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HomeMy WebLinkAbout1991-02-05; City Council; 11023; Design Of Artworks In Carlsbad LibraryCIT” OF CARLSBAD - DEPT.- APPROVAL OF CONTRACTS FOR DESIGN AND EXECUTION OF ARTWORKS IN THE CARLSBAD LIBRARY RECOMMENDED ACTION: Adopt Resolution No. $I/-‘& approving contracts between the City of Carlsbad and three artists, Jan Sanchez, Deloss McGraw, and Ellen Ziegler, and authorizing the Mayor of the City of Carlsbad to execute said contracts for and on behalf of the City of Carlsbad. ITEM EXPLANATION The Arts Commission, endorsing the recommendation of the Selection Committee, recommends artists Jan Sanchez, Deloss McGraw and Ellen Ziegler to create public artworks to be incorporated in the new South Carlsbad Library. The Selection Committee consisted of representatives from the Library Board, the Friends of the Library, the Arts Commission, the Arts Associates and the Library Building Review Committee, in addition to the Architects, the Library Director, the Manager of the Arts Office, and the Manager of Municipal Projects. Artists were invited to submit slides which the Committee carefully reviewed. Five finalists were interviewed, and the decision was unanimous. The artists will develop their designs with the architects and landscape architects. They have presented their preliminary concepts to the Arts Commission and the Library Building Review Committee. Deloss McGraw, a North County artist, will develop paintings and sculpture to be displayed in the Library as well as for illustrations in a book about the literary works of San Diego County, also for the Library. Ellen Ziegler will design and build a cistern in the courtyard of the library and Jan Sanchez will design a trellis for the area in front of the building and neon on the ceiling of the auditorium. Each artwork will cost $50,000. FISCAL IMPACT The budgeted cost for public artwork in the new Library is $170,000, however, only $lOO,OO has been appropriated with the additional $70,000 to be appropriated in the 1991/92 CIP. Staff recommends appropriating the $70,000 at this time since the artists have been selected. It is important that the contracts be approved now in order for the artists to work closely with the architects in developing their designs, even though construction will not begin until late 1991. EXHIBITS: 1. w-Licp Resolution No. 2. Contracts with artists Ellen Ziegler, Jan Sanchez and Deloss McGraw - 1 2 3 4 5 6 7 8 9 c 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 9 l- 4 8 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,CALIFORNIA, APPROVING CONTRACTS BETWEEN THE CITY OF CARLSBAD AND ARTISTS JAN SANCHEZ, DELOSS MCGRAW AND ELLEN ZIEGLER INCORPORATING ARTWORK IN THE SOUTH CARLSBAD LIBRARY The City Council of the City of Carlsbad, California, does hereby resolve as follows: 1. That certain contracts between the City of Carlsbad and artists Jan Sanchez, Deloss McGraw, and Ellen Ziegler for the design and execution of public art to be incorporated in the new Library, copies of which are attached hereto and marked “Exhibit A” and made a part hereof, are hereby approved. 2. The Mayor of the City of Carlsbad is hereby authorized and directed to execute said contracts for and on behalf of the City of Carlsbad. 3. That funds in the amount of $70,000 be transferred from the General Fund undesignated fund balance to Public Art Fund Account No. 142-820-l 81 O- 3335 and appropriated for artwork for the new Carlsbad Library. NOW, THEREFORE, BE lT RESOLVED that the City Council of the City of Carlsbad, California, authorizes expenditures from the Public Art Fund (account no. 142- 820-1 81 O-3335). PASSED, APPROVED AND ADOPTED, at a regular meeting of the City Council of the City of Carlsbad, California, held on the 5th day of Feb., 1991, by the following vote, to wit: AYES: Council Members Lewis, Kulchin, Larson, Nygaard and Stanton NOES: None ABSENT: None AI-t-EST: UHA ~A&ENIQ(ANZ, City Clerk KAREN R. KUNDTZ, Assistant City Clerk AGREEMENT FOR DESIGN AND EXECUTION OF PUBLIC ARTWORK This agreement is entered into by the City of Carlsbad, a municipal corporation, hereinafter referred to as “CITY” and DELOSS MCGRAW, hereinafter referred to as the “ARTIST”. RECITALS WHEREAS, the CITY is implementing a public art program pursuant to Carlsbad Municipal Code Chapter 2:18 by allocating funds for the placement of artwork in public places and authorizing payment for the design, execution, and placement of such works of art; and WHEREAS, the CITY wants to purchase certain public artwork, hereinafter referred to as the “ARTWORK”, to be ‘installed at the South Carlsbad Library, hereinafter referred to as t the ‘SITE” (Exhibit “A”); and WHEREAS, the ARTIST has been selected, pursuant to procedures adopted by the CITY, to create the ARTWORK and funds have been allocated for that purpose; NOW, THEREFORE, the CITY and the ARTIST, for the consideration and under the conditions hereinafter set forth, agree as follows: 1. ARTIST’S OBLIGATIONS (a) The ARTIST shall, to the best of his artistic ability, design, fabricate, construct and install the ARTWORK. (b) The ARTIST shall create the ARTWORK taking into consideration the nature of the SITE, the surrounding community, the amount of money allocated for the ARTWORK by the CITY ( a total of $50,000, to include both DESIGN and execution of the ARTWORK as shown in Exhibit V), and the amount of maintenance required. (c) The ARTIST shall create the ARTWORK taking into consideration the safety of the public, including, but not limited to, the safety of persons travelling on public rights of way. Cd) The ARTIST shall create the ARTWORK in a manner which conforms to regulations of all public agencies with jurisdiction over the SITE or the ARTWORK and to all other applicable laws, regulations and standards, including but not limited to, federal, state, and local. Revised l/7/91 - (e) The ARTIST shall meet regularly with CITY staff, including but not limited to, the Municipal Projects Manager, Project Manager and Arts Office Manager (Exhibit “B”), to insure the design and implementation of the ARTWORK complies with all provisions of this agreement. (9 Within 60 days after the execution of this agreement by the CITY, the ARTIST shall submit to the Carlsbad Arts Commission a design concept, hereinafter referred to as “DESIGN”, in a tangible form. The Arts Commission shall within a reasonable time, following the submission of the DESIGN, approve or disapprove the DESIGN. If the DESIGN is disapproved, the ARTIST may submit a second DESIGN to the Carlsbad Arts Commission within J~J days. The Arts Commission shall notify the ARTIST within a reasonable time whether it approves or disapproves the second DESIGN. If the Arts Commission disapproves, the contract shall terminate with payment made to the ARTIST as shown in EXHIBIT “C” and all DESIGN materials shall be returned to the ARTIST. In that event, neither party shall have further obligation to the other, with the exception of the ARTIST’s obligations under the hold harmless and indemnity provisions of this agreement. (9) The DESIGN shall specify materials, dimensions, finish, color, and any other information which is necessary for the preparation of working drawings. The DESIGN shall also include the maintenance requirements and installation method contemplated by the ARTIST and an estimate of their cost. The DESIGN shall include a model, if a model is necessary to present a meaningful representation of the design. This will be mutually agreed upon by the Arts Office Manager and the ARTIST in advance. (h) The ARTIST shall furnish all supplies, materials and equipment necessary for preparation of the DESIGN and execution of the ARTWORK. 0) After approval, the ARTIST shall submit the DESIGN to Cardwellnhomas & Associates, hereinafter referred to as the “ARCHITECTS”, for preparation of working drawings if the Municipal Projects Manager determines working drawings are necessary. (i) The ARTIST shall meet with the ARCHITECTS as necessary to insure that the working drawings correctly depict the DESIGN and meet the acceptance standards of the CITY as interpreted by the City Engineer. (k) After approval of the DESIGN pursuant to Section 1 (f), the ARTIST shall furnish to the Arts Office Manager a tentative schedule for completion of fabrication and installation of the ARTWORK, including a schedule for the submission of progress reports. After written approval of the schedule by the Arts Office Manager, the ARTIST shall fabricate, transport and install the ARTWORK in accordance with such schedule. Such schedule may be amended by written agreement between the Arts Office Manager, Municipal Projects Manager and the ARTIST. Revised lffl91 . c (9) The ARTIST shall, at the option of the Arts Office Manager, meet with the general public or representatives of the media to discuss the design of the ARTWORK. The ARTIST shall not release any information to the public related to the services performed under this agreement without advance written permission of the Arts Office Manager. (0 The risk of loss or damage to the ARTWORK shall be borne by the ARTIST until final acceptance, and the ARTIST shall take such measures as are necessary to protect the ARTWORK from loss or damage until final acceptance; except that the risk of loss or damage shall be borne by the CITY prior to final acceptance during such periods of time as the partially or wholly completed ARTWORK is in the custody, control or supervision of the CITY or its agents for the purposes of transporting, storing, installing or performing any other ancillary services to the ARTWORK. 2. CITY’S OBLIGATIONS (a) The CITY shall make available to the ARTIST background information on the SITE, if requested by the ARTIST. (b) The CITY shall make payment to the ARTIST as shown in Exhibit V. This represents payment in full. The total fee is $50,000 which includes sales tax if required and all travel and transportation expenses of the ARTIST. (c) A plaque identifying the ARTIST, the title of the ARTWORK, if any, and the year of the ARTWORK’s completion will be displayed in the immediate vicinity of the installed ARTWORK at the expense of the CITY. (d) The CITY shall provide pedestals as specified by the ARTIST and agreed to by the ARCHITECTS and the Municipal Projects Manager. 3. TIME EXTENSIONS The City will grant a reasonable extension of time to the ARTIST in the event that there is a delay on the part of the CITY in performing its obligations under this agreement, or if conditions beyond the ARTIST’s control or acts of God render timely performance of the ARTIST’s services impossible or unexpectedly burdensome. Failure to fulfil1 contractual obligations due to conditions beyond either party’s reasonable control will not be considered a breach of contract; provided that such obligations shall be suspended only for the duration of such conditions. 4. TERMINATION If either party to this agreement shall willfully or negligently fail to fulfil1 in a timely and proper manner, or otherwise violate, any of the covenants, agreements or stipulations Revised l/7/91 - material to this agreement, the other party shall thereupon have the right to terminate this agreement by giving written notice to the defaulting party of its intent to terminate specifying the grounds for termination. The defaulting party shall have (30) days after receipt of the notice to cure the default. If it is not cured, then this agreement shall terminate. In the event of default by the CITY, the CITY shall compensate the ARTIST for all services performed by the ARTIST prior to termination according to the schedule shown in Exhibit “C”. In the event of default by the ARTIST, all finished and unfinished drawings, sketches, photographs, and other work products prepared and submitted or prepared for submission by the ARTIST under this agreement shall at the CITY’s option become its property, provided that no right to fabricate or execute the ARTWORK shall pass to the CITY and the CITY shall compensate the ARTIST according to the schedule shown in Exhibit “c” for all services performed by the ARTIST prior to default. Notwithstanding the previous sentence, the ARTIST shall not be relieved of liability to the CITY for damages sustained by the CITY by virtue of any breach of this agreement by the ARTIST, and the CITY may reasonably withhold payments to the ARTIST until such time as the exact amount of such damages due the CITY from the ARTIST is determined. i 5. OWNERSHIP OF MATERIAL SUBMIlTED All materials submitted relating to the ARTWORK or the DESIGN are the property of the CITY. 6. OWNERSHIP OF THE ARTWORK Title to the completed ARTWORK immediately vests in the CITY upon completion, along with all rights of ownership, possession and control. Prior to completion of the ARTWORK, CITY shall have the right, at its option, to claim ownership, possession and control of the uncompleted portions of the ARWORK which are on the SITE. 7. REPRODUCTION RIGHTS (a) The ARTIST retains all rights under the Copyright Act of 1976 (17 U.S.C. 101 et. seq.). The ARTIST grants to the CITY a fully-paid-up irrevocable license to make reproductions of the ARTWORK for noncommercial purposes, including but not limited to, reproductions used in CITY business, advertising, brochures, posters, media publicity, catalogs, souvenirs, photographs, drawings, or publications of the CITY, providing however, the CITY may not make a full scale exact duplicate of the ARTWORK. The CITY shall include the ARTIST’s copyright notice on any reproductions and the ARTIST shall include the following words on any reproduction: “An original work commissioned by the City of Carlsbad, California.” 03 The ARTIST may create a book using the ARTWORK and must give the City of Carlsbad credit by stating “The book is the result of a public art commission by the City of Carlsbad Arts Commission”. Revised Ii7191 - 8. REGISTRATION OF COPYRIGHT The responsibility for registration of the copyright shall be the responsibility of the copyright holder under this agreement. 9. WARRANTIES 1. Warranty of Title The ARTIST represents and warrants that: (a) The ARTWORK is solely the result of the artistic effort of the ARTIST. (b) The ARTWORK is unique and original and does not infringe upon any copyright. (c) The ARTWORK or a duplicate of the ARTWORK has not been sold elsewhere. (d) The ARTIST shall not make any exact duplicate reproduction of the ARTWORK nor shall the ARTIST grant permission to others to do so, except with the written permission of the CITY. The ARTIST has permission to make ten (10) artist’s proofs of the book to be retained by the ARTIST. 2. Warranty of Quality and Condition The ARTIST represents and warrants that: (a) The execution and fabrication of the ARTWORK, will be performed in a workmanlike manner. (b) The ARTWORK, as fabricated and installed, will be free of defects in material and workmanship, including any defects consisting of “inherent vice” or qualities which cause or accelerate deterioration of the ARTWORK. (‘3 Reasonable maintenance of the ARTWORK will not require procedures substantially in excess of those described in the maintenance recommendations to be submitted by the ARTIST to the CITY hereunder. The warranty of quality and condition shall survive for a period of one year after the final acceptance of the ARTWORK. The CITY shall give notice to the ARTIST of any observed breach with reasonable promptness. The ARTIST shall, at the request of the CITY, and at no cost to the CITY, cure reasonably and promptly the breach of any Revised l/7/91 such warranty which is curable by the ARTIST and which cure is consistent with professional conservation standards (including, for example, cure by means of repair or refabrication of the ARTWORK). 10. REPAIRS The CITY shall have the right to determine when and if repairs and restorations to the ARTWORK will be made. 11. STATUS OF THE ARTIST The ARTIST shall perform the services provided for herein in ARTIST’s own way as an independent contractor and in pursuit of ARTIST’s independent calling, and not as an employee of the CITY. ARTIST shall be under control of the CITY only as to the result to be accomplished, but shall consult with the CITY as provided for in this agreement. 12. WITHHOLDINGS 0 The CITY shall not make any federal or state tax withholdings on behalf of the ARTIST. The CITY shall not be required to pay workers’ compensation insurance on behalf of the ARTIST. The ARTIST agrees to indemnify the CITY for any tax, retirement contribution, social security, overtime payment, or workers’ compensation payment which the CITY may be required to make on behalf of the ARTIST or any employee of the ARTIST for work done under this agreement. 13. IMMIGRATION ACT The ARTIST shall be aware of the requirements of the Immigration Reform and Control Act of 1986 and shall comply with those requirements, including, but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors and consultants that are included in this agreement. 14. NONDISCRIMINATION CLAUSE The ARTIST shall comply with the state and federal laws regarding nondiscrimination. 15. COVENANTS AGAINST CONTINGENT FEES The ARTIST warrants that they have not employed or retained any company or person, other than a bona fide employee working for the ARTIST, to solicit or secure this agreement, and that ARTIST has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this agreement. For breach or violation of this warranty, the CITY shall have the right to annul Revised lffl91 . EXHIBIT “C” Pavment Schedule A. Upon presentation of initial DESIGN to the Arts Commission B. Upon approval of DESIGN or disapproval of second DESIGN C. Upon beginning of construction D. Upon completion of 25% of construction E. Upon completion of 50% of construction F. Upon completion of 75% of construction G. Upon acceptance of completed ARTWORK $5,000.00 $5,000.00 $1 o,ooo.oo $5,000.00 $1 o,ooo.oo $5,000.00 $1 o,ooo.oo Revised l/7/91 EXHIBIT “B” The ARTIST will work with the City of Carlsbad, Arts Office, who will be responsible for administering this contract. 1. 2. 3. 4. 5. Connie Beardsley, Manager Arts Office City of Carlsbad 1200 Elm Avenue Carlsbad, CA 92008 61 g-434-2920 Jim Wilstermann, Public Art Administrator Arts Office City of Carlsbad 1200 Elm Avenue Carisbad, CA 92008 John Cahill, Manager Municipal Projects City of Carlsbad 2075 Las Palmas Carlsbad. CA 92009 Ken Quon, Project Manager Municipal Projects City of Carlsbad 2075 Las Palmas Carlsbad, CA 92009 Richard Cardwell Cardwellflhomas & Associates 1221 Second Avenue, Suite 300 Seattle, WA 98101 61 g-434-2920 619-438-l 161 619-438-l 161 206-622-23 11 Revised l/7/91 h this agreement without liability, or, in its discretion, to deduct from the agreement price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 16. HOLD HARMLESS AGREEMENT The CITY, its officers, and employees shall not be liable for any claims, liabilities, penalties, fines, for any damage to goods, properties, or effects of any person whatsoever, nor for personal injuries or death caused by, or resulting from, any intentional or negligent acts, errors or omissions of ARTIST or ARTIST’s agents, employees, or representatives. ARTIST agrees to defend, indemnify, and save free and harmless the CITY and its officers and employees against any of the foregoing liabilities or claims of any kind, and any cost and expense including attorney’s fees incurred by the CITY on account of any of the foregoing liabilities, including liabilities or claims by reason of alleged defects in the DESIGN. 17. ASSIGNMENT OF CONTRACT The ARTIST shall not assign this contract or any part thereof or any monies due thereunder without the prior written consent of the CITY. 18. SUBCONTRACTING The ARTIST shall not subcontract any portion of this agreement without written permission from the CITY. If the ARTIST subcontracts any of the work to be performed under this agreement, ARTIST shall be fully responsible to the CITY for the acts and omissions of ARTIST’s subcontractor and of the persons either directly or indirectly . employed by the subcontractor, as ARTIST is for the acts and omissions of persons directly employed by ARTIST. Nothing contained in this agreement shall create any contractual relationship between any subcontractor of ARTIST and the CITY. The ARTIST shall bind every subcontractor and every subcontractor of a subcontractor by the terms of this agreement applicable to ARTIST’s work unless specifically noted to the contrary in the subcontract in question and approved in writing by the CITY. 19. PROHIBITED INTEREST No official of the CITY who is authorized in such capacity on behalf of the CITY to negotiate, make, accept, or approve, or take part in negotiating, making, accepting, or approving of this agreement, shall become directly or indirectly interested personally in this contract or in any part thereof. No officer or employee of the CITY who is authorized in such capacity and on behalf of the CITY to exercise any executive, supervisory, or similar functions in connection with the performance of this contract shall become directly or indirectly interested personally in this contract or any part thereof. Revised 117J91 . - 20. VERBAL AGREEMENT OR CONVERSATION . No verbal agreement or conversation with any officer, agent, or employee of the CITY, either before, during or after the execution of this contract, shall affect or modify any of the terms or obligations herein contained nor entitle the ARTIST to any additional payment whatsoever under the terms of this contract. 21. CONFLICT OF INTEREST The ARTIST shall file a Conflict of Interest Statement with the City Clerk in accordance with the requirements of the City of Carlsbad Conflict of Interest Code. The ARTIST shall report investments or interests in real property. IN WITNESS WHEREOF, we have hereunto set our hands and seals. ATTEST: KAREN R. KUNDTZ, Assist Attachments: Exhibit A Exhibit B Exhibit C Revised II7191 - EXHIBIT “A” LOCATION MAP \ \ \ \ \ \ LANE --- w-w c ALGA ROAD ‘ROJECT NAME PROJECT i+ EXHIBI-i SOUTH CARLSBAD LIBRARY 3244 1 . EXHIBIT “B” The ARTIST will work with the City of Carlsbad, Arts Office, who will be responsible for administering this contract. 1. 2. 3. 4. 5. Connie Beardsley, Manager Arts Office City of Carlsbad 1200 Elm Avenue Carlsbad, CA 92008 6 1 g-434-2920 Jim Wilstermann, Public Art Administrator Arts Office City of Carlsbad 1200 Elm Avenue Cartsbad, CA 92008 John Cahill, Manager Municipal Projects City of Carlsbad 2075 Las Palmas Carlsbad, CA 92009 Ken Quon, Project Manager Municipal Projects City of Carlsbad 2075 Las Palmas Carlsbad, CA 92009 Richard Cardwell Cardwell/Thomas & Associates 1221 Second Avenue, Suite 300 Seattle, WA 98101 61 g-434-2920 619-438-l 161 619-438-l 161 206-622-2311 Revised tj7l91 EXHIBIT “C” Pavment Schedule A. Upon presentation of initial DESIGN to the Arts Commission B. Upon approval of DESIGN or disapproval of second DESIGN C. Upon beginning of construction D. Upon completion of 25% of construction E. Upon completion of 50% of construction F. Upon completion of 75% of construction G. Upon acceptance of completed ARTWORK $5,000.00 $5,000.00 $1 o,ooo.oo $5,000.00 $1 o,ooo.oo $5,000.00 $1 o,ooo.oo Revised 117191 AGREEMENT FOR DESIGN AND EXECUTION OF PUBLIC ARTWORK This agreement is entered into by the City of Carlsbad, a municipal corporation, hereinafter referred to as “CITY” and ELLEN ZIEGLER, hereinafter referred to as the “ARTIST”. RECITALS WHEREAS, the CITY is implementing a public art program pursuant to Carlsbad Municipal Code Chapter 2:18 by allocating funds for the placement of artwork in public places and authorizing payment for the design, execution, and placement of such works of art; and WHEREAS, the CITY wants to purchase certain public artwork, hereinafter referred to as the “ARTWORK”, to be installed at the South Carlsbad Library, hereinafter referred to as the ‘SITE” (Exhibit “A”); and WHEREAS, the ARTIST has been selected, pursuant to procedures adopted by the CITY, to create the ARTWORK and funds have been allocated for that purpose; NOW, THEREFORE, the CITY and the ARTIST, for the consideration and under the conditions hereinafter set forth, agree as follows: 1. ARTIST’S OBLIGATIONS (a) The ARTIST shall, to the best of her artistic ability, design, fabricate, construct and install the ARTWORK. (b) The ARTIST shall create the ARTWORK taking into consideration the nature of the SITE, the surrounding community, the amount of money allocated for the ARTWORK by the CITY ( a total of $50,000, to include both DESIGN and execution of the ARTWORK as shown in Exhibit “C”), and the amount of maintenance required. (c) The ARTIST shall create the ARTWORK taking into consideration the safety of the public, including, but not limited to, the safety of persons travelling on public rights of way. (d) The ARTIST shall create the ARTWORK in a manner which conforms to regulations of all public agencies with jurisdiction over the SITE or the ARTWORK and to all other applicable laws, regulations and standards, including but not limited to, federal, state, and local. Revised 12ll7190 - h (4 The ARTIST shall meet regularly with CITY staff, including but not limited to, the Municipal Projects Manager, Project Manager and Arts Office Manager (Exhibit “B”), to insure the design and implementation of the ARTWORK complies with all provisions of this agreement. (9 Within 60 days after the execution of this agreement by the CITY, the ARTIST shall submit to the Carlsbad Arts Commission a design concept, hereinafter referred to as “DESIGN”, in a tangible form. The Arts Commission shall within a reasonable time, following the submission of the DESIGN, approve or disapprove the DESIGN. If the DESIGN is disapproved, the ARTIST may submit a second DESIGN to the Carlsbad Arts Commission within 60 days. The Arts Commission shall notify the ARTIST within a reasonable time whether it approves or disapproves the second DESIGN. If the Arts Commission disapproves, the contract shall terminate with payment made to the ARTIST as shown in EXHIBIT “C” and all DESIGN materials shall be returned to the ARTIST. In that event, neither party shall have further obligation to the other, with the exception of the ARTIST’s obligations under the hold harmless and indemnity provisions 111 of this agreement. (9) The DESIGN shall specify materials, dimensions, finish, color, and any other information which is necessary for the preparation of working drawings. The DESIGN shall also include the maintenance requirements and installation method contemplated by the ARTIST and an estimate of their cost. The DESIGN shall include a model, if a model is necessary to present a meaningful representation of the design. This will be mutually agreed upon by the Arts Office Manager and the ARTIST in advance. (h) The ARTIST shall furnish all supplies, materials and equipment necessary for preparation of the DESIGN and execution of the ARTWORK. (0 After approval, the ARTIST shall submit the DESIGN to Cardwell/Thomas & Associates, hereinafter referred to as the ‘ARCHITECTS”, for preparation of working drawings if the Municipal Projects Manager determines working drawings are necessary. 0) The ARTIST shall meet with the ARCHITECTS as necessary to insure that the working drawings correctly depict the DESIGN and meet the acceptance standards of the CITY as interpreted by the City Engineer. (k) After approval of the DESIGN pursuant to Section 1 (f), the ARTIST shall furnish to the Arts Office Manager a tentative schedule for completion of fabrication and . installation of the ARTWORK, including a schedule for the submission of progress reports. After written approval of the schedule by the Arts Office Manager, the ARTIST shall fabricate, transport and install the ARTWORK in accordance with such schedule. Such schedule may be amended by written agreement between the Arts Office Manager, Municipal Projects Manager and the ARTIST. Revised 12/l 7190 - . . The Arts Office Manager and the Municipal Projects Manager shall have the right to review the ARWORK at reasonable times during the fabrication thereof. The ARTIST shall submit to the Arts Office Manager progress reports in accordance with the schedule provided for in this Section. (1) The ARTIST shall complete the fabrication and installation of the ARTWORK in substantial conformity with the DESIGN and the working drawings If it is discovered, after the approval of the DESIGN, that revisions to the DESIGN are necessary for the ARTWORK to comply with any law, standard or regulation, the ARTIST shall make such revisions as are necessary. If the revisions required substantially change the approved DESIGN, the Arts Commission may approve the revisions or recommend termination of the contract pursuant to the termination clause in Section 3. Minor changes may be approved by the City Engineer. (m) The ARTIST shall meet with representatives of public entities with jurisdiction over the ARTWORK or the SITE to address any concerns voiced by those entities. (n) If applicable, the ARTIST shall notify the Municipal Projects Manager and the Arts Office Manager in writing when fabrication of the ARTWORK is completed and he is ready for its delivery and installation at the SITE. The ARTIST shall deliver or construct and install the completed ARTWORK at the SITE in compliance with the schedule approved pursuant to Section 1 (k). The ARTIST shall immediately notify the Engineering Department of any problem associated with the installation of the ARTWORK, including but not limited to, nonconformity with the DESIGN, violations of law, safety problems, poor quality of materials or workmanship or conditions which would endanger the long term existence of the ARTWORK. The CITY shall be responsible for all expenses, labor and equipment to prepare the SITE for the timely installation of the ARTWORK, including landscaping, footings, plumbing, and area and spot lighting of the ARTWORK. (0) Upon installation of the ARTWORK, the ARTIST shall provide to the Arts Office Manager written instructions for appropriate maintenance and preservation of the ARTWORK. The ARTIST shall be required to provide proof of automobile liability coverage as required by the Risk Manager. (q) The ARTIST shall, at the option of the Arts Office Manager, meet with the general public or representatives of the media to discuss the design of the ARTWORK. The ARTIST shall not release any information to the public related to the services performed under this agreement without advance written permission of the Arts Office Manager. Revised 12/l 7190 I : - .’ , ,I!, I . f I 4 ’ I I (0 The risk of loss or damage to the ARTWORK shall be borne by the ARTIST until final acceptance; and the ARTIST shall take such measures as are necessary to protect the ARTWORK from loss or damage until final acceptance; except that the risk of loss or damage shall be borne by the CITY prior to final acceptance during such periods of time as the partially or wholly completed ARTWORK is in the custody, control or supervision of the CITY or its agents for the purposes of transporting, storing, installing or performing any other ancillary services to the ARTWORK. 2. CITY’S OBLIGATIONS (a) The CITY shall make available to the ARTIST background information on the SITE, if requested by the ARTIST. I 2 i’ , , 1 (b) The CITY shall make payment to the ARTIST as shown in Exhibit “C”. This represents payment in full. The total fee is $50,000 which includes sales tax if required and all travel and transportation expenses of the ARTIST. (c) A plaque identifying the ARTIST, the title of the ARTWORK, if any, and the year of the ARTWORK’s completion will be displayed in the immediate vicinity of the installed ARTWORK at the expense of the CITY. 3. TIME EXTENSIONS The City will grant a reasonable extension of time to the ARTIST in the event that there is a delay on the part of the CITY in performing its obligations under this agreement, or if conditions beyond the ARTIST’s control or acts of God render timely performance of the ARTIST’s services impossible or unexpectedly burdensome. Failure to fulfil1 contractual obligations due to conditions beyond either party’s reasonable control will not be considered a breach of contract; provided that such obligations shall be suspended only for the duration of such conditions. 4. TERMINATION If either party to this agreement shall willfully or negligently fail to fulfil1 in a timely and proper manner, or otherwise violate, any of the covenants, agreements or stipulations material to this agreement, the other party shall thereupon have the right to terminate this agreement by giving written notice to the defaulting party of its intent to terminate specifying the grounds for termination. The defaulting party shall have (30) days after receipt of the notice to cure the default. If it is not cured, then this agreement shall terminate. In the event of default by the CITY, the CITY shall compensate the ARTIST for all services performed by the ARTIST prior to termination according to the schedule shown in Exhibit 92”. In the event of default by the ARTIST, all finished and unfinished drawings, sketches, photographs, and other work products prepared and submitted or prepared for submission by the ARTIST under this agreement shall at the CITY’s option Revised 12l17/90 become its property, provided that no right to fabricate or execute the ARTWORK shall pass to the CITY and the CITY shall compensate the ARTIST according to the schedule shown in Exhibit “C” for all services performed by the ARTIST prior to default. Notwithstanding the previous sentence, the ARTIST shall not be relieved of liability to the CITY for damages sustained by the CITY by virtue of any breach of this agreement by the ARTIST, and the CITY may reasonably withhold payments to the ARTIST until such time as the exact amount of such damages due the CITY from the ARTIST is determined. 5. OWNERSHIP OF MATERIAL SUBMIlTED All materials submitted relating to the ARTWORK or the DESIGN are the property of the CITY. 6. OWNERSHIP OF THE ARTWORK Title to the completed ARTWORK immediately vests in the CITY upon completion, along with all rights of ownership, possession and control. Prior to completion of the d ARTWORK, CITY shall have the right, at its option, to claim ownership, possession and control of the uncompleted portions of the ARTWORK which are on the SITE. 7. REPRODUCTION RIGHTS The ARTIST retains all rights under the Copyright Act of 1976 (17 U.S.C. 101 et. seq.). The ARTIST grants to the CITY a fully-paid-up irrevocable license to make reproductions of the ARTWORK for noncommercial purposes, including but not limited to, reproductions used in CITY business, advertising, brochures, posters, media publicity, catalogs, souvenirs, photographs, drawings, or publications of the CITY, providing however, the CITY may not make a full scale exact duplicate of the ARTWORK. The CITY shall include the ARTIST’s copyright notice on any reproductions and the ARTIST shall include the following words on any reproduction: “An original work commissioned by the City of Carlsbad, California.” 8. REGISTRATION OF COPYRIGHT The responsibility for registration of the copyright shall be the responsibility of the copyright holder under this agreement. 9. WARRANTIES 1. Warranty of Title The ARTIST represents and warrants that: (a) The ARTWORK is solely the result of the artistic effort of the ARTIST. Revised 12/l 7190 w The ARTWORK is unique and original and does not infringe upon any copyright. (cl The ARTWORK or a duplicate of the ARTWORK has not been sold elsewhere. (d) The ARTIST shall not make any exact duplicate reproduction of the ARTWORK nor shall the ARTIST grant permission to others to do so, except with the written permission of the CITY. 2. Warranty of Quality and Condition The ARTIST represents and warrants that: (a) The execution and fabrication of the ARTWORK, will be performed in a workmanlike manner. (b) The ARTWORK, as fabricated and installed, will be free of defects in material and workmanship, including any defects consisting of “inherent vice” or qualities which cause or accelerate deterioration of the ARTWORK. (c) Reasonable maintenance of the ARTWORK will not require procedures substantially in excess of those described in the maintenance recommendations to be submitted by the ARTIST to the CITY hereunder. The warranty of quality and condition shall survive for a period of one year after the final acceptance of the ARTWORK. The CITY shall give notice to the ARTIST of any observed breach with reasonable promptness. The ARTIST shall, at the request of the CITY, and at no cost to the CITY, cure reasonably and promptly the breach of any such warranty which is curable by the ARTIST and which cure is consistent with professional conservation standards (including, for example, cure by means of repair or’ refabrication of the ARTWORK). 10. REPAIRS The CITY shall have the right to determine when and if repairs and restorations to the ARTWORK will be made. 11. WAIVER Due to the nature of the ARTWORK and the SITE on which it is installed, the ARTIST and his agents, heirs, successors and assigns hereby waive any and all rights they may have under the California Preservation Act, as set forth in Civil Code Section 987. The ARTIST, his agents, heirs, and assigns also agree not to attempt to defeat this Revised 12/l 7190 waiver by cooperating with any organization which seeks to bring an action under Civil Code Section 989. 12. STATUS OF THE ARTIST The ARTIST shall perform the services provided for herein in ARTIST’s own way as an independent contractor and in pursuit of ARTIST’s independent calling, and not as an employee of the CITY. ARTIST shall be under control of the CITY only as to the result to be accomplished, but shall consult with the CITY as provided for in this agreement. 13. WITHHOLDINGS The CITY shall not make any federal or state tax withholdings on behalf of the ARTIST. The CITY shall not be required to pay workers’ compensation insurance on behalf of the ARTIST. The ARTIST agrees to indemnify the CITY for any tax, retirement contribution, social security, overtime payment, or workers’ compensation payment which k the CITY may be required to make on behalf of the ARTIST or any employee of the ARTIST for work done under this agreement. 14. IMMIGRATION ACT The ARTIST shall be aware of the requirements of the Immigration Reform and Control Act of 1986 and shall comply with those requirements, including, but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors and consultants that are included in this agreement. 15. NONDISCRIMINATION CLAUSE The ARTIST ’ shall comply with the state and federal laws regarding nondiscrimination. 16. COVENANTS AGAINST CONTINGENT FEES The ARTIST warrants that they have not employed or retained any company or person, other than a bona fide employee working for the ARTIST, to solicit or secure this agreement, and that ARTIST has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this agreement. For breach or violation of this warranty, the CITY shall have the right to annul this agreement without liability, or, in its discretion, to deduct from the agreement price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. Revised 12/l 7190 17. HOLD HARMLESS AGREEMENT The CITY, its officers, and employees shall not be liable for any claims, liabilities, penalties, fines, for any damage to goods, properties, or effects of any person whatsoever, nor for personal injuries or death caused by, or resulting from, any intentional or negligent acts, errors or omissions of ARTIST or ARTIST’s agents, employees, or representatives. ARTIST agrees to defend, indemnify, and save free and harmless the CITY and its officers and employees against any of the foregoing liabilities or claims of any kind, and any cost and expense including attorney’s fees incurred by the CITY on account of any of the foregoing liabilities, including liabilities or claims by reason of alleged defects in the DESIGN. 18. ASSIGNMENT OF CONTRACT The ARTIST shall not assign this contract or any part thereof or any monies due thereunder without the prior written consent of the CITY. dt 19. SUBCONTRACTING The ARTIST shall not subcontract any portion of this agreement without written permission from the CITY. If the ARTIST subcontracts any of the work to be performed under this agreement, ARTIST shall be fully responsible to the CITY for the acts and omissions of ARTIST’s subcontractor and of the persons either directly or indirectly employed by the subcontractor, as ARTIST is for the acts and omissions of persons directly employed by ARTIST. Nothing contained in this agreement shall create any contractual relationship between any subcontractor of ARTIST and the CITY. The ARTIST shall bind every subcontractor and every subcontractor of a subcontractor by the terms of this agreement applicable to ARTIST’s work unless specifically noted to the contrary in the subcontract in question and approved in writing by the CITY. 20. PROHIBITED INTEREST No official of the CITY who is authorized in such capacity on behalf of the CITY to negotiate, make, accept, or approve, or take part in negotiating, making, accepting, or approving of this agreement, shall become directly or indirectly interested personally in this contract or in any part thereof. No officer or employee of the CITY who is authorized in such capacity and on behalf of the CITY to exercise any executive, supervisory, or similar functions in connection with the performance of this contract shall become directly or indirectly interested personally in this contract or any part thereof. 21. VERBAL AGREEMENT OR CONVERSATION No verbal agreement or conversation with any officer, agent, or employee of the CITY, either before, during or after the execution of this contract, shall affect or modify Revised 12i17i9O h any of the terms or obligations herein contained nor entitle the ARTIST to any additional payment whatsoever under the terms of this contract. 22. CONFLICT OF INTEREST The ARTIST shall file a Conflict of Interest Statement with the City Clerk in accordance with the requirements of the City of Carlsbad Conflict of Interest Code. The ARTIST shall report investments or interests in real property. IN WITNESS WHEREOF, we have hereunto set our hands and seals. a Al-l-EST: D AS TO FORM: Attachments: Exhibit A Exhibit B Exhibit C Revised 12/l 7190 - h EXHIBIT “A” . LOCATION MAP \ \ \ \ \ \ \ \ TE ‘\\ ‘L--,, \ \ DOVE -s.- - -__ ALGA LANE ROAD PROJECT NAME PROJECT # EXHIE SOUTH CARLSBAD LIBRARY 3244 1 h EXHIBIT “B” The ARTIST will work with the City of Carlsbad, Arts Office, who will be responsible for administering this contract. 1. 2. 3. 4. 5. Connie Beardsley, Manager Arts Office City of Carlsbad 1200 Elm Avenue Carlsbad, CA 92008 6 1 g-434-2920 Jim Wilstermann, Public Art Administrator Arts Office City of Carlsbad 1200 Elm Avenue Carlsbad, CA 92008 John Cahill, Manager Municipal Projects City of Carlsbad 2075 Las Palmas Carlsbad, CA 92009 Ken Quon, Project Manager Municipal Projects City of Carlsbad 2075 Las Palmas Carlsbad, CA 92009 Richard Cardwell Cardwell/Thomas & Associates 1221 Second Avenue, Suite 300 Seattle, WA 98101 61 g-434-2920 619-438-l 161 619-438-l 161 206-622-2311 Revised 12/l 7190 EXHIBIT “C” Pavment Schedule - A. Upon presentation of initial DESIGN to the Arts Commission 6. Upon approval of DESIGN or disapproval of second DESIGN C. Upon acceptance of working drawings D. Upon beginning of construction E. Upon completion of 50% of construction F. Upon completion of 75% of construction G. Upon acceptance of completed ARTWORK $5,000.00 $5,000.00 $5,000.00 $1 o,ooo.oo $1 o,ooo.oo $5,000.00 $1 o,ooo.oo Revised 112/17/90 AGREEMENT FOR DESIGN AND EXECUTION OF PUBLIC ARTWORK This agreement is entered into by the City of Carlsbad, a municipal corporation, hereinafter referred to as “CITY’ and JAN SANCHEZ, hereinafter referred to as the “ARTIST”. RECITALS WHEREAS, the CITY is implementing a public art program pursuant to Carlsbad Municipal Code Chapter 2:18 by allocating funds for the placement of artwork in public places and authorizing payment for the design, execution, and placement of such works of art; and WHEREAS, the CITY wants to purchase certain public artwork, hereinafter referred to as the “ARTWORK”, to be installed at the South Carlsbad Library, hereinafter referred to as f the “SITE” (Exhibit “A”); and WHEREAS, the ARTIST has been selected, pursuant to procedures adopted by the CITY, to create the ARTWORK and funds have been allocated for that purpose; NOW, THEREFORE, the CITY and the ARTIST, for the consideration and under the conditions hereinafter set forth, agree as follows: 1. ARTIST’S OBLIGATIONS (a) The ARTIST shall, to the best of her artistic ability, design, fabricate, construct and install the ARTWORK. (b) The ARTIST shall create the ARTWORK taking into consideration the nature of the SITE, the surrounding community, the amount of money allocated for the ARTWORK by the CITY ( a total of $50,000, to include both DESIGN and execution of the ARTWORK as shown in Exhibit “C”), and the amount of maintenance required. (c) The ARTIST shall create the ARTWORK taking into consideration the safety of the public, including, but not limited to, the safety of persons travelling on public rights of way. (4 The ARTIST shall create the ARTWORK in a manner which conforms to regulations of all public agencies with jurisdiction over the SITE or the ARTWORK and to all other applicable laws, regulations and standards, including but not limited to, federal, state, and local. Revised 12/l 7190 . @I The ARTIST shall meet regularly with CITY staff, including but not limited to, the Municipal Projects Manager, Project Manager and Arts Office Manager (Exhibit “B”), to insure the design and implementation of the ARTWORK complies with all provisions of this agreement. (9 Within 60 days after the execution of this agreement by the CITY, the ARTIST shall submit to the Carlsbad Arts Commission a design concept, hereinafter referred to as “DESIGN”, in a tangible form. The Arts Commission shall within a reasonable time, following the submission of the DESIGN, approve or disapprove the DESIGN. If the DESIGN is disapproved, the ARTIST may submit a second DESIGN to the Carlsbad Arts Commission within 60 days. The Arts Commission shall notify the ARTIST within a reasonable time whether it approves or disapproves the second DESIGN. If the Arts Commission disapproves, the contract shall terminate with payment made to the ARTIST as shown in EXHIBIT V and all DESIGN materials shall be returned to the ARTIST. In that event, neither party shall have further obligation to the other, with the exception of the ARTIST’s obligations under the hold harmless and indemnity provisions of this agreement. (9) The DESIGN shall specify materials, dimensions, finish, color, and any other information which is necessary for the preparation of working drawings. The DESIGN shall also include the maintenance requirements and installation method contemplated by the ARTIST and an estimate of their cost. The DESIGN shall include a model, if a model is necessary to present a meaningful representation of the design. This will be mutually agreed upon by the Arts Office Manager and the ARTIST in advance. ( w The ARTIST shall furnish all supplies, materials and equipment necessary for preparation of the DESIGN and execution of the ARTWORK. 0) After approval, the ARTIST shall submit the DESIGN to Cardwell/Thomas & Associates, hereinafter referred to as the “ARCHITECTS”, for preparation of working drawings if the Municipal Projects Manager determines working drawings are necessary. U> The ARTIST shall meet with the ARCHITECTS as necessary to insure that the working drawings correctly depict the DESIGN and meet the acceptance standards of the CITY as interpreted by the City Engineer. (k) After approval of the DESIGN pursuant to Section 1 (9, the ARTIST shall furnish to the Arts Office Manager a tentative schedule for completion of fabrication and installation of the ARTWORK, including a schedule for the submission of progress reports. After written approval of the schedule by the Arts Office Manager, the ARTIST shall fabricate, transport and install the ARTWORK in accordance with such schedule. Such schedule may be amended by written agreement between the Arts Office Manager, Municipal Projects Manager and the ARTIST. Revised 12/l 7190 k The Arts Office Manager and the Municipal Projects Manager shall have the right to review the ARTWORK at reasonable times during the fabrication thereof. The ARTIST shall submit to the Arts Office Manager progress reports in accordance with the schedule provided for in this Section. (0 The ARTIST shall complete the fabrication and installation of the ARTWORK in substantial conformity with the DESIGN and the working drawings If it is discovered, after the approval of the DESIGN, that revisions to the DESIGN are necessary for the ARTWORK to comply with any law, standard or regulation, the ARTIST shall make such revisions as are necessary. If the revisions required substantially change the approved DESIGN, the Arts Commission may approve the revisions or recommend termination of the contract pursuant to the termination clause in Section 3. Minor changes may be approved by the City Engineer. (m) The ARTIST shall meet with representatives of public entities with jurisdiction 9 over the ARTWORK or the SITE to address any concerns voiced by those entities. (n) If applicable, the ARTIST shall notify the Municipal Projects Manager and the Arts Office Manager in writing when fabrication of the ARTWORK is completed and he is ready for its delivery and installation at the SITE. The ARTIST shall deliver or construct and install the completed ARTWORK at the SITE in compliance with the schedule approved pursuant to Section 1 (k). The ARTIST shall immediately notify the Engineering Department of any problem associated with the installation of the ARTWORK, including but not limited to, nonconformity with the DESIGN, violations of law, safety problems, poor quality of materials or workmanship or conditions which would endanger the long term existence of the ARTWORK. The CITY shall be responsible for all expenses, labor and equipment to prepare the SITE for the timely installation of the ARTWORK, including landscaping, footings, plumbing, and area and spot lighting of the ARTWORK. (0) Upon installation of the ARTWORK, the ARTIST shall provide to the Arts Office Manager written instructions for appropriate maintenance and preservation of the ARTWORK. (P) The ARTIST shall be required to provide proof of automobile liability coverage as required by the Risk Manager. (9) The ARTIST shall, at the option of the Arts Office Manager, meet with the general public or representatives of the media to discuss the design of the ARTWORK. The ARTIST shall not release any information to the public related to the services performed under this agreement without advance written permission of the Arts Office Manager. Revised 12/1?/90 (0 The risk of loss or damage to the ARTWORK shall be borne by the ARTIST until final acceptance, and the ARTIST shall take such measures as are necessary to protect the ARTWORK from loss or damage until final acceptance; except that the risk of loss or damage shall be borne by the CITY prior to final acceptance during such periods of time as the partially or wholly completed ARTWORK is in the custody, control or supervision of the CITY or its agents for the purposes of transporting, storing, installing or performing any other ancillary services to the ARTWORK. 2. CITY’S OBLIGATIONS (a) The CITY shall make available to the ARTIST background information on the SITE, if requested by the ARTIST. (b) The CITY shall make payment to the ARTIST as shown in Exhibit “c”. This represents payment in full. The total fee is $50,000 which includes sales tax if required and all travel and transportation expenses of the ARTIST. (c) A plaque identifying the ARTIST, the title of the ARTWORK, if any, and the year of the ARTWORK’s completion will be displayed in the immediate vicinity of the installed ARTWORK at the expense of the CITY. 3. TIME EXTENSIONS The City will grant a reasonable extension of time to the ARTIST in the event that there is a delay on the part of the CITY in performing its obligations under this agreement, or if conditions beyond the ARTIST’s control or acts of God render timely performance of the ARTIST’s services impossible or unexpectedly burdensome. Failure to fulfil1 contractual obligations due to conditions beyond either party’s reasonable control will not be considered a breach of contract; provided that such obligations shall be suspended only for the duration of such conditions. 4. TERMINATION If either party to this agreement shall willfully or negligently fail to fulfil1 in a timely and proper manner, or otherwise violate, any of the covenants, agreements or stipulations material to this agreement, the other party shall thereupon have the right to terminate this agreement by giving written notice to the defaulting party of its intent to terminate specifying the grounds for termination. The defaulting party shall have (30) days after receipt of the notice to cure the default. If it is not cured, then this agreement shall terminate. In the event of default by the CITY, the CITY shall corn.pensate the ARTIST for all services performed by the ARTIST prior to termination according to the schedule shown in Exhibit “C”. In the event of default by the ARTIST, all finished and unfinished drawings, sketches, photographs, and other work products prepared and submitted or prepared for submission by the ARTIST under this agreement shall at the CITY’s option Revised 12/l 7/90 become its property, provided that no right to fabricate or execute the ARTWORK shall pass to the CITY and the CITY shall compensate the ARTIST according to the schedule shown in Exhibit “C” for all services performed by the ARTIST prior to default. Notwithstanding the previous sentence, the ARTIST shall not be relieved of liability to the CITY for damages sustained by the CITY by virtue of any breach of this agreement by the ARTIST, and the CITY may reasonably withhold payments to the ARTIST until such time as the exact amount of such damages due the CITY from the ARTIST is determined. 5. OWNERSHIP OF MATERIAL SUBMIlTED All materials submitted relating to the ARTWORK or the DESIGN are the property of the CITY. 6. OWNERSHIP OF THE ARTWORK Title to the completed ARTWORK immediately vests in the CITY upon completion, along with all rights of ownership, possession and control. Prior to completion of the ARTWORK, CITY shall have the right, at its option, to claim ownership, possession and control of the uncompleted portions of the ARTWORK which are on the SITE. 7. REPRODUCTION RIGHTS The ARTIST retains all rights under the Copyright Act of 1976 (17 U.S.C. 101 et. seq.). The ARTIST grants to the CITY a fully-paid-up irrevocable license to make reproductions of the ARTWORK for noncommercial purposes, including but not limited to, reproductions used in CITY business, advertising, brochures, posters, media publicity, catalogs, souvenirs, photographs, drawings, or publications of the CITY, providing however, the CITY may not make a full scale exact duplicate of the ARTWORK. The CITY shall include the ARTIST’s copyright notice on any reproductions and the ARTIST shall include the following words on any reproduction: ‘An original work commissioned by the City of Carlsbad, California.” 8. REGISTRATION OF COPYRIGHT The responsibility for registration of the copyright shall be the responsibility of the copyright holder under this agreement. 9. WARRANTIES 1. Warranty of Title The ARTIST represents and warrants that: (4 The ARTWORK is solely the result of the artistic effort of the ARTIST. Revised 12/l 7l90 . (b) The ARTWORK is unique and original and does not infringe upon any copyright. (cl The ARTWORK or a duplicate of the ARTWORK has not been sold elsewhere. (d) The ARTIST shall not make any exact duplicate reproduction of the ARTWORK nor shall the ARTIST grant permission to others to do so, except with the written permission of the CITY. 2. Warranty of Quality and Condition The ARTIST represents and warrants that: (a) The execution and fabrication of the ARTWORK, will be performed in a workmanlike manner. f (b) The ARTWORK, as fabricated and installed, will be free of defects in material and workmanship, including any defects consisting of “inherent vice” or qualities which cause or accelerate deterioration of the ARTWORK. (cl Reasonable maintenance of the ARTWORK will not require procedures substantially in excess of those described in the maintenance recommendations to be submitted by the ARTIST to the CITY hereunder. The warranty of quality and condition shall survive for a period of one year after the final acceptance of the ARTWORK. The CITY shall give notice to the ARTIST of any observed breach with reasonable promptness. The ARTIST shall, at the request of the CITY, and at no cost to the CITY, cure reasonably and promptly the breach of any such warranty which is curable by the ARTIST and which cure is consistent with professional conservation standards (including, for example, cure by means of repair or refabrication of the ARTWORK). 10. REPAIRS The CITY shall have the right to determine when and if repairs and restorations to the ARTWORK will be made. 11. WAIVER Due to the nature of the ARTWORK and the SITE on which it is installed, the ARTIST and his agents, heirs, successors and assigns hereby waive any and all rights they may have under the California Preservation Act, as set forth in Civil Code Section 987. The ARTIST, his agents, heirs, and assigns also agree not to attempt to defeat this Revised 12/l 7190 P - waiver by cooperating with any organization which seeks to bring an action under Civil Code Section 989. 12. STATUS OF THE ARTIST The ARTIST shall perform the services provided for herein in ARTIST’s own way as an independent contractor and in pursuit of ARTIST’s independent calling, and not as an employee of the CITY. ARTIST shall be under control of the CITY only as to the result to be accomplished, but shall consult with the CITY as provided for in this agreement. 13. WITHHOLDINGS The CITY shall not make any federal or state tax withholdings on behalf of the ARTIST. The CITY shall not be required to pay workers’ compensation insurance on behalf of the ARTIST. The ARTIST agrees to indemnify the CITY for any tax, retirement contribution, social security, overtime payment, or workers’ compensation payment which the CITY may be required to make on behalf of the ARTIST or any employee of the ARTIST for work done under this agreement. 14. IMMIGRATION ACT The ARTIST shall be aware of the requirements of the Immigration Reform and Control Act of 1986 and shall comply with those requirements, including, but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors and consultants that are included in this agreement. 15. NONDISCRIMINATION CLAUSE The ARTIST shall comply with the state and federal laws regarding nondiscrimination. 16. COVENANTS AGAINST CONTINGENT FEES The ARTIST warrants that they have not employed or retained any company or person, other than a bona fide employee working for the ARTIST, to solicit or secure this agreement, and that ARTIST has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this agreement. For breach or violation of this warranty, the CITY shall have the right to annul this agreement without liability, or, in its discretion, to deduct from the agreement price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. Revised 12/17/90 17. HOLD HARMLESS AGREEMENT The CITY, its officers, and employees shall not be liable for any claims, liabilities, penalties, fines, for any damage to goods, properties, or effects of any person whatsoever, nor for personal injuries or death caused by, or resulting from, any intentional or negligent acts, errors or omissions of ARTIST or ARTIST’s agents, employees, or representatives. ARTIST agrees to defend, indemnify, and save free and harmless the CITY and its officers and employees against any of the foregoing liabilities or claims of any kind, and any cost and expense including attorney’s fees incurred by the CITY on account of any of the foregoing liabilities, including liabilities or claims by reason of alleged defects in the DESIGN. 18. ASSIGNMENT OF CONTRACT The ARTIST shall not assign this contract or any part thereof or any monies due thereunder without the prior written consent of the CITY. 19. SUBCONTRACTING The ARTIST shall not subcontract any portion of this agreement without written permission from the CITY. If the ARTIST subcontracts any of the work to be performed under this agreement, ARTIST shall be fully responsible to the CITY for the acts and omissions of ARTIST’s subcontractor and of the persons either directly or indirectly employed by the subcontractor, as ARTIST is for the acts and omissions of persons directly employed by ARTIST. Nothing contained in this agreement shall create any contractual relationship between any subcontractor of ARTIST and the CITY. The ARTIST shall bind every subcontractor and every subcontractor of a subcontractor by the terms of this agreement applicable to ARTIST’s work unless specifically noted to the contrary in the subcontract in question and approved in writing by the CITY. 20. PROHIBITED INTEREST No official of the CITY who is authorized in such capacity on behalf of the CITY to negotiate, make, accept, or approve, or take part in negotiating, making, accepting, or approving of this agreement, shall become directly or indirectly interested personally in this contract or in any part thereof. No officer or employee of the CITY who is authorized in such capacity and on behalf of the CITY to exercise any executive, supervisory, or similar functions in connection with the performance of this contract shall become directly or indirectly interested personally in this contract or any part thereof. 21. VERBAL AGREEMENT OR CONVERSATION No verbal agreement or conversation with any officer, agent, or employee of the CITY, either before, during or after the execution of this contract, shall affect or modify Revised 12/17/90 any of the terms or obligations herein contained nor entitle the ARTIST to any additional payment whatsoever under the terms of this contract. 22. CONFLICT OF INTEREST The ARTIST shall file a Conflict of Interest Statement with the City Clerk in accordance with the requirements of the City of Carlsbad Conflict of Interest Code. The ARTIST shall report investments or interests in real property. IN WITNESS WHEREOF, we have hereunto set our hands and seals. ATTEST: KAREN R. KUNDTZ, Assistant City Clerk Attachments: Exhibit A Exhibit B Exhibit C Revised 112/l 7/90 ,- h EXHIBIT “A” LOCATION MAP \ \ SITE ‘N, ‘-,,--, -\ \ DOVE --a- w-. ALGA LANE ROAD ‘ROJECT NAME PROJECT # EXHIBI SOUTH CARLSBAD LIBRARY 3244 1 EXHIBIT “B” The ARTIST will work with the City of Carlsbad, Arts Office, who will be responsible for administering this contract. 1. Connie Beardsley, Manager 61 g-434-2920 Arts Office City of Carlsbad 1200 Elm Avenue Carlsbad, CA 92008 2. Jim Wilstermann, Public Art Administrator Arts Office City of Carlsbad 1200 Elm Avenue * Carlsbad, CA 92008 3. John Cahill, Manager Municipal Projects City of Carlsbad 2075 Las Palmas Carlsbad, CA 92009 4. Ken Quon, Project Manager Municipal Projects City of Carlsbad 2075 Las Palmas Carlsbad, CA 92009 5. Richard Cardwell Cardwellflhomas & Associates 1221 Second Avenue, Suite 300 Seattle, WA 98101 61 g-434-2920 619-438-l 161 619-438-l 161 206-622-2311 Revised 12/l 7190 - EXHIBIT “C” Pavment Schedule A. Upon presentation of initial DESIGN to the Arts Commission B. Upon approval of DESIGN or disapproval of second DESIGN C. Upon acceptance of working drawings D. Upon beginning of construction E. Upon completion of 25% of construction F. Upon completion of 75% of construction G. Upon acceptance of completed ARTWORK $5,000.00 $5,000.00 $5,000.00 $15,000.00 $5,000.00 $5,000.00 $1 o,ooo.oo Revised 12/17190