HomeMy WebLinkAbout1990-06-05; City Council; 10650; ACCEPTANCE OF PARTNERSHIPS FOR CHANGE NEEDS ASESSMENT GRANT*
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AB# ’*, d5d TITLE: ACCEPTANCE OF PARTNERSHIPS FOR DEPT. k
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DEPT. LIB
RECOM MEN DED ACTION:
Adopt Resolution No. ?fl-/59 approving a needs assessment grant f the California State Library in the amount of $3,520.00.
CHANGE NEEDS ASSESSMENT GRANT 6/5/90
ITEM EXPLANATION:
The Carlsbad City Library was selected in January 1990 as one of eight libraries in California to participate in the second cycle the Partnerships for Change program. Partnerships for Change is designed to assist the library in reaching out to its changing c underserved community populations, to understand them and their information needs better, and to restructure library services tc responsive to the needs of these populations.
The assessment phase is a preliminary step t:hat each library mu!
complete to determine the needs of underserved populations. In Carlsbad this population has been designated by the library to 1
the Hispanic community. The needs assessment includes intervie1
with key members of this community; a series of focus groups: ai
detailed survey. SANDAG has agreed to handle the coding, analyi
and final report writing for the survey results. The completed
needs assessment will provide data on Carlsbad’s Hispanic commui not available elsewhere and should give the library direction i. writing a full grant proposal for a new program of service to t population.
FISCAL IMPACT:
Grant funds will support all costs for the needs assessment.
EXHIBITS:
1. Resolution No. %-/T? accepting California State Library gre
2. Needs assessment budget.
3. Background and Program Philosophy.
4. Letter dated January 12, 1990 from California State Library.
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90-159 - RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, ACCEPTING A $3,520 GRANT FROM THE CALIFORNIA STATE LIBRARY TO CONDUCT A NEEDS ASSESSMENT OF CARLSBAD'S HISPANIC COMMUNITY
WHEREAS, the Carlsbad City Library serves the entire
community in order to provide information and opportunities
for educational and cultural enrichment; and
WHEREAS, Carlsbad's Hispanics form a significant minorif
population within the community; and
WHEREAS, Hispanics in Carlsbad generally have not taken
advantage of library services; and
WHEREAS, the California State Library has awarded a nee
assessment grant to the Carlsbad City Library to learn more
about the Hispanic community and to develop a more effective
plan of library service to this community.
NOW, THEREFORE, BE IT RESOLVED by the City Council of t
City of Carlsbad, California, as follows::
1.
2.
That the above recitations are true and correct.
That the California State Library grant of $3,520
hereby accepted.
3. That the grant amount is hereby appropriated for t
uses described herein.
PASSED, APPROVED AND ADOPTED AT A regular meeting of tl
City Council of the City of Carlsbad held on the
day of June , 1989, by the following vote tc
wit:
5th
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AYES: Council Members Lewis, Mamaux and Larson
NOES: None
ABSENT : Council Members Kulchin
ATTEST :
n
4P d Rad&- ALETHA L. RAUTENKRANZ, City Cldrk
m
4 CALIFORNIA STATE LIBRARY
TELEPHONE (916) 445 47
ONTYME CSLLDS LIBRARY DEVELOPMENT SERVICES
1001 SIXTH STREET SUITE 300 SACRAMENTO, CA 95814
PARTNERSHIPS FOR CHANGE
Community Library Service Grants Program
DUE MAY 15, 1990 To Your State Library Consultant at the letterhead addxrs
REQUEST FOR FINANCIAL ASSISTANCE TO CONDUCT A COMMUNITY-BASED
NEEDS ASSESSMENT
The CARLSBAD CITY LIBRARY of
CLSG participant library
Ltbrary jurisdiction
the SERRA COOPERATIVE LIBRARY SYSTEM
requests financial assistance in the amount of $ 3,520
Budget detail: (Specify what and how the money will be used)
Operating Expenses: -
SEE ATTACHED BUDGET DETAIL
(SEE ACCOMPANYING MEMORANDUM WITH INSTRUCTIONS/CONDITIONS
FOR CLAIMING NEEDS ASSESSMENT FUNDING)
Please issue check to: C- CITY T,IBRARY
and Mail it to: Name: Carlsbad City Library
1250 Elm Avenue
ATTN: Geoff Armour
Address: Carlsbad, CA 92008
Signed: //o /,9G
Approved: Date:
California State Library Consullant
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CARLSBAD CITY LIBRARY
Partnerships for Change Needs Assessment Budget
-Survey Analysis and Report
Contract negotiated with SANDAG (San Diego Association of
Governments) research team for data entry, analysis, and fina:
report based on an anticipated return of 500-700 completed
surveys.
$2,500
-Translation Services
and any other documents as needed. Estimate 20 hours of
work at $20 per hour.
Professional translation of survey instrument, final report,
$ 400
-Fee to Lola's Market
for the survey. Fee covers use of facility and payment to
Lola's staff to assist with survey distribution.
Lola's Market will be the central community distribution poi]
$ 200
-Additional Survey Distribution
To get more complete coverage of community needs, surveys wi
also be distributed at Holiday Park, St. Patrick's Church, tht
Apostolic Church, and local ESL classes. :Bilingual survey
distributors will be paid $6 per hour for a total of 20 hours
over a two-week period.
$ 120
-Printing of Surveys and Reports
$ 50
-Supplies (paper, envelopes, postage)
$ 50
-Miscellaneous Contingency for Unanticipated Costs
$ 200
TOTAL : $3,520
.
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California State Library Partnerships for Change / Background and Program Philosophy
Background and Program Philosophy
programs to adapt to the ethnic and
cultural diversity of their
W Ethnic Resource Centers, to
Partnerships for Change
Background communities.
California's population is becoming provide support to local libraries
and improve (access for American
Indian, Asian/Pacific, Black and
Hispanic populations. The Centers
will make available a variety of
information services that are better
supported regionally than locally.
4 A Public Relations Program, to
assist libraries in learning to market
their information services and
programs to ethnic communities.
m Libraries Tomorrow - Fonuns for
Change, to encourage and support
research and discussion of long-
range issues iinvolved in providing
library and information services in
California's state of continuing
change and cultural diversity.
increasingly diverse ethnically and
racially. This poses a challenge to all
public service organizations, and certainly
to libraries - public, school, special, and
academic. In 1987 the California State
Library funded a committee to plan a
statewide conference, State of Change:
California's Ethnic Future and Libraries,
and a series of follow-up Awareness
Forums to examine the need for new
policies and programs to respond to the
state8s growing diversity. The conference
was held in May 1988 and the forums
were hdd during the months June -
August 1988. The State Library has used
the information, thinking, and energy
generated by the conference and forums
to spearhead a Partnerships for Change
program to assist public libraries with
their efforts to improve seMces to specific
ethnic and racial constituents. Community ILibrary
Setvice Grants Program Partnerships for Change
Components Summary
Partnerships for Change is a call for
creative and long-term commitments to
serve the information needs of California's
ethnic and raaal populations. It is a
multi-year program consisting of the
following four components:
The California State Library will
allocate up to $3 miillion in 1989-90 Library
services and Construction Ad (LxA)
funds to assist community library service
staff serving American Indian, Asian/
Pacific, Black, and Z-Iispanic populations to
understand the specific information needs
of these population;, and to shape their
community library :service programs to
improve service to these populations. The
State Library will provide up to $1 million
in LSCA funds for new applicants for the
4 Community Library Service Gmh
Program, directed to public lii&es
servingcommunitiesexperiencing
changes in ethnic and raaal
makeup. Libraries will actively
work with community partners to
analyze and restructure their service WO-91 fiscal years.
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The goal of this program is to assist
California libraries in analyzing and
restructuring their service programs and
policies to respond to the ethnic and
cultural diversity of their communities. It
is a call for local action and a mechanism
for the State Library to assist local public
libraries with technical and financial
assistance in focusing their resource on
these goals.
Program Philosophy and
Description
This program, one component of
Partnerships for Change, is designed to
assist community library service staff in
reaching out to their changing community
populations, to understand them and their
information needs better, and then to
refine the community library service plans
of service to best serve these changing
populations.
With the rapid changes affecting all
Californians, we cannot depend on
traditional service patterns to be the most
responsive in any given, individual
community. New populations may have information needs that are different from
many of those traditionally supported by
the library and may view libraries in
different ways. If libraries are to be
relevant information and recreation
resources, new programs need to be
designed. This does not mean that the
"traditional" library smiceshave no role;
they may be quite effective in some mas.
But they may not be effective in all areas,
emlarly W~R the service populations
are quite different from the model of the
"traditional" library user.
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The Partnerships for Change
philosophy is based on the following
needs of the library staff:
1. To learn about the people we are
trying to serve:
their traditions, history, and
cultures.
theirvalues.
their information/recreation needs. = their preferred means of obtaining
their time avaiilability; etc.
2. To learn about community
structures by spending time in the
community and interacting with its
members.
3. To develop ongoing links to
maintain knowledge of the community.
4. To build coalihons with a variety of
organizations, agencies, groups, and
businesses which ako serve the community.
5. To continue the process of change
through training, coinmunity-based needs
assessment, and dmisions on the
restructuring and analysis of current plans of service.
The State Library will provide a
training program, support services, a
public relations program, and LSCA funds
to help libraries through the pmess of
service pw revision. The Public
Library will provide the impetus,
encouragement, and staff to participate in
the training. They will also implement the
project; revise their basic plan of service to
make it responsive to community needs;
and fully incorporate the revised plan into
the library's baseline budget.
information and recreation.
B
Program Assumptions
(Based on Rand Report, input from
State-of-Change Confmnce and Forums,
and observations of the California State
Library, Library Development Services
Bureau staff)
1. Members of specified California
ethnic and racial communities are not
receiving information services from public
libraries that are as responsive to their
needs as are members of the libraries’
traditional clientele.
2. State and local library efforts
undertaken so far have generally not
not resulted in lasting improvements to
information seMces for these groups,
and/or have not provided services that
are sufficiently responsive to their diverse
information needs.
3. A comprehensive multi-year, state
initiated program is needed to assist
public libraries in improving and/or
developing their services to California’s
four major ethnic and racial minority
groups (American Indian, Asian/Pacifk,
Black, and Hispanic).
4. Such a program should provide
public libraries with targeted grants of
limited-term (i.e.# LSCA funds) to assess,
evaluate and realign current seMces, and
to implement new and innovative services
where necessary &e., in communities
where ethnic and raaal populations are
currently, or are projected to be, underserved).
reached enough of the target groups, have (
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Program Design Principles
Any program which will result in
responsive and lasting changes must:
have its primary focus at the
community library service program
level.
help the community library service
program staff interact with their
ethnic and racial communities.
ensure that service program design
is based on this interaction with the
community to determine the specific
informacion needs of the particular
community being served (i.e.,the
program must be client needs
based).
allow for a multitude of possible
changes (be flexible in the range of
different possible changes
applicable for different libraries).
program staff understand and
accept that many traditional library
approaches may be less relevant
and less appropriate to serving the
needs of the four designated ethnic
and racial populations.
help community library service
program staff recognize that, while
changes in attitudes, skills, and
traditional services and delivery
mechanisms are expected, this
program will not change basic
library service values and goals ke.,
providing information and
recreation to the population the
library serves).
help community library service
I
n recognize that new library service
delivery mechanisms may need to
extend beyond (or even replace or
supercede) existing physical
facilities and approaches.
recognize that different libraries and
staff will enter the program at many
different places on a range of
attitude, skills, experience, and past
focus on this issue. . recognize that not all libraries and
staff will be accurate in their
assessment of their actual place in
the range.
include an element which will foster
the creation of attitudes and
program design skills among staff
that reflect a higher level of
awareness and appreciation for our
multicultural society. . recognize that for ""Y library sbff
the SCoDe Of the *anges Tired is
similar to that caused by large
automation efforts in libraries and it
will take no less an effort to retool in
this area as well.
understand and take into account
that any change is hard on people
and that the magnitude of change
required in some places will be
substantial.
In addition, we believe the program's
financial and technical assistance must
continue over several years if the changes
in attitudes, skills, and service pmgrams
are to be really long lasting.
But, we also believe that the outside
financial and technical assistance
provided by the program must have a
clear end point. Thus, it is essential to
solicit a commitment from participating
libraries to an ongoing reexamination of
local operating budgets to support the
seMce changes implemented.
Incorporation
Community Library Service Grants I
As described above, the purpose of
the Partnerships for Change
program is to provide training and seed
money to assist local libraries in
changing their services to be more
=Presentative of and responsive to the
needs of their specific ethnic
populations. This program has a strong
emphasis on incorporating services developed &OUsh grant funds into the
ongoing library budget, because, too
often in the past, services developed for
ethnic populations have disappeared
when grant funding is over, and we do
not want that to happen to the services
under this program.
Depending on local circurnstnaces
and the changes being made, the service
changes and their incorporation could
take one, two or more years. It is
important to begm preliminary
incorporation planning very early, even
though changes will certainly have to
be made to any initial plans. The
following questions provide a guide to
the kind of incorporation iSsues that
must be addressed if your program
revision through this program is truly
succe5sful.
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0 CALIFORNIA STATE LIBRARY
LIBRARY-COURTS BUILDING P 0 BOX 942837 SACRAMENTO, CA 94237-0001 TELEPHONE (916) 445
January 12, 1990
Clifford Lange, Director
Carlsbad City Library
1250 Elm Ave.
Carlsbad, CA 92008-1991
Dear Mr. Lange,
Thank you for submitting a proposal for the Partnerships for Change Community Library Se
Grants Program. Twenty-three proposals were received. In light of resource and sta
considerations for the State Library, I have decided to accept eight proposals.
As you know, your proposal was one of the eight selected. We are planning on your 1
attending the training on January 26, 27, and 28, 1990 in Manhattan Beach. I am enclosi
training brochure for your information. Additional brochures have been sent separately to
Partnership Team for their convenience in registering for the training. Their meals and loc
will be paid for and their travel costs will be reimbursed.
The consultant assigned to your team is Roberto Trujillo, (916) 322-0376. Please do not hes
to call if you have any questions.
I am pleased that we will be working together to address the library and information needs of
targeted group.
Sincerely,
b%@- Gary E. Strong
California State Librarian
Enclosure
cc: Geoff Armour
<Lpda Jones
Connie Trejo
Collin Clark
Roberto Trujillo
Bessie Egan
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