HomeMy WebLinkAbout1990-06-19; City Council; 10665; REQUEST FOR AUTHORITY TO DESTROY FILES1
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RECOMMENDED ACTION:
6-19-90 REQUEST FOR AUTHORITY TO DESTROY FILES
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Adopt Resolution ~0.'30-/96 authorizing the destruction of certain files.
ITEM EXPLANATION:
This agenda bill is part of a continuing Record Management Program for City Departments. Adoption of the Resolution will complete the destruction of obsolete and unnecessary files in the Finance Department,
Section 34090 of the Government Code provides authority for destruction of documents that are more than two years old and are no longer required. This section also request the consent of the City Attorney and the authorization of the City Council prior to the destruction of any document.
Section 34090 does not authorize the destruction of the following:
1. Records that affect title to real property. 2. Minutes, Ordinances, or Resolutions of the City Council or of any City Board or Commission.
The documents listed as Exhibit "A" to Resolution No. (?077ib. have been reviewed in accordance with the provisions of the Government Code, and meet those requirements and the City Attorney has consented to their destruction.
FISCAL IMPACT:
None
EXHIBITS :
1.
2. Resolution No. 40 -iqb authorizing the destruction of documents
Exhibit "A" - list of records desired to be destroyed.
1 i sted in Exhibit "A".
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RESOLUTION NO. 90-176
A RESOLUTION OF THE CITY COUNCIL OF THE
THE DESTRUCTION OF CERTAIN FILES CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING
WHEREAS, maintaining all obsolete files, correspondence and papers
is uneconomical ; and
WHEREAS, the documents listed on Exhibit "All, attached hereto and
made a part hereof, have been reviewed by the Finance Director; and
WHEREAS, the Finance Director recommends that all documents 1 isted
on Exhibit "A" are no longer required, and meet the requirements of
Government Code Section 34090 for destruction; and
WHEREAS, the City Attorney has consented to the destruction of these
documents listed on Exhibit "A".
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Carlsbad as follows:
1. That the above recitations are true and correct.
2. That the Finance Director is hereby authorized to destroy the
documents listed on Exhibit "A", attached hereto.
PASSED, APPROVED AND ADOPTED at a regular meeting of the City
Council of the City of Carlsbad on the uth day of June
-9 1990, by the following vote, to wit:
AYES: Council Members Lewis, Kulchin, Pettine, Mamaux and Larson
NOES: None
ABSENT: None
ATTEST:
AtTii&N&f
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(SEAL)
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EXH I B I T I' A "
Warrants
Hud Warrants - 77-79
Worker's Compensation Warrants - 10/78, 1/80 - 5/81
Blue Warrants - 4/85 - 2/86 (alpha file)
Warrants - 1/83 - 3/84, #73251-74400 (numeric file)
Warrants - 3/84 - 3/85, #75751-76300 (numeric file)
Warrants - 3/85 - 5/85, #76301-77600 (numeric file)
Warrants - 5/85 - 6/85, #77601-78750 (numeric file)
Cancel 1 ed Checks
Cancelled checks - 1982-83
Cancelled Checks - 1/85 - 6/85
Other
Expired Business Licenses - 1980 - 1985
Paid and Cancelled Bond Coupons through 3/88
Anti Recession Fiscal Assistant Program Files and Miscellaneous Files
Check Register - 1983 - 1985
Extra Budgets and Audits - Miscellaneous Years
1962 Bonds
Water Billing Registers - 1987
Fixed Assets - 1984 - 1987
DESTRUCTION OF THESE RECORDS APPROVED
Date: