HomeMy WebLinkAbout1991-06-18; City Council; 11200; ANNUAL CONTRACT FOR PURCHASE OF OFFICE SUPPLIESd r
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ClUOF CARLSBAD - AGENUBILL X ' at
AB# /( 200 TITLE ANNUAL CONTRACT FOR PURCHASE DEPT. t
MTG.&&ZZL OF OFFICE SUPPLIES CITY A'
DEPT. PCH CITY M
RECOMMENDED ACTION:
Staff recommends Council adopt Resolution No. q/ - / 8 / , accepting the
Southwest Stationers, Inc. for an annual contract for office supplies with the option to
for two one (1) year periods, and authorizing the Mayor to execute said agreement.
ITEM EXPLANATION
The City of Carlsbad expends approximately $1 35,000 annually for office supplies o
$35,000 represents Purchasing Department's CENTRAL STORES general supplic
$1 00,000 represents the OFF CONTRACT ITEMS (supplies not carried in STORES).
In accordance with Section 3.28.120 of the Municipal Code, Notice to Bidders was pu
and Request for Bids was made of nine vendors. Following a detailed review of tt-
submitted bids, Southwest Stationers, Inc., 2754 S. Santa Fe Avenue, San Marcos C/
was selected as the lowest responsive bidder offering the most advantageous bid to.
of Carlsbad. The 55% discount offered by Southwest Stationers, Inc. outweighs tl
discount offered by Bayless Stationers and the 45% discount by Eastman, Inc.
FISCAL IMPACT
Based upon the City departments' usage last fiscal year, the estimated cost this yea1
approximately $1 35,000. Sufficient funds will be available in the City departments' res
accounts for fiscal year 1991 -92.
EXHIBITS
1. Resolution No. q I -I 6 I .
2.
3.
Tabulation of Bids - Exhibit "A"
Agreement for Purchase of Office Supplies - Exhibit "B"
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RESOLUTION NO. 91-181
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, ACCEPTING THE BID OF
SOUTHWEST STATIONERS, INC. FOR ANNUAL CONTRACT
FOR OFFICE SUPPLIES
BE IT RESOLVED by the City Council of the City of Carlsbad, as fc
1. That the bid of Southwest Stationers, Inc., 2754 Santa Fe /
San Marcos CA 92069, for the annual contract for office supplies is hereby acl
2. That the Mayor of the City of Carlsbad is hereby authoriz
directed to execute an agreement for a period of one year beginning July 1 , 1991 1
June 30, 1992, with the option to renew for two one (1) year periods with the incre
to exceed the contractor's increase.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of t
, 1991, by the fc Council of the City of Carlsbad on the =hday of June
vote, to wit:
AYES: Council Members Lewis, Kulchin, Larson, Nygaard and Stant
NOES: None
ABSENT: None &kdm CLAUDE A. LE IS, Mayor
All-EST:
OLd!*P 1 pa \ ,dk , ALETHA L. RAUTENKRANZ, City Clelk
(SEAL)
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Exhibit "A'
TABULATION OF BIDS FOR
OFFICE SUPPLTES
Carlsbad CA 92008
8555 Aero Dr #207
COAST OFFICE
7946 Clakemont Mesa Blvd.
San Diego CA 92111
420 South E Street
San Bernardino CA 92401
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AGREEMENT FOR PURCHASE OF OFFICE SUPPLIES
THIS AGREEMENT, made and entered into this
1991, by and between the CITY OF CARLS-, California, - a municipal corporation,
hereinafter referred to as "City" and .y CJU/h&G-&T 3 /fl/O#JErJ, LZC . , hereinafter referred to as "Contractor".
/'p -777 day of . jlt,w1 1- ,
/
WITNESSETH
WHEREAS, the City does find that the proposal tendered by the Contractor for ofice
supplies was a responsible proposal and of high standards;
WHEREAS, the City of Carlsbad does further find and determine that it would be
in the best interests of the City that said proposal be accepted and the contract be awarded
to the Contractor.
TERMS AND CONDITIONS
1. Deliveries will be made Within five working days for all STORES orders. OFE
CONTRACT ITEMS will be delivered and set up, when necessary, within m
working days. Delivery points may vary depending upon size of merchandise
Merchandise Will be delivered to STORES, 1200 Elm Avenue, Carlsbad. Extra largc
items will be delivered directly to the requesting department.
STORES order Will be placed once per week; Contractor representative will tak
order and review with Storekeeper.
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3. Purchase Requisitions for OFF CONTRACT ITEMS will be picked up by Contractor
representative at least once per week. If Contractor is unable to supply ordered
merchandise within ten working days, Contractor will return Purchase Requisition
to Purchasing Department.
Merchandise will not be shipped until each individual order is complete, e.g., NO
BACKORDERS.
Merchandise will be packaged and marked clearly by department, by Purchase
Requisition.
Contractor will issue two copies of each invoice for each Purchase Requisition.
Invoice numbers will match packing slip numbers.
Price will include delivery. Price will remain constant for the period July 1, 1991
through June 30, 1992.
The contract may be canceled by either party upon thirty (30) days written notice,
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e e 1.
9. The City reserves the right to extend the contract for two additional one year
periods. If the contract is extended for one year, any cost increase allowed will not
exceed the Contractor's increase.
IN WITNESS WHEREOF, the parties hereto have executed this agreement in the day
and year first above written.
CONTRACTOR CITY OF CARLSBAD, a municipal corporation of
the State of California
I ClaudeWA. Lewd
By: -/ By:
Title /!& --/fflIr Title Mayor
APPROVED AS TO FORM:
Lrzk,e
6//v%. City Attorney
Attest:
.l (bJ& g
Aletha L. Rautenkranz, City Clerk
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