HomeMy WebLinkAbout1990-04-10; City Council; 10578; Design Services Carlsbad Library ProjectCIT” OF CARLSBAD - AGEND”BlLL
iB#w TITLE: APPROVAL OF ARCHITECT AGREEMENT FOR
MT& 4/10/90 LIBRARY DESIGN SERVICES AND APPROVAL
)EpT ENG:MP OF INCREASED PROGRAM SPACE FOR THE . CARLSBAD LIBRARY PROJECT
RECOMMENDED ACTION:
Adopt Resolution No.?@-/oh approving an architectural consultant agreement for library design services and approving an increase in program space for the Carlsbad Library facility, Project No. 3244.
ITEM EXPLANATION:
In the 1989-90 Capital Improvement Program budget, the City Council appropriated funds and directed staff to begin the preliminary work for the design of the Carlsbad Library Project including an analysis of the existing Cole Library facility. Attached is an agreement with the recommended architectural firm of Cardwell/Thomas and Associates in cooperation with James McGraw and Associates for the design of the Carlsbad Library Project and the feasibility study and analysis of the Cole Library building.
In 1986, the City Council adopted The Stratesic Plan for Librarv Space Needs which identified a 58,000 square foot library facility to be located in the southern part of Car&bad. This report also identified the eventual expansion of the existing Cole Library facility of an additional 20,000 to 25,000 square feet at buildout. The current work of the City's Consulting Librarian, Mr. David R. Smith, has concluded that a building program of 58,600 square feet for the proposed new library building is the minimum established square footage to house all current and projected space requirements. Mr. Smith recommends a total program space of 64,000 square feet to more effectively and efficiently meet the increasing library space needs of the new Carlsbad Library facility. Attached are several exhibits which address these subjects in more detail. At this City Council meeting, City staff and the consultants will make a presentation regarding several issues facing the proposed Carlsbad Library facility.
FISCAL IMPACT:
The total value of the design services for the project is $928,255. The City Council has previously appropriated a total of $3,806,000 for the preliminary work including final design for the Carlsbad Library Project with funds appearing in Project Account No. 320- 820-1810-3244. Staff recommends the approval of the attached consulting agreement and commencement of the design of the project.
Attached is a memorandum from the Finance Director dated April 2, 1990, outlining several potential funding alternatives for the construction of the project estimated to range between $14.2 million to $15.1 million. The Finance Director will be present at this Council meeting and assisting in the presentation regarding this subject. i
Page 2 of Agenda Bill No. lQfi-78
EXHIBITS:
1.
2.
Location map.
April 3, 1990 memo from the Municipal Projects Manager to the City Manager regarding the status of the proposed Carlsbad Library Project.
3. Letter from David R. Smith, Library Building Consultant, dated February 10, 1990.
4. April 2, 1990 memorandum from the Finance Director to the Municipal Projects Manager regarding funding alternatives for the proposed Carlsbad Library Project.
5. Resolution No. _90-a approving an architectural consultant agreement with the firm of Cardwell/Thomas and Associates for library design services and authorizing the increase of program space for the Carlsbad Library Project.
6. Consultant agreement.
LOCATION MAP
\ \ \ \ \ \ \ \ TE’\, ‘k---
\ N DOVE N c-m we.
ALGA
LANE
ROAD
?ROJECT NAME PROJECT # EXHIBIl
SOUTH CARLSBAD LIBRARY 3244 1
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April 3, 1990
TO: CITY MANAGER
FROM: Municipal Projects Manager
STATUS OF CARLSBAD LIBRARY PROJECT
The following is a status report regarding the proposed Carlsbad Library Project. The following issues are addressed:
. Brief history of the project and work of the Review Committee.
. Architect selection process, design recommendation.
Library Building
agreement, and
. Summary of 1986 Stratecric Plan for Librarv Snace Needs and City's Consulting Librarian, David R. Smith's 1990 Building Program.
. Project cost estimates.
. Finance Director's analysis of funding alternatives.
RECENT PROJECT HISTORY
In the 1989-90 Capital Improvement Program budget, the City Council appropriated funds and directed staff to begin the preliminary work for the design of the Carlsbad Library Project including an analysis of the existing Cole Library facility. On May 23, 1989, the City Council adopted Resolution No. 89-173 approving a purchase agreement for the acquisition of a six (6) acre site along the western extension of Dove Lane, west of El Camino Real. On July 18, 1989, the City Council adopted Resolution No. 89-254 approving a consultant agreement with Mr. David R. Smith, Consulting Librarian, to assemble a detailed City library building program and provide assistance and input into the selection of an architect for the project.
The City Council approved Library Building Review Committee composed of two (2) City Council Members, one (1) member of the Planning Commission, representatives of the Library Board of Trustees, Friends of the Library, three (3) citizens at large, and City staff was assembled to act as an advisory group, provide input and review of the building program, and make recommendations to the Library Board of Trustees and City Council regarding the selection of an architect team to design the Carlsbad Library Project and the feasibility study for the Cole Library facility. For the past several months, the Library Building Review Committee conducted an extensive selection process to identify an architectural consultant to provide design services for this project.
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April 3, 1990 Page 2
ARCHITECT SELECTION PROCESS, DESIGN AGREEMENT, AND COMMITTEE RECOMMENDATION
On September 29, 1989, Request for Qualification packages were mailed to fifty-nine (59) architectural firms identified as potential candidates for the project. These firms consisted of architectural firms and individuals who had formally requested inclusion, had been recommended to the City by other governmental agencies, had specific design experience in public libraries, or had accomplished other City projects. Of this group, thirty-three (33) architectural firms submitted materials in response to the initial request. On November 9, 1989 following a review of the submitted materials, the Library Building Review Committee identified and recommended seven (7) firms as finalists for the design of the project. The seven (7) final firms were requested to submit a detailed project proposal and prepare a formal design presentation at an interview session before the Library Building Review Committee.
The seven (7) firms identified for the project were:
Albert C. Martin and Associates Cardwell/Thomas C Associates and James McGraw & Associates Charles Walton & Associates IBI Group Ripley & Associates Simon, Martin-Vegue, Winklestein, Moris Wheeler, Wimer, Blackman
Irvine
Seattle/SanDiego Glendale Newport Beach San Francisco San Francisco San Diego
On January 18 and 19, 1990, the Library Building Review Committee convened at the Public Safety and Service Center to receive the formal design presentations and interview each of the seven (7) final firms. Particular emphasis was placed upon a demonstration of the firm's specific capabilities and experience in the design of public library projects. Following the completion of all seven (7) interviews and considerable discussion, the Committee requested that staff further research and provide additional background information on the proposed joint architectural team of Cardwell/Thomas and Associates and James McGraw and Associates.
On February 13, 14, and 15, 1990, three (3) representatives of the Library Building Review Committee traveled to the offices of Cardwell/Thomas and Associates in Seattle, Washington and held extensive meetings with members of the firm to exchange ideas and discuss the project in more detail. The meetings included site visits to other completed library projects accomplished by this firm in the greater Seattle area. Additionally, the visit included interviews with several of the firm's subconsultants to further confirm the architect's qualifications and specific library design
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April 3, 1990 Page 3
experience. A similar visit was made by Committee members to the offices of James McGraw and Associates in San Diego. During both of these visits, several other tours were conducted to review the firms' previously accomplished projects, including both public and academic libraries, and projects similar in detail and style desired for the Carlsbad Library Project. In addition to direct interaction with the proposed architectural team members, several references were contacted by City staff via telephone and questioned regarding their experience in working with these firms on other projects.
On February 22, 1990, a report was presented to the Library Building Review Committee on the research and additional background information obtained on the proposed joint architectural team. The report summarizedthe office visits, meetings, tours, and reference checks. It was the conclusion of the Committee representatives that the additional background information revealed that the proposed architectural team possessed the necessary design capabilities, technical knowledge, building expertise, knowledge of current construction techniques, and experience in public projects necessary to produce and manage complex public library building projects. Additionally, the proposed architectural team has experience in design issues related to the remodeling and expansion of existing library facilities critical to the work associated with the Cole Library facility. Following the presentation of the report, the Library Building Review Committee unanimously selected Cardwell/Thomas and Associates and James McGraw and Associates as the firm to be recommended to the City Council for design of the new Carlsbad Library project.
It is therefore the recommendation of the Library Building Review Committee and City staff that the firms of Cardwell/Thomas and Associates and James McGraw and Associates be authorized by the City Council to proceed with the design of the project. The lead firm for the project will be Cardwell/Thomas and Associates who will carry out all phases of design and have prime responsibility and overview throughout the entire project. James McGraw and Associates will work under contract to Cardwell/Thomas and Associates to coordinate the production of the final project plans, specifications, and contract documents. This joint arrangement will provide the project with a team that includes a firm with specific design expertise and management experience of library projects and a firm that has very detailed technical skills and is able to provide local representation. Staff feels this combination is advantageous to the administration of a successful project of this complexity.
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April 3, 1990 Page 4
The consultant agreement negotiated between City staff and Cardwell/Thomas and Associates as the prime architectural consultant requires completion of approved final project plans, specifications, and contract documents in March of 1991. The agreement includes complete architectural services, interior design, and all other required building, engineering, lighting and acoustics, and landscaping disciplines. The architects are also tasked to immediately perform a full architectural and building safety assessment including an engineering analysis of the Cole Library building. Also to be accomplished are the exploration of alternatives and expansion options on the site as well as preparation of a written report to the City findings. summarizing the
Library design is a complex and intricate process requiring a more intense effort and higher level of architectural organization and attention to technical detail than is customarily required for the design of other public facilities. The design process for the Carlsbad Library facility will be highly interactive and participatory. Upon the issuance of the Notice to Proceed, the architects will schedule and conduct the first in a series of workshops with staff, the Library Board, the Library Building Review Committee, and other interest groups to develop and examine various building layouts and design alternatives. This process will continue over a period of several weeks to reach consensus on a final schematic design which will undergo further refinement until a clearly defined library facility design emerges. During each design stage, the architects will also provide guidance in the process of selecting interior and exterior building finishes, interior furniture, fixtures, operating systems, and equipment. After completion of these phases, the construction plans, specifications and contract documents will be prepared and assembled and the project will be presented to the City Council for authorization to bid the construction of the project. The project will require a Conditional Use Permit to be issued by the Carlsbad Planning Commission. All other project permits and approvals have already been obtained.
SUMMARY OF 1986 STRATEGIC PLAN FOR LIBRARY SPACE NEEDS AND CITY'S CONSULTING LIBRARY, DAVID R. SMITH'S 1990 BUILDING PROGRAM
The primary guide to be used during design will be the Carlsbad Library Building Program as prepared over the past several months by the City's Consulting Librarian, Mr. David R. Smith. Now in final form, the Library Building Program contains information on current and future library needs and services essential to a successful public library design for the City of Carlsbad. The document includes information such as:
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April 3, 1990 Page 5
. Functional facility design criteria.
. An analysis and summary of all public and staffing space, shelving, and seating allowances.
. An analysis and summary of each functional space including area requirements, aesthetics, general environmental and economic considerations, types and locations of collection materials, and specific descriptions of equipment, furnishings, and furniture to be installed in the building.
. General architectural requirements including lighting and acoustics, computer layout, technical/support service requirements, restrooms, maintenance space, and related issues.
In 1986, the City Council adopted the Strategic Plan for Librarv Space Needs. This report identified a preliminary building program space of 58,000 square feet for a library facility in the southern part of the city. This allocation of space was accomplished through a very preliminary analysis of existing and proposed library functions, creation of shared spaces between functions and facilities, and significantly reduced unassigned building space. Further, the 1986 analysis did not take into consideration the location, functional size, and net-space requirements for other facilities within the library buildings such as larger auditoriums and meeting rooms, public service areas, introduction of public arts elements, expansion capabilities for new programs, etc. Minimal allowance of unassigned building space including space designated for interior walls, hallways, restrooms, maintenance areas and building equipment rooms was not definitively identified in the detail necessary to support a preliminary building program. Both the City's Library Building Consultant and City staff are concerned that a minimal allowance of unassigned building space commonly results in a utilitarian style building lacking in the open atmosphere, depth, receptivity, and ambiance that is critical to successful public library design. Both the consultants and staff feel strongly that the 58,000 square foot assigned space for the proposed library facility that was developed in the 1986 report, although functional, will not yield the quality library facility, over the long term, that is expected of the project.
Further, a review of the 1986 Stratesic Plan shows that the conceptual library space of 58,000 square feet was based solely on an estimated library space per capita, as opposed to the current Library Building Program which is based on current information gathered from the primary users of the proposed Carlsbad Library. During the programming phase of this project, the minimum established square footage for the new library building was 58,600 square feet. This included reductions in square footages in
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April 3, 1990 Page 6
several areas otherwise requiring additional space and an allocation of only 22% unassigned space for the entire building. Attached for the City Council's information and review is a letter dated February 10, 1990, from the City's Consulting Librarian, Mr. David R. Smith, recommending an increase in the library program space for the new Carlsbad Library building of 5,400 square feet (a 6,000 square foot increase over the 1986 Stratesic Plan report) for a total program space of 64,000 square feet. The 5,400 square foot increase, representing a 9.2% increase in square footage, is proposed to be redistributed among those library functions earlier reduced in the Building Program and would increase the unassigned building space to a more satisfactory design level for a facility of this size.
The increase of program space for the new Carlsbad Library would also beneficially impact the proposed expansion of the Cole Library. The original concept of the 1986 Strateaic Plan was to house certain library administrative functions, including administration and technical services, at the new Carlsbad Library facility until expansion of the existing Cole Library facility. At that time, these administrative functions would then relocate back to the Cole Library. With an increase in program space at this time, these administrative functions will remain permanently at the new library facility making available additional public library space at the Cole Library. City staff considers this to be a major organizational, functional, and economic advantage to relocating the administrative and technical operations of the library only one (1) time. The established library standards under the City's Growth Management Plan require the construction of an additional 20,000 to 25,000 square feet of library space at buildout. This expansion space is proposed to occur at the Cole Library building. Under the proposed approach to expand the new library building to 64,000 square feet, this increase would yield nearly equal public library spaces in both the new building and the Cole Library building at buildout.
Staff has investigated the effects an increased program space of 5,400 square feet would have on parking requirements for the new facility. While the City has no adopted parking requirement standard for libraries, the parking currently designated for the project (350 spaces) is adequate for a 64,000 square foot facility based on figures used satisfactorily on a number of other library buildings of this size. The City also has the option to design a full or partial two-story facility that would create additional space for parking. This and other options will continue to be explored by the architect and the Library Building Review Committee as preliminary development of the building site evolves.
The concept of increasing the program space to 64,000 square feet for the new Carlsbad Library was discussed and unanimously endorsed by the Library Building Review Committee at their meeting of February 22, 1990. In conclusion, staff recommends the City Council authorize the increase in program space for the new Carlsbad Library facility from 58,000 square feet to 64,000 square feet.
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PROJECT COST ESTIMATES
The following summarizes the estimated project budget for both a 58,600 square foot facility and a 64,000 square foot facility:
Land purchase and site improvements Library Programming Services Architectural Design Services: - New Carlsbad Library Design - Cole Library Study - Reimbursable Expenses Construction at $135 per square foot Construction contingency (10%) Furnishings, fixtures and equipment at $25 per square foot Collection development Construction management: - Architectural oversight - Resident inspection services - Special building inspection of structural steel, elevator, and related building issues - Soils and materials testing Utility service fees and connections City project management Title, appraisal, and legal work Miscellaneous including document reproduction, dedication plagues, dedication ceremonies, photographs and exhibits, etc.
TOTAL ESTIMATED PROJECT BUDGET $14,125,355 $15,062,255
58.600 SF 64,000 SF
$ 2,300,OOO $ 2,300,OOO 45,000 45,000
795,750 795,750 50,000 50,000 82,505 82,505 7,911,ooo 8,640,OOO 791,100 864,000 1,465,OOO 1,600,OOO
200,000
150,000 100,000
200,000
150,000 100,000
25,000 25,000 25,000 25,000 75,000 75,000 65,000 65,000 10,000 10,000
35,000 35,000
FINANCE DIRECTOR'S ANALYSIS OF FUNDING ALTERNATIVES
Attached is a memo dated April 2, 1990 from the Finance Director discussing the potential funding alternatives for the library project taking into account increased square footage and updated budget estimates. Three (3) potential funding alternatives are identified in which the Council, during the upcoming CIP review, will be asked to approve one (1) or a combination of the following:
. Increase tax rates under the proposed Mello-Roos District.
. Delay and/or reprioritize projects in the Capital Improvement Program.
. Contribute funds from the General Fund to the project.
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With respect to the current status of the project and the design contract at hand, the total value of the design services for the project is $928,255. The City Council has previously appropriated a total of $3,806,000 for the preliminary work including final design and property acquisition for the Carlsbad Library Project with funds appearing in Project Account No. 320-820-1810-3244. Staff recommends the approval of the attached consulting agreement and commencement of the design of the project.
JJC:jkb
Enclosure
c: Assistant City Manager Finance Director Community Development Director Library Director City Engineer Ken Quon, Project Manager
IhteI
To:
F!VIIl:
Subject
David R. Smith
Consulting Librarian
130 Holly Road Hoptins, Minnesota 55343 612-933-0199
---TY-..
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C!Ty Of r,vxs,B~~
February 10, 1990
Cliff Lange, Dhector - Carl&ad City I&my
David R. Smith, Consulting Iibrarian
1, Carl&ad City Library Summary of Spaces revised to 64,000 Square Feet
2. Georgina Cole Library Summary of Spaces - Expansion to 50,000 Square Feet
3. 1993BuildingOperatingCusls-NewCarlsbadCityLibrary -Revised
1. New Carl&ad City L&ary - 64.000 sauare feet
Enclosed is a revised summary chart which illustrates the additions which I would recommend
making to the building program. For your review, I have bracketed the revised spaces to the left of
the square foot areas being revised. These fevisions inch&
8: 1,0004uan?feettothegaIlery
b: 250 4uare feet to the auditorium
c: 7004uarefeettothecMdrensseMces Increased PAC’s
d: 6004uarefeettotheadukcoIlectionarea In@ PAC’s
e: 300 square feet to the reference magazine 8rea
Total 4uare foot increase to the public senkes spaces - 2,850 4uare feet No change to the staff
areas. Thewassignedspaceshasbeen~~by2%or2,5504uarefeet Totalexpzmkmof
the building i&O0 square feet for a total of 64,000 4uare feet
After reviewing the parking requirements, I would support your axmnents of our telephone
cunversaticm of the other day. Five (5) parking spaces per 1,000 4ual-e feet of library building
attaisanoam~hhasbeenusedsa~~yananumbctofb~~~ofthissize. Applying
thisfigureto~61,000~feet~inatotalparkitlgrequirementt320spaces. The350
spgcespnrvidedwm~ina5.5spacespathousandsquarefeetfigure. Itshouldalsobe
~~~#lthat~willbesubstaatlal~~~fortherematningusersofthe
center. Ifeelthatthe64,ooO4~feetcanbejustifiedwith32Ofo35Oparkingspaces.
2, Georgina Cole Summarv of Snaces: IA-at-v bansion to 50.000 Sauare Feet
For this summary I used a 30% unassigned area (15,000 4uare feet) and have calculakd the
relocation of the admi&rative offices and technical services from the South C&bad Library to
this expanded buikbg. As you wilI nok, thatwith the adult learning cenkr and genealogy service
inchxied, thatthe &uitservices area andreferences area are approximakly 5094 of the spaces
aIlocakci in the south building. If 64,000 square feet for the new Carisbad City Library should be
approved,itmayndbenecessarytoplantomoveanv~~orsupportservicestothe
north, a topic for further dizus&m.
The expansion program for the Cole Library provides 149 sea@ in the public areas and a cc&&ion
size of 105,800. This does not include the xlult learning center capacities which is separak. The
a~lcamingcxntcr~~~ispredicabbdontheuscbyMorsandstudentsafotherfadliticsof
the buMing, study, conference rooms, etc. The genealogy area provides for minimal growth.
L 1993Ruildinn0perathuKos&NewCarlsbad~Iibrarv -Revised
~Quresaresubjecttorevislonastimeprogresses and declslcmsregardlng size of building
and staff are made. For the information available, I feel it mpresenk a good baseline for current
planning.
Ilookforwardtotalkingwithyauthe afkmoonofthe 16th,itisessentialthatthefinaldecisions
reg~thegn>ss~footageoftheCarlsbadCitylibrarybemadeas~as~~eso
thatrevMousccmbemadetolhe apprc@akprogrampagespriortothearchik&skrtingtheir
work. Itwouldalsobea~~tomywarkecheduleifIcouldcompletethee~~pFogramf~
theGeorginacOleLibraryassoanaspossi\desinoeIamstartingtorunintoconflictsinscheduling
other projects based on the orlglnal amtract schedule with only a littIe give. Wortunakly, I did ~tprovideen~gh~~in~ecanount~timeneededtomake~~andprepare documents. ~~~OftheColeLibraryf~purposesofthe~term~f~andthe
progmmsummafy~aftheCoIeIibrary constitukathirdprogrammmg exercisewhich wasnotspeclGcallyirxAudedinthecontractscopeofwork Theinformationgatheredwillbe
UtiliZCdhthC~ program, butsyE from the November meeting with Frank Mamlexlisthatmyfinalprognrmnring Izoncm~onthe~pgram only. ~th~is~terestonthepartofthelibraryindevelqpingmoreextensiveprogramdocuments forthe~~~architcctre~~~thiscouldbtdomwithan~~ti~~lgfortimt~ relakdexpenses. ifthisistoocaxr,it~~dobviouslybeanaidtobothofour~~~ifthe
decision is made as soon as possible so I can include it in my schedule.
Please get WeII and stay healthy.
Rnclosures.
1. ,
CARLSBAD CITY LIBRARY Assigned
!knme Feet
2/10/90 REVISED TO 64,000 Square Feet
PUBLIC SERVICES AND RELATED AREAS
1 .O PUBLIC ENTRANCE/LLIBBY/DISPL,AY [+ 1 ,OOO] 2.550
200
250
1.1 vestibule
1.2 General Library Infolmation
1.21 Community Bulletin Board/Kiosk
1.22 Community Noticu Distribution - F&e Public&m
1.23 DiwtoryofLibraryAreas-(MacinfoshHypercard)
1.24 LibraryInfonnationMandou~
(+ 1 ,OoO] 2,000 1.3 Aaobby/DisplayAna
1.4 uscrSeating-Bexl&4 50
1.5 Book Return - 24 hour Drive-by/Walkup 50
1.6 Public Restrooms Unassigned
1.7 PublicTelephone Unassigned
2.0 Auditrxi~crrence Roomg I+2501 3.700
2.1 Auditorium- 150-2OOSeata [+250] 2,400
2.11 Audit&m
2.12 Storage (grand piano, podium, AV, etc.)
[+250] 2,250
150
2.2 Muhipurpme Room - 100-200 Seats 1,300
2.21 Mul~Room-
2.22 Storage (chairs, tables, podium, AV)
2.23 -W storage @v=aW
1,000
150
150
1.
CARLSBAD CITY LIBRARY Assigned
Scwre Feet
3.0 Circulation Service
3.1 circulatimDeskArea
3.11 Check-in (1)
3.12 Check-out (3)
3.13 Registration/Inclui~y- (2)
3.14 Materials Shelving - Staff Access
3.15 se43lrQsystem/Queuingh
3.2 CirculationStaffWorkRoom
3.21 Rtxhelviug Area - (2-3)
3.22 Work Stations - (4-6)
3.23 Cdlectkm Shelving
3.24 Storage - Suppllu
3.3 circulation supervipor’s ofcice
3.4 Assistmt Circulation Super&or’s Office
4.0 childrensservices
4.1
4.2
4.3
4.4
4.5
4.6
Public Collection Shelving - 42,000
userse!atiug-Gerleral- 60
4.21 Children 36
4.22 Small- 20
4.23 Adult 4
Public Access Catalog - 6 PAC temimls of 30
125
125
[+200] 6,500
[+300] 3,500
[+200] 1,400
[+200) 300
AudiovirrualListeningArea-6 100
CanputeruserArea-8 200
childrermserviceDuk- 1,000
4.61 ServiceDesk-(2-4) 300
4.62 Staff Work Area/Room - (4-6) 550
4.63 ChilW Servlcu Supervisor’s Office (1) 150
4.64 R&rooms - Childrens (2) UIlaSSigIled
2,200
1,000
200
500
200
100
UIMSSigIleCl
950
300
450
loo
100
2.
CARLSBAD CITY LIBRARY
5.0 Popular Browsi&PatxxbacksNoune Adult Colle&m/F&n& &&s
5.1
5.2
5.3
5.4
Public Collection Shelving - 4,000 ittms
userseating- 12
Young Adult Collection
1.500
300
300
5.3 1 Public Collect&m 2,500 &ems/magazines
5.32 UserSeating- 6
200
200
Frien&BooksaleaArea 500
5.41 Books, Magazinfs, Sales Area
5.42 Friends Work Room
300
200
6.0 AudioVisualC2dkdon
6.1 Public C&xtion Shelving - 20,000 items
7.0 AdultColl~Aswance .
7.1 Circulating Collection Shelving 120,000 items
7.2 GeneralUserSeating-44
7.3 UserAssistanceDesk:Area(4)
7.31 InformationDeskArea(2-4)
7.32 Staff Work Area (8)
7.4 Public Access Catalog - PAC
7.4 1 Main Tcrmiuals(s) 10 of 30 7.42 Secundary Term&& 10 of 30
7.5 Study Rooms (4) - 4-8
7.6 WcrdPnr#rrtinn/Mic~uter~Room-4
7.7 CopyMacfrines-(#1,#2,#3copymachinesof4total)
Assigned
Sauare Feet
1.500
1,500
[+600] 13,900
10,000
1,300
[+300] 1,050
[+lOo] 400
[+200] 600
[+300] 1,000
[+300] 55E
200
200
150
3.
CARLSBAD CITY LIBRARY
8.0 Muazin~m~ w Cu Kent
8.1 Public Collection Display Shehing - 675 titles
8.2 UserSeating- 18
9.0 Reference Servicm [+300] 6,200
9.1 Reference Collection Shelving - 9,000 items
9.2 UserSeating-
9.3 PublicAccemCatalog-PAC(4of 16)
9.4 Magazinmews Papers - Back Issues - 675 titles
9.41 Back Issue Shelving -
9.42 Microfom~CoIledionEDUserArea- 16
9.43 Copymachine(#Mof4~machinea)-
9.44 BackIssuesDeak(1)
9.5 Ref-DeskArea
9.51 Ref~cesenrlceArea-(3)
9.52 Te&phoneRe&rence - (1)
9.53 Dabhaeseafdhgstaticm-(2)-2
9.54 JntierliiLoan - (1)
9.6 RdemnceStaffWdmxm-
9.61 StaffWorkAma(6)
9.62 Cicaed Stackshelving Area
9.63 Storage - Supplies
9.64 Reference Sewices supenrisors offi= (1)
TOTAL PUBLIC SERVICES SPACE [+2,850) 39,050
750
[+300] 1,050
50
150
400
150
200
150
400
100
so
150
Assigned
Feet Square
1.000
1,200
1,200
200
[+300] 2,000
900
700
4.
CARLSBAD CITY LIBRARY Assigned
Squint Feet
ADMINISTRATIVE AND SUPPORT STAFF/NON PUBLIC AREAS
10.0 Admhistmtive Office Area 1.800
10.1
10.2
10.3
10.4
10.5
10.6
10.7
10.8
Receptioll Area
10.11 Visitor Scatbg - 2
10.12 Receptionist - (1)
AdmbMmivesecxetaryArea
10.21 secretaayw
10.22 central F~pplies
ubrary~sofficc(1)
conference @oani)Rcmm
Aissisbt-soffice-(1)
Adrminimti~Clerk’sOffice-(1)
Gklly Pl-ojects of& (l-2)
RMifOOUI
ll.OB
11.1 Acquisitions-(3)
11.2 cataloging-(5)
11.3 processing(Mending - (3)
11.4 Collection-BookTrucksandShehhg
11.5 Storage-supplies
11.6 TechnicalServlcesSupervisorsOfIice-(1)
11.7 computerRoam-(1)
11.8 Coll~onscoordinator’sArea-(2)
150
50
100
400
150
250
250
450
200
150
200
Unassigned
3.200
500
600
500
600
200
200
300
300
5.
-
CARLSBAD CITY LIBRARY
12.0 Media Pruductio~~ and Exhibits
12.1 MediaProductionLab
12.11 Wol+Area(2) 250
12.12 DarkRoan (1) 150
12.13 Recording Booth(l) 100
12.14 VideoFmductionContmlRoom (1) 200
12.2 Programsandl?xhib& 1,000
12.2 1 PIogm&Grapbic Art&media of&e (3) 300
12.22 EquipmenW& Area (2) 300
12.23 Iibrmy DisplaymgmmBmage 400
13.oGeIleral StafFAreq
13.1 StaffEltml~
13.2 Staff Restmoms, 4minimumplus1unise!xshower
13.3 StaffLockeIs- loo
13.4 StaffLamgeBreakRoom
13.41 vendingMa&.imArea 100
13.42 Kitch~ pmpmation 150
13.43 Lounge/Eating Area- 16 450
13.44F~Aid!CotRoom 50
14.0 Non-Public Stack and Stawe Areaq
14.1 ClosedStackArea-Generalcolleaionampact
Shelving - 15,000 items
14.2 Storage - Fumiture, Equipment, etc. 200
Assigned
Satme Feet
1.700
700
900
Unassigned
Unassigned
150
750
700
500
6.
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CARLSBAD CITY LIBRARY
. 15.0 DeliverylCqyMachme
15.1 MaiKopy Machine/Receiving Room - (3)
15.2 Delivexy~
15.21 Dock
15.22 Refuse Collection&rage
15.3 Maintenance Staff Work Area(s)
15.31 General Work- (2)
15.32 Supplies Starage
15.4 Cu&dial closet(s) - 3 (Distributed Locatians) (3)
15.5 Me&a&al Equipment Room(s)
Total Asigned Non Public Areas
Public Area
TotalA&gEdBl.lildhgArea
Plus 24% [+2%] unafsigned area for structunz, mechanical
systems, generai trhulation, and restrooms.
TOTAL GROSS BUILDING AREA [+5,400] 64,000
Assigned
Squue Feet
1,200
350
200
100
400
200
200
150
Unassigned
9,500
[+2,850] 39.050
[+2,850] 48,550
[+2,550] 15.450
7.
A
CARLSBAD CITY LIBRARY
EXTERIOR SPACES - On the Lii S&e
16.0 Public Wrance m
16.1 Plaza
16.2 Passenger pickup/dropoff
16.3 Accesstobookreturn
16.4 Landscapedaregs
17.0 courtyardg
17.1 Public cMdrens servi~au~um/mulUpufpo6e room
17.2 Staffbreaks/eatinghmoking Area
UIlSSigIled
Square Feet
_t.500*
1,000
500
l!l!l!& staff
18.0 parkinn I.000
18.1 Car 300 50
18.2 Motorcycle 8 2
18.3 Bicycle-Radcsattheentryorstaffenlry 15 10
18.4 I&nuy vehides - Covm 2-3
l The~~f~library~~~parkingandcourtyarctsarenotin~~inthe~~~
forl,ma&gnedbuildingarea.
8.
April 2, 1990
TO: MUNICIPAL PROJECTS MANAGER
FROM: Finance Director
FUNDING FOR THE MAIN LIBRARY CONSTRUCTION
RECEIVED
MUNICIPAL PROJECTS
DIVISION’
The 1989-90 Capital Improvement Program includes a project which would construct
a 58,000 square foot library in south Carlsbad. The funding of this project
would be dependent upon the issuance of Certificates of Participation to be
repaid from Public Facilities Fee (PFF) revenue over the next 20 - 25 years.
The cost of this project was estimated to be approximately $12,000,000.
According to the latest design plans, the library will now range in size from
58,600 square feet to 64,000 square feet with costs ranging from $14.2 million
to $15.1 million respectively. These new costs estimates result in an increase
in $2 million to $3 million over the 1989-90 Capital Improvement Program
estimates.
As the City Council determines the ultimate size and cost of the south Carlsbad
Library, one of the keys points to consider is the funding for the ultimate
project. The City Council has several alternatives as described below for
dealing with the fiscal impacts of this project.
Fundinq Alternatives
1. Citywide Mello-Roos District
The City Council is currently considering the formation of a Citywide Mello-
Roos District which would include undeveloped land throughout City of
Carlsbad. The list of projects recommended for funding by the District
includes the south Carlsbad Library. The estimated cost for the Library
construction included in the District is $10 million. Current appropriations
from PFF total $3.8 million for a total funds available of $13.8 million.
58,000 sq. ft. 64,000 sq. ft.
Library Librarv
PFF Appropriation $ 3.80 million $ 3.80 million
Mello-Roos District Funds 10.00 million 10.00 million
Total Funds Available $13.80 million $13.80 million
Project Cost Estimate 14.20 million 15.10 million
Current Funding Deficit (Is .40) million (.$ 1.30) million
In order to fully fund the library project, the City Council would have
to increase the cost estimates to the Mello-Roos District by $400,000
to $1.3 million. An increase in project cost estimates results in an
increase in total tax rates necessary to pay debt service related to
these projects.
. .- .
1 Funding for Main Library Construction
. - April 2, 1990
Page No. 2
2. 1990-91 Capital Imorovement Proaram
Even though the City is considering the inclusion of the Library project
in the Mello-Roos District, there is no guarantee at this time that the
District will approved by the landowners. Therefore, the City needs to
consider alternate funding methods in the event that the District cannot
be formed. The 1990-91 Capital Improvement Program is currently under
consideration by staff. The Library cost included in the Capital
Improvement Program is roughly equal to the cost to fund the 58,000
square foot Library project. In order to fund the 64,000 foot
alternative, the Capital Improvement Program would have to be increased
by approximately $900,000. The funding source for the Library would
remain the PFF. The increase in funding for the Library project would
reduce the amount of funds available for other PFF supported projects
within the CIP. This may cause delays in other projects. A more
detailed analysis of this alternative will be available following the
assembly of the draft Capital Improvement Program in mid to late April.
3. General Capital Construction Fund Participation
The City Council may consider the expenditure of up to $1 million of
General Fund monies on the construction of the Library. Under
Proposition H (Chapter 1.24 of the Carlsbad Municipal Code), the City
Council may not spend more than $1 million of General Fund monies on any
project without previous voter approval. The City Council currently has
an unobligated General Fund balance of approximately $5.5 million.
Although the City Council is not being asked at this time to take an action
selecting a funding alternative, it is important for the Council to understand
the importance of their decision to proceed with the design of the Library. If
Council chooses to design and build the larger Library project, some change in
future capital planning will be necessary. Council will be asked to increase
tax rates under the Mello-Roos District, delay projects in the Capital
Improvement Program or contribute funds from the General Fund to the project.
The most appropriate time for making the decision related to the funding of
additional costs for the Library project is when the Council is considering the
Capital Improvement Program. At that time, all projects competing for funds will
be before the Council and each may be weighed in relation to the other for
funding.
' JFE:tlg /
c: Ray Patchett
Frank Mannen
Cliff Lange
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RESOLUTION NO. 90-1Q2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING AN ARCHITECTURAL CONSULTANT AGREEMENT FOR LIBRARY DESIGN SERVICES, PROJECT NO. 3244
WHEREAS, the City of Carlsbad has solicited proposals for
library design services for the new Carlsbad Library and a
feasibility study of the Cole Library; and
WHEREAS, all prospective firms were required to submit
qualifications statements and support information; and
WHEREAS, the recommended firm possesses the necessary
skills, background and expertise to accomplish the project; and
WHEREAS, the City Council of the City of Carlsbad has
previously appropriated funds for the design of this project;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Carlsbad, California, as follows:
1. That the above recitations are true and correct.
2. That a consultant agreement with Cardwell/Thomas
and Associates is hereby approved and the Mayor and City Clerk are
hereby authorized and directed to execute said agreement on behalf
of the City of Carlsbad.
3. Following the Mayor's signature of the agreement,
the City Clerk is further authorized and directed to forward copies
of said agreement to Cardwell/Thomas and Associates, 1221 Second
Avenue, Seattle, Washington, 98101, and the Municipal Projects
Department for their files.
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1 4. That the city Council of the City of Carlsbad does
2 hereby authorize the increase of program space for said building
3 to 64,000 square feet.
4 PASSED, APPROVED AND ADOPTED at a regular meeting of the
5 Carlsbad City Council held on the 10th day of April , 1990,
6 by the following vote, to wit:
7 AYES: Council Members Lewis, Kulchin, Pettine, Mamaux and Larson
8 NOES: None
9 ABSENT: None
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12 ATTEST:
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(SEAL)
h
AGRBENENT FOR
ARCHITECTURAL CONSULTANT SERVICES SOUTH CARLSBAD LIBRARY DESIGN AND COLE LIBRARY FEASIBILITY STUDY
THIS AGREEMENT, made and entered into as of the 5 day of
, 1990, by and between the CITY OF CARLSBAD, a &il
municipal corporation, hereinafter referred to as nCity,lt and
CARDWELL/THOMAS AND ASSOCIATES, hereinafter referred to as
11Consultant.V8
RECITALS
City requires the services of an architectural consultant to
provide the necessary architectural design services for preparation
of final plans and specifications for the South Carlsbad Library
and the preparation of a feasibility study for the Cole Library;
and
Consultant possesses the necessary skills, experience,
expertise, financial capabilities, and qualifications to provide
the services required by the City;
NOW, THEREFORE, in consideration of these recitals and the
mutual covenants contained herein, City and Consultant agree as
follows:
1. CONSULTANT'S OBLIGATIONS
The Consultant shall provide architectural consultant services
to the City for the South Carlsbad Library and the Cole Library
Feasibility Study. Said services shall be performed diligently,
in 2 professional manner, and in accordance with the terms and
conditions of this agreement under the direction of the City
Manager or his authorized representative.
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2. CITY OBLIGATIONS
The City shall pay the Consultant in accordance with Sections
4 and 5 of this agreement upon receipt of invoices submitted by the
Consultant and approved by the City.
3. PROGRESS AND COMPLETION
The Consultant's work under this contract will begin
immediately after receipt of notification to proceed by the City
to be followed by completion and acceptance by City of all project
working drawings, specifications, contract documents, reports, and
all permits and agency approvals for all phases of the project no
later than March 15, 1991. Extensions of time may be granted if
requested by the Consultant and agreed to in writing by the City.
In consideration of such requests, the City will give allowance for
documented and substantiated unforeseeable and unavoidable delays
not caused by a lack of foresight on the part of the Consultant,
or delays caused by City inaction or other agencies' lack of timely
action.
4. FEES TO BE PAID TO CONSULTANT
The fees payable in accordance with Paragraph 5, "Payment of
Fees," shall be as described in attached Exhibit A which is
attached hereto and incorporated by reference herein as follows:
BASIC SERVICES
. Investigation and Program Refinement $ 18,405 . Schematic Design 145,890 . Design Development 211,770 . Contract Documents 410,890 . As-built Drawings 8,795 Subtotal: Basic Services $795,750
ADDITIONAL SERVICES
. Cole Library Study Subtotal: Additional Services
$ 50,000 $ 50,000
h h.
3
REIMBURSABLE EXPENSES
. Reimbursable Expenses $ 82,505 Subtotal: Reimbursable Expenses $ 82,505
TOTAL PROJECT FEES $928,255
No other compensation for services will be allowed except
those items covered by supplemental agreements per Paragraph 7,
"Changes in Work."
It is agreed to by the parties to this agreement that work to
be performed by the Consultant and its subconsultants related to
work required during the bidding and construction phases of the
project shall be provided by a supplemental agreement.
5. PAYMENT OF FEES
Payment of fees shall be made within thirty (30) days after
receipt of monthly invoices submitted by Consultant and approved
by City.
Fees identified in Paragraph 4 above entitled "BASIC SERVICES"
and "ADDITIONAL SERVICES" are to be considered as the total and
complete fees to be paid for these elements of the project by City
to Consultant. Fees identified in Paragraph 4 above entitled
"REIMBURSABLE EXPENSES" shall be paid by City to Consultant
following receipt and approval of monthly invoices sufficiently
detailed to include an itemized expenditure of actual costs
incurred by Consultant in the administration of this project for
the following expenses multiplied by fifteen percent (15%). The
total reimbursable expenses to be paid by City to Consultant shall
not exceed $82,505.
4
. Travel $28,825 . Printing, Reprographics, Reproduction 20,500 . Fax, Long Distance, Express Mail, 8,000 . Project Rendering 5,800 . Project Display Model 10,000 . Preparation and Attendance at Public Meetings 9.380
TOTAL EXPENSES: Not to Exceed $82,505
It is understood between the parties to this agreement that
if the project is resumed after being suspended for more than sixty
(60) days, the Consultant's compensation shall be subject to
renegotiation between the parties based upon adjustments to
building rates that have occurred in the interim.
6. FINAL SUBMISSIONS
Within fifteen (15) days of completion and approval of the
final design, the Consultant shall deliver to the City the
following items:
a. One (1) complete set of final approved project plans on
mylar at scale.
b. One (1) complete camera-ready set of the final approved
project specifications.
C. All final architectural and engineering certifications
and documents. The plans shall be signed by a Licensed Architect,
Registered Civil Engineer and/or Registered Landscape Architect,
as appropriate.
d. One (1) Statement of Probable Construction Cost.
7. CHANGES IN WORK
If, in the course of this contract and design, changes seem
merited by the Consultant or the City, and informal consultations
with the other party indicate that a change in the conditions of
.
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the contract is warranted, the Consultant or the City may request
a change in contract. Such changes shall be processed by the City
in the following manner: A letter outlining the required changes
shall be forwarded to the City by Consultant to inform them of the
proposed changes along with a statement of estimated changes in
charges or time schedule. After reaching mutual agreement on the
proposal, a supplemental agreement shall be prepared by the City
and approved by the City Council. Such supplemental agreement
shall not render ineffective or invalidate unaffected portions of
the agreement. Changes requiring immediate action by the
Consultant or City shall be ordered by the City Manager who will
inform a principal of the Consultant's firm of the necessity of
such action and follow up with a supplemental agreement covering
such work.
8. DESIGN STANDARDS
The Consultant shall prepare the plans and specifications in
accordance with the design standards of the City of Carlsbad, State
of California, and recognized current design practices. Applicable
City of Carlsbad Standards and Regional Standards shall be used
where appropriate. Copies of such standards shall be obtained from
the City of Carlsbad.
9. COVENANTS AGAINST CONTINGENT FEES
The Consultant warrants that their firm has not employed or
retained any company or person, other than a bona fide employee
working for the Consultant, to solicit or secure this agreement,
and that Consultant has not paid or agreed to pay any company or
person, other than a bona fide employee, any fee, commission,
percentage, brokerage fee, gift, or any other consideration
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contingent upon, or resulting from, the award or making of this
agreement. For breach or violation of this warranty, the City
shall have the right to annul this agreement without liability,
or, in its discretion, to deduct from the agreement price or
consideration, or otherwise recover, the full amount of such fee,
commission, percentage, brokerage fee, gift, or contingent fee.
10. NONDISCRIMINATION CLAUSE
The Consultant shall comply with the State and Federal
Ordinances regarding nondiscrimination.
11. TERMINATION OF CONTRACT
In the event of the Consultant's failure to prosecute,
deliver, or perform the work as provided for in this contract, the
City may terminate this contract for nonperformance by notifying
the Consultant by certified mail of the termination of the
contract. The Consultant, thereupon, has five (5) working days to
deliver said documents owned by the City and all work in progress
to the City Manager or his designated representative. The City
Manager shall make a determination of fact based upon the documents
delivered to City of the percentage of work which the Consultant
has performed which is consistent with the terms of this contract,
usable, and of worth to the City in having
Based upon that finding as reported to
Council shall determine the final payment
12. DISPUTES
If a dispute should arise regarding
the contract completed.
the City Council, the
of the contract.
the performance of work
under this agreement, the following procedure shall be used to
resolve any question of fact or interpretation not otherwise
settled by agreement between parties. Such questions, if they
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become identified as a part of a dispute among persons operating
under the provisions of this contract, shall be reduced to writing
by the principal of the Consultant or the City Manager. A copy of
such documented dispute shall be forwarded to both parties involved
along with recommended methods of resolution which would be of
benefit to both parties. The City Manager or principal receiving
the letter shall reply to the letter along with a recommended
method of resolution within ten (10) days. If the resolution thus
obtained is unsatisfactory to the aggrieved party, a letter
outlining the dispute shall be forwarded to the City Council for
their resolution through the Office of the City Manager. The City
Council may then opt to consider the directed solution to the
problem. In such cases, the action of the City Council shall be
binding upon the parties involved, although nothing in this
procedure shall prohibit the parties seeking remedies available to
them at law.
13. RESPONSIBILITY OF THE CONSULTANT
The Consultant is hired to render professional services of
designing and preparation of drawings for the South Carlsbad
Library Design and the Cole Library Feasibility Study. Any
payments made to Consultant are compensation solely for such
services. Consultant shall certify as to the correctness of all
designs and sign all plans, specifications, and estimates furnished
with Registered Architect's, Registered Civil Engineer's, or
Landscape Architect's registration number where appropriate.
14. SUSPENSION OR TERMINATION OF SERVICES
This agreement may be terminated by either party upon
tendering thirty (30) days written notice to the other party. In
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the event of such suspension or termination, upon request of the
City, the Consultant shall assemble the work product and put same
in order for proper filing and closing and deliver said product to
City. In the event of termination, the Consultant shall be paid
for work performed to the termination date; however, the total
shall not exceed the contract amount. The City shall make the
final determination as to the portions of tasks completed and the
compensation to be made. Compensation to be made in compliance
with
15.
the Code of Federal Regulations.
STATUS OF THE CONSULTANT
The Consultant shall perform the services provided for herein
in Consultant's own way as an independent Contractor and in pursuit
of Consultant's independent calling, and not as an employee of the
City. Consultant shall be under control of the City only as to the
result to be accomplished and the personnel assigned to the
project, but shall consult with the City as provided for in the
request for proposal.
The Consultant is an independent contractor of the City. The
payment made to the Consultant pursuant to this contract shall be
the full and complete compensation to which the Consultant is
entitled. The City shall not make any Federal or State tax
withholdings on behalf of the Consultant. The City shall not be
required to pay any workers' compensation insurance on behalf of
the Consultant. The Consultant agrees to indemnify the City for
any tax, retirement contribution, social security, overtime
payment, or workers' compensation payment which the City may be
required to make on behalf of the Consultant or any employee of the
Consultant for work done under this agreement.
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The Consultant shall be aware of the requirements of the
Immigration Reform and Control Act of 1986 and shall comply with
those requirements, including, but not limited to, verifying the
eligibility for employment of all agents, employees, subcontractors
and consultants that are included in this agreement.
16. CONFORMITY TO LEGAL REOUIREMENTS
The Consultant shall cause all drawings and specifications to
conform to all applicable requirements of law: Federal, State and
local. Consultant shall provide all necessary supporting documents
and Consultant shall file said supporting documents with any
agencies whose approval is necessary.
The City will provide copies of the approved plans to any
other agencies.
17. OWNERSHIP OF DOCUMENTS
All plans, studies, sketches, drawings, reports, and
specifications as herein required are the property of the City,
whether the work for which they are made to be executed or not.
In the event this contract is terminated, all documents, plans,
specifications, drawings, reports, and studies shall be delivered
forthwith to the City. Consultant shall have the right to make
one (1) copy of the plans for his/her records.
The City acknowledges the Consultant's plans and
specifications as instruments of professional service.
Nevertheless, the plans and specifications prepared under this
agreement shall become the property of the City upon completion of
the work. The City agrees to hold harmless and indemnify the
Consultant against all damages, claims, and losses, including
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defense costs, arising out of any reuse of the plans and
specifications without the written authorization of the Consultant.
18. HOLD HARMLESS AGREEMENT
The City, its officers, and employees shall not be liable for
any claims, liabilities, penalties, fines, or any damage to goods,
properties, or effects of any person whatever, nor for personal
injuries or death caused by, or claimed to have been caused by, or
resulting from, any intentional or negligent acts, errors or
omission of Consultant or Consultant's agents, employees, or
representatives. Consultant agrees to defend, indemnify, and save
free and harmless the City and its officers and employees against
any of the foregoing liabilities or claims of any kind and any cost
and expense that is incurred by the City on account of any of the
foregoing liabilities, including liabilities or claims by reason
of alleged defects in any plans and specifications.
19. ASSIGNMENT OF CONTRACT
The Consultant shall not assign this contract or any part
thereof or any monies due thereunder without the prior written
consent of the City.
20. SUBCONTRACTING
If the Consultant shall subcontract any of the work to be
performed under this contract by the Consultant, Consultant shall
be fully responsible to the City for the acts and omissions of
Consultant's subcontractor and of the persons either directly or
indirectly employed by the subcontractor, as Consultant is for the
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acts and omissions of persons directly employed by Consultant.
Nothing contained in this contract shall create any contractual
relationship between any subcontractor of Consultant and the City.
The Consultant shall bind every subcontractor and every
subcontractor of a subcontractor by the terms of this contract
applicable to Consultant's work unless specifically noted to the
contrary in the subcontract in question approved in writing by the
City.
21. PROHIBITED INTEREST
No official of the City who is authorized in such capacity on
behalf of the City to negotiate, make, accept, or approve, or take
part in negotiating, making, accepting, or approving of any
architectural, engineering, inspection, construction or material
supply contractor, or any subcontractor in connection with the
construction of the project, shall become directly or indirectly
interested personally in this contract or in any part thereof. No
officer, employee, architect, attorney, engineer, or inspector of
or for the City who is authorized in such capacity and on behalf
of the City to exercise any executive, supervisory, or other
similar functions in connection with the performance of this
contract shall become directly or indirectly interested personally
in this contract or any part thereof.
22. VERBAL AGREEMENT OR CONVERSATION
No verbal agreement or conversation with any officer, agent,
or employee of the City, either before, during, or after the
execution of this contract, shall affect or modify any of the terms
.* -.
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or obligations herein contained nor such verbal agreement or
conversation entitles the Consultant to any additional payment
whatsoever under the terms of this contract.
23. SUCCESSORS OR ASSIGNS
Subject to the provisions of Paragraph 18, "Hold Harmless
Agreement," all terms, conditions, and provisions hereof shall
insure to and shall bind each of the parties hereto, and each of
their respective heirs, executors, administrators, successors, and
assigns.
24. EFFECTIVE DATE
This agreement shall be effective on and from the day and year
first above written.
25. CONFLICT OF INTEREST
The Consultant shall file a Conflict of Interest Statement
with the City Clerk of the City of Carlsbad in accordance with the
requirements of the City of Carlsbad Conflict of Interest Code.
26. INSURANCE
The Consultant shall obtain and maintain a policy of
comprehensive general liability insurance from an insurance company
authorized to be in business in the State of California, in an
insurable amount of not less than one million dollars ($l,OOO,OOO).
This insurance shall be in force during the life of this agreement
and shall not be cancelled without ten (10) days prior notice to
the City.
l .’ : 13
The City shall be named as an additionally insured on this
policy. The Consultant shall furnish a certificate of said
insurance to the City within ten (10) calendar days of the
execution of this agreement.
IN WITNESS WHEREOF, we have hereunto set our hands and seals.
CARDWELL/THOMAS AND ASSOCIATES: CITY OF CARLSBAD:
Mayor
APPROVED AS TO FORM:
Assistant City Attorney
ATTESTED:
City Clerk
EXHIBIT A
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