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HomeMy WebLinkAbout1991-08-06; City Council; 11277; REQUEST FOR AUTHORITY TO DESTROY FILES< 0 g E % .. 5 F 0 4 5 00 z 3 F CARLSBAD - AGENDWILL av AB#.+LZL TITLE: MTG. 8-6-91 REQUEST FOR AUTHORITY TO DESTROY FILES CITY A~Y! FIN CITY MGR.. DEPT. RECOMMENDED ACTION: c Adopt Resolution No. -4; -2W authorizing the destruction of certain files. ITEM EXPLANATION: This agenda bill is part of a continuing Record Management Program for City Departments. Adoption of the Resolution will complete the destruction of obsolete and unnecessary files in the Finance Department. Section 34090 of the Government Code provides authority for destruction of documents that are more than two years old and are no longer required. This section also request the consent of the City Attorney and the authorization of the City Council prior to the destruction of any document. Section 34090 does not authorize the destruction of the following: Records that affect title to real property. Minutes, Ordinances, or Resolutions of the City Council or of any City Board or Commission. 1. 2. The documents listed as Exhibit "A" to Resolution No. 91-dY4 . have been reviewed in accordance with the provisions of the Government Code, and meet those requirements and the City Attorney has consented to their destruction. FISCAL IMPACX None EXHIBITS: 1. 2. Exhibit ttA" - list of records desired to be destroyed. Resolution No. jf-d!? authorizing the destruction of documents listed in Exhibit "A". I c */ b 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 I.8 e a RESOLUTION NO. 9 1 - 2 4 4 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CERTAIN FILES WHEREAS, maintainmg all obsolete files, correspondence and papers is uneconomical; and WHEREAS, the documents listed on Exhibit "A", attached hereto and made a part hereof, have been reviewed by the Financial Management Director; and WHEREAS, the Financial Management Director recommends that all documents listed on Exhibit "A" are no longer required, and meet the requirements of Government Code Section 34090 for destruction; and WHEREAS, the City Attorney has consented to the destruction of these documents listed on Exhibit "A". NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad as follows: I 1. That the above recitations are true and correct. ,I 20 21 22 23 24 25 26 27 28 1 /// /// /// /// /// /// I /// /// I I/ J 1 2 3 * 5 6 7 8 9 10 I.1 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 0 0 2. That the Financial Management Director is hereby authorized to destroy - the documents listed on Exhibit "A", attached hereto. PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Carlsbad on the 6th day of August , 1991, by the following vote, to wit: AYES: Council Members Lewis, Kulchin, Larson and Stanton NOES: None ABSENT: Council Member Nyg ATTEST: ALETHAL.RAU (SEAL) 1 I - i 1 4 0 EXHIBIT "A" a - Warrants Warrants - 2/86 - 2/86, #84801-85400 Warrants - 3/86 - 3/86, #85401-85999 Warrants - 3/86 - 4/86, #86000-86650 Warrants - 5/86 - 5/86, #87301-87850 Wanants - 5/86 - 6/86, #87851-88500 Warrants - 7/86 - 7/86, #89151-89650 canceled checks Payroll checks and statements - 7/85 - 6/86 Payroll checks and statements - 7/85 - 2/86 Warrants - 4/86 - 5/86, #86651-87250 Warrants - 6/86 - 7/86, #85011-89150 DESTRUCTION OF THESE RECORDS APPROVED Date: 74q-Y [