HomeMy WebLinkAbout1990-08-21; City Council; 10776; School Crossing GuardsCIT‘ OF CARLSBAD - AGENDVILL
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CROSSING GUARD SERVICES
RECOMMENDED ACTION:
Adopt Resolution No.90 -3OY , awarding a contract to Western Temporary Services for
school crossing guard services for 1990-91, with the option to renew for two one (1) year
periods.
ITEM EXPLANATION:
During 1989-90, the City contracted for school crossing guard services with Apple One
Temporary Services. In December 1989, Apple One asked to be released from their contract
as they were unable to recruit reliable guard positions. At that time, Western Temporary
Services was available and completed the remainder of the contract reliably and without
incident. A sixth crossing guard was added in April at Rancho Santa Fe and Calle Barcelona
to serve the Mision Estancia Elementary School.
Along with the sixth crossing guard, the scope of the contract for 1990-91 needs to be
increased from thirty-nine weeks to fifty-two weeks as Mision Estancia Elementary School is
on a year-round schedule. The estimated cost for the six crossing guards during the school
year is twenty-five thousand dollars ($25,000). Prior to the award to Apple One Temporary
Services, Western Temporary Services had provided the City with school crossing guards for
four and one half years. The staff of the Police Department is satisfied with their services and
recommends award of the contract.
FISCAL IMPACT:
Unencumbered funds in the amount of $27,000 are available in the Police Department’s
Account Number 001 -820-21 60-2479.
EXHIBITS:
1. Map showing locations of school crossing guards - Exhibit “A‘
2. Agreement for school crossing guard services - Exhibit “B”
3. Resolution No. Qg - 304
Exhibit "B
AGREEMENT TO PROVIDE
SCHOOL CROSSING GUARDS
This Agreement is made this Xkay of , 1990, by and between the
City of Carlsbad, a Municipal Corporation ("City") and Western Temporary Services.
In consideration of the covenants contained herein, City and Western Temporary
Services agree as follows:
RECITALS
1. Western Temporary Services shall:
a. Provide capable and reliable personnel at the places and times stated
in Section 3 of this Agreement meeting the crossing guard requirements established by the
City of Carlsbad Police Chief.
b. Guards hired by Western Temporary Services must be able to contact
an assigned Western Temporary Services staff member in the event he or she cannot report
for his or her assignment. The staff member must insure, when a crossing guard is unable
to report to his or her location, that a backup crossing guard shall report to the designated
location at the required times.
c. Establish and maintain a recruiting plan that will assure a fully qualified
backup crossing guard to be available for each crossing guard position designated by the City
of Carlsbad Police Chief.
d. Pre-screen applicants to determine the applicants’ qualifications and
suitability for the position. Applicants considered acceptable must be fingerprinted at the
Carlsbad Police Department for a criminal history check. Applicants deemed to be
unacceptable by the Carlsbad Police Chief will not be assigned as crossing guards.
e. Fully train each crossing guard prior to a guard assuming crossing guard
duties. Training standards will be approved by the Carlsbad Police Department and shall
include instruction on holding the crossing guard stop sign, where to stand while children
cross, the wearing of a safety vest, proper reporting of violations against the hand held stop
sign and actions to be taken in the event of an accident.
f. Comply with all state and federal requirements regarding payroll taxes,
minimum wage, workers’ compensation, unemployment compensation insurance, and fair
employment practices.
g. Handle all payroll responsibilities.
h. Obtain and maintain a policy of insurance in the amount of $5,000,000
coverage for employer liability as well as $1,000,000 comprehensive general liability coverage.
The City shall be furnished a certificate of insurance that certifies compliance to the above
requirements within ten (10) days of the date of execution of this Agreement.
1. Be responsible for all workers’ compensation claims presented by any
employee hired as a crossing guard.
j. Establish liaison with the school district to monitor changes in school
schedules.
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2. City shall:
a. Provide a safety vest or jacket and hand held stop sign for use of each
crossing guard.
b. Pay Western Temporary Services for the services provided under this
Contract at an hourly rate of $11.46. Payment shall be made within fifteen (15) days of the
submission of a bill for the number of hours worked. Bills shall be submitted weekly and
shall state the hours worked in the previous week. City shall have the right to verify the
hours worked prior to payment. City may make payment on a monthly basis for the bills
submitted during the prior month.
c. Accept or reject applicants for crossing guards within a reasonable time
after the applicant has been fingerprinted. Rejections of applicants shall not be
unreasonable. Upon request, the reason for rejection shall be disclosed to Western
Temporary Services. Western Temporary Services shall not disclose such reasons to any
person other than applicant.
d. Provide Western Temporary Services with written qualifications for
crossing guards.
3. Provision of Crossing Guards
Western Temporary Services shall provide six (6) regular crossing guards. The
crossing guards shall be stationed one (1) each at the following intersections:
a. Elm/Tamarack
b. Las Flores/Pio Pic0
C. Monroe/Chestnut
d. TamaracWJefferson
e. El Camino ReaUamarack
f. Rancho Santa Fe/Calle Barcelona
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The guards must be posted two (2) times each day at (1) 7:30 - 8:15 a.m., and
(2) 2:25 - 255 p.m. at locations a, b, c, d, e, and f.
Adjustment of times may be necessary in the event of a change in school
schedules. Western Temporary Services shall monitor the school schedules and make
adjustments to the guard posting schedules if necessary. City shall have final authority for
changes in the guard posting schedules.
Guards shall be provided for the regular and year-round school year.
4. This Contract shall be for the period from September 1, 1990 through August
31, 1991 with the option to renew for two one (1) year periods.
Western Temporary Services shall submit to the City the price for the next
years’ services not later than June 1, 1991. If the City accepts the price, the Contract may
be renewed for an additional one (1) year period. The same procedure is to be followed
for the second one (1) year period. The parties may indicate the renewal by signing and
dating the original of this Contract or by appending this document in writing indicating such
renewal. City reserves the right to re-bid the Contract whenever it deems such rebidding
to be in the best interest of the City.
Either party shall have the right to terminate this Contract upon sixty (60) days
written notice to the other party. Upon termination by Western Temporary Services during
the school year, Western Temporary Services shall pay to City in liquidated damages the
amount of $200.00 for each remaining month. City shall have the right to immediately
terminate this contract upon any work stoppage, strike, sick out or other concerted activity
of the Western Temporary Services employees.
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5. Any notices required by this Agreement shall be delivered as follows:
TO CITY:
TO CONTRACTOR:
City of Carlsbad
Attn: Police Chief
2560 Orion Way
Carlsbad, CA 92009
Western Temporary Services
Sue R. Duffy
Executive Director
2820 Pi0 Pic0 Drive
Carlsbad, CA 92008
IN WITNESS WHEREOF, the parties hereto have executed the Agreement at
Carlsbad, California, the day and year first above written.
CITY OF CARLSBAD, CALIFORNIA WESTERN TEMPORARY SERVICES
Aietha L. Rautenkranz, City Clerk
Approved as to form:
L Q Lp.
Vincent F. Biondo, Jr., City Attorney
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RESOLUTION NO. 90 - 3 0 4
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, AUTHORIZING THE EXECUTION
AN AGREEMENT FOR SCHOOL CROSSING GUARDS.
WHEREAS, the City has contracted with Western Temporary Services for school
crossing guard services;
WHEREAS, the parties of said contract have agreed that the hourly rate should be
$1 1.46 for six crossing guards effective September 1, 1990;
WHEREAS, said agreement provides for said services at six locations;
WHEREAS, after negotiations, parties of said contract have agreed to additional
guards or deletion of guards as needed; and
WHEREAS, unencumbered funds in the amount of $27,000 are available in Account
No. 001-820-2160-2479 for the cost of the contract.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
California, as follows:
1. That the Mayor of the City of Carlsbad is hereby authorized and directed to
execute an agreement, for a period of one year beginning September 1, 1990 through'
August 31, 1991, with the option to renew for two one (1) year periods, a copy of which
is attached hereto, marked Exhibit "B" for and on behalf of the City of Carlsbad.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of
the City of Carlsbad on the 2kt day of August , 1990, by the following vote, to wit:
AYES: Council Members Lewis, Kulchin, Larson, Mamaux and Pettine
NOES: None
ATTEST:
ALETHA L. RAUTENKRANZ, City Cl&k
(SEAL)
Exhibit "B"
AGREEMENT TO PROVIDE
SCHOOL CROSSING GUARDS
This Agreement is made this altilday of , 1990, by and between the
City of Carlsbad, a Municipal Corporation ("City") and Western Temporary Services.
In consideration of the covenants contained herein, City and Western Temporary
Services agree as follows:
RECITALS
1. Western Temporary Services shall:
a. Provide capable and reliable personnel at the places and times stated
in Section 3 of this Agreement meeting the crossing guard requirements established by the
City of Carlsbad Police Chief.
b. Guards hired by Western Temporary Services must be able to contact
an assigned Western Temporary Services staff member in the event he or she cannot report
for his or her assignment. The staff member must insure, when a crossing guard is unable
to report to his or her location, that a backup crossing guard shall report to the designated
location at the required times.
c. Establish and maintain a recruiting plan that will assure a fully qualified
backup crossing guard to be available for each crossing guard position designated by the City
of Carlsbad Police Chief.
d. Pre-screen applicants to determine the applicants’ qualifications and
suitability for the position. Applicants considered acceptable must be fingerprinted at the
Carlsbad Police Department for a criminal histoIy check. Applicants deemed to be
unacceptable by the Carlsbad Police Chief will not be assigned as crossing guards.
e. Fully train each crossing guard prior to a guard assuming crossing guard
duties. Training standards will be approved by the Carlsbad Police Department and shall
include instruction on holding the crossing guard stop sign, where to stand while children
cross, the wearing of a safety vest, proper reporting of violations against the hand held stop
sign and actions to be taken in the event of an accident.
f. Comply with all state and federal requirements regarding payroll taxes,
minimum wage, workers’ compensation, unemployment compensation insurance, and fair
employment practices.
g. Handle all payroll responsibilities.
h. Obtain and maintain a policy of insurance in the amount of $5,000,000
coverage for employer liability as well as $1,000,000 comprehensive general liability coverage.
The City shall be furnished a certificate of insurance that certifies compliance to the above
requirements within ten (10) days of the date of execution of this Agreement.
1. Be.responsible for all workers’ compensation claims presented by any
employee hired as a crossing guard.
j. Establish liaison with the school district to monitor changes in school
schedules.
-2-
c
2. City shall:
a. Provide a safety vest or jacket and hand held stop sign for use of each
crossing guard.
b. Pay Western Temporary Services for the services provided under this
Contract at an hourly rate of $11.46. Payment shall be made within fifteen (15) days of the
submission of a bill for the number of hours worked. Bills shall be submitted weekly and
shall state the hours worked in the previous week. City shall have the right to verify the
hours worked prior to payment. City may make payment on a monthly basis for the bills
submitted during the prior month.
c. Accept or reject applicants for crossing guards within a reasonable time
after the applicant has been fingerprinted. Rejections of applicants shall not be
unreasonable. Upon request, the reason for rejection shall be disclosed to Western
Temporary Services. Western Temporary Services shall not disclose such reasons to any
person other than applicant.
d. Provide Western Temporary Services with written qualifications for
crossing guards.
3. Provision of Crossing Guards
Western Temporary Services shall provide six (6) regular crossing guards. The
crossing guards shall be stationed one (1) each at the following intersections:
a. Elmmamarack
b. Las Floresmio Pic0
C. Monroe/Chestnut
d. Tamarack/Jefferson
e. El Camino ReabTamarack
f. Rancho Santa Fe/Calle Barcelona
-3-
The guards must be posted two (2) times each day at (1) 7:30 - 815 a.m., and
(2) 2:25 - 255 p.m. at locations a, b, c, d, e, and f.
Adjustment of times may be necessary in the event of a change in school
schedules. Western Temporary Senices shall monitor the school schedules and make
adjustments to the guard posting schedules if necessary. City shall have final authority for
changes in the guard posting schedules.
Guards shall be provided for the regular and year-round school year.
4. This Contract shall be for the period from September 1, 1990 through August
31, 1991 with the option to renew for two one (1) year periods.
Western Temporary Services shall submit to the City the price for the next
years’ services not later than June 1, 1991. If the City accepts the price, the Contract may
be renewed for an additional one (1) year period. The same procedure is to be followed
for the second one (1) year period. The parties may indicate the renewal by signing and
dating the original of this Contract or by appending this document in writing indicating such
renewal. City reserves the right to re-bid the Contract whenever it deems such rebidding
to be in the best interest of the City.
Either party shall have the right to terminate this Contract upon sixty (60) days
written notice to the other party. Upon termination by Western Temporary Services during
the school year, Western Temporary Services shall pay to City in liquidated damages the
amount of $200.00 for each remaining month. City shall have the right to immediately
terminate this contract upon any work stoppage, strike, sick out or other concerted activity
of the Western Temporary Services employees.
-4-
5. Any notices required by this Agreement shall be delivered as follows:
TO CITY:
TO CONTRACTOR:
City of Carlsbad
Attn: Police Chief
2560 Orion Way
Carlsbad, CA 92009
Western Temporary Services
Sue R. Duffy
Executive Director
2820 Pi0 Pic0 Drive
Carlsbad, CA 92008
IN WITNESS WHEREOF, the parties hereto have executed the Agreement at
Carlsbad, California, the day and year first above written.
CITY OF CARLSBAD, CALIFORNIA WESTERN TEMPORARY SERVICES
h 7iu.*
Aletha L. Rautenkranz, City Clerk
Approved as to form:
LQ Lp.
Vincent F. Biondo, Jr., City Attorney
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