HomeMy WebLinkAbout1990-02-20; City Council; 10497; REJECT BIDS AND AUTHORIZE READVERTISEMENTS OF BIDS FOR HOLIDAY PARK, PHASE II, PROJECT NO. 3314h GIWF GARLSBAU - ACitNwlLL !a
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I AB#&+!? 1 TITLE: REJECT BIDS AND AUTHORIZE DEPT. H
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CITY MC PROJECT NO. 3314
HOLIDAY PARK, PHASE 11, DEPT. ENG: MP
CITY AT READVERTISEMENT OF BIDS FOR
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RECOMMENDED ACTION:
Adopt Resolution No. qfl- $5 rejecting bids and authorizing tl readvertisement of bids for the construction of improvements 1 Holiday Park, Phase 11, Project No. 3314.
ITEM EXPLANATION:
On October 3, 1989, the City Council adopted Resolution No. 89-34
approving plans and specifications and authorizing tl
advertisement of bids for the construction of improvements i Holiday Park, Phase 11, Project No. 3314. On November 16, 198! two (2) sealed bids were received as.follows:
Manuel Juarez Construction, Incorporated D.W. Jenson Construction, Incorporated
$ 86,315.30
$ 113,468.72
In the 1988-89 Capital Improvement Program Budget, the City Counc
appropriated funds for the Phase I1 improvements to Holiday Par:
These improvements include the installation of security lighti:
throughout the park, park benches, trash receptacles, hot cot
barbecue receptacles, drinking fountains, a large picnic structurl sinks and cabinets, additions to the existing tot lot pl, apparatus, and related site improvements. It is estimated th' construction would require approximately four (4) months
complete.
I FISCAL IMPACT:
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In the 1988-89 Capital Improvement Program Budget, the City Counc appropriated $100,045 forthe Phase I1 improvements to Holiday Pa
which exist in Project Account No. 330-820-1821-3314. A summa
of the estimated project costs is as follows:
Design $ 9,982.00 Construction (based upon low bid) 86,315.30 Construction Contingency (15%) 12,947.70
Materials Testing 2,500.00 Previous Installation of Park Flagpole 5,000.00
l Inspection and Project Administration 10,000.00 I I Total Estimated Project Costs $ 126,745.00
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Available Project Funding
Additional Project Funding Required
$ 100,045.00
$ 26,700.00
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Page 2 of Agenda Bill No. /< 477
As indicated above, the total estimated project cost for a:
elements exceeds the available budgeted project funding by $26,70(
The Parks and Recreation Department has identified the followil
items within the bid which could be deleted altogether or deferrc
at this time and installed at a later date:
- Tot lot apparatus set $ 8,503 - Four (4) park benches 1,628 - Two (2) park benches on concrete pads 1,480 - One (1) hot coal bin set 1,541 - Four (4) drinking fountains on concrete pads 7,680 - Installation of 3/4" water line 3,965
Subtotal of Bid Items Savings of 15% Contingency Total Estimated Potential Savings
$24 , 797
3,720
$27 , 517
In discussing the situation with both the City Attorney's Of fit and the Purchasing Officer, it appears that the State 1 California, Public Contracts Code precludes the awarding authori, from deleting items from the lowest responsive, responsible b without notice and competitively rebidding the project. Therefor' the City cannot delete the above items from the low bid and awa the balance to the low bidder.
Staff offers the following options for consideration:
1. Construct the Holiday Park Phase I1 improvements as designel
Transfer an additional $26,700 from the Unappropriated Fu
Balance of the General Fund to the General Capital Constructi
Fund and appropriate this amount to the Project Account No. 30
820-1821-3314. Under this approach, work would begin approximately mid-March and be completed in late July.
2. Reject all bids and direct staff to reassemble a bid packa' for the project which identifies several items including tho above within the bid package as "additive alternative!' bid ite and readvertise for competitive bids. This will provi flexibility in later awarding the project and ensure that t
project is constructed within the previously assigned budge
This approach will delay the beginning of construction approximately two (2) to three (3) months which is not view to be overly detrimental.
3. Reject all bids at this time and direct staff to inclu
additional funds in the 1990-91 CIP to supplement this proje
account. This approach will delay the beginning of constructi
by approximately six (6) to seven (7) months which is also n viewed to be overly detrimental.
Staff recommends the City Council consider option number two ( above.
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Page 3 of Agenda Bill No. 18,477
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EXHIBITS:
1. Location map.
2. Resolution No. ,?/-?.f rejecting bids and authorizing tl
readvertisement of bids for the construction of improvements .
Holiday Park, Phase 11, Project No. 3314.
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.L LOCATION MAP
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1 PLACE
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EXISTING BANDSTAND
LEGEND
0 NEW BENCHES
8 0 NEW LIGHTING
NEW TOT LOT APPARATUS
NEW PICNIC STRUCTURE
v PROJECT NAME EX1 PROJECT #
HOLIDAY PARK IMPROVEMENTS PHASE I1 3314
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RESOLUTION NO. 90-35
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, REJECTING BIDS AND AUTHORIZING THE READVERTISEMENT OF BIDS
FOR THE CONSTRUCTION OF IMPROVEMENTS TO HOLIDAY PARK, PHASE 11, PROJECT NO. 3314.
WHEREAS, the City Council of the City of Carlsbad
previously authorized the advertisement of bids for
construction of improvements to Holiday Park, Phase 11, Pro
No. 3314; and
WHEREAS, two (2) sealed bids were received on Nove
16, 1989, for said project; and
WHEREAS, the low bid received for the constructio
said project was submitted by Manuel Juarez Construct
Incorporated in the amount of $86,315.30; and
WHEREAS, partial project funding is available in Acc
NO. 330-820-1821-3314.
NOW, THEREFORE BE IT RESOLVED by the City Council of
City of Carlsbad, California, as follows:
1. That the above recitations are true and corre
2. That in accordance with Section 20166 of the S
of California, Public Contracts Code, the City Council does he
reject all bids received for said project. The City Cou
further authorizes staff to reassemble a bid package for sai
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project and hereby authorizes the readvertisement of bids for
project .
3 PASSED, APPROVED AND ADOPTED at a regular meeting o
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NOES: None 7
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1990, by the following vote, to wit: 5
Carlsbad City Council held on the 20th day of February
AYES: Council Members Lewis, Kulchin, Pettine, Mamaux and
ABSENT : None
10 ATTEST:
I' 11 SeL. ~lJ'I'E~\Clerk f
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