HomeMy WebLinkAbout1990-04-17; City Council; 10583; REQUEST FOR ADDITIONAL APPROPRIATION FOR CONTRACT PLAN CHECKINGF CI~OF CARLSBAD - AGEN~BILL 3v
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AB# 1WS3 DEPT. b
MTG. 4 I i? b
CITY Mi DEPT. BID
CITY AI FOR CONTRACT PLAN CHECKING
TITLE: REQUEST FOR ADDITIONAL APPROPRIATION
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RECOMMENDED ACTION:
Adopt Resolution No. 4~-(0b appropriating money from the General Fund Contir
Account to the Building Department to cover contract plan checking costs for fisc;
1989-90.
1 I ITEMEXPLANATION
.The City’s Building Department contracts with ESGIL Corporation for plan checking SI
This contract provides considerable flexibility in processing plans through the E
Department and reduces the time necessary for plan checking when compared to pr
in-house services. The contract with ESGlL is based on a fixed formula which pays
the City’s plan check fee to ESGIL, while returning the remainder of the fee to co\
costs.
The fiscal year 1989-90 budget did not anticipate the level of building plan submittal
level which has occurred and therefore, the contract for plan check services has beer
funded. To date, $249,336 has been expended for work performed through Decembl
In order to meet current and future financial obligations in this fiscal year, $17!
requested. This is based on current obligations plus an estimate of $30,839 per m
~ four months.
The Community Development Director is requesting an additional $179,340 be add6
Miscellaneous Professional Services account to cover these building plan check cosi
remainder of the 1989-90 fiscal year. The estimated revenue for plan check sen
exceed the amount of additional funds requested.
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During 1989-90 the City of Carlsbad will receive funds in excess of the origina
estimates for plan check fees. This additional revenue is due to an increase in pl;
activity over and above that anticipated when the budget was prepared in late 1E
Building Department’s request to add $179,340 to the plan check budget accour funded by the appropriation of a portion of the additional plan check revenue th
received by the City during this fiscal year. According to current estimates thc
receive approximately $677,000 in plan check fees during 1989-90. Approximately
of that amount will be paid to ESGIL for plan checking services. Due to the receip
in excess of the original budget estimate, Council may take this action without r
affecting the projected June 30, 1989 General Fund balance.
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! Page 2 of Agenda Bill No. IO: 5%3
EXHIBITS
I. Resolution No. qbhb approving additional appropriation
2. Memo to the City Manager from the Community Development Director, dated
March 8, 1990
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RESOLUTION NO. 90- 106
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSE CALIFORNIA, APPROPRIATING ADDITIONAL FUNDS FOR CONTRACT P
CHECKING.
WHEREAS, the Building Department of the City of Carlsbad is required to perform
~ checks, and
WHEREAS, the demand for pian checks has been such that the Building Depart1
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must contract with a private firm to perform some of this work, and
WHEREAS, projections of costs based on average monthly demand show that cu
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appropriations are insufficient to cover costs for the remainder of the 1989-90 fiscal year,
WHEREAS, the City of Carlsbad receives revenues from pian check and inspe
12 fees to cover the cost of providing this service;
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NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carls
California, as follows:
1. That the above recitations are true and correct.
2. That the additional appropriation of $179,340 from the General F
unappropriated fund balance for Building Department Miscellaneous Consultants (001 -
361 0-2479) is hereby approved.
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PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City COL
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held on the 17th day of April, 1988, by the following vote, to wit:
AYES: Council Members Lewis, Kulchin, Pettine, Mamaux and Larson
NOES: None
ABSENT: None
ATTEST:
d. R-
ALETHA L. RAUTENKRANZ, City Clerk
(SEAL)
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MARCH 8, 1990
TO: CIN MANAGER
FROM: Community Development Director
FUND TRANSFER
A fund transfer in the amount of $179,340 is requested, in order to process current and
estimated billings from ESGL Corporation for building plancheck services rendered
during fiscal year 1989-90. The current budget appropriation for Miscellaneous
Professional Services is $250,000. In December 1989, $249,336 had already been
expended, leaving only $663 in the account.
In part, the deficit in this account is attributed to a shortfall in the 1988-1989 budget
appropriations. During the later part of the 1988-89 budget year, an agenda bill was
prepared requesting an increase in funding for consultant plancheck services. Due to
an unexpected level of plancheck submittals, the monies transferred at that time proved
inadequate to cover the costs of those services. Since funds were not available in the
existing 1988-89 budget, planchecks conducted by ESGlL in May 1989 were funded from
the 1989-90 budget appropriations, hence leaving a shorffall in this fiscal year’s budget.
In addition, the level of plancheck activity this year has proved higher than anticipated.
ESGL invoices for work performed in January and February 1990, totalling $56,646 are
being held, pending approval of this fund transfer. The estimated cost of plancheck
services for March 7990 through the end of the fiscal year is $123,356, representing a
monthly estimate of $30,839. This transfer will be offset by additional revenue generated
from building related services.
MARN ORENYAK
M0:CH
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