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Home My WebLink About1991-03-05; City Council; 11045; REQUEST FOR AUTHORITY TO DESTROY FILES*_ p w rx 4 8 k z 0 F 0 a 6 z 3 0 0 ['$+ CIT~F CARLSBAD - AGEN~BILL i AB#JJEL.~ % DEPT MTG. 3-5-91 REQUEST FOR AUTHORITY TO DESTROY FILES CITY DEPT. HR CITY RECOMMENDED ACTION: Adopt Resolution No. 9r-65 , authorizing the destruction of Human Resources Department employment applications and employment lists. ITEM EXPLANATION: The Human Resources Department of the City requests authority to destro) applications and employment lists dated prior to March 1, 1989. The Human Resources Department as a result of continuing recruitment, accumulates several thousand applications per year. These applications are filed and stored by year and position. Maintaining these records is noi economical nor necessary. In order to destroy these records the Human Resources Department needs City Council approval and written consent of the City Attorney. Government Code, Section 34090; Title 2 of the California Code of Regulations, Section 7287; and Title 29, Chapter 14, Code of Federal Regulations, Section 1602.3, Local Government Recordkeeping. This request coincides with the practices of other cities and the county. FISCAL IMPACT: Fiscal impact is negligible as the files are destroyed by employees. The reduction of file space requirements provides some cost savings. EXHIBITS: 1. 2. This action is required by State of California City Attorney memorandum to the Human Resources Director. Resolution No. 9 1-6 4; , authorizing the destruction of files. e e February 22, 1991 TO: HUMAN RESOURCES DIRECTOR FROM: City Attorney CONSENT TO DESTROY OBSOLETE EMPLOYMENT APPLICATIONS AND EMPLOYMENT LISTS The City Attorney consents to the destruction of employment application and employment lists held by the Human Resources Department and dated prior to March 1, 1989. 5 1 2 3 4 5 6 7 a 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 0 w RESOLUTION NO. 91-65 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING THE DESTRUCTION DF FII FS. WHEREAS, the maintenance of accumulated obsolete employment applications and employment lists is uneconomical; and WHEREAS, once expired these applications and lists cannot be used; and WHEREAS, all employment applications and employment lists produced prior to March 1, 1989, are of no further use; and WHEREAS, this authorization is in compliance with the State of California Government Code, Section 34090; Title 2 of the California Code of Regulations, Section 7287; and Title 29, Chapter 14, Code of Federal Regulations, Section 1602.3, Local Government Recordkeeping . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. The above recitations are true and correct. 2. That the Human Resources Department has authority to move from its files all employment applications and employment lists dated earlier than March 1, 1989, for the purpose of destroyin them. $* 1 2 3 4 5 6 7 a 9 10 11 12 13 14 15 16 0 1) PASSED, APPROVED, AND ADOPTED at a regular meeting of the City Council of the City of Carlsbad on the 5th day of March , 1991, by the following vote, to wit: AYES: NOES: None Council Members Lewis, Kulchin, Larson, Stanton and Nygaari ABSENT: None ATTEST: 17 18 19 20 21 22 23 24 25 26 27 28 ALETHA L. RAUTENKRANZ, City Cl&k (SEAL) 0 a City of Carlsbad c February 14, 1991 Kelly lrivng P.O. Box 2056 Carlsbad, CA 92008 Dear Kelly: RE. REQUEST FOR PUBLIC INFORMATION DATED FEBRUARY 5, 199 In response to your recent request for public information (attached), please be advised that: The "meeting book" from the League of California Cities and Count Supervisors' Association Annual Employer-Employee Relations Conference for the years of 1988, 1989, and 1990, as requested under your Item A, are not deemed public information. This information can probably be obtained by contacting the League of California Cities directly at the following address: League of California Cities 1400 K Street Sacramento, CA 9581 4 The list of categories or kinds of expenditures that fall under the general headings of "Personnel," "Maintenance & Operation," and "Capital Outlay" within the Human Resources Budget for Fiscal Ye 1990-91, as requested under your Item B, are provided in the attached list. 1200 Carlsbad Village Drive - Carlsbad, California 92008-1989 (619) 434-2 4 0 * Kelly Irving Page 2 February 14, 1991 With regards to your post-script, the transcripts for Harry Christman are now available and it is my understanding that you were invited to contact the City Attorney's office relative to obtaining it in Ron Ball's letter to you dated February 8, 1991 (attached). Sincerely , -/523&-, ANN Human JENeN esources Director Enclosures cc: City Clerk Assistant City Manager _-- - _c - * a w3J5, 1741 .< /, %t$$&.& %&* -f 4@ q&Q v- @ &O? %f 15 -- - Y RNtJ 5wb-J I+ flt 94 CIr-( vt: rnP159J;r-o SLYf3rtr.r 1 p 13 11 c lbI6WlM fiTrocl ry\5 @RITV& QkYLIW 15 6M Tl3k w 5vP@\)\fb/?J ~5.jbcafloJ @).IjJLL.AL tmw \. ,- -_ CY LJ%d 66 Cpl\fMflfl C\Y~~-LU~ lb 6.rU)Sr-b7&! CieM‘l\wJ G~r-\t~fiWck,~tk~ \q8y, \qqo, uM--Mw 4% Mkk”rI4L vcP ?n4i4Mq@b\ flkh-4Kw 43 uPLbr, 6i 1940, vi cpr&oR\65 6f \I\clO\J bf 5fFl4m4b 64 \’ ^ef&swp61 -‘ maV3ar 7*’M$91~T&lflfl& 6 rfflM14-1‘‘ # qq1,\5’/ 3- ’‘(f)?\~fi4 bur lflf tl qbbb T1,flI 4 i83,\-\19.. @bvk C\Tl 4? kcmsfw e@f,k [&)) f6e ~fbb!~~h-l~ 70 @Wfk 4 7a.r- 8 a ps a TQRA5qhfT 0 e Hklilpj ~ISPI-rCfMfiA mAT+$ &JPIlAfiIk YkT? 1 a 0 FY 1990-91 BUDGET HUMAN RESOURCES DEPARTMENT PERSONNEL Regular Salaries Overtime Salaries Part-Time Salaries Employer Cont. Disab. & Unemp. Employer Cont. Retirement Employer Cont. Work Comp. Employer Cont. Health & Life Insurance - Insurance Xerox Charges Data Processing Telephone & Communications Water Office Equipment Maintenance Computer Software Maintenance Legal Services Administrative Services Misc. Professional Services Temporary Help Miscellaneous Outside Services Advertising & Publication Dues & Subscriptions Printing Office Supplies Special Departmental Supplies Computer Software Books & Publications Audio Visual Materials Travel Expense Insurance Premiums Training & Education Merit Awards Organizational Development - File Cabinets 6 e 0 (619) 434-2891 c &- CITY OF CARLSBAD 1200 CARLSBAD VILLAGE DRIVE CARLSBAD. CALIFORNIA 92008-1 989 VINCENT F BIONDO, JR. CITY ATTORNEY FAX NO (619) 720-9461 RONALD R BALL KAREN J HIRATA ASSISTANT CITY ATTORNEY February 8, 1991 DEPUTY CITY AlTORNEY Kelly Irving, Employee Representative Carlsbad City Employees' Association P. 0. Box 2056 Carlsbad, California 92008 RE: INRE: CHRISTMAN Dear Mr. Irving: The City Council is tentatively scheduled to hear the recommendations of the Personnel Board in the matter of the Christman hearing on March 5, 1991. At that time, the City Council will review the findings an recommendations of the Personnel Board pursuant to Carlsbad Municipal Code Section 2.44.027. The City Council shall review the findings and recommendations of the Personnel Board and may then affirm, revoke or modify that action. The action of the City Council shall be final. (Personnel Rules, XVI, Section 6). The City Council will be provided with a transcript of the hearing before the Personnel Board, and its written recommendations and all evidence and arguments adduced in connection with the hearing. No new evidence will be allowed nor should additional arguments be necessary since thos have been made before the Personnel Board. If you feel additional arguments are necessary, please let me know the reason therefor and submit them in writing to this office at least eleven (1 1) days prior to < Council consideration of this item. I will make them part of the Council package if appropriate. You are entitled to be present at the time the Council considers this matter. 4 e * Kelly Irving February 8, 1991 ae Two I am in possession of one copy of the Christman hearing transcript. Pleas call my office at 434-2891 to arrange a time when I will make the transcript available for you to copy. Should you have any questions regarding the above, please do not hesitate to contact me. ly yours, "Ug. Tz. L RONALD R. BALL Assistant City Attorney c: Steve Fiiarsky Ann Jensen