HomeMy WebLinkAbout1991-06-04; City Council; 11186; APPROVAL OF JPA AND CONSULTANT AGREEMENT TO ANALYZE SOLID WASTE DISPOSAL ALTERNATIVES.I A >
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4, bi ur GARLSBAD - AGEN BILL
DEPT. I AB#ugL LP APPROVAL OF JPA AND CITY A' CONSULTANT AGREEMENT TO ANAL.YZE
DEPT. City Mnr. SOLID WASTF. DISPOSAL AL.IERNATIVES CITY M
RECOMMENDED ACTION:
Adopt Resolution No. 91 f 13 / approving a joint exercise of powers agreement
with seven other North County cities and adopt Resolution No. cl p/%L approving
a consultant agreement with Hilton, Farnkopf and Hobson for an analysis of solid waste
disposal alternatives.
MTG. 6-4-91
ITEM EXPLANATION
The cities of Carlsbad, Del Mar, Enchitas, Escondido, Oceanside, Poway, Solana Beach
and Vista have been meeting to consider solid waste management issues facing this
region. Among other things, cities are concerned with identifjmg viable disposal
alternatives for solid waste in the North County. The County of San Diego has done
extensive studies on the cost of disposing of trash by means of a trash-to-energy plant.
North County cities however, feel that there has not been an analysis of other
alternatives to disposing of trash, and wish to develop cost information on those
alternatives. As a result, a proposal was solicited from the firm of Hilton, Farnkopf and
Hobson to perform a financial comparison of the cost of waste processing and disposal
alternatives. The alternatives that would be analyzed and compared are as follows:
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rn Transfer station and landfill
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Material recovery facility and landfill
Material recovery facility/transfer station and landfill
Composting/material recovery facility/transfer station and landfill
The City of Carlsbad has agreed to contract with Hilton, Farnkopf and Hobson on
behalf of the other participating North County cities. The agreement would be
administered by means of a steering committee comprised of representatives of the
cities of Carlsbad, Encinitas and Vista. It is anticipated the study will take 12-20 weeks
to complete and the cost is not to exceed $88,000 including expenses.
The purpose of the attached Joint Exercise of Powers Agreement is to provide for the
management, administration, and sharing of the cost of the study amongst the
participating agencies. Each party will pay its proportionate share. The cost to each
city will be prorated in accordance with the population of that agency as compared to
the total population of all the participating agencies. The only exception will be the
City of Poway, whose share will only be one-third of what it would be otherwise if
measured on a strict population allocation, due to the fact that only one-third of the
City of Poway uses the North County Landfill. The remaining two-thirds of the City
uses landfill in the City of San Diego.
~ Page 2 of Agenda ao. /I, / gd7 e
FISCAL IMPACT
The eight participating cities will provide a total of $100,000 for the study. The
anticipated cost of the study is $88,000. The remaining $12,000 will be used to cover
any unforseen contingencies and if not used will be refunded to the participating cities
upon completion of the study.
The City of Carlsbad's share of the cost is $13,731. It is recommended that this cost
be funded by a loan of funds from the General Fund unappropriated fund balance to
the Solid Waste Enterprise Fund.
EXHIBITS
1. Resolution N0.q I - / 72 approving a consultant agreement with Hilton, Farnkopf
and Hobson.
Resolution No. 91 -I?/ approving a joint exercise of powers agreement. 2.
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RESOLUTION NO. 9 1 - 17 1
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA APPROVING A JOINT EZERCISE OF POWERS AGREEMENT BY
AND AMONG SEVERAL CITES OF THE COUNTY OF SAN DIEGO TO
CONDUCT A SOLID WASE DISPOSAL AL,l"ATIVE ANALYSIS
WHEREAS, each party to this agreement is a municipal corporation, having
the power to do studies relating to matters of mutual concern, and
WHEREAS, each party to this agreement believes that a study needs to be
conducted that will review alternkve methods of solid waste disposal, and
WHEREAS, each party to this agreement desires to jointly conduct a study of
- solid waste disposal alternatives.
NOW, THEREFORE, be it resolved by the City Council of the City of Carlsbad,
California, as follows:
1.
2.
That the above recitations are true and correct.
The Joint Exercise of Powers Agreement attached hereto as Exhibit A
1 is hereby approved.
3. That the Mayor is authorized and directed to sign the Agreement on
behalf of the City of Carlsbad.
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PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad
City Council held on the 4th day of June , 1991 by the following vote, to wit:
AYES:
NOES: None
ABSENT; Council Member Stanton
Council Members Lewis, Kulchin, Larson, and NygaaT
, &(gL! 4P -
LAUDE A. B L WIS, Mayor
ATTEST:
ALE'THA L. MUTE
(SEAL)
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11 A IU KLbULUlLUN NU.'I a "^v
JOINT POWERS AGREEMENT BY AND AMONG SEVERAL
CITIES OF THE COUNTY OF SAN DIEGO
1, Parties. This Joint Powers Agreement, dated June 4,1991, for the purpose of reference only, is entered into pursuant to Government Code section 6502 bj
and among the following public agencies:
City of Carlsbad
City of Del Mar
City of hcinitas
City of Escondido
City of Oceanside
Recitals. Each Party to this Agreement is a municipal corporation duly
City of Poway
City of Solana Beach
City of Vista
2.
authorized and existing under the laws'of the State of California, and situated wholly 01
partially Within the boundaries of the County of San Diego. Each Party has the power tc
do studies relating to matters of municipal concern.
The Parties believe that a stuhy needs to be conducted that will review
alternative methods of solid waste disposal in this region.
3. Pumose. The purpose of this Agreement is to enable the Parties to jointly
conduct a study of solid waste disposal alternatives. Although each party has the right tc
conduct a study separately in its own name, this would be duplicative and prohibitivelj
costly. Through this Agreement the Parties desire to set forth the terms and conditiom
under which one Party will administer a study on behalf of all Parties; to provide for thc
management and direction of such study, to provide for the allocation of study expenses
and to set forth various other matters relating to the conduct of the study.
4. No Separate Agency Created. The Parties do not intend to create a separatt
public agency through this Agreement, and no provision of this Agreement should be s(
constructed.
5. Authorization to Conduct Study. By execution of this Agreement, each part!
authorizes and directs that a study be conducted of solid waste disposal alternatives or
behalf of the Parties.
6. Administration of Ameement. - The administration of the activities called fo
in this Agreement is delegated to and vested in an Administrative Committee. Iht
Administrative Committee shall be comprised of: the City Managers of the cities o
Carlsbad, Encinitas, and Vista.
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Each member of the Administrative Committee shall be, at all times, an
oflicer or employee of a Party to this Agreement. If any member ceases to be an officer
a new member shall be promptly selected in the same manner as the original member. The
Administrative Committee shall select a chairperson and shall keep all Parties informed of
the composition of the committee.
or employee of a Party, or if the member's agency ceases to be a Party to this Agreement,
The Administrative Committee is authorized and directed, on behalf of all Parties,
to perform all acts necessary or desirable to execute and administer this Agreement
including, but not limited to: selecting and retaining a consultant to conduct the study and
supervise the work of the consultant during the course of the study..
The City of Carlsbad will contract with the consultant on behalf of the Parties as
directed by the Administrative Committee.
7. Accounthp: Services. The Finance Director of the City of Carlsbad shall
provide accounting services for all payments and receipts required by the tenns of this
Parties to this Agreement.
Agreement, and shall be responsible fof the safekeeping of all funds paid by or to the
8. Obligations of the Parties. Each Party to this Agreement shall:
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Pay, upon demand, its "appropriate share" of all expenses incurred in
the performance of activities called for by this Agreement.
The "appropriate share" of each Party shall be calculated as follows:
One Hundred percent (100%) of all expenses shall be apportioned
among all of the Parties with each such Party bearing the same percentage of those
expenses which the Party's population bears to the total population of the Parties to this
Agreement. The allocation of expenses shown in Exhibit A attached hereto and made a
part hereof.
b. Upon execution of this Agrement, pay to the Fhmce Director of the
City of Carlsbad the total sum listed after the name of each Party, in the column titled total
cost of Exhibit A attached hereto, which sum represents each Party's appropriate share of
the cost of conducting the study.
c. Any funds remaining upon termination of this Agreement shall be
returned to the Parties in proportion to each Party's contribution to the total.
9. Termhation of Ameement. This Agreement shall terminate as to any ParQ
upon occurrence of any of the following conditions:
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a. Upon acceptance of the study as complete by the Administrative
Committee.
b. Automatically, upon the failure of any Party to pay its appropriate
share of expenses within sixty (60) days of date of invoice.
10. Amendment. This Agreement may be mended at any time upon the written
approval of all Parties to the Agreement.
Notices. Except where this agreement specifically provides otherwise, any
notices to be sent to any Party shall be directed to the office of the City Manager of the
Party, With copies to the City Managers of all Parties.
11.
12. Counterparts. This Agreement may be executed in multiple counterparts.
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- Date 6-1- 4 A
CITY OF DEL MAR
By: Mayor Date
APPROVED AS TO FORM:
By:
City Attorney
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CITY OF ENCINITAS
By:
Mayor Date
APPROVED As TO FORM: ,
By:
City Attorney
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CITY OF ESCONDIDO
By: -
Mayor Date
APPROVED AS TO FORM:
By:
City Attorney
CITY OF OCEANSIDE
By:
Mayor Date
APPROVED AS TO FORM:
BY!
City Attorney
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CITY OF POWAY
By:
Mayor Date
APPROVED AS TO FORM:
By:
City Attorney
CITY OF SOMA BEACH
By:
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Mayor Date
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APPROVED AS TO FORM:
By:
City Attorney
CITY OF VISTA
By:
Mayor Date
APPROVED AS TO FORM:
By:
City Attorney
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City
Carlsbad
Del Mar
Encinitas
Escond ido
Oceanside
Solana Beach
Poway (1)
Vista
Total
Percent of Contract Percent of Contingency (2) Total
Population Total cost Total cost cost
63,126 13.73% 12,084 13.73% 1,647 13,731
4,860 1 .O6% 930 1 .06% 127 1,057
55,386 12.05% 10,601 1 2.05% 1,446 12,047
108,635 23.63% 20,794 23.63% 2,836 23,630
128,390 27.93% 24,577 27.93% 3,351 27,928
12,962 2.82% 2,481 2.02% 338 2,819
14,505 3.1 6% 2,776 3.16% 379 3,155
71,872 15.63% 13,757 15.63% 1,876 15,633
459,744 100.00% 88,000 100.00% 12,000 100,000
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RESOLUTION NO. 9 1 - 17 2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA APPROVING
AN AGREEMENT WITH THE FIRM OF HILTON,
FARNKOPF AND HOBSON FOR A SOLID WASTE
DISPOSAL ALTERNATIVES ANALYSES
WHEREAS, the cities of Carlsbad, Del Mar, Encinitas, Escondido, Oceanside,
'away, Solma Beach and Vista have jointly agreed to conduct a study of solid waste
disposal alternatives in northern San Diego County, and
WHEREAS, the consulting & of Hilton, Farnkopf and Hobson possesses the
requisite skills and experience to conduct such a study, and
WHEREAS, the aforementioned cities have authorized the City of Carlsbad to
ontract with the consultant to conduct such a study c
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Carlsbad, California as follows:
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
1.
2.
That the above recitations are true and correct.
That the attached consultant agreement with Hilton, Fdopf and I 1 [Hobson attached hereto as Exhibit A is hereby approved.
3. That the Mayor of the City of Carlsbad is hereby authorized and
directed to sign the agreement on behalf of the City.
4. That a loan of $13,731 is hereby approved from the General Fund
unappropriated fund balance to the Solid Waste Enterprise Fund to
support the costs of said consultant agreement.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
1991, by the following vote, to of the City of Carlsbad on the 4th day of June
wit:
AYES:
NOES: None
ABSENT: Council Member Stanton
Council Members Lewis, Kulchin, Larson and Nygaard
# CLAUDE A. BUD LEWIS, MAYOR
ATTEST:
aQQYLRC& - ALETHA L. RAUTENKRANZ, City Clerlk
(SEAL)
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AGREEMENT
THIS AGREEMENT, made and entered into as of the 13th day of May, 1991,
by and between the CITY OF CARLSBAD, a municipal corporation, hereinafter
referred to as "City", and Hilton Farnkopf & Hobson, hereinafter referred to as
"Consultant".
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RECITALS
City requires the services of a Solid Waste Management consultant to provide
the necessary consulting services for preparation of a study of solid waste disposal
alternatives; and Consultant possesses the necessary skills and qualifications to
provide the services required by the City;
NOW, THEREFORE, in consideration of these recitals and the mutual
covenants contained herein, City and Consultant agree as follows:
1. CONSULTANTS OBLIGATIONS
Perform a financial comparison of the cost of waste processing and disposal
alternatives in accordance with the proposal dated May 29, 1991 attached hereto
as Exhibit A.
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2. CITY OBLIGATIONS
The City shall provide copies of reports relevant to the conduct of the study,
in possession of the City, to the Contractor. City shall facilitate the acquisition by
the Contractor of reports in the possession of the other participating cities, the
County of San Diego and other City consultants.
3. PROGRESS AND COMPLETION
The work under this contract will begin within ten (10) days after receipt
of notification to proceed by the City and be completed within 140 days of that
date. Extensions of time may be granted if requested by the Consultant and agreed
to in Writing by the City Manager. The City Manager, will give allowance for
documented and substantiated unforeseeable and unavoidable delays not caused by
a lack of foresight on the part of the Consultant, or delays caused by City inaction
or other agencies' lack of timely action.
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4. FEES TO BE PAID TO CONSULTANT
The total shall not exceed the fee payable according to Paragraph 6, "Payment
of Fees," and shall be $88,000 including out of pocket expenses and 10 copies of the
final report. No.other compensation for services will be allowed except those items
covered by supplemental agreements per Paragraph 7, "Changes in Work."
5. DURATION OF CONTRACT
This agreement shall extend for a period of 180 from date thereof. The
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contract may be extended upon mutual agreement of the City and consultant based
upon satisfactory performance and the City's needs.
6. PAYMENTOFFEES
Payment of fees shall be made to the consultant in accordance with the fee
payment schedule in Exhibit A.
7. CHANGESINWORK
If, in the course of the contract, changes seem merited by the Consultant or the
City, and informal consultations with the other party indicate that a change & the
conditions of the contract is warranted, the Consultant or the City may request a
change in contract. Such changes shall be processed by the City in the following
manner: A letter outlining the required changes shall be forwarded to the City by
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Consultant to inform them of the proposed changes along with a statement of
estimated changes in charges or time schedule. A supplemental agreement shall be
prepared by the City and approved by the City according to the procedures
described in Carlsbad Municipal Code Section 3.28.172. Such supplemental
agreement shall not render ineffective or invalidate unaffected portions of the
agreement.
8. COVENANT!3 AGAINST CONTINGENT FEES
The Consultant warrants that their firm has not employed or retained any
company or person, other a bona fide employee working for the Consultant, to
solicit or secure this agreement, and that Consultant has not paid or agreed to pay
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any company or person, other than a bona fide employee, any fee, commission,
percentage, brokerage fee, gift, or any other consideration contingent upon, or
resulting from, the award or making of this agreement. For breach or violation of
this warranty, the City shall have the right to annul this agreement without liability,
or, in its discretion, to deduct from the agreement price or consideration, or
otherwise recover, the full amount of such fee, commission, percentage, brokerage
fees, gift, or contingent fee.
9. NONDISCRIMINATION CLAUSE
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The Consultant shall comply with the state and federal laws regarding
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10. "ATION OF CONTRAC"
In the event of the Consultant's failure to deliver a final report in accordance
with the terms and conditions of this agreement, including Exhibit A to this
contract, the City may terminate this contract for non-performance by notifying the
Consultant by certified mail of the termination of the Consultant. The Consultant,
thereupon shall immediately conclude its work and shall, if requested, deliver
related documents and work in progress to the City Manager. The City Manager
shall make a determination of fact based upon the documents delivered to City of
the percentage of work which the Consultant has performed which is usable and of
worth to the City in having the contract completed. Based upon that finding as
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reported to the City Manager, the Manager shall determine the final payment of the
contract subject to the dispute resolution provisions of Paragraph 11.
11. DISPUTES
If a dispute should arise regarding the performance of work under this
agreement, the following procedure shall be used to resolve any question of fact or
interpretation not otherwise settled by agreement between parties. Such questions,
if they become identified as a part of a dispute among persons operating under the
provisions of this contract, shall be reduced to writing by the principal of the
Consultant or the City Manager. A copy of such documented dispute shall be
forwarded to both parties involved along with recommended methods of resolution
which would be of benefit to both parties. The City Manager or principal receiving
the letter shall reply to the letter along with a recommended method of resolution
within ten (10) days. If the resolution thus obtained is unsatisfactory to the
aggrieved party, a letter outlining the dispute shall be forwarded to the City Council
for their resolution through the Office of the City Manager. The City Council may
then opt to consider the directed solution to the problem. In such cases, the action
of the City Council shall be bincling upon the parties involved, although nothing in
this procedure shall prohibit the parties seeking remedies available to them at law.
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12. SUSPENSION OR TERMINATION OF SERVICES
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This agreement may be terminated by either party upon tendering thirty (30)
days written notice to the other party. In the event of such suspension or
tednation, upon request of the City, the Consultant shall assemble the work
product and put same in order for proper filing and closing and deliver said product
to City. In the event of termination, the Consultant shall be paid for work
performed to the termination date; however, the total shall not exceed the lump
sum fee payable under paragraph 4. The City shall make the final determination
as to the portions of tasks completed and the compensation to be made.
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13. STATUS OF THE CONSULTANT
The Consultant shall perform the services provided for herein in Consultant's
own way as an independent contractor and in pursuit of Consultant's independent
calling, and not as an employee of the City. Consultant shall be under control of
the City only as to the result to be accomplished, but shall consult with the City as
provided for in the request for proposal.
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The Consultant is an independent contractor of the City. The payment made to
the Consultant pursuant to the contract shall be &e fulll and complete compensation
to which the Consultant is entitled. The City shall not make any federal or state tax
withholdings on behalf of the Consultant. The City shall not be required to pay any
workers' compensation insurance on behalf of the Consultant. The Consultant
agrees to indemnify the City for any tax, retirement contribution, social security,
overtime payment, or workers' compensation payment which the City may be
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required to make on behalf of the Consultant or any employee of the Consultant for
work done under this agreement.
The Consultant shall be aware of the requirements of the Immigration Reform
and Control Act of 1986 and shall comply with those requirements, including, but
not limited to, verifying the eligibility for employment of all agents, employees,
subcontractors and consultants that are included in this agreement.
14. OwNERsHIpOFDocuMENTS
AU plans, studies, sketches, drawings, reports, and specifications as herein
required are the property of the City, whether the work for which they are made be
executed or not. In the event this contract is terminated, all documents, plans,
specifications, drawings, reports and studies shall be delivered forthwith to the City,
if requested. Consultants shall have the right to make one (1) copy of all material
provided to the City.
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15. REPRODUCTION RIGHTS
The Consultant agrees that all copyrights which arise from creation of the
work pursuant to this contrag shall be vested in City and hereby agrees to
relinquish all claims to such copyrights in favor of City.
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16. HOLDHARMIESSAGREEMENT
The City, its officers, and employees shall not be liable for any claims,
liabilities, penalties, fines, or any damage to goods, properties, or effects of any
person whatever, nor for personal injuries or death caused by, or resulting from, any
intentional or negligent acts, errors or omissions of Consultant or Consultant's
agents, employees, or representatives. Consultant agrees to defend, indemnify, and
save free and harmless the City and its officers and employees against any of the
foregoing dah, liabilities, penalties or fines, including liabilities or claim^ by
reason of alleged defects in any plans and specifications, and any cost, expense or
attorney's fees which are incurred by the City on account of any.of the foregoing.
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17. ASSIGNMENT OF CONTRACX
The Consultant shall not assign this contract or any part thereof or any monies
due thereunder without the prior written consent of the City.
18. SUBCONI"G
If the Consultant shall subcontract any of the work to be performed under this
contract by the Consultant, Consultant shall be fully responsible to the City for the
acts and omissions of Consultants subcontractor and of the persons either directly
or indirectly employed by the subcontractor, as Consultant is for the acts and
omissions of persons directly employed by consultant, Nothing contained in this
contract shall create any contractual relationship between any subcontractor of
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Consultant and the City. The Consultant shall bind every subcontractor and every
subcontractor of a subcontractor by the terms of this contract applicable to
Consultant's work unless specifically noted to the contrary in the subcontract in
question approved in writing by the City.
19. PROHIBITEDMTEREST
No official of the City who is authorized in such capacity on behalf of the City
to negotiate, make, accept, or approve, or take part in negotiating, making,
accepting, or approving of this agreement, shall become directly or indirectly
interested personally in this contract or in any part thereof. No officer or employee
of the City who is authorized in such capacity and on behalf of the City to exercise
any executive, supervisory, or similar functions in connection with the performance
of this contract shall become directly or indirectly interested personally in this
contract or any part thereof.
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20. VERBAL AGREEMENT OR CONVERSATION
No verbal agreement or conversation with any officer, agent, or employee of
the City, either before, during or after the execution of this contract, shall affect or
modify any of the tern or obligations herein contained nor entitle the Consultant
to any additional payment whatsoever under the terms of this contract.
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21. SUCCESSORS OR ASSIGNS
Subject to the provisions of Paragraph 16, "Hold Harmless Agreement," all
terms, conditions, and provisions hereof shall insure to and shall bind each of the
parties hereto, and each of their respective heirs, executors, administrators,
successors, and assigns.
22. EFFEXXVEDATE
This agreement shall be effective on and from the day and year first above
written.
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23. CONFLICI'OFINTEREST
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The Consultant shall file a Conflict of Interest Statement with the City Clerk in
accordance with the requirements of the City of Carlsbad Conflict of Interest Code.
The Consultant shall report investments or interests in real property.
24. INSURANCE
The Consultant shall obtain and maintain policies of general liability insurance,
automobile liability insurance, and a combined policy of workeis compensation and
employers liability insurance from an insurance company authorized to do business
in the State of California which meets the requirements of City Council Resolution
No. 90-96 in an insurable amount of not less than one million dollars ($1,000,000)
each, unless a lower amount is approved by the City Attorney or the City Manager.
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This insurance shall be in force during the life of this agreement and shall not be
canceled without q (30) days prior written notice to the City sent by certified
mail. The City shall be named as an additional insured on these policies. The
Consultant shall furnish certificates of insurance to the City before commencement
of work.
Executed by Consultant this
19-.
day of 2
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CONSULTANT: CITY OF CARLSBAD, a municipal
corporation of the State of California
(Name of Consultant)
By:
City Manager or Mayor
By:
(sign here)
ATTEST:
(PRINT NAME HERE)
AWETHA L. RAUTENKRANZ
City Clerk (TITLE AND ORGANIZATION OF
SIGNATORY)
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(Proper notarial acknowledgment of execution by CONSULTANT must be attached.)
(President or vice-president and secretary or assistant secretary must sign for
corporations. If only one officer signs, the corporation must attach a resolution
certified by the secretary or assistant secretary under corporate seal empowering
that officer to bind the corporation.)
APPROVED AS TO FORM:
VINCENT F. BIONDO, JR.
City Attorney
By Deputy City Attorney
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11.- n -- - e 0 EXHIBIT A TO AGREEMEN'
HILTON PARNKOPP 6r WOBSON MVMW scrvIE# w Munidpnl M;mgvrncne
393SOCtvic Ccnrcr Drive, Suite la0 Fraeont, California 945384531 fikphn~: (191711~3270 F~x: 415/?13*3294 May 29,1991
Mr. Warren Shafer City Manager
527 Endnitas Boulevard, Suite 100 Endnitas, CA 92024
Subject: XHsgOsal AlternaHves Analysis
Dear Warren: #
As you requested, I[ have prepared an estimate of our few to perform a finan- cial comparison of the cost of waste processing and disposal altornativos. Tho alternatives we anticipate comparing h!hd8:
A transfer stationAandfil1 alternative; A material recoveryhndfil1 alternative; * A material rtcoveryltransferflandfill alternative; and,
A comgoatinghaterial recovery/traneferfiandfill alternative.
city of Encinitas
KEYAssUMPT1om
Our progogal is based on the asiumption that relevant public documents will be made available tb us, including lm&ll disposal costs, Furthor, we assume that waste volme and characterization data ie available for our use in thh analyde.
PlROJlECTKmE
During the Pro,Ject Initiation phase, we will systematically review existing data to deteme whether there are any significant deficiencies that might cause us to revise our approach. At the conduaion of this hase, we will
schedule,
During Phase 11, we will pre are the financial model, collect and or anize all
financial comparison, Where avaiIable, we will utilize actual data related to your wasto management eystem, Whore We data is not available kg., mate- dal recovery facility d nmdal result8 of operations), we will rely on published data and our own reports from pdor engag&nezlh.
finalize the project approach, outline the final report, and 8 nalize a project
necessary data, and idontifjr t R Q key variabIes that will affect the res d ts of the
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HILmN FARNKOM 6r HODSON
May 29,1991 Mr, Warren Shsfer
Page 2
Phase 111 will consiat of calculating a “Base Case” projection of each of the alternatives, and performing up to six sensitivity analyses of the results by varying key assumptions,
Finally, we will prepare a drani report and make one presentation to the cities and the County for commont. Thereaftor, we will incorporato the commcnts received, flnaIize the report, and make one final gresontation.
I have included a Fee Estimate Worksheet that present8 tho hours we csii- mate will be required t6 perform theptudy. As you can see, wo anticipate that approximately 750 hours will be required.
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At this oint, wa have not discussod a sgedflc schedule for the conduct of this
weeks notice. At the end of three weeks, upon tho cornplation oft e Phase 1 tasks, we will prepare a firm project schedule,
FEE
our estimated fee for professional services to conduct this study is approximate1 $79,000, plus out-of-pocket expen8es of $9,000 for a total not-to- exceed cost o $88,000. This ie consistent with our fees for similar rojects that
~VQ r~n od hrn $70,000 ta $12S,OOa. Should &e scope of our wor bo revised, we woul f t of course; revise our fee correspondingly.
I sincerely appreciate the opportunity to be of assistance to you with this important project. I have previously provided you a statement of qualifica- tions for our ffm and resumde for our staff. Should additional co ies of these
with you afid the other oponsoring agencies to discuss this project,
Very truly youre,
a study. 8 or our part, we would be pleased to commence Phase I u on two
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statements or of reports fkom similar e omenta be umfu1, If wi P 1 bo glad to provide thorn immediately, Additionally, Y! i appropriate, I will ba glad to moot
-4- Robert D, gilton, CMC Manadng Partner
Enclosure -
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t
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FeePapnentScbdde
Milestane lbdhid
Submission of:
1. Pro ect Plan Including:
Project Sched e Report Outline
I $8,880 \s il ehi1edWork lan
$8,800
m,200
- 2, Submission of Financial Model
3. Subdedan 8f “Baa8 Ed’ of AI Altermtivea
4, Submission of Sensitivity Analysis 8,800
17,600
m
Total $88,000
6. Submission of Draft Report
6. Submission of F’id &port