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HomeMy WebLinkAbout1990-12-04; City Council; 10929; REQUEST FOR AUTHORITY TO DESTROY FILESur WWLSBAD - AGEN BILL ./..7 AB#&$?ZLL TITLE: 7- DEPT. HD. MTG. 1214/90 M CITY MGR, DEPT..2- REQUEST FOR AUTHORITY TO DESTROY FILES ClTYATTY f I I & a 4 .. 2 0 - t; a s 8 z 3 I RECOMMENDED ACTION: Adopt Resolution No.qO-%I( , authorizing the destruction of certain files in City Clerk's Office. ITEM EXPLANATION This Agenda Bill is part of a continuing Records Management Program for the C. Adoption of the attached Resolution will allow for destruction of bids. Section 34090 of the Government Code provides authority for destruction of documc that are more than two years d old and are no longer required. The section 2 requires City Attorney consent and City Council authorization prior to destruci of any document. Section 34090 does not authorize the destruction of the following: 1. Records that affect title to real property. 2. Minutes, Ordinances, or Resolutions of the City Council or of any City Boarc Commission. The documents 1 isted on Exhibit "A" have been reviewed in accordance with provisions of the Government Code. They meet the requirement, and the city Atto) has consented to their destruction. FISCAL IMPACT None. EXHIBITS: 1. Resolution No. 90 /%'%I . 2. List of documents to be destroyed. 1 2 3 4 5 e 0 RESOLUTION NO. 90-421 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA,AUTHORIZING DESTRUCTION OF CERTAIN FILES. I WHEREAS, maintaining a1 1 obsol ete f i 1 es, correspondence and papers 6 is uneconomical ; and 7 8 9 10 11 12 13 14 WHEREAS, Section 34090 of the Government Code provides authority for the destruction of certain records; and WHEREAS, the documents listed on Exhibit "A", attached hereto and made a part hereof, have been reviewed by the City Clerk; and WHEREAS, the City Clerk recommends that all documents 1 isted on Exhibit "A" are no longer required, and meet the requirements of Government Code Section 34090 for destruction; and WHEREAS, the City Attorney has consented to the destruction of the 15 /I documents 1 isted on Exhibit "A", 16 II NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of 17 I! Carlsbad, California, as follows: 18 1. That the above recitations are true and correct. 19 2. That the City Clerk is hereby authorized to destroy the 2o I /// documents 1 isted on Exhibit "A", attached hereto. 21 22 23 24 25 26 27 28 /// /// /// /// /// /// /// v ll e e 1 2 Counci 1 of the PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City 3 11 City of Carlsbad on the 4th day of December , 1990, by the 4 5 6 following vote, to wit: AYES : Council Members Lewis, Kulchin, Larson and Pettine 7 NOES: None 8 ABSENT: Council Member Mamaux 9 10 l1 I I.2 13 ATTEST: 14 AL$AP~G<K~<' Ah 15 16 (Seal ) 17 18 19 1 2o ll 21 22 23 24 11 25 26 27 28 . e 0 Resolution No. qlA {fl EXHIBIT "A" Page 1 of 2 I do hereby consent to the destruction of the following documents: BID PROPOSALS DATE OPENED 1. Cor,.;act - Furnish/Install/Maintain Phone System . . . . . . . . . . . . . 12/17/84 Switch from Centrex to PBX 2. Contract #X91 - (re-bid) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10/07/85 Stagecoach Park Grading & Drainage Structures 3. Contract #3173 - (re-bid) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 01/14/87 Calavera Hills Community Park 4. Contract #3245 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 03/02/188 Calavera Hills Community Park, Phase I1 5. Contract #3243 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 01/13/88 Palomar Airport Rd. Improvements, east of El Camino Real 6. Contract #3242 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 04/28/88 Construction of Fire Station #5 7. Contract #U/M-17 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 05/16/88 Curbs, Gutters & Sidewalks 8. Contract #U/M-16 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 05/23/88 Streets Overlay & Chip Seal 9. Contract #3265 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 06/01/88 Carlsbad Blvd. Bluff-top Walkway 10. Contract #3151 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 06/22/88 Palomar Airport Rd. West Assessment 11. Contract #U/M-18 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 07/11/88 Streets Slurry Seal 12. Contract #3247 . . . . . . . . . . . . . . . . . . . . . . . , . . . . , . . , . . , . , 08/24/88 Senior Center/CUSD Administration Offices 13. Contract #3280 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 08/10/88 Melrose Dr. & Rancho Santa Fe Rd. Traffic SignaVImprovements 0 0 1 Resolution No. fd, fg EXHIBIT "A" Page 2 of 2 14. Contract #3216 ..................................... 08/31/88 Park Dr. & Marina Dr. Improvements 15, Contract # 3263 ..................................... 09/14/88 Ocer.9 St. Beach Access 16. Contract #3271 ..................................... 10/07/88 Swim Complex Deck Repair 17. Contract #U/M-19 ................................... 11/07/88 Replacement of Library Water Cooling Towers 18. Contract #37032 .................................... 11/14/88 Valley Jr. HigWLa Costa Canyon Park Court Resurfacing 19. Contract #3258 ...................................... 11/02/88 Buena Vista Lagoon Island Restoration 20* Contract #37031 . a I e ................................ 11/21/88 Buena Vista Field Irrigation / / / VINCENT F. BIONDO, City Attorney