HomeMy WebLinkAbout1991-05-21; City Council; 11162; Historic Preservation GrantCIT- OF CARLSBAD - AGEND- BILL
AB#&!! TITLE: APPLICATION TO STATE OFFICE OF MTG. 5-21 -qr HISTORIC PRESERVATION FOR A I DEPT. ‘RUI. I CERTIFIED LOCAL GOVERNMENT GRANT
RECOMMENDED ACTION:
City Council adopt Resolution No.ql-\s1 approving the
application for a Certified Local Government Grant in the
amount of $2,000.
ITEM EXPLANATION:
In 1986, the Council authorized staff to process the application to the State Office of Historic Preservation to become a Certified Local Government (CLG). One benefit of being a CLG city is the ability to apply for Federal Grants through the State Office of Historic Preservation. Carlsbad is one of sixteen CLG cities in the State competing for this years funding of a minimum of $83,644.
Staff is requesting authorization to submit an application
for $2,000 in matching funds to be used as follows: 1) $750 to hire a professional to process the Santa Fe Depot application for placement on the National Register of
Historic Places, as approved by City Council, 2) $1,250 for
Historic Preservation Commissioners and staff to attend
Historic Preservation Conferences in Santa Barbara and
Sacramento as required by the CLG Program. Past CLG grants
totaling $13,000 have been used for preparation of
Archeological Guidelines, a Historic Preservation Survey and
for Commissioners/staff to attend a Preservation Conference.
Historic Preservation general funds totaling $2,000 are available to meet the required 50 percent match. In past years, this match has come from Community Development Block Grant (CDBG) funds . Restrictions on the use of CDBG funds eliminate their availability for this project this year. The general fund Historic Preservation budgets of 1990-91 and proposed 1991-92 have funds available to provide the required
match.
Any CLG funds awarded by the grant must be used between May
1, 1991 and August 31, 1992. Council adoption of an authorizing resolution will allow staff to submit an application for a Certified Local Government Grant funds in
the amount of $2,000 for Historic Preservation activities.
PAGE 2 OF AGENDA BILL NO. 11, I(c 2-J
FISCAL IMPACT:
The City may receive up to $2,000 in Federal Funds administered through the State Office of Historic Preservation under the Certified Local Government Grant Program. The City would be obligated to match the Grant award up to $2,000 with funds from the 1990-91 and 1991-92 Historic Preservation Operating Budgets.
EXHIBITS:
1. Resolution No, ~1-1~~1
2. Certified Local Government Grant Program.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
RESOLUTION NO. 91-151
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING TEE APPLICATION FOR A HISTORIC PRESERVATION CERTIFIED LOCAL GOVERNMENT GRANT
WEEREAS, the Congress under Public Law 89-665 has
authorized the establishment of a National Historic
Preservation Grants-in-Aid Program providing matching funds
to the State of California, its political subdivisions,
eligible non-profit organizations, and individuals for
historic preservation survey, registration, and planning;
and
WEEREM, the State Department of Parks and Recreation
is responsible for administration of the program within the
State, setting up necessary rules and procedures governing
application under the program; and
WEEREAS, said adopted procedures established by the
State Department of Parks and Recreation require the
applicant to certify by resolution the approval of
applications and the availability of local matching funds
prior to submission of said applications to the State;
NOW, THEREFORE, BE IT RESOLVED that the City Council of
the City of Carlsbad, California hereby:
1. Approves the filing of an application for the National Historic Preservation Grants-In-Aid assistance for hiring a professional to process the Santa Fe Depot application for placement on the National Register, for Commissioners and staff to attend Historic Preservation Conferences in Sacramento and Santa Barbara.
2. Appoints the Housing and Redevelopment Director or his/her authorized deputy as the agent to coordinate, process, and execute all contracts, agreements, amendments, and ancillary documents within the scope of the attached application; and
1
2
3
4
5
-.
3. Agrees that all required local matching funds will be provided for the project.
PASSED, APPROVED, AND ADOPTED, at regular meeting of
the City Council of the City of Carlsbad, California, held
on the 21st , day of MaY I 1991, by the
following vote, to wit:
AYES : Council Members Lewis, Kulchin, Larson, Nygaard and Stanton
10 ATTEST: 11
13 ALETHA-R RAiJTENKRANB, City-qlerk
16
17
18
19 I/
20
21
22
23
24
25 II 26
27
28
California Office of Historic Preservation
1991 Historic Preservation Fund Subgrant Program
INTRbDUCTION
The Office of Historic .Preservation (OHP), under the National Hfstorfc
Preservation Act of 1966 (amended 1980 and 1986) and the Calffornia Public
Resources Code Section 5020 et al., fs responsible for the identification, designation, evaluation, and protection of the cultural resources throughout the State of California.
The OHP seeks grant applications from those local governments certified by the grant deadline by the OHP and the National Park Service (NPS> under the Certified Local Government (CLG> Program.
In accordance. with its stated priorities for 1991, the OHP announces the
availabilfty of a minimum of $83,644 of federal funds to CLGs under the CLG
pass-through program.
The CLG Program provides an opportunity for local governments to assist the
state office in administering some of the responsibilities delegated to the state in preserving historic resources. In many instances, a local government
can work more directly with community members in preserving the city or
county's significant historic and archeological properties and distrfcts.
If you represent a local government not currently certified and are interested
in applying for Certification for grant eligibility in future years, contact
the OHP CLG program coordinator at (916) 4458006.
This guide includes the grant application form and instructions for its
submittal.
The deadline for receipt bv OHP of erant applications is March 29. 1991. Packages received after 5:00 p.m. on March 29, postmarked by that date or not, will I& be accepted.
OHP will base its project evaluatlon and selection on the information in the
grant application itself, and will closely adhere to the federal grant
criteria in the evaluation process. Each application will be ranked
competitively with all others submitted. Your ability to complete the official application, the.information you provide on it and its required attachments, as well as your past performance in meetfng grant requirements and deadlines of this office, will be the basis of OHP's project ranking.
Please feel free to contact Eugene Itoqawa, OHP CLG Coordinator, or Joyce Law, Grants Coordinator, for further information as you prepare your grant .application.
Grant selection criteria were developed by the Offfce of Historic Preservation
with advice from the National Park Service and the State Historical Resources Commission.
_ . \
1
March 29, 1991
May 1, 1991
May 23, 1991
May 30, 1991
September 1, 1991
Octobei 15, 1991
PROGRAM DEADLINES
Completed applfcatfons must be recefved in OHP by 5:00 p.m. -- packages received later and
postmarked by March 29 will not suffice.
Grant awards will have been announced and
Project Agreements (contracts) mailed to
recipients.
CLG and HPF workshop for grant recipients in
Sacramento. Attendance is required. Details
later.
Project Agreements must have been signed and
returned to OHP.
Project report plus cost estimate _mU be presented claiming all expenses incurred or
estimated costs to be incurred through
September 30, 1991 (change in Federal ffscal
year).
Billings & be recefved by OHP for any
expenses made prfor to September 30, 1991 or recfplent will & receive relmbursement for
that period due to change fn Federal fiscal
year. SORRY, NO EXCEPTIONS.
January 30, 1992 Bflling with progress report and productts) as required on page l/la of Project Agreement.
May 1, 1992 Progress report and billing for costs fncurred
through March 30, 1992.
August 1, 1992 &!J products must be submitted to OHP for review and comment.
August 15, 1992 OHP will have completed review and made comments
or suggestions.
August 31, 1992 All funds must be expended and projects completed.
September 15, 1992 All final billings must have been received by OHP for expenses made prior to August 31, 1992.
1 -
- ---.___
CLG GRAMPF CRITEBIB
Only local governments which have been certified by the Office of Historic Preservation prior to this grant deadline are eligible to compete for the 10% CLG funding set aside. This competitive program, funded under the National Historic Preservation Act of 1966, fs administered accordfng to the federally approved "Procedures for Certffied Local Government Historic Preservation Program". Federal apportionments to California, from which
grants to Certified Local Governments are allocated, are based on the number
of properties or projects handled in the state in the performance of the following responsibilities: surveying historic properties, placing properties
on the National Register of Historic Places, and carrying out state and local comprehensive preservation planning in accordance with the 1991 OHP State
goals and objectives.
CLG grant applications will be evaluated on the basis of local government's
ability to administer the programs adequately, based partly on past
administrative performance in OHP grant programs, if any, as well as the
ability to complete the grant application. CLG grant proposals will be evaluated against the enclosed competitive criteria. CLGs will compete only against each other for the 10% Pass Through Portion.
In addftfon, CLGs must also demonstrate a clear understanding of.state and local preservation programs contributing toward the identfficatfon, evaluation,
and protectfon of significant cultural resources within its jurisdiction.
All CLG proposals must also include the cost of sending one or more staff persons and commissioners to-a requfred CLG workshop to be held in Sacramento during the project period. Other eligible activities in addition to survey', planning, and Natfonal Register Include contextual development, application review for district, multiple-resource, or individual properties for listing on the National Regfster of Historfc Places and the implementation of a permanent administrative staff position responsible for preservation activities.
This is a matching program with federal funds limited to no more than 50 percent of project costs. All federal grant requirements, fnclu-ding
affirmative action, equal opportunity, audits, and reporting deadlines, must
be met. Federal funds from this program cannot be used as matching share for
other federal programs, nor can the matching share for this grant program come
from federal funds, other than Community Development Block Grant or Revenue Sharing funds.
Work to be funded must be performed within the grant period, beginning with the starting date of the grant project agreement and ending August 31 of the year following the year awarded. Projects will thus have about one year, from
summer to summer, for performance and completion.. Project work includes both the grant-funded portion and any work cover.ed by the matching share.
KINDS OF PROJECTS ELIaLE FOR FUNDING
The following kl.nds of projects will be consfdere.d,for a grant:
P
1. Projects that propose to.survey, inventory, AND,nominate to the Natfonal Register of Historic Places slngle room occupancy hotels and other types of residential hotels that are currently used as or may be good candidates for use as low income, transitional, or emergency housing. Preference will be given to proposals that involve the nomination of more than one property, i.e., district and multiple property nominations. Preference will also be given to proposals that focus on unreinforced masonry buildings (URMs) subject to the requirements of Government Code Sectfon 8875 (SB 547) that URMs be identified and that plans to make them
earthquake-safe be prepared.
2. Projects that propose to survey, inventory, AND nominate to the National Register of Historic Places districts in low income nelghborhoods where
property Is owned predominantly by absentee landlords, where the majority of residents live in substandard housing, and where the level of unemployment is above the current California and natfonal average.
For survey and nomlnatfon grants, properties must clearly have the potential
to qualify for inclusion in the National Register of Historic Places at the
local, state, or national level of significance. Candldates include, but are not restricted to, properties that have been determined eligible for inclusion in the National Register by the Keeper of the National Register or. by the OHP
in connection with the federal project review process (Section 106,
36 CFR 800) or pursuant to our historic resource survey program.
KINDS OF PROJECTS INEWLE FOR FUNDING
1. Proposals for new construction and reconstructfon will not be considered.
2. Costs for acquisition projects are not allowable under this program.
3. The relocatfon of structures, or work on relocated structures, will
generally not be funded unless such relocation meets the National
Register criteria.
4. An artificially created grouping of buildings, structures, or objects is
not eligible.
AVAII ABLE GRANT FUNDS
This program will make awards from $2,000 to $20,000 of a maximum amount of 50 percent of the total allowable costs. The local grant recipient is responsible for a minimum matching amount equal to the amount of the federal of federal aid to California is not a large amount, will generally be less than requested. Nonetheless,
it requests for maximum project amounts for which you You should also pursue other funding sources for your
grant. Sfnce the amount
the'amount of the grants we encourage you to subm can match at least 50%. project.
Since federal funds 'are
meeting conditions under
involved in this program, you will be responsible for
Section 106 of the National Historic Preservation Act
of 1966, as amended. Please contact the Project Revfew and Resource Protection Unit of OHP for compliance with Section 106.
The National Historic Preservation Act of 1966 (amended 1980) requires the
Office of Historic Preservation to allocate 10% of its annual historic preservation appropriation to CLGs to conduct survey, planning, and National
Register activities. The OHP annually distributes not only the required 10% CLG pass through but also any surplus funds remaining from established internal OHP program costs on a competitive basfs to cities, counties, nonprofit organfzations, and colleges and universities (see separate 1991 Application Guide for Development Projects).
A review committee is established by the State Historic Preservation Officer
to review applicatfons relevant to each of their particular field of expertise
with the CLG applications reviewed according to their proposed work plans. Using the criteria evaluation shown below, each Review Committee member ranks and scores the applications.
After individual review and scoring, the Committee then meets as a group with the SHPO to discuss each project's proposals. The most competitive applications are. selected for funding based on the cost-effectiveness and the extent to which the proposals promote the preservation objectives of the OHP and the National Park Service. The Chairperson of the State Historic Resources Commission is also invited to this meeting. .If unable to attend the meeting, the Chairperson will at least review the recommended projects' applications and concur in those recommendations before selections are announced.
All applicants are then notified of the final decision on their projects.
The ranking criteria for the CLG program is listed below to enable applicants to understand the goals and objectfves of the OHP. The point totals for each category permft this office a measure of objectfvity in determining grant awards.
COMPFTITIVF GRANT SELECTION CRITERIA
Applicatfons will be ranked by a grant selection committee in accordance with the criteria listed below. Grants will be awarded to projects receiving the
highest overall scores.
1. Proposed oroject scope (30 points) - Degree of urgency and.quality
of project; degree project scope conforms to the intent of the OHP statewide preservation goals and objectives; and degree of compliance with the Secretary of the Interior's Standards and
Guidelines for .Historic Preservation Projects.
2. Administrative ability (20 points) - Applicant's ability to meet
grant processing requirements; past performance in meeting grant requirements and deadlines; realistic time frames for project
completion considering its scope, level of funding, and the nature
of the community in which it will be carried out; preservation experience of project personnel; low percentage of project costs or
admfnfstratfon. costs; and degree to which the project manager has access to a varfety of cultural resources specialists in different disciplines on an ongoing basis.
3. Sfanfffcance of resources (20 polnts) - Degree to which resources are historically or archeologically significant in the context of
architectural, engineering, scientific, economic, agricultural, educational, social, political, military, or cultural annals of California, according to the evaluation criteria for the National Register of Historic Places; degree of significance locally or at the regional, statewide, or national contextual level; degree of significance as first, last remaining, or best example of its kind.
Integrity of a project's location, design, setting, materials,
workmanship, feeling, and assocfatfon; degree to which a property retains its historical features and setting.
4. Benefit to commu_nitv a d II ese ation field (20 points) - Project impact on its communiti, including abflfty to serve as a catalyst for further preservation of historic resources, increased public
access, importance of resources in the context of the cpmmunity and statewide preservation efforts. Degree of and potential to effectively stimulate further commitment of resources to the use of historic properties in meeting OHP's statewide preservation goals. Level of resource protection; project impact on preservation concerns including technological, such as seismic safety retrofit and programmatic skills training, creative solutions to common housing and preservation problems.
5. Community support (10 points) - The community has an established history of support for historic preservation programs with an active local preservation commission, and participates in educational/outreach programs.
MATCHING SHAU
MatchQ - As stated above, this program wlll.make awards from
$2,000 to $iO,OOO; the local grant recipient is responslble for a minimum matching amount equal to the amount of the federal grant. Other than Community Development Block Grant and Revenue Sharing funds, federal funds cannot be used to match this grant.
A portlon of the matching funds may be in "in-kind" services -- goods or
services necessary to the direct accomplishment of the project that otherwise would require hiring (personnel services) or purchase (goods or contracted services).
The following suggestions represent ldcal activities and donations (in-kind services, equipment, and materials)'which can be used to match the sur'Je:t grant and meet federal audit requirements. In-kind services must be documented hour-by-hour.on daily time sheets (staff as well as volunteers). Volunteer tfine sheets will be provided if grant funds are awarded; however. a thorough understanding of the matching share process is necessary for the accurate completion of the grant applicat!on.
-
1.
2.
3.
4.
5.
6.
7.
8.
volunteers: Typical volunteer work, including field survey, historic and architectural research, photography, mapping, typing,
bookkeeping. Compute the service at a market value for the same services in your area provided by entry-level professionals unless such services are being provided by a professional in their particular field. Documentation can include previous invoices or federal income tax evaluation. Volunteers with no historic preservation education or experience may claim only the minimum
wage rate.
Agency Staff Work: Any Survey, National Register, Certified Local Government or planning task. Compute the value on the basis of usual salary and fringe benefits.
Office Space: Project work area, full-time coordinator's office,
workshop meeting rooms, darkroom space. This donation is equivalent
to local office rental space. Upon award of the grant, forms for the evaluation, donated space, and material will be provided.
Professional Consultation Services: Historian, Architectural Historians, Architects, Photographers, Mapper. Comparable to the market value in your community. See comments on volunteer time recordation.
Donated Equipment and Material: Cameras, typewriters, filing
cabinets (comparable local rental rates), film, office supplies,
maps, etc. (Forms for evaluation of donated equipment will be provided if grant funds are awarded.>
Other Donations: a) travel costs; b) printing costs: duplication of inventory forms, manuals, instructions, maps and guides. This
donation does not include elaborate publications.
Indirect costs: Some public agencies have an indirect cost approved
by a cognf zant federal agency; this rate may be used Q& if a copy of the approval letter is included with the application.
Cash: Cash from non-federal sources. Please note that no federal funds can be used to match grants except for HUD Community Development Block Grants, revenue sharing, and funds from certain Native American programs. Make sure that the money proposed to
match the grant is not from federal sources with the above
exceptions.
The following requirements are applicable to all CLG Hfstoric Preservation Fund grants. Additional specific requirements for Survey and National Register ap.pear below.
1. Funds must be matched on a SO/SO percentage.basis.
7
Recipient must submit progress reports aS outlined in Project
Agreement or & Jeast on a quarterly basis beginning 60 days after the grant is awarded and the agreement executed.
Requests for reimbursement wfll not be honored without the .submfttal of a progress report except the estimated cash billing to be
submitted September 10 (see page 2, Program Deadlines).
The participant must prepare all work products according to the Secretary of the Interiors Standards, the Survey Workbook, and National Register Bulletin Nos. 16 and 24 as applicable.
Project personnel involved in the management of the project and in the evaluation of results (including paid consultants) shall be subject to prior approval by the OHP and must meet the professional qualffications standards contained in 36 CFR, Part 61.
6. Projects must be underway within two months of the date that funds become available and the project agreement executed in order to ensure completion before the funds revert to the Department of the Interior. Failure to begin within this period may result in reassignment of funds to another project. the
7. Only eligible costs incurred during the approved project per be reimbursed. The same conditions governing eligible reimbursements also govern the matching share.
i od can
8. Any income generated by thfs project must be reported to the' Office of Historic Preservation. Only with prior approval can it be used as matching share or reinvested fn the project.
9.
10
Recipients are also responsible for fmplementfng all federal equal opportunity and affirmative action requirements under Title VI of the Civil Rights Act of 1964, 42 USC 2000d, & m., Exec. Order 11764; and Section 504 of the Rehabflftation Act of 1973, P.C. 93-112, as amended..
By August 15, 1992, all recipients must submit a final completion
report. The outline for the completion report will be provided in
the DHP Procedural Guide once grant funds are awarded.
11. All publications resulting from the project must contain the following statement on the title page: "The activity that is the subject of the. (type of publication) has been financed in part riith federal funds from the National Park Service, Department of the Interior, which are administered by the State Office of Hisbric Preservation, California Department of Parks and Recreation.
However, the contents do not necessarily reflect the views and polfcfes of the U.S. Department of the Interior and the California Department of Parks and Recreation, nor does the mention of trade names or commercial products constitute endorsement or recommendation by the U.S; Department of the Interior and the California Department of Parks and Recre'ation."
8
12. In addition to #ll above, the following equal opportunity statement must be included in all publications. _
This program receives federal funds froei the National Park Service. Regulations of the U.S. Department of the Interior strictly prohibit unlawful discriminatfon in departmental federally assisted programs on the basis of race, color,
national origin, age, or handicap. Any person who believes he
or she has been discriminated against in any program, activity,
or facility operated by a recipient of federal assistance
should write to:
Director, Equal Opportunity Program U.S. Department of the Interior National Park Service P.O. Box 37127 Washington, D.C. 20013-7127
\
9