HomeMy WebLinkAbout1991-08-06; City Council; 11277; REQUEST FOR AUTHORITY TO DESTROY FILES<
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AB#.+LZL TITLE:
MTG. 8-6-91 REQUEST FOR AUTHORITY TO DESTROY FILES CITY A~Y!
FIN CITY MGR.. DEPT.
RECOMMENDED ACTION:
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Adopt Resolution No. -4; -2W authorizing the destruction of certain files.
ITEM EXPLANATION:
This agenda bill is part of a continuing Record Management Program for City
Departments. Adoption of the Resolution will complete the destruction of
obsolete and unnecessary files in the Finance Department.
Section 34090 of the Government Code provides authority for destruction of
documents that are more than two years old and are no longer required. This
section also request the consent of the City Attorney and the authorization of the
City Council prior to the destruction of any document.
Section 34090 does not authorize the destruction of the following:
Records that affect title to real property.
Minutes, Ordinances, or Resolutions of the City
Council or of any City Board or Commission.
1.
2.
The documents listed as Exhibit "A" to Resolution No. 91-dY4 . have been
reviewed in accordance with the provisions of the Government Code, and meet
those requirements and the City Attorney has consented to their destruction.
FISCAL IMPACX
None
EXHIBITS:
1.
2.
Exhibit ttA" - list of records desired to be destroyed.
Resolution No. jf-d!? authorizing the destruction of documents listed in Exhibit "A".
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RESOLUTION NO. 9 1 - 2 4 4 -
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING
THE DESTRUCTION OF CERTAIN FILES
WHEREAS, maintainmg all obsolete files, correspondence and papers is
uneconomical; and
WHEREAS, the documents listed on Exhibit "A", attached hereto and made
a part hereof, have been reviewed by the Financial Management Director; and
WHEREAS, the Financial Management Director recommends that all
documents listed on Exhibit "A" are no longer required, and meet the requirements
of Government Code Section 34090 for destruction; and
WHEREAS, the City Attorney has consented to the destruction of these
documents listed on Exhibit "A".
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Carlsbad as follows:
I 1. That the above recitations are true and correct. ,I
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2. That the Financial Management Director is hereby authorized to destroy -
the documents listed on Exhibit "A", attached hereto.
PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council
of the City of Carlsbad on the 6th day of August , 1991, by the
following vote, to wit:
AYES: Council Members Lewis, Kulchin, Larson and Stanton
NOES: None
ABSENT: Council Member Nyg
ATTEST:
ALETHAL.RAU
(SEAL)
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4 0 EXHIBIT "A" a
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Warrants
Warrants - 2/86 - 2/86, #84801-85400
Warrants - 3/86 - 3/86, #85401-85999
Warrants - 3/86 - 4/86, #86000-86650
Warrants - 5/86 - 5/86, #87301-87850
Wanants - 5/86 - 6/86, #87851-88500
Warrants - 7/86 - 7/86, #89151-89650
canceled checks
Payroll checks and statements - 7/85 - 6/86
Payroll checks and statements - 7/85 - 2/86
Warrants - 4/86 - 5/86, #86651-87250
Warrants - 6/86 - 7/86, #85011-89150
DESTRUCTION OF THESE RECORDS APPROVED
Date: 74q-Y [