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HomeMy WebLinkAbout1990-05-01; City Council; 10618; Project Selection for Federal Entitlement Funds 16th Year Community Development Block Grant CDBG Program� A � CI11OF CARLSBAD - AGENC BILL �6 y u v 0 w0 S4 { a Id uui o� 110 M r-1 V a 4J 0 u 0 0 v AB# 1—e % TITLE: PROJECT SELECTION FOR FEDERAL MTG. 05/01/90 ENTITLEMENT FUNDS DEPT.RED (16TH YEAR CDBG PROGRAM) RECOMMENDED ACTION: DEPT. HI CITY A71 CITY MG If the City Council concurs, your action is to adopt Resolution No. 9.4/39, to select and approve projects to be financed with Entitlement funds to be received in the 16th Year of the Federal Community Development Block Grant Program. Also, the resolution authorizes the City Manager to submit the City's final statement of proposed projects to the federal Department of Housing and Urban Development for approval. ITEM EXPLANATION: The City is entering into the 16th year of participation in the federal Community Development Block Grant (CDBG) Program. This is the third year that the City of Carlsbad has participated directly with the Department of Housing and Urban Development as an Entitlement City. For Program Year 1990-91, it is estimated that the City will receive $308,160 to finance projects to benefit low/moderate income persons. In order to gather input from the public as to how the City's federal CDBG funds should be spent in Carlsbad, staff held public meetings on January 11, 1990 and January 16, 1990. Staff also requested proposals from city departments, committees and commissions, and various non-profit community organizations. As a result of the public meetings and the various requests for proposals, the City received a total of fifteen (15) proposals to be funded with CDBG monies; fourteen (14) of the proposals were eligible for funding. The total amount of funds requested for eligible proposal:, is $1,492,204; $94,203 of the requested funds are for public/social service activities and $1,398,001 are for Public facility/improvement/property acquisition projects. At their March 5, 1990 meeting, the Housing and Redevelopment Advisory Committee reviewed the eligible projects/proposals and made their recommendations for funding based on the City's "Strategy for the Community Development Block Grant Program" and the proposal "selection criteria." The selection criteria and CDBG Program Stra-,,egy are outlined in Exhibit 3 for informational purposes. In addition to considering the noted selection criteria and program strategy in making their recommendations, HRAC was also required to consider applicable federal regulations limiting the amount of funds expended on public service projects to 15% ($46,224) of the total grant and on program ?dministration to 20% ($61,632) of the total grant. AGENDA BILL NO. /d,1,1f PAGE 2 A complete list of the projects proposes.! for CDBG funding in Program Year 1990-91 and funding recommendations made by the Housing and Redevelopment Advisory Committee are provided in = Exhibit 2 for City Council consiaeration. Based on the selection guidelines noted above, HRAC recommended either full funding, partial funding or no funding for each of the eligible proposals submitted to the City. ' x4; As noted in Exhibit 2, the North County Housing Foundation submitted a proposal for CDBG funding, in the amount of $399,001, to purchase property for a housingproject which will include a total of six (6) rental units and a Head Start Preschool facility to accommodate thirty y (30) children; the rental units will be located above the preschool. The Foundation is also requesting an additional $293,226 in Redevelopment 20% Housing Set -Aside funds to complete the project. Therefore, the total request for funding from the City of Carlsbad is $692,227 (CDBG + Set -aside). At the request of the Housing Task Force, an analysis of the North County Housing Foundation's Proposed Project was completed by Keyser Marston Associates, Inc. The Task Force was concerned that the project may be too costly for the number of housing units actually gained through completion of the project. According to the analysis submitted by Keyser Marston Associates, the Foundation's housing project could be completed at a total cost of $882,291 rather than the proposed $1,085,029; the difference in cost estimates is $202,726. If the Council approver the housing project proposed by the Foundation, the analysis indicates that the City should contribute no more than a total of $489,500 in CDBG and/or Set -aside funds (rather than the requested $692,227) to the project. While the creation of affordable housing by the private sector is fully encouraged and supported, staff feels that there is a pressing need to maximize the funding available to create a greater number of units than six (6). If Council wishes, they may recommend that the $77,304 in 16th Year CDBG funds requested by the Foundation combined with the Redevelopment 20% Housing Set -aside fund be applied to a project(s) that would create a higher number of housing units and assist more families. Likewise, future years CDBG funds that the Foundation is requesting may also be allocated to the creation of housing to benefit low/moderate persons. The Housing Task Force is currently looking into ways to leverage the available City resources to develop and/or assist with the creation of low/moderate income housing. Council may direct staff to return with a project that creates more units by combining the aside and CDBG funds. 20% Set - The consultant also analyzed the request for Redevelopment 20% Housing Set -aside funds for the Foundation's proposed Head Start Preschool. The analysis showed that the preschool as proposed AGENDA BILL NO. A* G/8 PAGE 3 would not meet State licensing requirement. Based on information from the two non-profit agencies currently operating Head Start Programs in San Diego County, a sixty (60) child be facility would more appropriate and cost effective for Carlsbad. In order to submit an application to the U.S. Department of HUD for the CDBG funding, the City Council must select and formally approve the projects to be included in the City,s 1990-91 program. The Council must also designate the funding level for each selected project.To f> further assist the Council in its decision, staff has attached a report, as Exhibit 4, which provides more detailed information related to HRAC's recommendations and applicable federal regulations. The City must submit its application for CDBG funds to the Los Angeles HUD office no later than June 1, 1y90. FISCAL IMPACT: The City of Carlsbad will receive an estimated total of $308,160 in CDBG funds for program year 1990-91. The City may use a maximum of twenty percent (20%) of the total available funds, or $61,632 for administration. If Council a Of $61,632 for administration, the City will have $246,528stosfund selected projects. A maximum of fifteen (15%) of the total funds, or $46,224, may be used to finance public services. If a d by HUD, the funds will be made available to the City afterpJuly1, 1990. EXHIBITS: 1 - Resolution No. 9:3 selecting projects for CDBG funding and authorizing the City Manager to submit a final statement to the Department of HUD for approval. 2 -✓ Summary of Eligible and Ineligible Projects proposed for CDBG funding and Recommendations made by Housing and Redevelopment Advisory Committee. 3 - ✓ Strategy for Community Development Block Grant Program and Selection Criteria. 4 - $"" Staff Report to City Council dated April 16, 1990 with attachments. F I 2 3 4 5 6 7 8 9 10 11' 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 90-139 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, SELECTING SPECIFIC PROJECTS FOR FUNDING UNDER THE 16TH YEAR COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM. WHEREAS, the City Council of the City of Carlsbad, California, on May 8, 1990, considered the City's Sixteenth Year Block Grant Application; and WHEREAS, the City Council has taken all testimony into account. NOW, THEREFORE, BE IT RESOLVED as follows: 1. That the above recitation are true and correct. 2. That the projects selected at the City Council meeting of May 8, 1990, are hereby apprcved for inclusion in Carlsbad's Sixteenth Year Community Development Block Grant Final Statement for federal funding. 3. That the City will publish a summary of the proposed Projects in the local newspaper(s) and allow a fifteen (15) day public review and comment period prior to submitting the City's Final Statement to the United States Department of Housing and Urban Development for approval. 4. That the City Manager is authorized to submit the Final Statement to the U.S Department of Housing and Urban Development for approval upon expiration of the public review and comment period. PASSED, APPROVED AND ADOPTED, by the City Council of the City of Carlsbad, California on the 8th day of May, 1990, by the following vote, to wit: AYES: Council Members Lewis, Kulchin, Mamaux and Larson NOES: None ABSTAIN: None ABSENT: Council Member Pettine ATTEST: CL UDE A. L WIS, MAYOR ALETNA L. RAUTENKRANZ, City C1 rk CM' v --,-,a) M . . to a cNa)c F— c N v +) as a) M W c .104)a)a) a) 0-- 4 O I J NUa)NOE-0 U(EO < 'DdL E4-0-E(0 - c X z C•) 00m0cc0z>1 O 4)0 mUd a) (A•r a)•r Or W x H E L LQ L0 0).0 U— 0 s F- E aOm O (013'rF-4-3 ro43 ' H C) 0 MC WLOL •ra)3U 'O ` a U 0 (a— 0 0 • C tJ N a:41cz0»3w-0Lac�a'o U 3 43 a) i-) r- 4)'- 0 •r y.) (0 L " } ' m 0 02 U 0 4- L •r •r .0 (1) td 0'D O. 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V w tr C.I.- WO <8V0UMNZWZW zOJ°Sm)Oi WaWQ)- a O3>S-JUZm2 t EXHIBIT 3 CITY OF CARLSBAD STRATEGY FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM AND PROPOSAL SELECTION CRITERIA ;3 STRATEGY: s ' The City of Carlsbad is committed to using CDBG funds to enhance = both the physical environment of the City and to assist low- and A moderate -income residents of the City. To achieve these goals, the CDBG funds shall be directed to meet one of three basic priorities: 1. To provide decent, safe and sanitary housing principally for persons of low- and moderate -income. 2. To provide funds to revitalize and improve the physical aspects of the City through capital improvement projects. 3. To provide services through community based organizations that serve needs of citizens principally of low- and moderate -income. SELECTION CRITERIA: Proposals will be ranked by the Housing and Redevelopment Advisory Committee according to how well they address the following criteria: i I. Completeness of proposal. 2. Responsiveness to the Strategy (note above). 3. Availability of matching funds. ' 4. Promoting goals of the 10 ��• year Housing Plan. t .3 b, EXHIBIT 4 April 16, 1990 TO: CITY COUNCIL FROM: Acting Director of Housing and Redevelopment STAFF REPORT ON 16TH YEAR COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM To assist the City Council in selecting and approving the projects to be included in Carlsbad's 16th Year Community Development Block Grant Program, staff has prepared this report to provide additional information which should c: considered during the decision -making process, PROGRAM OBJECTIVE: The primary objective of the federal Community Development Block Grant (CDBG) Program is the development of viable urban communities through the provision of decent housing, a suitable living environment and through expansion of economic opportunities. Program expenditures are to be used to fund s projects/programs which principally benefit low and moderate income persons. The funds approved by the federal government for this program provide cities with the opportunity projects which often are not underteto finance constraints of a regular citypbudgete under the normal HOUSING AND REDEVELOPMENT ADVISORY COMMITTEE RECOMMENDATIONS: The Housing and Redevelopment Advisory Committee (HRAC) made its recommendations based on -n estimate of the amount of federal funds to be received by the City for the 1990-91 Community Development Block Grant Program. It is estimated that the City of Carlsbad will receive a total of $308,160 in CDBG funds. It is possible, however, that the City may receive more funds than i originally estimated by the U.S. Department of HUD. Staff anticipates that the Department of HUD will forward official notification to the City, by the end of May, as to the final approved allocation for Carlsbad. If additional funds are received, HRAC recommended that they first be allocated to the Good Samaritan House up to their original request of $14,000 and, then, divided among the remaining recommended projects which did not receive an allocation equal to the original request, If HRAC recommendations are accepted and additional CDBG funds are received after the public hearing on May 1, 1990, it is respectfully requested that the City Council authorize staff to allocate the funds as stated by HRAC with the understanding that the City must remain within the program guidelines for expenditures on public service projects and administration. City Council 16th Year Community Development Block Grant April 16, 1990 PAGE 2 The federal program regulations state that no more than fifteen percent (15%) of the total CDBG funds allocated to the City may be used for "public service" projects and no more than twenty Percent (20%) for the funds may be used for administration of the program. If the Council so desires, any excess CDBG funds, up to ten percent (10%) of the total allocation, may be allocated to an "unprogrammed funds" account for use on approved projects which exceed the estimated cost of completion. For example, if the Council approves construction of a public facility, "unprogrammed funds" may be used to cover change orders which are necessary to complete the project. In reference to the "additional recommendations" for the North County Housing Foundation, it is staff's understanding that HRAC's recommendation to Council is to entirely fund the purchase of the property for the housing project in program year 1990-91. To implement HRAC's recommendation, the City may borrow against the future CDBG allocations through HUD's Section 108 Loan Program. To participate in the program, which is explained in further detail in Attachment A to this report, the City must submit a loan application; processing fees and interest are charged to the loan. ACTION REQUIRED BY CITY COUNCIL: The following options are open to the City Council in approving the projects (and funding levels) to be included in the City's 1990-91 Community Development Block Grant Program: 1. Approve the recommendations submitted by the Housing and Redevelopment Advisory Committee. If the recommendations are accepted as submitted, the Council must also approve/disapprove preparation of the Section 108 Loan Application, by staff, for the North County Housing Foundation Project. 2. Approve the recommendations submitted by the Housing and Redevelopment Advisory Committee with modifications. 3. Disregard the recommendations submitted by the Housing and Redevelopment Advisory Committee and select alternate projects with new funding levels. T; City Council 16th Year Community Development Block Grant April 16, 1990 PAGE 3 Upon Council approval of selected projects and funding levels, staff will prepare a 'Draft Proposal of Projects" for publication in the local newspaper and an hispanic newspaper. Publication of � public rc���,iew and the Draft Proposal initiates a fifteen (15) day p =;Rcomment period. Upon expiration of the public review and comment ;# period, staff will forward all comments received from the public to the City Council for review and consideration prior to final {: preparation of Carlsbad's application for CDBG funding. If the ' City receives no public comments on the Draft Proposal, staff will prepare the appropriate application and submit it to the U.S Department of HUD for further processing. The application is due to HUD by June 1, 1990. K PATRICIA A. CRATTY PAC: DF:aI COMMUNITY UNITED PROGRAM SUMMARY: CITY OF CARLSBAD DEVELOPMENT BLOCK GRANT SIXTEENTH PROGRAM YEAR STATES GUARANTEED LOAN SECTION 108 SUMMARY ATTACHMENT A PROGRAM PROGRAM The U.S. Department of Housing and Urban Development offers low interest, guaranteed loans for entitlement communities for various types of development projects. Highest priority must be given to projects that benefit low- and moderate -income people. As capital sources, such as federal aid and tax-exempt bonds, h have become scarcer for local communities, many administrators have turned to Section 108 loans as a sound financing alternative. Section 108 financing is ideal forccommuWi hen sixwit immediate needs. Most loan applications are approved weeks, scheduleRepayment that bestconvenient thecommunities requireoate a requirements repayment re the specific project. Any entitlement city may apply for a loan up to three times the amount of its current Community Development Block Grant. If an entitlement city's application for a Section 108 loan is approved, the City must pledge its current and future CDBG funds as security. In some cases, HUD may also require additional security. HUD provides guarantees for all Section 108 debt, backed by the full faith and credit of the United States government. After HUD has approved loan applications in the amount of $50 to b dled together by a private $70 million, the loans are un underwriter i�,,to securities and resold as serial amortizing notes to private iroestors. Proceeda from the sale of these notes are distributed to the borrowing communities, which may receive the funds directly or designate a public agency to receive them. Beside the principal amount of the loan, communities pay interest costs and an application processing fee. The interest rate is determined by the market at the time the notes are sold. The application fee is approximately $1700. The only other expense is an "issuance" cost shared among all borrowers. In most circumstances, guaranteed loans must be repaid within six (6) years. l2, s APPLICATION PROCESS: An application for a Section 108 loan may be submitted at any time. The same resubmission requirements required for CDBG funding applications must be adhered to in submitting an application for the Section 108 loan. To save time and money, the City can submit the Section 108 loan application with the CDBG application due by June 1 of each year. The loan application must include a statement of the City's community development objectives, a breakdown of the projected uses of the Section 108 loan funds and a schedule for repayment of the loan. The schedule must identify the sources of repayment. In addition, the City should provide a certification of the City's authority to pledge CDBG funds as security and statements showing that the proposed project has undergone citizen review. HUD may also require other certifications, such as statements showing that the City has made good -faith efforts to obtain financing without the fiiaeral guarantee.