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HomeMy WebLinkAbout1990-11-13; City Council; 10903; REQUEST FOR AUTHORITY TO DESTROY FILES** 5 h 0 u1! 5 ieg: c$ 3 .. P 0 4 =I 0 z 3 0 0 6 GlvWP GAHLaCIAU - AUkNTILL sl AB# 10: 9 0 3 TITLE DEPT. MTG, li/i3 /so REQUEST FOR AUTHORITY CITY I DEPT.K TO DESTROY FILES CITY r RECOMMENDED ACTION: ,CY; %U qc Adopt Resolution No. - authorizing the destruction of certain files. ITEM EXPLANATION: This agenda bill is part of a continuing Record Management Program for City Departments. Adoption of the Resolution will complete the destruction of obsolete and unnecessary files in the Parks and Recreation Department. Section 34090 of the Government Code provides authority for destruction of documen that are more than two years old and are no longer required. This section also requests the consent of the City Attorney and the authorization of the City Council prior to the destruction of any document. Section 34090 does not authorize the destruction of the following: 1. 2. Records that affect title to real property. Minutes, Ordinances, or Resolutions of the City Council or of any City Board or Commission. c dp h ,- Y The documents listed as Exhibit "A' to Resolution No. Tu have been reviewed in accordance with the provisions of the Government Code, and meet those requirement and the City Attorney has consented to their destruction. FISCAL IMPACT None EXHIBITS: 1. 2. Exhibit "A" - list of records to be destroyed. Resolution No. "A". authorizing the destruction of documents listed in Exhibit It ?k:.'"LBZ 5LJ 6, 1 1 2 3 4 5 6 7 8 9 10 I1 12 13 14 15 I.6 17 18 19 20 21 22 23 24 25 26 27 28 0 0 RESOLUTION NO. 9 0 - 4 0 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CERTAIN FILES WHEREAS, maintaining all obsolete files, correspondence, and pape uneconomical; and WHEREAS, the documents listed on Exhibit "A", attached hereto and m; part hereof, have been reviewed by the Parks and Recreation Director; and WHEREAS, the Parks and Recreation Director recommends that all docun listed on Exhibit "A" are no longer required and meet the requirements of Govern Code Section 34090 for destruction; and WHEREAS, the City Attorney has consented to the destruction of documents listed on Exhibit "A", //// //// //// //// /I// //// //// //// //// //// //// 4 * 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 e 0 NOW, THEREFORE BE IT RESOLVED by the City Council of the C Carlsbad, as follows: 1. 2. That the above recitations are true and correct. That the Parks and Recreation Director is hereby authorized to dl the documents listed on Exhibit "A", attached hereto. PASSED, APPROVED, AND ADOPTED at a regular meeting of the City Cc of the City of Carlsbad held on the 13th day of November , 1990, by the follc vote, to wit: AYES: Council Members Lewis, Kulchin, Larson, Mamaux, and Peti NOES: Noneo ABSENT: None. ATTEST: TEtgkRAN Z, City Clerk MX'THA~& (SEAL) KAREN KUNDTZ, Assistant City Clerk PRC RESO. NO. - -2- 0 EXHIBIT "A" 0 * ** V ( FACILITY USE APPLICATIONS 1985, 1986, 1987 REGISTRATIONS APPLICATIONS FOR CLASSES Harding Center 1982, 1983, 1984, 1985 ACTIVITY REGISTRATION RECEIPTS Harding Center 1979, 1980, 1981, 1982 Swim Complex 1979, 1980, 1981, 1982 Holiday House 1979, 1980, 1981, 1982 Parks & Rec. Employee Time Sheets 1980, 1981, 1982, 1983, 1984, 3 (Box #216) CTION OF THESE RECORDS APPROVED Date : IJ-6- 4s