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Home My WebLink About1991-06-04; City Council; 11175; REJECT BIDS AND AUTHORIZE READVERTISEMENT OF BIDS FOR THE LEO CARRILLO RANCH STRUCTURAL STABILIZATIONa 0 4 9 2 CT z 0 F 0 4 .. e z 3 0 0 Glm UP GAHLSBAD - AGENQ BILL L$, 0 AB# ,I; I) -7 G-.- .I d DEPT. TITLE: REJECT BIDS & AUTHORIZE MTG. 6/04/91 READVERTISEMENT OF BIDS FOR THE LEO CARRILLO RANCH STRUCTURAL STABILIZATION CITY A CITY M DEPT. ENG: MP RECOMMENDED ACTION: Adopt Resolution No. '?' 1- ik .3 rejecting bids and authorizing t readvertisement of bids for the Leo Carrillo Ranch Structur Stabilization Project, Project No. 3306. ITEM EXPLANATION: On April 2, 1991, the City Council adopted Resolution No. 91-1 approving plans and specifications and authorizing t advertisement of bids for the Leo Carrillo Ranch Structur Stabilization Project. On May 16, 1991, two (2) sealed bids WE received as follows: Eagle Builders Incorporated T. B. Penick & Sons Incorporated $380,642.90 (Base Bi $426,168.00 (Base Bi Both bids are substantially above the architect's cost estimate $286,000.00 for the work. Additionally, there are insufficie funds in the State of California, Office of Historic Preservati grant to the City to fund the stabilization project as current assembled. Therefore, it is staff's recommendation that the bi received for this project be rejected at this time. In order to work within the available State grant funding for t first phase of the restoration project, staff has repackaged t bid components to include a base bid limited to work on Deedic House, the Main House, and temporary bridge shoring. These thr (3) items of work have been judged by both the architect and t Committee to be the most important for the first phase of t restoration. The balance of the considerable additional wc package as additive bid items to be recommended for award only funds are available. These additional items of work include t stable, cantina, carriage house, caretaker's house, wood bar landscaping, infill the swimming pool , the garage, the equipme shed and grain storage building, the cabana, the storage buildi and tack shed, and the stable roof. Both staff and the architect believe that reducing and repackagi the base bid for the first phase of the restoration work will yic more competitive bid prices within the available grant fundir Staff therefore recommends that the City Council authorize t readvertisement of bids for the first phase of the Leo Carril Ranch Structural Stabilization project. required to restore the Leo Carrillo Ranch will be bid in tt 0 0 Page 2 of Agenda Bill No. IC, I ) -9 -I c FISCAL IMPACT: All funds have been provided by the State of California, Office Historic Preservation through an approved grant which is bei administered by the Housing and Redevelopment Office. A summary of the total available grant funds and estimated projc costs is as follows: Consultant Design & Historical Project Documents $148 , C Construction 286, C Construction Contingencies (15%) 43,c Design Administration 5,c Construction Administration & Inspection 8.C TOTAL $490, C EXHIBITS : 1. Location Map. 2. Resolution No. ‘1 i - I k 1’3 rejecting bids and approving plar specifications, and contract documents authorizing the Cj Clerk to readvertise for bids for the Leo Carrillo Rar Structural Stabilization Project, Project No. 3306. 3. Plans, specifications and contract documents on file wi Municipal Projects. 4. Memo to Community Development Director regarding factc causing bids to be higher than expected. 0 0 I LOCATION MAP W E 2 n E 1L a Q v, W v, 3 W Z Z W > v, 11 1 - 4 m 3 CY W Y LL 0 -J W -I PALOMAR AIRPORT ROAD W > Ld m a I- W E F 0 w W 3 t- w W LL _J W W DL W s 1 W z E e 3 G 3 3 k UTE LL 3 % ) NOT TO 4 SC PRnJECT NAME' LEO CARRILLO RANCH STRUCTURAL STABILIZAION PROJECT # EXHI 5306 1 May 29, 1991 0 0 TO: COMMUNITY DEVELOPMENT DIRECTOR FROM: PRINCIPAL CIVIL ENGINEER CARRILLO RANCH STABILIZATION, PROJECT NO. 3306 Three factors caused the project bids to be higher than expected 1. The size and specialized nature of the construction This project required a unique combination of skills to perform both the structural (seismic strengthening) and the aesthetic restorations (adobe repairs, plaster work, finish carpentry, and roof tiles) - The demands of the project along with its relatively small size made the bids less competitive than recent City bid experience. 2. Errors in the contractor's bid submissions The bidders were asked to submit unit prices for 170 base bid items of work as well as 97 additive alternate bid items. Both of the bids received contained numerous mathematical errors by the contractors in their computations of the totals for each item of work. Some the errors were correctable according to the rules of the bid notice. However, other errors had to stand even though the contractors probably intended lower prices for some items. 3. Variances from the architectls estimate Generally, the bid prices for site work and aesthetic restoration of the buildings were higher than anticipated. The prices for the structural rehabilitation were on par with the architect's estimate. The bid estimate has been revised. If the City Council authorize re-advertisement of the project, it is anticipated that the ne bids would be approximately $200,000 for Deediels House, the Mai House, and the temporary bridge shoring. This would be within th project budget and will permit the award of additional items o W nds allow. R " Principal Civil Engineer c. Municipal Projects Manager Principal Civil Engineer - Dan Clark M/gk/jb EXHIBIT 4 ll e m II 1 2 3 4 5 RESOLUTION NO. 91-163 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, REJECTING BIDS AND AUTHORIZING READVERTISEMENT OF BIDS FOR THE LEO CARRILLO RANCH STRUCTURAL STABILIZATION WHEREAS, the City Council of the City of Carlsbad 6 construction of improvements to the Leo Carrillo Ranch Struc 7 previously authorized the advertisement of bids for Stabilization Project; and 8 9 WHEREAS, two (2) sealed bids were received on Ma 10 1991, for said project; and # 11 WHEREAS, the architect's cost estimate for the 12 13 varied substantially from the bid amounts; and WHEREAS, current project funding is unavailable fc 14 NOW, THEREFORE, BE IT RESOLVED by the City Council c 15 scope of work as presently defined. City of Carlsbad, California, as follows: 16 17 I/ 1. That the above recitations are true and corre 18 of California, Public Contracts Code, the City Council does k. 19 2. That in accordance with Section 20166 of the reject all bids received for said project. 20 21 3. That the City Council does hereby authorize st; 22 23 24 25 26 27 28 reassemble a bid package for said project. 4. That said bid package has been assembled ar plans and specifications for the readvertisement of bids fc Leo Carrillo Ranch Structural Stabilization project are 1 approved. /// /// I I1 II 0 m 1 5. That the City Clerk of the City of Carlsba 2 accordance with the plans and specifications hereinabove refel 5 of the Leo Carrillo Ranch Structural Stabilization projec 4 with law, Notice to Contractors inviting bids for the construc 3 hereby authorized and directed to proceed to publish, in accorc 6 7 PASSED, APPROVED AND ADOPTED at a regular meeting o 8 by the following vote, to wit: g Carlsbad City Council held on the 4th day of June I 10 11 AYES : Council Member Lewis, Kulchin, Larson, and Nygaarc NOES : None # 12 13 14 ABSENT: Council Member - 15 /I ATTEST : 16 17 18 ALETHA L. RAUTENKRANZ, City dlerk (SEAL) 19 I 20 21 22 23 24 25 26 27 28