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HomeMy WebLinkAbout1991-01-08; City Council; 10966; ANNUAL LETTERHEAD/ENVELOPE/BUSINESS CARD PRINTING SERVICEI 8 9 0 a 4 E 2 0 F 0 a 1 0 z 3 0 0 CI~UF CARLSBAD - AGEN-BILL Y AB# IC/ % 4b TITLE: ANNUAL l€lTERHEAD/ENVELOPE/eUSINESS DEPTm 1 MTG, i/b/9/ CARD PRINTING SERVICE CITY Ai DEPT. PCH CITY M RECOMMENDED ACTION: Staff recommends Council adopt Resolution No. , accepting the bid pr of Printmasters of Carlsbad and approving an Agreement with said compa letterhead/envelope/business card printing on recycled paper for the period of or. commencing January 1, 1991 through December 31, 1991 with the option to renew 1 one(1) year periods. 9 / - 7 ITEM EXPLANATION The City letterhead/envelope/business card printing proposal requested bids for virgin as recycled paper. Currently, recycled paper has been used only for mass r~ regarding the City's Recycling Program. While the present Classic Laid pa approximately fifteen hundred dollars less than the Environmental (Recycled) paper, tl Manager's Office has made the decision to use recycled paper in the future for I letterhead, envelopes and business cards. This action is part of the City's effort to e the market and stimulate production of recycled products. In accordance with Section 3.28.1 20 of the Municipal Code, Notice to Bidders was puk and Request for Bids was made of nine vendors. From the four responsive bids, Printr of Carlsbad, 5631 Palmer Way #K, Carlsbad CA 92008, was selected as the lowest responsive bidder for the printing of letterhead/enveIopes/business cards on recycled FISCAL IMPACT Based upon the combined usage of City Departments and the Arts Program, the esti costs this year will exceed $1 5,000. Departmental budgets contain sufficient funds ai available in their respective accounts for the letterhead/envelope/business card purcb EXHIBITS 1. 2. Agreement, Exhibit "B" 3. Resolution No. 4 I - '? . Tabulation of Bids, Exhibit "A" Carlsbad Printing Co. 5355 Avenida Encinas #F Carlsbad CA 92008 Printmasters of Carlsbad 5631 Palmer Way #K Carlsbad CA 92008 Palomar Graphics 390 Oak Avenue #H Carlsbad CA 92008 Loftin Business Forms 789 Gateway Center Way San Diego CA 92102 Classic Laid (Virgin) Environmental (Recycled) $1 2,603.80 $1 7,283.00 $1 2,976.60 $1 4,141.08 $1 3,098.00 $1 8,688.00 $33,738.1 6 $24,191.74 Carlsbad Printing Co. 5355 Avenida Encinas #F Carlsbad CA 92008 Printmasters of Cartsbad 5631 Palmer Way #K Carlsbad CA 92008 Palomar Graphics 390 Oak Avenue #H Carlsbad CA 92008 Loftin Business Forms 789 Gateway Center Way San Diego CA 92102 Linen (Virgin) Birch (Recycled) $835.50 $775.50 $854.06 $761 .I 8 $1,009.00 $781 .OO $1,167.46 $1 ,182.26 -. 4 1 2 3 4 5 6 7 a 9 lo 11 12 13 14 15 16 17 18. 19 20 21 22 23 24 25 26 27 28 e 0 RESOLUTION NO. 91-9 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING THE BID PROPOSAL BEWEEN THE CITY OF CARLSBAD AND PRINTMASTERS OF CARLSBAD FOR ANNUAL LElTERHEAD/ENVELOPE/BUSINESS CARD PRINTING SERVICES NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of California, as follows: 1. That the bid of PRINTMASTERS OF CARLSBAD, 5631 Palmer Way #K, ' CA 92008, regarding the annual letterhead/envelope/business card printing on recycl is hereby approved. 2. That an Agreement between the City of Carlsbad and Printmasters of Ca printing services for the period of one year commencing January 1, 1991 through Dect 1991 with the option to renew for two one (1) year periods, a copy of which is attache "6, and made a part hereof, is hereby approved. 3. That the Mayor of the City of Carlsbad is hereby authorized and dii execute said Agreement for, and on behalf of the City of Carlsbad. '... I -.-* .... .... .... .... .... .... .... 1 2 3 4 5 6 7 8 9 lo 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 / II I PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council ( of Carlsbad on the & day of January , 1991, by the following vote, to wit: AYES: NOES: None ABSENT: None Council Members Lewis, Kulchin, Larson, Stanton and Nyga AlTEST: ALETHA L. W<E%&z 1 akeL 1 (SEAL) I 2 e e Exhibit AGREEMENT This AGREEMENT, made and entered into this day of ,1991 and between the CITY OF CARLSBAD California, a municipal corporation, hereinafter referrel as "City" and PRINTMASTERS OF CARLSBAD, hereinafter referred to as "Contractor." Witnesseth WHEREAS, the City does find that the proposal tendered by the Contractor for anr printing of letterhead/envelopes/business cards on recycled paper was a responsive propc and of high standards; WHEREAS, the City does further find and determine that it would be in the best inter€ of the City that said proposal be accepted and the contract be awarded to the Contractor; NOW, THEREFORE, for and in consideration of the mutual covenants and promises the parties hereto and upon the express terms and conditions thereinafter set forth, it is agrc by and between them, and each with the other, as follows; 1. This Agreement shall consist of and include the following document attact hereto, as Exhibit "A', Bid Proposal. 2. The Contractor agrees to furnish all labor and materials for the printing Ietterhead/enveIopes/business cards submitted in proposal dated November 2, 1 990. 3. 4. The Contractor shall provide pick-up and delivery service if required by the C The Contractor shall furnish printed matter within five (5) working days after "pro is approved by the City. 5. The Contractor shall obtain and pay for a City of Carlsbad business license at 1 time of signing this Agreement. e e A 6. The Contractor shall comply with all federal, state, county and city statutc ordinances and regulations, including worker’s compensation and the Immigration Refo Control Act of 1986. 7. This Agreement shall be for a period of one (1) year commencing on January 1991 and ending on December 31, 1991. At the end of one (1) year, the City has the right to bid or renew the Agreement for two (2) additional one (1) year periods, 8. The Contractor shall also take and maintain during the life of this Agreeme worker’s compensation insurance covering all of Contractor’s employees in a com pa satisfactory to the City and shall furnish to the City a certificate issued by such company pr to the beginning of this Contract. 9. It is expressly understood and agreed that the Contractor herein named in tl furnishing of all labor and materials provided in this Agreement, is acting as an independe Contractor and not as an agent, servant or employee of the City. 10. This Agreement of any part thereof shall not be assigned by Contractor withc prior written consent of the City. 11. This Agreement may be amended or modified only by written agreement signc by both parties, and failure on the part of either party to enforce any provision of this Agreeme shall not be construed as a waiver of the right to compel enforcement of such provision provisions. 12. The Contractor shall be aware of the requirements of the Immigration Reform ar Control Act of 1986 and shall comply with Phose requirements, including but not limited ‘ verifying the eligibility for employment of all agents, employees, sub-contractors and consultan that are included in this Agreement. 2 .. rn m 13. Once each year, after the first six (6) months of this Agreement, upon writte request by the Contractor and approval of the Purchasing Officer, said prices shall be subjec to change in accordance with the Consumer Price Index, San Diego as published by the U.: Department of Labor, based on one-half of the percentage change in the index from the fir! month of this Agreement to each succeeding anniversary thereof. 14. This Agreement may be terminated by either party by giving thirty (30) days writtc notice to the other, and this Agreement shall terminate forthwith thirty (30) days following the da such notice is given. IN WITNESS WHEREOF, the parties hereto have executed this Agreement in the day ar year first above written. CONTRACT0 R PRINTMASTERS OF CARLSBAD CITY OF CARLSBAD, a municipal corporation of tt State of California By: CLAUDE A. LEWIS, Mayor Title: APPROVED AS TO FORM: ATTEST: Assistant City Attorney ALETHA L. RAUTENKRANZ, City Clerk 3