HomeMy WebLinkAbout1991-02-05; City Council; 11016; PURCHASE OF AN AUTOMATED SIGN GRAPHIC SYSTEMn
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CIW OF CARLSBAD - AGEN-BILL , "G
AB#.A&LL TITLE: PURCHASE OF AN AUTOMATED DEPT. H
MTG. 2, - 5- %I SIGN GRAPHIC SYSTEM CITY AT
DEPT. PCH CITY MC
RECOMMENDED ACTION:
Staff recommends the Council adopt Resolution No. 9/- '(2 approving the purchasi
Automated Sign Graphic System for the Streets Division from Metro Supply Company
ITEM EXPIANATION
The 1990-91 Operating Budget includes funds in the Streets Division's Capital Outlay A
for the purchase of a computerized sign making system. In addition to increasing prod
of the staff of the sign shop, there is a cost savings of over six dollars ($6.00) per sign b
the computerized system. Also, the computerized sign system will provide the sign shc
unlimited sign making capabilities and provide opportunities for the staff to track inventor
store vital information concerning the sign safety inspection program.
Request for Proposals were sent to three vendors. Three responses were received Jan(
1991. Each proposal was reviewed and evaluated by the staff of the Street Divisi
Purchasing Department. It was the decision of the staff that the proposal from Metro
Company was the most responsive to the Request for Proposal. The cost of their sy
$34,989.00.
FISCAL IMPACT
The Street's Division Capital Outlay Account (001 -820-51 10-3900) has $35,100.00 avail
the purchase of the automated sign graphic system.
MH I BITS:
1.
2. Resolution No. 7 / - y 2
3.
Tabulation of Proposals - Exhibit "8"
Purchase Agreement - Exhibit "A"
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VENDOR
Montroy Supply Co.
7320 East Slauson
Commerce CA 90091
Metro Supply Company
1500 E. 33rd Street
Long Beach CA 90807
Sign Tronic
2757 Brookhill Avenue
La Crescenta CA 91214
BID
$30,212.50*
$34,989.00
$58,793.00
Exhibit e a
PURCWE AC"T BETWEEN METRO SUPPLY COMPANY AND CITY OF CARISBAD, CALIFORNIA
1. Definitions:
The word "City" shall mean the City of Carlsbad, California and its authoriz
representative.
The term "authorized representative" shall mean the Utilities/Maintenance Direct
and/or his designee. For the purpose of this agreement, the UtilitiesMaintenar
Director or his designee, shall serve as technical advisor to the Purchasing Officer a
shall assist and advise on all technical matters pertaining to the equipment specifj
herein.
The word "Contractor" shall mean Metro Supply Company and its authoriz
representatives.
2. Inspection and Acceptance:
The City of Carlsbad, through its authorized representative, shall be the sole juc
as to the acceptability of the automated sign graphic system. All such decisions mE
shall be final. All material furnished must be in conformity with the specificatic
listed in Contractor's proposal dated January 7, 1991. The right is reserved to rej
and return at the risk and expense of the Contractor any portion of equipment wh
may be defective, or which fails to comply with the specifications.
3. Disputes:
Except as otherwise provided in this agreement, any dispute arising under 1
agreement which is not disposed of by agreement shall be decided by the C
through its authorized representative who shall reduce his decision to writing i
mail, or otherwise furnish a copy thereof to the Contractor. This decision shall
final and binding on both parties.
4. Warranty:
All hardware to have 90 day warranty on all parts and labor as per proposal da
January 7, 1991.
5. Delivery:
Equipment to be delivered to City within 28 days after receipt of Purchase Ordc
e 0
6. Training:
Sixteen hours of off site training in Long Beach, CA for two (2) City staff member
will be provided by Contractor without charge. Following installation at City sitc
eight (8) additional hours will be provided by Contractor, without charge. Advance
system training, without charge, will be available upon request.
7. System Software Updates:
Basic program developments will be delivered, without charge, to the City as the
become available.
8. Emergency Service:
Emergency service will be available with a four (4) hour response time.
9. Work Plan:
The schedule for the system implementation is as follows:
t
t
t
t System test
t System turn on
t
t
t Acceptance by City
Initial scheduling for training and on site installation
Off site training for system operation
Installation on site of automatic sign graphic system
Final system tests and inspection
On site training for system operator
10. Pavment Schedule and Terms:
The City agrees to purchase from Contractor an automated sign graphic system.
$32,700.00 plus tax for a total of $34,989.00.
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Payments to be made as follows:
Within thirty (30) days of receipt of the equipment, the City will
pay 90% of the total purchase price. ($ 31,490.10).
Upon final acceptance of the automated sign graphic system,
the City will remit to the Contractor the final 10% of the
purchase price. ($ 3,498.90).
NOTICE:
All notices, requests, demands and other communications shall be in writing and sen
by registered mail, certified mail or hand delivery addressed to the party's principa
place of business.
CONTRACTOR: CITY:
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Francine Freedman F*Z/ Territorial Manager Utilities/Maintenance Director
Metro Supply Company
1500 E. 33rd Street Carlsbad, CA 92008
Long Beach, CA 90807
1200 Carlsbad Village Drive
CITY OF CARLSBAD:
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RESOLUTION NO. 91-43
A RESOLUTION OF THE CITY COUNCIL OF THE ClTY OF
CARLSBAD, CALIFORNIA, ACCEPTING A PROPOSAL AND
AUTHORIZING THE PURCHASE OF AN AUTOMATED SIGN
GRAPHIC SYSTEM
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ca
California, as follows:
1. That the proposal from Metro Supply Company, 1500 E. 33rd Streel
Beach, CA 90807, is hereby accepted and the Purchasing Officer is hereby author
execute a Purchase Order for the purchase of an Automated Sign Graphic Systen
amount of $34,989.00.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Co
, 1991, by the following vote the City of Carlsbad on the 5th day of February
AYES: Council Members Lewis , Kulchin, Larson, Nygaard and Stanton
NOES: None
ABSENT: None
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ATTEST:
TENRANZ, City Clerk ZHA ~~
*f&YG
KAREN R. KUNDTZ, Assistant City Clerk
(SEAL)