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Home My WebLink About1990-11-19; City Council; 1190-7; C.U.S.D Board Meeting Agenda ItemPARKS & RECREATION COMMISSION - AGENDA BILL AB,TITLE: MTG V\- DEPT. C.U.S.D. BOARD MEETING AGENDA ITEM (ACTION) RECOMMENDED ACTION: Review, discuss, and take appropriate action regarding Carlsbad Unified School District (CUSD) agenda item, "Closure of district playing field for maintenance and repair." ITEM EXPLANATION; The attached CUSD board meeting agenda item (Exhibit 1) was discussed by school district officials on October 24, 1990. Commissioner Finnila requested this item be placed on the Parks and Recreation Commission agenda for discussion. Although a number of issues were discussed relative to school district play fields, the following recommendations were approved by the Board of Trustees (Exhibit 2). 1. Signs in English and Spanish explaining conditions of use be posted at all times on district fields. 2. The schedule as submitted for closure of fields for renovation be initiated. 3. The district continue to work with the City and the Police Department to have the unauthorized organized leagues removed from the fields by the Police. Staff will give a brief update and address any questions the Commission has regarding this issue. EXHIBITS; 1. CUSD School District Agenda Item No. 30, October 24, 1990 2. Minutes, Agenda Item No. 30, October 24, 1990 3. Memo, October 29, 1990 47 ACTION CARLSBAD UNIFIED SCHOOL DISTRICT Carlsbad, California October 24, 1990 TO: Thomas K. Brierley, Ed.D., District Superintendent FROM: John H. Blair, Assistant Superintendent, Business Services DeWayne L. Fe,asel, Manager, Facilities, Maintenance & Operations SUBJECT: Closure of District Playing Fields For Maintenance and Repair BACKGROUND INFORMATION The condition of all our playing fields has become a pressing issue to the Board of Trustees and the City Counsel because our fields are also used by the Parks and Recreation Department. The School District and the City have worked out an agreement where the City maintains approximately 50% of our fields, which includes mowing, sprinkler repair, fertilizing, renovation, and the scheduling of all after school hour activities. There are concerns from the community, as well as from Carlsbad Unified School District, regarding the weekend sports activities at Valley Junior High School and Magnolia Elementary School. These concerns include trash, parking problems, drinking of alcohol on school grounds, lack of liability insurance of the user groups, no restroom facilities, and the tremendous amount of time the Sunday soccer groups are using the fields. With the daytime use for school activities, the evening activities, and weekends for the community activities, there has not been time for the fields to be rejuvenated. CURRENT CONSIDERATIONS The District and the City have taken positive steps to rectify the situation, such as a new policy (EXHIBIT I) - posting of signs in Spanish, as well as English, and the police have questioned groups for permits. In one area the City put in a portable toilet. \NVU-J. ••'•,». There is a scheduled period of time each field is allowed to rest when no activities are allowed (EXHIBIT II). This does not stop the use of renegade groups that do not go through the Parks & Recreation Department - they are the ones that are causing most of the problems because there are no designated leaders and are not from the Carlsbad area. 48 EXHIBIT AGENDA ITEM 30 Playing Fields (cont.) Page 2 Most of the field closure time is in the summer months because that is the time when students are not present. The City does an excellent job on the fields they are responsible for and are presently completely renovating the upper field at Valley Junior High - even though it is the district's field to maintain. One major area of concern is the monitoring of the fields on the weekends. \ ' .'•* •< -.>'•' ' ' FINANCIAL IMPLICATION U-.».-r , • ^i-|l '• - ' ' No additional funds required at this time. v^f"" - • ; ,, , -l; .RECOMMENDATION It is respectfully requested that the Board of Trustees accept the report on issues concerning our district playing fields. SUPERINTENDENT'S RECOMMENDATION: Recommend approval of staff recommendation. 49 74 PARKS AND RECREATION DEPARTMENT POLICY #32 ORGANIZED SPORTS LEAGUES USE OF SCHOOL ATHLETIC FIELDS The department reserves the right to limit the number of uses by any one group so that the entire community may make use of the limited facilities available. This department administration policy is for organized sports leagues who are using school athletic fields on Sundays for more than a one month period of time. These organizations are defined as any sports group who schedules athletic games, have officials (either paid or volunteer) and the players on the team have uniforms. The following department policies and procedures will be used when sports organizations request to use school athletic fields: 1. Organized sport league organizations must submit a Parks and Recreation Facility Use application and have approved permit for the use of school athletic fields. 2. All organizations will follow the procedures and policies as stated in the City of Carlsbad Parks and Recreation Department Facility Use Regulations (Exhibit 1). 3. The City shall require liability insurance of one (1) million to five (5) million dollars as which is identified in Council Policy Statement #37 (Exhibit 2). 4. All organized sports organizations whose league season exceeds (30) days in length, will be limited to a use of the fields to every other Sunday during the month. 5. Field use will not be permitted during scheduled maintenance closures. A list of field closures is available at the Carlsbad Parks and Recreation facility office. 6. Rest room facilities must be provided at the expense of the applicant/organization and at no additional cost to the City of Carlsbad or to the School Districts. 7. A S250 refundable cleaning/damage deposit must be paid upon application approval. Any financial obligations incurred by the City will be deducted from the required deposit. 50 (EXHIBIT I)75 FIELD Pine CARLSBAD PARKS AND RECREATION DEPARTMENT PREVENTIVE MAINTENANCE PROGRAM 1990 FIELD CLOSURES - NORTHWEST QUADRANT WORK REQUIRED Repair and/or replace base pegs, home plates, and pitching rubbers as needed. Repair damaged fencing. Inspect all irrigation equipment valves and sprinkler heads. Repair or replace as needed. Upgrade existing french drain system. Have infield surveyed for proper drainage and for safe play. Bring in additional top soil to fill in depressions and holes. Scarify and water the infield appropriately. Aerate, re-seed, and fertilize grass areas. STAFF ASSIGNED Recreation Parks/Rec. Parks/Rec. Parks/Rec. Parks/Rec. Recreation Parks Chase 1, 2, 3 Repair and/or replace base pegs, home Recreation plates, and pitching rubbers as needed. Repair damaged fencing. Parks/Rec. Inspect all irrigation equipment valves Parks and sprinkler heads. Repair or replace as needed. Bring in additional top soil to fill in Parks/Rec. depressions and holes. Scarify and water the infield Recreation appropriately. Aerate, re-seed, and fertilize grass Parks areas. 51 EXHIBIT II (Page 1 of 3) .age 2 FIELD WORK REQUIRED STAFF ASSIGNED Jefferson Repair and/or replace base pegs, home Recreation plates, and pitching rubbers if needed. Repair damaged fencing. Parks/Rec. Inspect all irrigation equipment valves Parks and sprinkler heads. Repair or replace as needed. Re-skin the infield playing area. Parks Bring in additional top soil to fill in Parks/Rec. depressions and holes. Scarify and water the infield Recreation appropriately. Aerate, re-seed, and fertilize grass Parks areas. Kelly /alley Jr. High Magnolia Buena Vista This field is maintained by the Carlsbad C.U.S.D. Unified School District. This field is maintained by the Carlsbad C.U.S.D. Unified School District. Inspect all irrigation equipment valves Parks and sprinkler heads. Repair or replace as needed. Aerate, re-seed, and fertilize grass Parks areas. Inspect all irrigation equipment valves Parks and sprinkler heads. Repair or replace as needed. Aerate, re-seed, and fertilize grass Parks areas. Repair damaged back stop fencing. Parks/Rec. EXHIBIT II (Paae 2 of 3) 77 oencr> M UJ UJ LUasa. a < uj O li. UJi a: o nCl ' n 53 78 Regular Meeting - 4 - October 24, 1990 Change Order #1 - electrical work at Carlsbad High School, Phase IIA, for an amount of $9,932, increasing the contract with Helix Electric, Inc. to $214,932. Change Orders #2 and #3 - rough carpentry at Aviara Oaks for an amount of $8,586, decreasing the contract with Douglas E. Barnhart, Inc. to $640,330. Call for bids for a relocatable kitchen at Valley Junior High School and pursuance of a seven-year lease/purchase agreement. Contract with Young/Lumsden for architectural services relating to the purchase and installation of the relocatable kitchen at Valley Junior High School at a fee of four percent (4%) of the cost of the relocatable kitchen and eight percent (8%) of the site work (for a total fee of approximately $2,760). It was moved by President McCormick, seconded by Trustee Switzer and Gifts carried unanimously to accept with appreciation gifts as listed which had been donated to the district. SCHOOL PLANTS An informational report was presented by DeWayne Feasel, Manager, Construction Facilities, Maintenance and Operations, on construction projects Report taking place in the district. Board members discussed problems which had developed with use of Playing Fields school district playing fields by some organizations, the Civic Center Act, the joint use/maintenance agreement with the City of Carlsbad and closure of the fields for maintenance and repair. It was moved by President McCormick and seconded by Trustee Angel: that signs in English and Spanish explaining conditions of use be posted at all times on district fields. that the schedule as submitted for closure of the fields for renovation be initiated. that the district continue to work with the City and the Police Department to have the unauthorized organized leagues removed from the fields by the Police. Ayes: Trustees McCormick, Nygaard, Angel, Switzer. Noes: Trustee Johnson. Absent: None. The meeting was adjourned to Closed Session at 8:50 p.m. (Trustee Closed Session Nygaard departed from the meeting at this time.) The meeting was reconvened at 9:04 p.m. and the following action was taken: It was moved by Trustee Switzer and seconded by Trustee J approve the recommendation of the Administrative Hearing Student Discipline Case No. 02-9091 to expel the student EXHIBIT 2 54 City of Carlsbad October 29, 1990 Carlsbad Unified School District c/o DeWayne Feasel 801 Pine Avenue Carlsbad,California 92008 FIELD USE - NORTH CARLSBAD DeWayne, Enclosed is a field schedule of the community groups and organizations who are using the North Carlsbad Fields. It should be noted that I did not include Carlsbad High School considering our department does not schedule or maintain this site. If you have questions regarding the field usage please feel free to give me a call at 434-2854. KEN PRICE KPrbs Attachment c: Parks and Recreation Director District Superintendent - Thomas Brierley Assistant Superintendent - John Blair EXHIBIT 3 55 12OO Carlsbad Village Drive • Carlsbad, California 92OO8-1989 • (6 19) CARLSBAD PARKS & RECREATION DEPARTMENT FIELD USE - AUGUST - DECEMBER 1990 NORTH CARLSBAD CARLSBAD SOCCER CLUB CARLSBAD POP WARNER CARLSBAD BOBBY SOX C'BAD PARKS & REC./RENTAL ORG. CHASE 1 CHASE 2 HASE 3 PINE MAGNOLIA KELLY VALLEY JUNIOR HIGH (LOWER) ~ 'ALLEY JUNIOR -iIGH (UPPER) 8/1 - 12/15/90 M-F 3:30 - DARK S - 8 AM - 4 PM EXCPTS/10,11,12 8/1 - 12/15/90 M-F 3:30 - DARK S - 8 AM - 4 PM 8/1 - 11/30/90 M-F 4 - 8 PM 8/1 - 11/30/90 M-F 4 - 8 PM 8/1 - 11/30/90 M-F 4 - 8 PM 8/1 - 11/30/90 M-F 3:30 - DARK S - 8 AM - 6 PM EXCPT8/10,11,12 8/20 - 12/21/90 M-F 6:30 - 11 PM NO. COUNTY SOCC. ALT. SUNDAYS 9/1/90 - 12/30/90 8-4 PM CLOSED FOR RENOVATIONS I 56 1990 FIELD USE NORTH CARLSBAD CON'T CARLSBAD SOCCER CLUB CARLSBAD POP WARNER CARLSBAD BOBBY SOX C'BAD PARKS & REC./RENTAL ORG. BUENA VISTA HOPE 0 "VLAVERA 1 CALAVERA 2 CALAVERA 3 JEFFERSON 8/1 - 12/15/90 M - F 3:30 - DARK S - 8 AM - 4 PM 8/1 - 12/15/90 M - F 3:30 - DARK 8/1 - 12/15/90 WED 3 - 7:30 PM 8/1 - 12/15/90 WED 3 - 6:15 PM 8/1 - 12/15/90 M/T/W/TH 3 - 7:45 PM SAT, 8 AM - 6PM 8/1 - 12/15/90 M - F 3:30 - DARK S - 8 AM - 4 PM 8/1 - 11/30/90 M & F 4 - 7:45 PM EXC. 10/26/90 8/1 - 11/30/90 M & F 4 - 7:45 PM 8/1 - 11/30/90 WED 4 - 7:45 PM DATES PENDING BASED SCH SUB. T-TH, 5-7:15 PM SAT/SUN 8-4 PM SAT & SUN 8 AM - 4 PM 6/3 - 9/9/90 SUNDAYS 8:30 - 3:30 EXCPT. 8/12/90 8/20 - 12/21/90 T/W/TH 7:45 - 9:30 PM 8/20 - 12/15/90 T/W/TH 6:15 - 9:30 PM 8/20 - 12/15/90 M - F 7:45 - 9:45 PM 57 Page 2 Glanl:fl«ldu..2