HomeMy WebLinkAbout1990-03-06; City Council; 10514; Purchase Bannerman 3 Cubic Yard Topdresser. ~ l
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CIT"fjOF CARLSBAD ...... AGENDii9!LL
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DEPT. H ,
RECOMMENDED ACTION:
PURCHASE OF BANNERMAN 3 CUBIC YARD
TOPOR ESSER
Staff recommends the Council adopt Resolution No. tJP-f/~ , finding, pursuant
to Section 3.28.090 (3) of the Carlsbad Municipa'l Code, that the Bannerman
3 cubic yard topdresser can be obtained from only one vendor and awarding the
bid to West Point Industries, Inc., of Long Beach, California in the amount
of $16,046.75,
ITEM EXPLANATION:
The Parks and Recreation Department maintains thirteen ballfields in addition
to the various parks throughout the City. Year-round activities necessitate
fast and precise maintenance of ~hese grounds by dependable equipment. One
of the machines that is needed to maintain the grounds is a topdresser,
sometimes referred to as a spreader, designed for the uniform application of
sand, loam, manure or fertilizer over large areas of turf .
Accordingly, the Parks and Recreation 1 s staff along with the Fleet Operations
Superintendent put together specifications for a topdresser that would best
meet the City's needs. The specifications require the equipment to have a
large capacity tank {at least 3 cubic yards) with the capability of covering
a wide area of ground with each swath. It is necessary for the unit to be
light in weight to lessen the wear and tear on the turf. Down time is a
critical issue; therefore, repair service needs to be available within four
hours.
To assure that all vendors had an opportunity to compete for the topdresser,
Notice Inviting Bids were requested of eleven vendors. Only one bid was
received, with the other vendors unable to meet the specifications.
FISCAL IMPACT:
The Parks and Recreation Department's Capital Outlay Account No. 001-840-
4-121-3900 has unencumbered funds in the amoUilt of $16,534.87 for this
purchase.
EXHIBITS:
1. Memorandum dated February 5, 1990 from Acting Parks Superintendent, Jerry
Rodriguez -Exhibit "A 11
•
2. Memorandum dated December 5, 1989 fr~m George Bannerman of Gordon
Bannerman Limited -Exhibit ~0 11
3. Resolution No. 'ltJ-47 .
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Exhibit 11 A11
February 5, 1990
TO: BUYER
FROM: Acting Parks ~uperintendent~
TOPDRESSER JUSTIFICATION
As per your request for just i fi cation on our selection of the Bannerman
Topdresser, the following information was taken into consideration for our
selection:
1. With the Bannerman Topdresser weighing less than the comparable unit, soil
compaction and turf damage during application can be expected to be less.
2. As for load holding capacity, the Bannerman Topdresser can carry a larger
load when required which in turn will save time reloading and completing
topdressing operations.
3. Since parts and service needs are essential, West Point Industries in Long
Beach is the s6le vendor in the Southern California area verses British
Columbia for the comparable unit.
If additional information is needed, please contact me at extension 2824.
JERRY RODRIGUEZ
JR:bs
Exhibit 11 8 11
GOP.DON BANNERMAN LIMITED
41, KELFIELD STREET
REXDALE ONTARIO
M9W 5A3
DATE: DRCEMBER 5, 1989
FAX. MESS AGE
FAX# LJ..619) 434-19S?
ATTENTION: JANE BAY:iARD
TOTAL NUMBER OF PAGES
FROM: aEORGE BANNER~AN
INCLUD!NG COVER HEMO
f"1ESSAGF.
KEST POIH? !~rUSTR!2S INC. -ARE OUR EXCLUSIVE ________________ ..,,._ ______ _
D!STRIBUT0R fOR OUR BAK§ERXAN BTD-20 11 TURF TOPPER" TOPDRESSER IN
SOU?H~RN CALIFORNIA,
REGARDS
GEORGE BANNERNAN ----__,;,------------~---
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RESOLUTION NO. 90-4 7
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA FINDING THAT THE BANNERMAN
3 CUBIC YARD TOPDRESSER CAN ONLY BE OBTAINED FROM
ONE SOURCE; ACCEPTING BID AND AUTHORIZING THE
EXECUTION OF A PURCHASE ORDER FOR SAME.
WHEREAS, the City of Carlsbad desires to purchase a
topdresser; and
WHEREAS, bids were solicited of potential vendors; and
WHEREAS, West Point Industries, Inc. submitted the only
responsive bid and is the sole distributor in Southern California
for the Bannerman 3 cubic yard topdresser.
WHEREAS, the normal.bidding procedure can be dispensed with
pursuant to Carlsbad Municipal Code Section 3.28.090 (3) because
staff surveyed vendors in the Southern California area and found
only one vendor capable of providing the specified item and
further advertised the availability of said item with only one
vendor responding; and
WHEREAS, there are sufficient funds in Account No. 001-a20-
840-4121-3900 for this topdresser.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
city of Carlsbad, California, as follows:
1. That the above recitations are true and correct.
2. That the bid of West Point Industries, Inc., as the sole
source available is hereby accepted and the Purchasing Officer is
hereby authorized to execute a Purchase Order for the purchase of
the topdresser.
Ill
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PASSED, APPROVED AND ADOPTED at a Regular Meeting of the
City Council of the City of Carlsbad on the ___§!h_ day of
Marc11 1990, by the following vote, to wit:
AYES: Council Members Lewis, Kulchin, Pettine, and Larson
NOES: None
ABSENT:
ATTEST:
Council Member Mama~~
DE A. I£¥, Mayor
~p,. l . r< IJ ~
ALETHA L. RAUTENKRANZ, City C1erk
(SEAL)