HomeMy WebLinkAbout1991-02-19; City Council; 11024; REQUEST FOR AUTHORITY TO DESTROY FILESI F
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(4 ClWOF CARLSBAD - AGEN-BILL '2
AB# /$fld& TITLE DEPT. HD.;
MTG, 2-19-91 REQUEST FOR AUTHORITY TO DESTROY FILES ClTy Amy,
DEPT. FIN CITY MGW
RECOMMENDED ACTION:
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Adopt Resolution No. $?- %7 authorizing the destruction of certain files.
ITEM EXPLANATION:
This agenda bill is part of a continuing Record Management Program for City
Departments. Adoption of the Resolution will complete the destruction of
obsolete and unnecessary files in the Finance Department.
Section 34090 of the Government Code provides authority for destruction of
documents that are more than two years old and are no longer required. This
section also request the consent of the City Attorney and the authorization of the
City Council prior to the destruction of any document.
Section 34090 does not authorize the destruction of the following:
Records that affect title to real property.
Minutes, Ordinances, or Resolutions of the City
Council or of any City Board or Commission.
1.
2.
The documents listed as Exhibit "A" to Resolution No.
those requirements and the City Attorney has consented to their destruction.
41- gq , have been reviewed in accordance with the provisions of the Government Code, and meet
FISCAL IMPACT:
None
EXHIBITS:
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Exhibit "A" - list of records desired to be destroyed.
Resolution No. q3/-&' authorizing the destruction of documents listed
in Exhibit "A".
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RESOLUTION NO. 91-49
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF CAEUSBAD, CALIFORNIA, AUTHORIZING
THE DESTRUCTION OF CERTAIN FILES
WHEREAS, maintaining all obsolete files, correspondence and papers is
uneconomical; and
WHEREAS, the documents listed on Exhibit "A", attached hereto and made
a part hereof, have been reviewed by the Financial Management Director; and
WHEREAS, the Financial Management Director recommends that all
documents listed on Exhibit "Att are no longer required, and meet the requirements
of Government Code Section 34090 for destruction; and
WHEREAS, the City Attorney has consented to the destruction of these
documents listed on Exhibit "A".
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Carlsbad as follows:
1. That the above recitations are true and correct.
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2, That the Financial Management Director is hereby authorized to destroy
the documents listed on Exhibit "A", attached hereto.
PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council
of the City of Carlsbad on the 19th day of February , 1991, by the
following vote, to wit:
AYES:
NOES: None.
ABSENT: None.
Council Members Lewis, Kulchin, Larson, Nygaard and Stanton.
/ifY Y, .-k &/ /.LC CLAUDE x. LkhSj Mayor
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KAREN R. KUNDTZ, Assistant City Clerk
(SEAL)
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EXHIBIT "A"
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Warrants
Warrants - 7/85 - 7/85, #78801-79200
Warrants - 8/85 - 9/85, #79851-80500
Warrants - 9/85 - 9/85, #80501-80900
Warrants - 9/85 - 10/85, #80901-81400
Warrants - 10/85 - 10/85, #81401-82000
Warrants - 10/85 - 11/85, #82001-82550
Warrants - 12/85 - 12/85, #83001-83600
Warrants - 12/85 - 1/86, #83601-84150
Warrants - 7/85 - 8/85, #79201-79850
Warrants - 11/85 - 12/85, #82551-83000
Warrants - 1/86 - 2/7/86, #84151-84800
Cancelled Checks
Payroll checks and statements - 7/84 - 6/85
Payroll checks and statements - 7/85 - 2/86
Cash Recei~ts
Cash receipts - #202-250, 4/1/87 - 6/30/87
Cash receipts - #1-79, 7/1/87 - 10/22/87
Cash receipts - #80-153, 10/23/87 - 2/18/88
other
Old requests for billing - 1983 - 1985
DESTRUCTION OF THESE RECORDS APPROVED
Date: 27-41