
WHEREAS, bids were publicly advertised artd solicit
qualified contractors; and
WHEREAS, one qualified bid was received in propel
on September 13, 1989, by ABC Construction Company, Incorpol
in the amount of $209,287.50.
NOW, THEREFORE, BE IT RESOLVED as follows:
1. That the above recitations are true and corrc
2. That the low and sole bid submitted b]
Construction Company, Incorporated, in the amount of $209,;
is hereby accepted and the Mayor and the City Clerk are 1
authorized to execute a contract thereafter.
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3. That the City Council does hereby approve a trz
in the amount of $170,393 from the General Fund, Unappropl
Reserve to the General Capital Construction Fund and the subsc
appropriation to the Project Account No. 3304 to enable prom
with the construction of said project at this time.
4. That the City Council does hereby approve a trz
in the amount of $31,788 from the retained earnings of the
Operating Fund and the subsequent appropriation to the PI
Account No. 3304 to enable proceeding with the said project ai
time.
PASSED APPROVED AND ADOPTED at a regular meeting (
Carlsbad City Council held on the 6th day of February 1:
the following vote, to wit:
AYES: Council Members Lewis, Kulchin, Pettine, Mamaux and
NOES: None
ABSENT ; No*e
A. LEWIS, Mal
ATTEST :
(SEAL)
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ABC CONSTRUCTIO~ COMPANY, INC. 3120 iValionul Avenue
San Diega CaliJorniu 9X13
Liceme NO. A-254763
Phone 619-239-3428 FUX 613-239-66!3
Januery 24, 1990
CITY OF ChRLSBU
2075 Las Palms Drive
Carlsbad, CA 92009
AtZention: Hz. J6hn J. Cahill
P?ferencs?: Extend Deedline for Award of Buena Vista Lagson
Visitation Center
Dear k . Cabill:
~bt?k YQU for yogr telepbne call of this datt confirzing our ability
$0 extend the time necessary prior to the Award of this CantZsCtt
AAC COPJST2,GCTION will be abla to extend the dace of Award to Fe"Pribary
28, 1990 without any increase in costrract prfce.
Sirxxrely,
MC CONSTXUCTZOX CO., IXC.
~~~ q6t
Kenneth Czube Tt"t
Vice PresiCent
STaTE OF CALIFORNIA-THE RESOURCES AGENCY 0 GTO"E z!-;<,!,j- ,L,
, DEPARTMENT OF F~S~H AND GA,ME - " __
330 Golden Shore, Suite 50
Long Beach, CA 90802 (213) 590-5113
December 11, 1989
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Mr. John J. Cahill
Municipal Projects Manager 2075 Las Palms Drive Carisbad, CA 92009-4859
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Dear Mr. Cahill:
We have reviewed the City's plan for the Buena Vista Lagoon visitation area located on the Department's Buena Vista Lagoon
Ecological Reserve. We approve of the plan dated June 4, 1989, project number 3156 and support completion of the project as soon as possible. It is our understanding the project cost will be
funded by the Foundation grant and the City of Carlsbad.
Final wording on the entrance sign will be prepared by the City and my staff.
This project will be a valuable public-use area for observing Lagoon wildlife. If you have any questions or need assistance on this project, contact Mr. Earl Lauppe, Wildlife Management Supervisor-Lands, at (213) 590-5158.
Sincerely,
"c -.." >" ",. I' j .,"~--"-" 45.. . "y// ,: .+6;z/4/ " .'
Fred Worthley Regional Manager Region 5
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cc: Paul Webb - Coastal Corn-izsion San Diego Terry Stewart