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Home My WebLink About1991-01-22; City Council; 11006; ESTABLISHMENT OF THE POSITION OF FINANCIAL MANAGEMENT DIRECTOR AND AMENDING THE CLASSIFICATIONS OF FINANCE DIRECTOR AND ASSISTANT FINANCE DIRECTOR^> 4. m a rJY 2 m I 4 a 0) 0 a (d a c, a $ a Ul 2 m I 4 a k 0 a 0 a, U k ?i d n ' 9 0 2 Ez 5 a 0 ? 0 U 4 a Q $ % 6 8 \ N N \ 4 .. 0 z a 1 0 z 3 /I UP GAHLSBAU - AUtNwUILL DEPT CITY G' v AB#-@,LXX- TITLE: ESTABLISHMENT OF THE POSITIONS OF DEPT.L DIRECTOR AND ASSISTANT FINANCE DIEECTOR CITY RECOMMENDED ACTION: MTG. 1-22-91 FINANCIAL MANAGEMENT DIRECTOR, AND AMENDING THE CLASSIFICATIONS OF FINANCE Adopt Resolution No. 'I/ - 3 s" establishing the classification of Financ Management Director, and amending the job classifications of Finance Director ai Assistant Finance Director. Introduce Ordinance No. 0% - 157 amending title 2.20 of the Municipal Code change all references to Finance Director to Financial Management Director ITEM EXPLANATION: Over the past few years the complexity of managing the fiscal affairs of the City ha increased exponentially. The City has entered a period where the issues of long ran planning, management of debt programs, major capital improvement progran increased legislative activity, and the demand for high quality financial services frc inside and outside the organization have placed a substantial strain on the existi financial service structure. The City Manager and Council are dealing with a wide range of complex financ issues including growth management financing, debt financing decisions on projec such as the library, golf course, Rancho Santa Fe Road, Palomar Airport Road, maj fee revisions, and a rapidly changing economic climate which may affect the Cit budget position to name a few current topics. Under the current system the Finan Director is available to dedicate only a fraction of his time to any one of these projec due to daily demands from administrative duties. The City Manager and City Coun now require full time support of the City's financial expert without competing wj day-to-day administrative demands for attention. The proposal before the City Council would change the City organization to deal ~rl this issue by taking the following actions: Create the classification of Financial Management Director: This position WOI report to the City Manager and would direct the fiscal programs operated the City. This position will be in charge of all fiscal departments includi Finance, Purchasing and Risk Management. The department heads in each these areas will continue to be responsible for the daily operations or th respective departments under the general direction of this position. * 9 '. Page 2 of Agenda Bill No. 11 (3GL7 4 0 Amend the classification of Finance Director: The key responsibilities of this jol classification are generally the same as that currently assigned to the Financi Director. The primary difference is that the scope of duties has been narrowec slightly to create a more technically oriented position which will be mort focused on finiancial and accounting functions. 0 Amend the classification of Assistant Finance Director: The key responsibilitie of this job classification will be substantially the same as the existing Assistar Finance Director. The recommended changes will provide this position wit a level of support from the department director that has been unavailabl under the current organization. Some clarification of responsibilities has bee included in the job description. FISCAL IMPACT: The above recommended actions create one new position. Funding of the Financh Management Director position will require the transfer of $55,000 from the Cil Council's contingency account to salary and benefit accounts in the City Manager budget. There will also be an effect on the 1991-92 fiscal year budget, however this cost w included in the general budget summary presented to Council last month. The sala range for the position of Financial Management Director is recommended to be tl same as the Assistant City Manager, $2,765 to $3,529 biweekly. The balance in tl contingency account following this action will be $721,000. EXHIBITS: 1. 2. 3. Ordinance NO. !$sa 137 Resolution No. 4 1 '3 3. City of Carlsbad Management Salary Schedule, dated January 1, 1991. 1 .(I L I- 1 2 3 4 5 6 7 8 9 10 11 12 13 0 e RESOLUTION NO. 9 1 - 3 3 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, CREATING THE CLASSIFICATION OF FINANCIAL MANAGEMENT DIRECTOR; AMENDING THE CLASSIFICATION OF FINANCE DIRECTOR AND ASSISTANT FINANCE DIRECTOR AND TRANSFERRING FUNDS. WHEREAS, the demands for close attention to the complex fiscal issues facin; the City of Carlsbad requires the dedication of substantial time, effort and expertise and WHEREAS, the City Council recognizes the necessity to provide the Ci? Manager with support and the resources necessary to effectively manage the City' fiscal affairs and toi serve the needs of the City Council on all financial issues; an1 WEW, the City Council concurs with the City Manager that it i 15 16 l7 appropriate to create the position of Financial Management Director to serve in tE capacity of an Assistant City Manager focusing on management of all fisc; I 1 operations of the city. 2o 21 1. That the above recitations are true and correct. i 1 23 24 25 26 27 28 Financial Management Director as described in Exhibit A. 3. That the salary range for the position of Financial Management Direct shall be the same as that shown for Assistant City Manager in the Manageme Salary Schedule. b 1 2 3 4 5 6 ' 0 9 10 11 12 13 14 15 e 0 respectively. 5. That the amount of $55,000 is hereby transferred to the City Manager's Salary and Benefit accounts to be distributed as necessary to fund this action for the remainder of fiscal year 1990-91. Said amount is sufficient to fund the position beginning on January 16, 1991 if the City Manager so chooses. 6. That the local Conflict of Interest Code, Appendix 1 be amended to include the title of Financial Management Director. PASSED, APPROVED, AND ADOPTED at a regular meeting of the Carlsbad City Council held on the 22 day of January , 1991, by the following vote, to wit: . AYES: Council Members Lewis, Kulchin, Larson, Stanton and Nyga NOES: None ABSENT: None (D 0 1 EXHIBIT A CITY OF WBAD JOB DESCRIPTION JOB ?TIzE: FINANCIAL MANAGEMENT DIRECTOR BASIC FUNCTION: Under general direction of the City Manager, administers, directs and manages thc fiscal affairs of the City. Provides leadership and direction to departments involve( in the providing of financial services to the City. Provide assistance to the CiQ Manager in a wide variety of assignments related to both fiscal and genera administration of the City. KEY RESPONSIBILI[TIES: Assist the City Manager in decision making and provide policy advice related to th financial management of the City by providing a foundation of profession; knowledge and experience on fiscal issues. Provide direction to and coordination between departments involved in the deliver of fiscal services to the City. Direct the preparaLtion of the Citfs annual operating and capital improveme1 budgets to ensure effective implementation of the City Council's goals and objectivt and to maintain fiscal integrity. Direct the implementation of the City's short and long range financial plannir programs, debr management programs and capital funding programs. Assist the City Council, boards and commissions with issues requiring complex fisc analysis, major dedication of fiscal resources, selection of financing options, ai significant demands for financial services as directed by the City Manager. Support the City C;ouncil, City's management team and the residents of Carlsbad developing and providing financial services that are designed to meet their nee and assist in the accomplishment of the City's goals and objectives. . e 0 REPORTING FWAT'IONSHIPS: This position is appointed by and reports to the City Manager. The City Manager may establish the reporting relationship between financial service departments and this position. Those positions reporting to the Financial Management Director shall include but are not limited to: 0 Finance Director 0 Purchasing Officer 0 Risk Manager DESIRABLE QUAUFICATIONS: Knowledge - clf: Principles of organization, administration and management Current practices in govemmental budgeting 0 Financial management concepts of local government 0 Debt management techniques Principles of risk management 0 Purchasing practices and procedures 0 Conflict resolution skill in: Treasury Management practices and procedures Long range financial planning and forecasting 0 Deahg With people 0 Short and long range planning Abilitv to: Manage and work with an effective team in a complex organizatio Communicate clearly and concisely both orally and in writing 0 Provide effective leadership in a diverse environment 0 Manage large complex projects EXPERTENCE ANT) EDUCATION: Any combination iequivalent to experience and education that could likely provi the required knowledge, skill, and ability is qualifying. A typical way to obtain t knowledge, skill and abilities would be: Seven years of increasingly responsible, professional level experien in rriunicipal finance administration and management. business administration, public administration, or closely related fie1 0 Graduation from an accredited college or university with a degree e 0 EXHIBIT B CITY OF CARLSBAD JOB DESQUPTION JOB TITLE: FINANCE DIRECTOR DEPARTMENT: FINANCE BASIC FUNCTION: Under administrative direction of the Financial Management Director, to plan direct, supervise and coordinate accounting, payroll, business license administration billing and collection of service charges, and other associated services; to providl highly responsible professional and technical staff assistance to the Financia Management Director and operating departments; and to do related work a assigned. KJZY RESPONSIBILITIES: Direct and participate in the development and implementation of goals, objective and priorities. Plan, organize and direct the City's general accounting systems and internal an external audit programs. Assist in planning, organizing and directing the general accounting activities of tf City's redevelopment agency and other accounting entities. Formulate procedures and policies related to the proper operation of the financ department and all financial systems under the control of the finance departmen Review contracts and determine that expenditures are made in accordance with tl: terms of the contract. Establish procedures and systems for the billing and collecting of payments fc water and refuse services. Prepare and supervise the preparation of reports to the State Controller. Assist the Financial Management Director in budget preparation and administratic including the estimation of anticipated revenues; collection, assimilation ai analysis of departmental expenditure requests; preparation of fund balan projections; and other budget related functions as assigned. Supervise and participate in preparation of financial statements and reports such monthly expendihxe reports. Prepare and administer the department budget. e 0 Coordinate finance-related activities with other City departments and divisions, and with outside agencies including billing, collection, reporting and recording functions. Respond to difficult requests for assistance from the public and other agencies. Select, supervise, train and evaluate assigned staff. Assist with the management of the City's debt programs. REPORTING RFLATIONSHIPS: This position reports to the Financial Management Director and manages and supervises assigned personnel. DESIRABLE OUALlFTCATIONS: Knowledge of: 0 Principles and practices of public administration including budgetary Accounting principles, practices, and methods and the applicability of Laws affecting municipal financial operations. Research methods and techniques and methods of report presentation practices. data processing procedures. 4 Long range financial planning. e Debt :management techniques. e Skill in: Report preparation and presentation. 0 Analysis of complex issues. 0 Research and statistical methods. Ability to: 0 Communicate clearly and concisely, orally and in writing. Analyze and interpret fiscal and accounting records and data. Devise and implement new and improved accounting recordkeepir Prepare accurate financial and statistical reports. Make accurate revenue and expenditure forecasts. Establish and maintain cooperative relationships with those contactc Properly interpret and make decisions in accordance with laws, rul Select, supervise, train and evaluate assigned staff. 0 e procedures. 0 0 Analyze statistical and fiscal material and reduce the analysis 1 layman's terms. in the course of work. and iregulations. 0 ,- (I, 0 EXPERIENCE AND IEDUCATION: Any combination eqluivalent to experience and education that could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be: 0 Five years o C increasingly responsible administrative experience involving municipal accounting management with at least two years of supervisory technical experience. 0 Equivalent to graduation from an accredited four year college or universitj with a degree in accounting, public or business administration, or a closel: related course of study. 0 ExHn3rr C 0 CLTYOFCARLSBAD JOB DESCRIPTION JOB TITLE: ASSISTANT FINANCE DIRECTOR DEPARTMENT: FINANCE BASIC F"CITON. Under general direction of the Finance Director, to assist in organizing, coordinating and supervising the City's general accounting, payroll, business license administration, billing and collection systems, and budget control systems; and to do related work as assigned. KEY RESPONSIBmU: Assist in the development of goals, objectives, policies and priorities for the Department. Assist in the planninig, organization, supervision and participate in the City's genera' accounting and financial recordkeeping, budget development, payroll, busines license and audit systems. Manage the City's annual independent audit process and prepare the Comprehensiv Annual Financial Report. Assist the Finance Director in supporting the City Treasurer and the City's cas1 management and investment program. Develop, recommend and implement systems, procedures and forms for preparatio of the annual City budget. Assist in the coordination of budget preparation, implementation and administrati\ control systems and procedures with other City departments; collect, compilc assemble and analyze departmental expenditure requests. Assist and participate in the preparation of financial reports to other Ci departments, the City Council and to outside agencies. Conduct special financial studies involving the analysis of complex financial dat; Respond to difficult requests for assistance from the public and other agencies. Coordinate accounting with utility billing activities and with other City departme1 and divisions, and with outside agencies. Assist in the selection of assigned staff. Serve as Acting Finance Director as assigned. . e 0 0. REPORTING RELAT,ONSHPS: This position reports to the Finance Director and manages and supervises assigned positions. DESIRABLE OUALJF'ICATIONS: Knowledne of: Principles and practices of governmental and commercial accounting and the applicability of data processing procedures on both mini computers and PC's. 0 Public finance administration. Treasury management functions. Basic purchasing principles and practices. Principles and practices of office management, supervision, evaluation and training. Current practices in budgeting and financial planning. Abilitv to: Understand and apply laws, rules and regulations to specific accoun and financial transactions. Analyze and interpret financial data and accounting records. systems. Establish and maintain cooperative relationships with those contactec in the course of work. Supervise, train and evaluate assigned staff. Operate Lotus 1-2-3 and a variety of other PC based compute applications. 0 Comniunicate effectively in writing and oral presentations. Recognize and install improvements in financial recordkeepin: EXPE9UENCX AND EDUCATION: Any combination equivalent to experience and education that could likely provid the required know'ledge, skill and ability is qualifying. A typical way to obtain th knowledge, skill and ability would be: Three years of increasingly responsible professional accounting experieni including some supervisory experience. Equivalent to the completion of a bachelor's degree in accounting from i accredited imiversity. 8 EXHIBIT 2 e CITY OF CARLSBAD MANAGEMENT SALARY SCHEDULE: BWEEKLYSCHEDULE JANUARY 1, 1991. POSITION TITLE 1 2 3 4 5 6 AQUATIC SUPERVISOR 1593 1673 1756 1844 1936 2033 ARTS MANAGER 1780 1869 1962 2061 2164 2272 ASSISTANT CITY ATTORNEY 2765 2903 3048 3201 3361 3529 ASSISTANT CITY CLERK 1593 1673 1756 1844 1936 2033 ASSISTANT CIW ENGINEER 2208 2318 2434 2556 2684 2818 ASSISTANT CITY MANAGER 2765 2903 3048 3201 3361 3529 ASSISTANT FINANCE DIRECTOR 1905 2000 2100 2205 2316 2431 ASSISTANT LIBRARY DIRECTOR 1787 1876 1970 2069 2172 2281 ASSISTANT PLANNING DIRECTOR 2191 2301 2416 2536 2663 2796 ASSISTANT TO CITY MANAGER 2212 2323 2439 2561 2689 2823 ASSISTANT UTILITIES/MAINT. DIR. 2152 2260 2373 2491 2616 2747 BUILDING MAINT SUPERINT. 1760 1848 1940 2037 2139 2246 BUILDING MAINT SUPERVISOR 1574 1653 1735 1822 1913 2009 CITY ATTORNEY 3038 3190 3349 3517 3693 3877 CFpl ENGINEER 2403 2523 2649 2782 2921 3067 CITY MANAGER 3197 3357 3525 3701 3886 4080 COMMUNITY DEVELOPMENT DIR 2765 2903 3048 3201 3361 3529 COMMUNTP( REDEVELOPMENT DllR 2321 2437 2559 2687 2821 2962 COMMUNITY ARTS COORDINATOR 1383 1452 1525 1601 1681 1765 COMPENSATION & BENEFITS MANGER 1593 1673 1756 1844 1936 2033 DATA PROCESSING MANAGER 1704 1789 1879 1973 2071 2175 DEPUTY CIW AlTORNEY 1909 2004 2105 2210 2320 2436 ELECTRICAL OPTNS SUPERVlSOFl 1574 1653 1735 1822 1913 2009 EMPLOYMENT SERVICES MANAGIER 1593 1673 1756 1844 1936 2033 EQUIPMENT MAINT. SUPERINT. 1760 1848 1940 2037 2139 2246 EQUIPMENT fv€CHANIC SUPERV. 1574 1653 1735 1822 1913 2009 EXECUTIVE ASSISTANT 1593 1673 1756 1844 1936 2033 FINANCE DIRECTOR 2443 2565 2693 2828 2969 3118 FINANCIAL MANAGEMENT DIRECTOR 2765 2903 3048 3201 3361 3529 FIRE BATTALION CHIEF 2237 2349 2466 2590 2719 2855 FRE CHIEF 2834 2976 3124 3281 3445 3617 GEOGRAPHIC INFO. COORDINATCR 1704 1789 1843 1935 2031 2133 HUMAN RESOURCES DIRECTOR 2230 2342 2459 2582 2711 2846 HUMAN RESOURCE ANALYST 1245 1307 1373 1441 1513 1589 HUMAN RESOURCE ASSISTANT 1123 1179 1238 1300 1365 1433 INFORMATION SYSTEMS DR. 2443 2565 2693 2828 2969 3118 i e EXHIBIT 2 e CITY OF CARLSBAD MANAGEMENT SALARY SCHEDULE BIWEEKLY SCHEDULE JANUARY 1, 1991. 7 POSITION TITLE 1 2 3 4 5 6 LIBRARY DIRECTOR 2292 2407 2527 2653 2786 2925 MANAGEMENT ANALYST 1380 1449 1521 1598 1677 1761 MANAGEMENT ASSISTANT 1245 1307 1373 1441 1513 1589 MANAGEROF RESEARCH 2187 2296 2411 2532 2658 2791 MEDIA SERVICES MANAGER 1383 1452 1525 1601 1681 1765 METER SHOP SUPERVISOR 1574 1653 1735 1822 1913 2009 MUNICIPAL PROJECTS MANAGER 2208 2318 2434 2556 2684 2818 PARK SUPERVISOR 1574 1653 1735 1822 1913 2009 PARKS SUPERINTENDENT 1760 1848 1940 2037 2139 2246 PARKS & RECREATION DIR. 2290 2405 2525 2651 2784 2923 PIANNING DlRECTOR 2443 2565 2693 2828 2969 3118 POLICE CAPTAIN 2384 2503 2628 2760 2898 3043 POLICE CHIEF 2822 2963 3111 3267 3430 3602 POLICE LIEUTENANT 2068 2171 2280 2394 2514 2639 PRINCIPAL BLDG. INSP. 1998 2098 2203 2313 2429 2550 PRINCIPAL CIVIL ENGINEER 2024 2125 2231 2343 2460 2583 PRINCIPAL CONST. INSPECTOR 1835 1927 2023 2124 2230 2342 PRINCIPAL PLANNER 1848 1940 2037 2139 2246 2359 PRIN. RECREATKN SUPERV. 1693 1778 1867 1960 2058 2161 PURCHASING OFFICER 1905 2000 2100 2205 2316 2431 FECFEATION SUPERINTENDENT 1760 1848 1940 2037 2139 2246 RISK MANAGER 2321 2437 2559 2687 2821 2962 SENIOR CITIZENS COORD. 1693 1778 1867 1960 2058 2161 SENIOR MANAGEMENT ANALYSK 1593 1673 1756 1844 1936 2033 SEWER MAINTENANCE SUPERVI,C;OR 1574 1653 1735 1822 1913 2009 STREET MAINT SUPERINTENDENT 1760 1848 1940 2037 2139 2246 STREET MAINTENANCE SUPERVISOR 1574 1653 1735 1822 1913 2009 TRAFFIC ENGINEER 2120 2226 2337 2454 2577 2706 UTILITIES MAINT DIRECTOR 2290 2405 2525 2651 2784 2923 UTILITIES MINT SUPERINTENDENT 1760 1848 1940 2037 2139 2246 WATER MINT SUPERVISOR 1574 1653 1735 1822 1913 2009 1. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 35 I.6 6 W ORDINANCE NO. NS-139 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CKRLSBAD, CALIFORNIA, AMENDING TITLE 2, CHAPTER 2.20 OF THE CARLSBAD MUNICIPAL, CODE BY REPLACING ALL REFERENCE TO THE TITLE OF FINANCE DIRECTOR WITH THE REFERENCE TO THE TITLE OF FINANCIAL MANAGEMENT DIRECTOR. The City Council of the City of Carlsbad, California, does ordain as follows: SECTION I: That Title 2, chapter 2.20 of the Carlsbad Municipal Code ic amended by replacing all reference to the title Finance Director with the tit11 Financial Management Director. EFFECTIVE DATE: This ordinance shall be effective thirty days after it adoption, and the City Clerk shall certify to the adoption of this ordinance and caus it to be published at least once in the Carlsbad Journal within fifteen days after il adoption. \ \ 22, 23 24 \ \ \ 25/ 26 27 28 \ \ . >I T .. 1 2 3 4 5 6 7. 8 9 10 11 12 13 14 I.5 l6 17 6 It INTRODUCED AND FIRST READ at a regular meeting of the Carlsbad City Council on the -- 22nd day of January , 1991, and thereafter S e ‘a1 PASSED, APPROVED, AND ADOPTED at a/* meeting of the Carlsbac City Council held 011 the 29 th day of ~anuary 1991, by the following vote to wit: AYES: Council Members Lewis, Kulchin, Larson, Stanton and Nygaarl [a;/ NOES: None ABSENT: None &&L/ ‘ ,4//LG I/ i. CLAUDE A. LE IS, Mayor ATTEST: (SEAL) I I I 22 23 24 25 27 24 28 I I I